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Revised January 2009 Useful Reports for Elected/Staff Officers By Marilyn McBain, DSO-IS
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Revised January 2009
Useful Reports
for
Elected/Staff
Officers
By Marilyn McBain, DSO-IS
Revised January 2009
AUXDATAAUXDATA
• AUXDATA - auxdata.uscg.gov• Read Only Password Required• Member Responsible For
AUXDATA Accuracy• Member May Change Own
Personal Data (Spelling of name, address, e-mail address, phone numbers, Emergency Data)
Revised January 2009
Revised January 2009
Revised January 2009
AUXDATAAUXDATA
There are a number of reportsavailable in the AUXDATA System
Select “Reports”from the Main Menu
Revised January 2009
•AUXDATA Reports Menu
Revised January 2009
AUXDATAAUXDATAAUXDATA Reports Available
–Unit Summary Report• Membership Information• Flotilla Numbers by Program
(Number of ITs, VEs, PVs, Facilities)
• HOURS-NOT ACCURATE - Do not use this report for checking hours. Use AUXINFO for all hours.
Revised January 2009
Revised January 2009
AUXDATAAUXDATA–AUXDATA Reports Available
ADDRESS AND FLOTILLA DATA REPORT
–Alpha Listing of Your Members• Includes Address/Phone #s• Enrollment Dates• Current and Past Offices Held• Facilities
Revised January 2009
Revised January 2009
AUXDATA AUXDATA
– AUXDATA Reports Available MEMBER ROSTER
– Includes Flotilla, Member ID, DOE, Name, Address, E-mail Addresses, and Status
RESOURCES BY FLOTILLA– Lists all Facilities, Inspection Date, Lat
& Lon of Facility Location, Owner E-MAIL DIRECTORY OFFICER DIRECTORY – Good Basic
Flotilla Roster
Revised January 2009
Revised January 2009
AUXDATAAUXDATA–AUXDATA Reports Available
MISSION DETAIL–All Transactions entered by FSO/SO-
ISMany Operational Underway Reports
–Missions/Hours by Vessel/Air–Missions/Hours by Member –Days Underway by Resource
AUXDATAAUXDATA
Revised January 2009
Revised January 2009
AUXDATAAUXDATA
Revised January 2009
AUXDATAAUXDATA
–AUXDATA Reports Available–Annual Member Letter
• FSO/SO-IS to distribute to all members
• Members should report any data missing
Revised January 2009
•Top Section of Annual Member Letter
Revised January 2009
•Section 2 of Annual Member Letter
AUXDATAAUXDATA
–Election Eligibility Report• Details – give first reason for non-eligibility
Revised January 2009
AUXDATAAUXDATA
Revised January 2009
AUXDATAAUXDATA
Revised January 2009
AUXDATAAUXDATA
Revised January 2009
Revised January 2009
AUXDATAAUXDATA
AUXDATA TRAINING REPORTS
–May be run for Unit or an IndividualTRAINING STATUS REPORT
–Members Currency & Certifications
Revised January 2009
Revised January 2009
AUXDATAAUXDATAAUXDATA TRAINING REPORTS
TRAINING RECORD REPORT (Date defaults CY –Backdate to approx DOE)–Members Qualification Tests, Workshops, and Specialty Courses Completed
Revised January 2009
Revised January 2009
AUXDATAAUXDATA
AUXDATA TRAINING REPORTS (Con’t)–CERTIFICATIONS REPORT
Shows all certifications – Color coded Status
More compact that the Training Status Report
Revised January 2009
Revised January 2009
AUXDATAAUXDATA
AUXDATA TRAINING REPORTS (Con’t)–TRAINING MANAGEMENT
REPORT – UNIT ONLYCompactColor CodedShows all Competencies/Annual Currency Maintenance Tasks
Revised January 2009
•TRAINING MANAGEMENT REPORT
Revised January 2009
AUXINFOAUXINFO
AUXINFO Reports
– No Password Needed
– Performance Hours
– VSCs Examined
– PVs (MDVs) Program Visits
– PE Classes/Attendees/Graduates
Revised January 2009
AUXINFOAUXINFOAUXINFO –
www.auxinfo.uscg.gov–Choose Appropriate Cube
Unit Activities (Flotilla hours)–Records Only Lead Hours and Missions
Revised January 2009
AUXINFOAUXINFOAUXINFO
Member Activities (Individual hours/mission count)
Competencies (Qualifications)
Tasks (Required Annual Maintenance/Qualifications)
Awards
Revised January 2009
•AUXDATA Cubes are defined so you know what is contained in them.
Revised January 2009
AUXINFOAUXINFO Things to watch out for!
– Be sure to select year!Choice of CY or FY for Awards
– Select all rows (sometimes columns too)– Swap (rows & columns)– Lead / non-lead / trainee position
OPS – trailering hours included-Unit Summary Report-AUXDATA, but AUXINFO broken out
Total OPS = Underway Time Minus Mission 23, SAR Standby Time
Revised January 2009
AUXINFOAUXINFO
Things to watch out for! (cont’d)
– Hours vs. count for PV, VSCVSC – Facility Inspections & VSC’s
– Zero suppression– Member not listed - no quals or hours
entered in AUXDATA
Revised January 2009
AUXDATA / AUXINFOAUXDATA / AUXINFOFor the “How To” Library:
http://home.auxidept.org/howto.htm
And
Aux-10 URL: http://aux10.auxservices.org
Revised January 2009
•What is available on AUX-10 Web Site?
•AUXDATA User Guide
•AUXINFO User Guide
•Travel Claim Reference Guide
•Per Diem Rates
•FSO/SO/DSO-IS Job Descriptions (approved by Hqs)
•Power Point Presentations
•Forms Presentation (good for flotilla training topic)
•Intro to AUXDATA
•Intro to AUXINFO
•“How To” Series for both AUXDATA and AUXINFO
Revised January 2009
The End
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