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FUNCTIONAL SPECIFICATION REPORT
System Analysis and Design Page 1
CHAPTER I
INTRODUCTION
Grading is one of the most important activities a faculty member does.Many problems in teaching arise because of grading issues.
Maranatha Christian Academy School of Novaliches is using a manual computation of grades of
each student, which is the traditional use when technology is not yet developed. Manual
computation is very prompt to risk for any circumstances. It is time consuming in terms of
recording grades, computation using of calculator. If some records are lost, they never retrieve it
in case of unexpected calamity. Accuracy and security is not been so defined.
This project includes creating an easy to use and comprehend system, ensure dataintegrity and validation, maintain visual conformity throughout the system, increase efficiency
and convenience for staff and student users and contain a strong error-handling system.
1.1 Background of the Organization
Maranatha Christian Academy School of Novaliches was established 1985 at 316 Geronimo
St., Sta. Monica Novaliches Quezon City by the generous organization named Pentecostal
Missionary Church managed by the generous and charitable Ma’am Litcha
Ferrlol, Directress. The principal of the school is Ms. Nieves Cabagbag and their have an
OIC by level, in pre-school Ms. Vangie Reyes, in Elementary is Valen Matillgano and the High
School is Ms. Jean Capati.
The school was offered preparatory, elementary and high school: in their first opening in
the year of 1985 the student enrolled was 290 students from the different level the student
information system in manually was so easier to operate but now the number of student was
increasing from two(2) years established. Know the school have more than hundreds students
enrolled in the present.
Now the school has gained it’s height of success through the collaborative participation
of the faculty, staff, students, parents and the community, MCA of Novaliches has indeed
excelled to the cause of taking functional and educational leadership in this part of the city.
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1.2 Project Overview
The grading system is to analyze student information, faculty information, T.O.R,
certificate of grades and grades are determined by averaging a student’s performance over the
term for both lecture & laboratory. A failing grade may be given to a student who does not meet
attendance requirements.
This project includes creating an easy to use and comprehend system, ensure data
integrity and validation, maintain visual conformity throughout the system, increase efficiency
and convenience for admin, registrar and teacher users and contain a strong error-handling
system.
This system focuses on the effectiveness and accuracy of getting information to the
students, generate accurate and to make that information be accessed on the time by the
concerned student and the school staff with just a single click.
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CHAPTER II
Current I.T Environment / Infrastructure
The primary objective of the student information system as an alternative to fill-up all theflaws of the manually implemented student information system of the Maranathan Christian
Academy Novaliches needs innovation but all schools, colleges/universities want to enhance
their capability provide better services and continuously survive in the business world.
2. 1 Hardware Specification
The student information system consists of a database server. The database server needs
to handle a vast amount data, so a large volume data storage and good performance database
management system is needed.
2.1.1 Server
Name of printer Description
Apache HTTP Server An open source web server platform
Table 2.1.1 - Server
Table 2.1.1 shows the hardware requirements for the server. The following hardware
parts needed to have the recommended specification in order to use the system properly and
efficiently. This hardware help more to the system operate in the SIS.
2.1.2 Printer
Name of printer Description
Epson 600 x 600 dpi resolution/ speed: 36ppm
Table 2.1.2 - Printer
Aside from the hardware that is being listed on the table 2.1.1, there are other peripherals
needed to run the system properly and avail for its features. Like printer, for printing all the
report that are being generated by the system. Printer is very useful to the SIS and to the school
staff and registrar, in just one second the information will print it out.
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2.1.3 UPS (Uninterruptible Power Supply)
Table 2.1.3 - UPS (Uninterruptible Power Supply)
In additional to the hardware requirement, ups backup system is essential acting as a
backup when the power goes out most battery backup devices also act as power “conditioners”
by ensuring that the electricity lowing to your computer and accessories is free from drops. If a
computer is not receiving a consistent flow of electricity, damage can and often does occur.
While a ups system is not a required piece of a complete computer system, including one as part
of yours is always recommended. The need for a reliable supply of electricity is often
overlooked.
2.2 Software Specification
The student information system consists of a database server and an application server. In
the application server will in charge to operate the operating system of the computer.
2.2.1 Network operating System
Is the software that runs on a server and enables the server to manage data, users, groups,
security, applications, and other networking functions.
Name of network OS Description
Windows 7 Reliable graphics.
Upgrade application.
Easy to use application other than NOS.
Table 2.2.1 - Network operating System
This table shows that only Windows XP platform Network Operating System are
available on the of MCA of Novaliches and they don’t have any operating system like Linux and
other network system installed on their server.
Name of UPS Description
UPS Prolink + AVR PRO700 Capacity 650VA Voltage
range : 140 – 300V ± 5VAC
Frequency range : > 40Hz Phase : Single + GND
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2.2.2 Workstations
Is a high-end microcomputer designed for technical or scientific applications. Intended
primarily to be used by one person at a time, they are commonly connected to a local area
network and run multi-user operating systems.
