REVISED
BOARD OF EDUCATION Board Auditorium
Portland Public Schools Blanchard Education Service Center REGULAR MEETING 501 N. Dixon Street November 24, 2015 Portland, Oregon 97227
Note: Those wishing to speak before the School Board should sign the public comment sheet prior to the start of the meeting. No additional speakers will be accepted after the sign-in sheet is removed, but testifiers are welcome to sign up for the next meeting. While the School Board wants to hear from the public, comments must be limited to three minutes. All those testifying must abide by the Board’s Rules of Conduct for Board meetings.
Public comment related to an action item on the agenda will be heard immediately following staff presentation on
that issue. Public comment on all other matters will be heard during the “Public Comment” time.
This meeting may be taped and televised by the media.
AGENDA
1. SUPERINTENDENT’S REPORT 6:00 pm
2. STUDENT REPRESENTATIVE’S REPORT 6:35 pm
3. STUDENT TESTIMONY 6:20 pm
4. PUBLIC COMMENT 6:45 pm
5. OMBUDSMAN QUARTERLY UPDATE 7:05 pm
7. BUSINESS / CONSENT AGENDA 7:45 pm
8. ADJOURN 8:00 pm
Portland Public Schools Nondiscrimination Statement
Portland Public Schools recognizes the diversity and worth of all individuals and groups and their roles in society. The District is committed to equal opportunity and nondiscrimination based on race; national or ethnic origin; color; sex; religion; age; sexual orientation; gender expression or identity; pregnancy; marital status; familial status; economic status or source of income; mental or physical disability or perceived disability; or military service.
Portland Public Schools is an affirmative action and equal opportunity employer.
PORTLAND PUBLIC SCHOOLS Office of Ombudsman
501 North Dixon Street • Portland, OR 97227 (503) 916-3045 • [email protected]
MEMO
To: Portland Public Schools Board of Directors
From: Judi Martin
Date: November 18, 2015
Re: Board Update
On Tuesday, Nov 24th I will be giving the Board an update on the work of the Ombudsman’s Office over the last year. It has been a privilege to listen to families and community members and to learn more about the challenges they have experienced. I have been pleased with the willingness of PPS administrators to work closely with my office to assist in resolving concerns and to identify and address systemic issues. I look forward to sharing more with the Board next week.
Please find attached information regarding the work of the Ombudsman’s Office.
The PPS District Ombudsman has a neutral role and works informally and confidentially to assist all parties in finding possible solutions. If you would like the assistance of the Ombudsman, please call 503-‐916-‐3045 or email [email protected].
School/Department-‐Based Problem Solving ◊ Concern addressed directly with teacher or staff member ◊ If not resolved, concern addressed with Principal or Department Supervisor
Portland Public Schools
COMPLAINT RESOLUTION PROCESS*
Complaint Process Step 1
◊ Complainant files written complaint with Ombudsman or Superintendent ◊ Principal or Department Supervisor works with complainant to learn facts and problem solve with the goal of finding a mutually acceptable resolution
◊ If no mutually acceptable resolution, the designated decision-‐maker provides written resolution within 30 days of filing written complaint
Complaint Process Step 2
◊ Complainant files appeal with Superintendent within 10 days of receiving Step 1 resolution
◊ Superintendent or designee reviews complaint and issues written decision within 30 days of receipt of appeal
◊ Decision of Superintendent is final
Accept Superintendent’s
decision
Appeal directly to Oregon
Department of Education (ODE)
Request appeal to Board - Board votes within 2 meetings on whether to consider appeal
- If considered, Board votes within 2 regular meetings on appeal
Appeal to ODE
*Please note: Personnel complaints are subject to complaint procedures available through the Human Resources department. They are not subject to the process and timelines found in the Complaint Resolution Process.
