Workshop: Creation and Implementation of an LCA
Database for the Sudoe region: creation of datasets
for users and review datasets process for editors and
reviewers” - User Guide -
Toulouse, June 5th 2013
ECOTECH-SUDOE Project
http://lcadb.sudoe.ecotech.cat
INDEX
1. Project LCADB.Sudoe
2. Publication process
3. User registration
4. User types & roles
4.1 Administrator
4.2 Public users & collaborators
4.3 Editors
4.4 Revisers
5. Notifications
Development of common database of LCA and IE for
Sudoe region (Portugal, Spain and France)
Spanish LCA net
Context of Ecotech-Sudoe project
LCA NETWORK
(Portugal, France and Spain)
ELSA net (Montpellier)
Spanish LCA Database French LCA Database
1. Project LCADB.Sudoe
1. Project LCADB.Sudoe
Life Cycle Inventories Database for Southwest Europe
1. Provides a specific databases for the SUDOE area that include
local inventory data.
2. Supplies site specific LCI’s with quality data.
3. Focuses on topics with special importance in the Sudoe area.
4. Reduces uncertainty by avoiding the use of general data.
Generic email accounts
Editor Knowledgement area Email direction Password
Dra. Assumpció Anton Agriculture [email protected] agricultura123
Dr. Sindo Feijoo Fishing [email protected] fishing123
Dr. Alejandro Josa Construction [email protected] construction123
Dr. Arnaud Helias Energy production [email protected] energy123
Dra. Yolanda Lechón Bioenergy [email protected] bioenergy123
Dr. Aldo Ometto Manufacture process [email protected] manufacture123
Dr. Joan Rieradevall Services [email protected] service123
Dr. Antonio Dobon Packaging [email protected] packaging123
Dra. Ana Claudia Dias Use & Consumption [email protected] use123
Dr. Xavier Gabarrell Waste Treatment [email protected] waste123
Dr. Philippe Roux Water [email protected] water123
Transport [email protected] transport123
• http://toaster-vh.es.clara.net/src/login.php
• http://www.claranet.es/ link ¨Acceso a Webmail¨
2. Publication process
• Step 1: Process uploaded for review – by user / collaborator
• Step 2: Assigning process to revisers – by editor
• Step 3: Evaluation of process – by reviser
• Step 4: Final decision on process status – by editor
2. Publication process
CHECKLIST CHECKLIST
• For the publication process, several guidelines are available
2. Publication process
3. User registration
http://lcadb.sudoe.ecotech.cat/
3. User registration
E-mail is the field used
to authenticate the user.
A newly registered user is always
assigned as public user and can
be granted another role by the
administrator.
The registration is validated by a
confirmation email to the user.
4. User types & roles
The administrator
assigns the different
roles to the users.
• The administrator has the control over the database, he manages the
different accounts in the database, the type of users and the organization
of the database.
Public users & collaborators
• Public users can consult public processes and add new processes.
• Collaborator users can consult public processes and processes from
other collaborators. A collaborator can only read all the processes (public
or private) if he also provided the database with inventories (active
member). But he is not allowed to copy or modify the process.
13
• Creating a new process
Public users & collaborators
Activity description Functional unit Time period Geographical information Technology
LCI method LCI data Data coverage Validation
Author Data entry by Data reviewed by Data sheet status Inventory publication
Inventory flows - Reference flow - By-product - From environment - From technosphere - To environment - To technosphere
Information LCI & Validation Administrative Inventory
Save process Save process & Exit Save process for review Cancel
• Fill out the information under the 4 sections
Save process for review
• When completed, save the process for review!
Public users & collaborators
[UserName] has sent the process [ProcessName] for review
Click on the following link to view the process [Link]
1)
2)
Save process Save process & Exit Cancel Save process for review
• USERS send the process for review to the EDITORS
• EDITORS receive an
email notification
about the new process
[UserName] has sent the process [ProcessName] for review
Click on the following link to view the process [Link]
• IMPORTANT: When an USER improved his process, it
should be saved and send for review again.
Public users & collaborators
Revisers
• Reviser users are responsible for the review of the Life Cycle Inventory
(LCI) is complete and includes quality information. By means of a checklist,
the reviser controls all the information and decides if the inventory is
accepted, declined or needs to be improved.
1)
Revisers
• REVISERS evaluate the content of the inventory, based on Checklist
Types of review • Dependent internal review • Independent internal review • Independent external review • Accredited third part review • Independent review panel • Not reviewed
Methods of review • Validation of data sources • Sample tests on calculations • Energy balance • Element balance • Cross-check with other sources • Cross-check with other dataset • Expert judgment
Submitted yes/no?
0
Notes / comments?
Type of review executed?
2)
3)
Select process status
Upload Checklist
4)
Revisers
• REVISERS only make comments in the Checklist, and don’t change data!
At end of the review, the checklist
can be send to the EDITOR Send Checklist to Editor
Upload checklist
Editors
• Editor users are in control of the distribution and communication of the
Life Cycle Inventories. The editor receives the LCI’s created by the users
and assigns one or more revisers for the review of the inventory. The editor
has the final responsibility for the quality of the published LCI’s.
1)
2)
* Only the EDITOR is allowed to change
the ¨Type¨ and ¨Subtype¨!
• EDITORS decide which REVISER will review the new process
Editors
4) You have been assigned to review the process [ProcessName]
Click on the following link to view the process [Link]
1)
2)
Editors
• EDITORS read the CHECKLIST and select the final process status
Select type of review
3)