Name of the Workstation Description
CPU – Intel Core i5 2500K
Socket : LGA1155, Clockspeed: 3.3 GHz
Turbo Speed: 3.7 GHz
No of Cores: 4 Max TDP: 95 w
Motherboard ASRock Z68 Pro3 GEN3
Memory
2GB Corsair Vengeance DDR3
1600MHz Memory Kit
Optical Drive
OEM DVD Drive or OEM Blu Ray
Drive (Any Manufacturer)
PSU Corsair CX430 Power Supply
Case Cooler Master HAF 912
Operating System Windows 7 64 bit
Table 2.2.2 - Workstations
Table 2.2.2 shows the software requirements for the workstation. It indicates here the
type of browsers that must be use, the web server and plug-ins used office applications,
programming languages used to develop the system, the database and the operating system.
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2.2.3 Applications
Name of the Workstation Description
Office Applications
Microsoft Office 2010
For the templates certificate and
reports. Browsers
Mozilla Firefox
Google chrome
It is used to run and view the
system
Web server
Apache web server
For the server of the system, even
if it’s not hosted. It can be run on
a local host.
Table 2.2.3 - Applications
Table 2.2.2 shows the software requirements for the workstation. It indicates here the
type of browsers that must be use, the web server and plug-ins used office applications,
programming language used to develop the system, the database and the operating system.
2.2.4 Database Management System
is a set of programs that enables storing, modifying, and extracting information from
a database. It also provides users with tools to add, delete, access, modify, and analyze data
stored in one location.
Name of Database Management System
Software
Description
Microsoft Excel (2007) To storage & record the data.
2.2.4 Database Management System
Table 2.2.4 shows the available database management system on Maranatha Christian
School of Novaliches. It indicates here the there are only two databases that the school used theMS Access 2003. The server uses the Microsoft Access as data respiratory off all school’s data.
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2.3 Network Specification
The network specifications that appear in the table below are intended for producers of
end-point and network equipment.
2.3.1 Local Area Network
Name Description
Wi-Fi Refers to wireless networkingtechnology that allows computers andother devices to communicate over a
wireless signal.
Figure 2.3.1 Local Area Network
2.4 Man Power
There are three kinds of people were will be using the system. There are the
administrator, registrar, and teacher . To able to use the system, the Sais users should have the
capability to do the following.
Table 2.4 Man Power
Name Description
Administrator for updating structure of reports
Registrar generating reports and managing thegrade
Teacher for generating reports and computing
managing the grade of the students
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2.4.1 End User
Person that actually uses a system, as opposed to the person or organization that
authorizes.
Role of the End User Description
Administration
Responsible for updating structure of reports as
well as the system setup of the studentinformation system.
Registrar
Responsible for generating reports and
managing the grade of the students.
TeacherResponsible also for generating reports and
computing managing the grade of the students..
They can view their student information if
there is information/requirement not be given.
They can update their information.Table 2.4.1 End User
The table shows the manpower of the system until the present.
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CHAPTER III
CURRENT LOGIGAL DATA STRUCTURE
3.1 Entity Relationship Diagram
Figure 3.1 Entity Relationship Diagram
In figure 3.1 current ERD of student information system the entities are the following
admin, registrar, student and teacher. The entities in above must be log to the system but they
have different transaction and limitation.
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Chapter IV
Current Data Flow Diagram
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The figure 4.1 above shows the all process of the current system of the SIS that to guide the end
users to generate the system.
CHAPTER V
CURRENT BUSINESS RULES
The current system of MCA of Novaliches is an existing student information system. The
student must fill up the forms for the enrollment procedures after they fill up the forms. They
will give to the registrar to be able to arrange the following information of the students
The related factors are the following:
The mode of getting student information is hassle and wasting time to the school staff.
The forms are distributed to the student misplace or lost, the retrieval of records is difficult.
Mismanagement of student
CHAPTER VI
PROBLEM SYSTEM DILEMMAS
The problem encountered of the current system reveal as follows:
The current system make delay issue to the student because low transaction.
Storing student’s information can possibly acquire large physical space in the
filling area.
The request of the school have a features grading system is need to be change
in the system Maranathan Academy of modalities.
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CHAPTER VII
CONCLUSION AND RECOMMENDATION
The revealed data analysis of student information system of student information to
improved the student information system of Maranathan Christian Academy of modalities. The
cost of the Grading System is not problem since the hardware available already and information
era nowadays provides free software system that enhance SIS and to make the systematic
procedures more secure, effective, time-saver, reliable, lapse in issuing student information will
be eliminated, thus the old ineffective system for Grading System will be evolve into a new and
fusible system to achieve viable future success.