1
BOARD OF EDUCATION SCHOOL DISTRICT NO. 1J, MULTNOMAH COUNTY, OREGON
INDEX TO THE AGENDA
November 24, 2015
Board Action Number Page
Personnel
5164 Election of Probationary Administrator (Full-time) .................................................................... 3 5165 Election of Temporary Administrators ....................................................................................... 4 5166 Election of Contract Teachers ................................................................................................... 5 5167 Election of First-year Probationary Teachers (Full-time) .......................................................... 6 5168 Election of Second-year Probationary Teachers (Full-time) ................................................... 15 5169 Election of First-year Probationary Teachers (Part-time) ........................................................ 17 5170 Election of Second-year Probationary Teachers (Part-time) .................................................. 19 5171 Appointment of Temporary Teachers and Notice of Non-renewal .......................................... 20
Purchases, Bids, Contracts
5172 Revenue Contracts that Exceed $25,000 Limit for Delegation of Authority ............................ 24 5173 Expenditure Contracts that Exceed $150,000 for Delegation of Authority .............................. 25
Other Matters Requiring Board Approval
5174 Minutes ................................................................................................................................... 27
2
Personnel
The Superintendent RECOMMENDS adoption of the following items:
Number 5164 through 5171
3
RESOLUTION No. 5164
Election of Probationary Administrators (Full-time)
RECITAL
On the advice of the Chief Human Resources Officer, the Superintendent recommends that the administrators listed below be elected as Probationary Administrators.
RESOLUTION The Board of Education accepts the Superintendent’s recommendation, and by this resolution hereby elects as Probationary Administrators for the school year 2015-16 the following persons, subject to the employment terms and conditions set out in the standard form contract approved by legal counsel for the District and to be placed on the applicable Salary Guide that now exists or is hereafter amended:
Full-time
First Last Allison Adams Alfredo Belanger Keylah Boyer Cleann Brewer Isaac Cardona Grace Casale Satrina Chargualaf Jennifer Fontana Klarissa Hightower
Seth Johnson Kristy Karsten
Christopher Lewis Andrea Lockard
Elizabeth Mahlum Sean Mailey Daniel Malone Kiya Masunaga Emily Mather Darryl Miles
Bradley Parker Kaveh Pakseresht Kristan Parman Alexa Pearson
Teresa Seidel Kate Silver
4
Claire Skelly Adam Skyles
Rachel Smith-Mosel
Scott Wall Ronald Young
S. Murray
RESOLUTION No. 5165
Election of Temporary Administrators
RECITAL
The following person(s) have {has} served or will serve in administrative positions with the District, and the Superintendent recommends them to the Board of Education (“Board”) for election as Temporary Administrators.
RESOLUTION
The Board accepts the Superintendent’s recommendation and by this resolution hereby elects as Temporary Administrators for the school year 2015-16 the following person, according to the employment terms and conditions set out in the standard District contract, with all to be placed on the applicable Salary Guide that now exists or is hereafter amended:
First Last
Debora Bradway
Lauren Page
Cynthia Swingen
John Ubik S. Murray
RESOLUTION No. 5166
Election of Contract Teachers
5
RECITAL
On the advice of the Chief Human Resources Officer, the Superintendent recommends that the teachers listed below who has been employed by the District as regularly appointed teachers for three or more successive school years be elected as Contract Teachers.
RESOLUTION
The Board of Education accepts the Superintendent’s recommendation, and by this resolution hereby elects as Contract Teachers for the school year 2015-16 the following persons:
First Last
Amanda Carrigg
Kathy Lloyd
John Billups
S. Murray
6
RESOLUTION No. 5167
Election of First-year Probationary Teachers (Full-time)
RECITAL
On the advice of the Chief Human Resources Officer, the Superintendent recommends that the teachers listed below be elected as a First-year Probationary Teachers.
