Information Governance Training Tool:Administrator functions

Housekeeping

• Fire alarms• Exit routes and assembly point• Toilets• Mobile phones• Smoking areas• Refreshments• Questions

Introductions

• Training provided by Department of Health contracted provider:

David Stone

Head of Information Governance

Apira Limited

AgendaOn the agenda:• Welcome• Role of IGTT in

delivering assurance• Using IGTT to deliver

assurance– Organisational set-up– User set-up

• Reporting• Resources• Q&A

Not on the agenda:• Health Policy• IGTT content

ROLE OF IGTT IN DELIVERING ASSURANCE

IGT 8-112: requirements origins

• Data Protection Act 1998: Principle 7• Data Protection Act 1998: Schedule I Part II (para 10)• Caldicott Report on the Review of Patient Identifiable

Information 1997: Recommendation 2• Caldicott Management Audit points 3, 4 and 5

(Protecting and Using Patient Information): Confidentiality and Security Training Needs

• NHS Litigation Authority: Standard 2 (Competent and Capable Workforce)

• NHS Care Record Guarantee: Commitment 9• NHS Code of Practice: Confidentiality (page 3, para 7)

NHS Care Record Guarantee

We will make sure, through contract terms and staff training, that everyone who works in or on behalf of the NHS understands their duty of confidentiality, what it means in practice and how it applies to all parts of their work. Organisations under contract to the NHS must follow the same policies and use the same controls as the NHS does. We will enforce this duty at all times.

Commitment 9 NHS Care Record Guarantee 2009

Informatics Planning Guidance 2010/11

All staff should receive annual basic IG training appropriate to their role through the online NHS IG Training Tool.

Page 13 - Sustaining robust information governance (IG)

NHS Constitution

You [NHS staff] have a duty to protect the confidentiality of personal information that you hold unless to do so would put anyone at risk of significant harm.

Section 3b of the NHS Constitution

The NHS commits to provide all staff with personal development, access to appropriate training for their jobs and line management support to succeed

Section 3a of the NHS Constitution

Duty to have regard to NHS ConstitutionHealth Act 2009

Information Governance Toolkit 8-112

• Information Governance awareness and mandatory training procedures are in place and all staff are appropriately trained

USING IGTT TO DELIVER ASSURANCE

Administrator functions

• Add new users• Edit user details• Delete users• View individual’s

usage of the e-learning• Generate reports on

the progress of all your organisation members

You may also:• Administrate more

than one organisation• Set up more than one

Support Administrator• Set up a local list of

your management structures to further inform

Reporting

• View the national recommendations against each module for each job role

• Assign local module status against each job role e.g. optional/recommended/mandatory

• Send out newsletters and reminder letters to your users

Landing page and log-in

Administration functions

Administrator area

ORGANISATIONAL SET-UP

Administrator area

Multiple organisations

Edit organisation

Assign modules

IGT 8-12

2 In line with the NHS Operating Framework 2010/2011 all staff members complete IG training through the mandatory module(s) in the NHS IG Training Tool. Where necessary, this is supported by local IG training. Training needs are regularly reviewed and re-evaluated when necessary.

2a All staff, including new starters, locum, temporary, student and contract staff members have completed (or are in the process of completing) mandated IG training using the NHS IG Training Tool.

Evidence Required:

Reports generated from the NHS IG Training Tool supplemented by local training reports where necessary.

IGT 8-112

• 2b– Staff training needs are assessed to ensure that the

basic training provided is sufficient.• Evidence Required:

– A training needs analysis document

IGT 8-112

• 2c– Additional training is provided to staff in key roles, this

may be provided by the NHS IG Training Tool or by other means.

• Evidence Required:– A training needs analysis document (with details of

any identified additional training for specific staff groups) and training reports showing that identified needs have been met.

Edit assigned modules

Edit assigned modules

Module options

Administrator area

Job roles

Viewing job roles

Links to module assignment

Administrator area

Department set-up

Create a new department

Create department

USER SET-UP

Administrator area

User set-up

User identification

User management

Edit user profile

View usage

New user set-up

Adding a new user

Deactivated users

View deactivated user

Deactivate/delete a user

Delete a user

Bulk Upload

CSV

Support functions

• Bulk upload• Newsletters• Reminders

REPORTING

Administrator Area

Organisation reports

Report organisation type

RESOURCES

Administrator Area

Administrator Area

Trainer materials

Resource Library

Q&A