RESOLUTION The Board of Education accepts the Superintendent’s recommendation, and by this resolution hereby elects as First-year Probationary Teachers for the school year 2015-16 the following persons, subject to the employment terms and conditions set out in the standard form contract approved by legal counsel for the District and to be placed on the applicable Salary Guide that now exists or is hereafter amended:
Full-time
First Last Richard Acuna-Lujan
Rose Addis
Zandra Ah Choy-Agusen
Elijah Ajjarapu Evin Aksay
Maleka Allen Richard Almeida Caryn Anderson
Kimberly Anderson Aram Ansell
Jonathan Antonucci Margaret Appel
Marc Appell Robert Appenzeller Muna Arafat
Michael Archer Kiera Asay
Malaika Askari-Tamu Haukur Astvaldsson
Steffanie Audel William Backner
Cameron Baker Casey Baker
Samuel Balzer Adam Bander
7
Brian Barnes Candice Barnhart Everett Barr-Hertel
Cherneisha Batiste David Beckler Jodi Beeman
Randa BenAziz Cara Benny Henry Benz
Whitney Berger Marcy Berkowitz Cory Bettinger Kellie Bizer
Jai Blair Amanda Blakemore Heather Botcheos Megan Bovee Daniel Bradach Jason Breaker
Kristina Brinton-
Anderson Danielle Brooks Carrie Brown Kristen Buhler
Erin Burke Nicholas Burnett Laurie Bush
Michael Cady Russell Sandra Campbell
Kali Cardenas Alisha Chavez Julie Christopher
LaVettra Clayton-Sosanya
Evening Clemmer Rebecca Cohen Kimberly Condron Andrew Constantinescu Ryan Cook
8
Gabriel Corona Brian Covey
LeAnne Cox Jacqulyn Daniels
Gina Daviso Erin Dec Kelly Decklar
Brendan Deiz Betsy Dekker
Deanna Delgado Jenna Devore
Diem-Han Dinh Karen Dischner
Jacqueline Dixon Karen Doersam
Christopher Downie Jessica Dudley Ashley Echang Nathan Emerson
Christine Emmanuelli Jason Enyeart
Danielle Erickson Justin Fahey
Brynne Falkowski Brian Fennema
Meggie Feutrier Elysia Finear
Meghan Finn Bradley Fleegle Windy Ford Brad Francis
Lauren Fuentes Greg Garcia
Katherine Gates Lia Gelrod
Emma Georgetta Jason Gershuny Amy Gervais
Darshanpreet Gill
9
Heather Goldblatt Jennifer Goslin Jessica Griffith Robyn Griffiths Gillian Grimm Robert Gruber Edith Guitron
Stephen Gunvalson Marion Hackman Destini Hagen Erica Hale
Ronald Hall Craig Hallman Kaley Hambelton Ann Hanson
Christina Hargaden Phyllis Harris Aimee Havens
Samuel Hedine Kevin Helfman Jaclyn Herzog Tara Hiramatsu Tracy Hollister Henry Hooper Branic Howard Ruth Howard
Javier Huerta Jessica Huls
Kyle Hunter Michele Interian Jeremy Johnson
Nicholas Johnson Craig Johnston Ian Johnstone
Belal Joundeya Meredith Jue Cecelia Kauth Osamu Kawasaki David Kays
10
Kaleigh Kelchner Michele Kellar Adam Kennybrew Shawn Kerr Carissa Kerrissey Matthew Kertesz
Addy Kessler Mariko Kino Harris Alexa Kirk
Ian Knauss Pantelis Kosmas
Joel Laney Melody Lang Jaime Lange
Iris Law Michelle Lefevre Kieran LeMeune
Michelle Lenius Kirsten Letofsky
Rebecca Levison Stuart Levy
Christina Lincoln Kimberly Livesay Sheridan Long
Ursula Loret de Mola Jennifer Lowery Jennifer Lowery
Kelly Lumbard Amy Lumbreras
Quinn MacDonald Phyllis Madison Kelsey Mahaney
Erin Mahony Benjamin Malbin Jessica Mallare Theresa Mare Jerardo Marquez Carissa Marquis Aaron Martini
11
Jeremy Matsen Melody McCracken Spencer McEwen
Diana McKay April Mears
Forest Menke-
Thielman Megan Metcalf Brian Meyer Stacy Meyer Seth Miller
Claire Millon Eric Mirsepassi
Melissa Morgan Robert Morgan Leigh Morlock Julie Morris
Kenneth Muraoka Joanne Musa
Noel Musgnung Surya Nagarajan Craig Nelson Kasey Nelson
Catherine Nguyen Rebecca Norman Elizabeth O'Leary
Ambar Olivas Emelia O'Shanecy Elena Overvold
Courtney Palmer Megan Palmer
Kathleen Paradis Shoko Parker Lucas Partridge Sara Peloquin Maya Petersen
Anthony Petraglia Cristal Phan Sean Pollock
12
Amy Polzin Alexandria Prahl Makenzie Price
Yailine Quiros Dawn Ray
Rachel Reich Melissa Richman
Gary Riler Lindsay Robblee Michael Rocha
Ian Rolfe-Redding Manpreet Sadhal Timothy Salinas Debra Sankovitz
Stephanie Satoorian Rachel Satter
Jeanette Scantling Kate Schmuck David Scholten
Charles Schultz Michelle Sechrest Jessica Segraves Anna Selivanova Jane Selkye
Deborah Shepard Lukas Sherman Lauren Shiokari Nataliia Shudruk Allison Shutt Kumar Sichel
Alexandra Smith Michelle Spohn Cortney Standish
Heathrina Stanfield Ashley Staples
Alexander Stegner Christopher Stevens
Stephen Stone Maren Sturges
13
Saranya Sureshkumar Carolyn Sykes Christina Thomas
Stephanie Thomas
Sherree Thomas-Coleman
Michael Todd Stephen Tokarski Connie Tran Tuan Tran
Catherine Tucker Alesia Valdez
Zulema Valenzuela Elizabeth Van Winkle Meagan Vance Cynthia Velasquez Esther Vieira Poeko Waiwaiole Sarah Walden Coral Walker John Walker Mo Wang
Ronald Waugh Alissa Weitz
Benjamin White Heather Whitney Morgan Whitney Ledah Wilcox Lefred Wilson Kelly Wood
Yi-Hung Wu Nicholas Yoder
Tracy Zapf S. Murray
RESOLUTION No. 5168
Election of Second-year Probationary Teachers (Full-time)
RECITAL
14
On the advice of the Chief Human Resources Officer, the Superintendent recommends that the teachers listed below be elected as Second-year Probationary Teachers.
RESOLUTION The Board of Education accepts the Superintendent’s recommendation, and by this resolution hereby elects as Second-year Probationary Teachers for the school year 2015-16 the following persons, subject to the employment terms and conditions set out in the standard form contract approved by legal counsel for the District and with all to be placed on the applicable Salary Guide that now exists or is hereafter amended:
Full-Time
First Last
Ashley Agre
Daniel Boettcher
Maureen Bossard
Janelle Boyle
Treothe Bullock
Gregory Burkhead
Angela Bustamante-
Jenkins
Suzanne Cooper
Christina Curran
Paul Daigle
Stacy Donin
Sarah Flores
Ayn Frazee
Salvatore Frisina
Kathleen Fuller
Susan Gregoire
Michael Harmon
Jennifer Hopkins
Aimee Jo
Alexandra Kaplan
Joshua Kessluk
Emily Kinney
Annette Koegler Idler
Sharon Larson
Emily Leonard
Jeremy Lo
Erin McCracken
Ferro
15
Cynthia Medina
Kesia Micheletti
Kelly Nichols
Kayla Price
Juliana Quastler
Erewyn Remington
Elizabeth Ruth
Catherine Schaper
Ryan Shipe
Shawn Sloan
Aron Steinke
Joshua Stohl
Elsa Tellez-Gomez
Trevor Todd
Elizabeth Tripp
Alexa Welle
Amy White
Steven Whitewolff
Todd Williams
Darlene Zimbardi S. Murray
RESOLUTION No. 5169
Election of First-year Probationary Teachers (Part-time)
RECITAL
On the advice of the Chief Human Resources Officer, the Superintendent recommends that the teachers listed below be elected as First-year Probationary Teachers.
RESOLUTION The Board of Education accepts the Superintendent’s recommendation, and by this resolution hereby elects as First-year Probationary Teachers for the school year 2015-16 the following persons, subject to the employment terms and conditions set out in the standard form contract approved by legal counsel for
16
the District and with all to be placed on the applicable Salary Guide that now exists or is hereafter amended:
Part-Time
First Last
Kathleen Allen
Kawaji Armitage
Kellie Baier
Rocio Baker
Josephine Benson
Julia Brennan
Hillary Brown
Andrea Burke
Katherine Clem
Peter Conger
E Cornett
Lisa Cunningham
Susan Dahinden
Nicole Dalton
Sara Deede
Natalie Gardner
Anthony Garza
Kathryn Giffert
Susan Goetz
Grace Groom
Clinton Harpster
Keira Havner
Martina Iniguez
Kathryn Jaspers
Melanie Jeudy
Gillian Joshi
Lyn Kennison
Carl Larson
Rosalie Lingo
Jay Longfellow
Anna Mafchir
George Massey
Julie McMillan
Demetrio Mendez-
17
Rodriguez
Erika Moller
Denise Montoya
Sean Nowland
Sara Power
Cynthia Redmond
Angelica Rodriguez
Susan Sacks
Sylvia Scott
Catherine Sheppard
Anna Sky
Elizabeth Spiers
Amy Steel
Alexander Town
Jason True
Olga Volnycheva
Miranda Weaver
Shawna Wheeler
Sophia White
Christine Wulferdingen S. Murray
RESOLUTION No. 5170
Election of Second-year Probationary Teachers (Part-time)
RECITAL
On the advice of the Chief Human Resources Officer, the Superintendent recommends that the teachers listed below be elected as Second-year Probationary Teachers.
RESOLUTION The Board of Education accepts the Superintendent’s recommendation, and by this resolution hereby elects as Second-year Probationary Teachers for the school year 2015-16 the following persons, subject to the employment terms and conditions set out in the standard form contract approved by legal counsel for the District and with all to be placed on the applicable Salary Guide that now exists or is hereafter amended:
Part-Time
First Last
Elena Barry
18
Tiffany Giackino-
Baisch
Sandeep Kumar
Christina Mosteller
Teresa Roberts S. Murray
19
RESOLUTION No. 5171
Appointment of Temporary Teachers and Notice of Non-renewal
RESOLUTION
The Board of Education accepts the recommendation to designate the following persons as temporary teachers for the term listed below. These temporary contracts will not be renewed beyond their respective termination dates because the assignments are temporary and District does not require the teachers' services beyond completion of their respective temporary assignments.
First Last Eff. Date Term Date Michelle Alonzo 10/8/2015 6/9/2016 Michael Andrews 9/23/2015 6/9/2016 Tracy Austin 10/12/2015 6/9/2016
Theresa Beck Van Heemstra 10/26/2015 6/9/2016 Jason Bensley 8/27/2015 11/21/2015 Jean Berg 9/3/2015 1/31/2016
Tamar Berk 8/24/2015 6/9/2016 Susan Berniker 10/12/2015 6/9/2016
Yvonne Berry 8/24/2015 11/16/2015 Brooke Bettencourt 8/24/2015 6/9/2016 Duane Bickford 8/27/2015 1/3/2016 Scott Blevins 8/24/2015 6/9/2016 Laura Bullard 8/24/2015 12/18/2015 Dana Bussey 8/24/2015 6/9/2016
Elizabeth Cannon 11/5/2015 6/9/2016 Susan Cary 10/12/2015 6/9/2016 Giles Cattlin 8/24/2015 6/9/2016
Randy Davis 11/3/2015 6/9/2016 Nicole Deniston 8/24/2015 6/9/2016
Desiree Diamond 9/28/2015 6/9/2016 Catherine Eastman 8/24/2015 1/4/2016
James Edwards 8/24/2015 6/9/2016 Amy Ellingson 11/2/2015 6/16/2016
Aarika Elwer 8/24/2015 6/9/2016 Maureen Fitzgerald 8/24/2015 6/9/2016
Jason Franz 8/24/2015 6/9/2016 Jason Franz 12/1/2015 6/9/2016
Kenneth Gadbow 8/24/2015 6/9/2016 Andrea Guthrie 10/16/2015 6/9/2016 Rachael Hall 8/24/2015 6/9/2016 Andrea Hartz 8/24/2015 6/9/2016 Martha Heard 10/20/2015 6/9/2016
20
Martha Heard 10/20/2015 6/9/2016 Blair Hennessy 9/25/2015 6/9/2016
Natalie Hewitt 8/24/2015 6/9/2016 Mikalene Hilbers 8/24/2015 6/9/2016
Jason Horvat 9/21/2015 6/9/2016 Holly Ingram 10/22/2015 6/9/2016
Jessica Iser 8/24/2015 6/9/2016 Elizabeth Ivester 11/3/2015 6/9/2016
David Jacobson 8/31/2015 6/9/2016 Kimberly Jarvis 9/25/2015 6/9/2016 Kenneth Johnson 9/28/2015 1/3/2016 Rachel Johnson 10/5/2015 2/23/2016 Morgen Kelm 8/24/2015 6/9/2016 Heather Kerbo 8/24/2015 6/9/2016
Maia Kirkelie 11/9/2015 6/9/2016 Tim Klee 8/24/2015 6/9/2016
Rachel Kovel 8/24/2015 6/9/2016 Sarah Lambro 11/6/2015 6/9/2016 Robert Lichtinger 8/24/2015 6/9/2016 Daniel Limb 8/24/2015 6/9/2016 Bud MacKay 10/13/2015 6/9/2016 Ian McCann 10/12/2015 6/9/2016
Marcia McCubbin 8/24/2015 10/31/2015 John McGowan 8/24/2015 6/9/2016 Sonja Meadows-Cameron 8/24/2015 6/9/2016 David Meeker 10/22/2015 6/9/2016
Haylee Melzer 8/24/2015 3/31/2016 Elizabeth Mick 8/31/2015 6/9/2016
Julie Miller 9/30/2015 6/9/2016 Amy Miner 9/21/2015 6/9/2016
Adrienne Nasdor Jones
Baghdadi 8/24/2015 6/9/2016 Timothy Nicholas 8/24/2015 6/9/2016 Matthew O'Connor 10/30/2015 6/9/2016
Reba Parker 10/27/2015 6/9/2016 Adam Peek 9/21/2015 6/9/2016 Janice Peterson 8/24/2015 11/8/2015
Timothy Petrocchi 9/17/2015 6/9/2016 Suzanne Pinney 11/2/2015 6/9/2016 Wendy Pires 8/24/2015 6/9/2016 Krista Ravengael 10/28/2015 6/9/2016
Kathleen Redmond 9/14/2015 11/25/2015 Karin Reese 10/5/2015 6/9/2016
21
Laura Sandgren 9/8/2015 11/27/2015 Terry Schwartz 9/24/2015 11/30/2015
Stephanie Scroggins 8/24/2015 6/9/2016 Roxanne Sincich 8/24/2015 6/9/2016 Connie Spieler Compton 8/24/2015 6/9/2016 Wendy Steele 9/23/2015 6/9/2016 Anna Steenlage 10/26/2015 6/9/2016 Haley Thompson 8/24/2015 6/9/2016 Julie Whitaker 8/24/2015 6/9/2016
Corey Whitcomb 10/26/2015 6/9/2016 Rebecca Wilcox 10/16/2015 6/9/2016 Kendra Wisely 8/24/2015 6/9/2016
Cari Woods 8/24/2015 6/9/2016 Megan Young 8/31/2015 6/9/2016
S. Murray
22
Purchases, Bids, Contracts
The Superintendent RECOMMENDS adoption of the following items:
Numbers 5172 and 5173
23
RESOLUTION No. 5172
Revenue Contracts that Exceed $25,000 Limit for Delegation of Authority
RECITAL
Portland Public Schools (“District”) Public Contracting Rules PPS-45-0200 (“Authority to Approve District Contracts; Delegation of Authority to Superintendent”) requires the Board of Education (“Board”) to enter into and approve all contracts, except as otherwise expressly authorized. Contracts exceeding $25,000 per contractor are listed below.
RESOLUTION
The Superintendent recommends that the Board approve these contracts. The Board accepts this recommendation and by this resolution authorizes the Deputy Clerk to enter into agreements in a form approved by General Counsel for the District.
NEW REVENUE CONTRACTS No New Revenue Contracts
NEW INTERGOVERNMENTAL AGREEMENTS / REVENUE (“IGA/Rs”)
Contractor Contract
Term Contract Type Description of Services Contract Amount
Responsible Administrator,
Funding Source David Douglas School District
9/1/2015 through
6/30/2016
Intergovernmental Agreement/Revenue
IGA/R 62441
DDSD will fund a 0 .75 FTE Teach Oregon grant coordinator.
$79,616 S. Murray Fund 205
Dept. 9999 Grant G1550
Oregon City School District
7/1/2015 through
6/30/2016
Intergovernmental Agreement/Revenue
IGA/R 62446
OCSD will fund one student in a Deaf and Hard of Hearing classroom and one half-time interpreter for a mainstreamed student in a high school classroom.
$63,400 H. Adair Fund 299
Dept. 5422 Grant S0031
AMENDMENTS TO EXISTING REVENUE CONTRACTS
No Amendments to Existing Revenue Contracts
Y. Awwad
24
RESOLUTION No. 5173
Expenditure Contracts that Exceed $150,000 for Delegation of Authority
RECITAL Portland Public Schools (“District”) Public Contracting Rules PPS-45-0200 (“Authority to Approve District Contracts; Delegation of Authority to Superintendent”) requires the Board of Education (“Board”) enter into contracts and approve payment for products, materials, supplies, capital outlay, equipment, and services whenever the total amount exceeds $150,000 per contract, excepting settlement or real property agreements. Contracts meeting this criterion are listed below.
RESOLUTION
The Superintendent recommends that the Board approve these contracts. The Board accepts this recommendation and by this resolution authorizes the Deputy Clerk to enter into agreements in a form approved by General Counsel for the District.
NEW CONTRACTS
Contractor Contract
Term Contract Type Description of Services Contract Amount
Responsible Administrator,
Funding Source Sather Byerly & Holloway LLP
11/25/2015 through
11/15/2017
Legal Services LS 62440
Outside counsel for workers’ compensation legal services. PPS-46-0525(3)
$200,000 Y. Awwad Fund 601
Dept. 5540 Boora Architects 11/25/2015
through 6/30/2016
Architectural Services
ARCH 62459
Lincoln High School master planning services. Bond 2012. RFP 2015-2015
$360,000 J. Vincent Fund 451
Dept. 3120 Project DE116
Stagecraft Industries, Inc.
11/25/15 through 06/30/16
Construction C 62481
Construction services for the replacement of the stage rigging and electrical systems at Cleveland HS ITB-C No. 2015-1993
$419,895 T. Magliano Funds 438 & 404
Dept. 5597 Projects J0188 &
X0115
NEW INTERGOVERNMENTAL AGREEMENTS (“IGAs”)
Contractor Contract
Term Contract Type Description of Services Contract Amount
Responsible Administrator,
Funding Source David Douglas School District
7/1/2015 through
6/30/2016
Intergovernmental Agreement IGA 62444
Columbia Regional will provide the funding for Contractor to obtain Autism Spectrum Disorder program support and supplementary aides and services including coaching, professional development, technical assistance and consulting for school personnel. Purchasing Rule PPS 46-0130(3)(a)(A)
$196,800 H. Adair Fund 205
Dept. 5433 Grant G1499
Oregon City School District
7/1/2015 through
6/30/2016
Intergovernmental Agreement IGA 62482
Columbia Regional will provide the funding for Contractor to obtain Autism Spectrum Disorder program support and supplementary aides and services including coaching, professional development, technical assistance and consulting for school personnel. Purchasing Rule PPS 46-0130(3)(a)(A)
$152,400 H. Adair Fund 205
Dept. 5433 Grant G1499
25
Multnomah County 7/1/2015
through 6/30/2016
Intergovernmental Agreement IGA 62466
Provide and oversee SUN Community School services and Early Kindergarten Transition program at multiple District schools. Purchasing Rule PPS 46-0130(3)(a)(A)
$689,610 L. Poe/H. Adair Fund 101
Depts. 5431 & 5453
AMENDMENTS TO EXISTING CONTRACTS
Contractor
Contract Amendment
Term Contract Type Description of Services
Amendment Amount,
Contract Total
Responsible Administrator,
Funding Source In-Line Commercial Construction, Inc.
10/13/2015 through
12/31/2015
Construction C 61841
Change Order 2
Replace all wire glass at Cesar Chavez, Lee, and Sitton. Additional glass required. ITB 2015-1911
$3,386 $150,923
T. Magliano Fund 438
Dept. 5597 Project J0200
Y. Awwad
26
Other Matters Requiring Board Approval
The Superintendent RECOMMENDS adoption of the following item:
Number 5174
27
RESOLUTION No. 5174
Minutes
The following minutes are offered for adoption: November 3, 2015
Board of Education Informational Report
MEMORANDUM Date: November 17, 2015 To: Members of the Board of Education From: Jerry Vincent, Chief, School Modernization Subject: Bond Program Status – November 2015
In the November 2012 election, the voters approved a $482M capital improvement bond for Portland Public Schools. The District’s Office of School Modernization Staff has developed a set of performance measures to provide management information for the staff and reporting tools for the Bond Accountability Committee and the Board’s oversight role. Performance metrics for the 2012 bond program are based on the Balanced Scorecard (BSC). Attachment 1: Balanced Scorecard Report – November 2015 Attachment 2: Project Management Cost Report – November 2015
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2015
ele
vato
r pro
ject
s co
ntin
ue o
n sc
hedu
le a
nd th
e IP
2016
des
ign
effo
rt is
wel
l und
erw
ay.
Novem
ber�2
015
Nar
rativ
e C
omm
ents
:
Goo
dC
once
rns
Diff
icul
ty
Improvements 2013
Roosevelt HS
Faubion K8
Improvements 2014
Franklin HS
Improvements 2015
Improvements 2015-SCI
Grant HS
Marshall Campus
Improvements 2015-Maple
Tubman
Stra
tegi
cO
bjec
tives
Perf
orm
ance
Mea
sure
s
1 2 3 4 5 6 7 8 9 10 11 12 13 14
09/1
309
/17
09/1
709
/14
09/1
709
/15
09/1
509
/19
12/1
409
/15
08/1
5
Pro
ject
ed O
ccup
ancy
Dat
eG
reen
= <
0 w
eeks
impa
ct o
n sc
hedu
led
date
. Y
ello
w =
0 -
4 w
eeks
; Red
> 4
wee
ksPr
ojec
ted
Occ
upan
cy D
ates
Obj
ectiv
e C
C
onst
ruct
ion
on
Sch
edul
e
Prim
e C
ontra
ct N
otic
e to
Pro
ceed
Gre
en =
< 0
wee
ks im
pact
on
sche
dule
d co
nstru
ctio
n co
mpl
etio
n da
te.
Yel
low
= 0
- 4
wee
ks; R
ed >
4 w
eeks
Con
stru
ctio
n S
tarte
d
Sub
stan
tial C
ompl
etio
n D
ate
Obj
ectiv
e D
Mee
t Occ
upan
cy /
Com
plet
ion
Sch
edul
e Ta
rget
FF&
E O
rder
edS
ame
as O
bjec
tive
CFF
&E
Del
iver
ed a
nd In
stal
led
15
Obj
ectiv
e B
Pla
nnin
g,P
erm
ittin
g &
D
esig
n P
hase
s on
S
ched
ule
Des
ign
Con
tract
Aw
ard
Gre
en =
< 0
wee
ks im
pact
on
sche
dule
d de
sign
com
plet
ion
date
.Y
ello
w =
0 -
4 w
eeks
Red
> 4
wee
ks
Sch
emat
ic D
esig
n C
ompl
eted
Des
ign
Dev
elop
men
t Com
plet
edLa
nd U
se P
erm
it A
ppro
ved
Con
stru
ctio
n C
ontra
ct D
ocum
ents
Bui
ldin
g P
erm
it A
ppro
ved
Obj
ectiv
e A
Est
ablis
h S
ched
ule
Targ
et &
Stra
tegy
Occ
upan
cy D
ate
Goa
l Est
ablis
hed
Pro
ject
Exe
cutio
n S
trate
gy D
evel
oped
Ove
rall
Pro
ject
Sch
edul
e E
stab
lishe
d
Perf
orm
ance
Tar
gets
DA
vera
ge
2012
Bon
d Pr
ojec
ts
Sche
dule
Per
spec
tive
Stra
tegi
c O
bj.
Perf
orm
Col
or K
eyA B C
1. C
onst
ruct
ion
on b
oth
Roo
seve
lt an
d Fr
ankl
in H
igh
Sch
ools
rem
ains
on
sche
dule
for t
heir
plan
ned
open
ings
.
2. E
leva
tors
at W
oodl
awn
and
Ain
swor
th a
re o
n tra
ck to
com
plet
e no
late
r th
an A
pril
of th
is y
ear.
3. S
umm
er 2
016
proj
ect d
esig
n ac
tiviti
es c
ontin
ue a
nd n
otic
es to
pro
ceed
to
cont
ract
ors
are
expe
cted
in e
arly
May
of 2
016
for s
ubm
ittal
s an
d su
bseq
uent
m
obiliz
atio
n fo
r the
sum
mer
effo
rt.
4. F
aubi
on h
as s
elec
ted
an a
bate
men
t co
ntra
ctor
and
will
sele
ct a
gen
eral
co
ntra
ctor
in N
ovem
ber 2
015.
5. G
rant
HS
Mas
ter P
lann
ing
cont
inue
s to
war
d co
mpl
etio
n in
mid
Dec
embe
r.
The
re-c
ompe
te fo
r the
des
ign
cont
ract
cau
sed
mor
e th
an 4
wee
ks o
f del
ay
refle
cted
by
the
red
asse
ssm
ent b
elow
. Th
e de
sign
sch
edul
e ha
s be
en
Novem
ber�2
015
Nar
rativ
e C
omm
ents
:
Goo
dC
once
rns
Diff
icul
ty
Improvements 2013
Roosevelt HS
Faubion K8
Improvements 2014
Franklin HS
Improvements 2015
Improvements 2015-SCI
Grant HS
Marshall Campus
Improvements 2015-Maple
Tubman
Stra
tegi
cO
bjec
tives
Perf
orm
ance
Mea
sure
s
1 2D
esig
n M
eets
Edu
catio
nal N
eeds
3 4 5 6 7 8 9
Obj
ectiv
e C
D
esig
n A
dvis
ory
Gro
up (D
AG
) N
eeds
Mas
ter P
lann
ing:
Sco
pe M
eets
DA
G N
eeds
Gre
en: R
atin
g of
> 4
.0 (1
- 5
scal
e)Y
ello
w: 3
.0 -
4.0;
Red
: <
3.0
Des
ign
Mee
ts D
AG
Nee
dsC
onst
ruct
ion
Mee
ts D
AG
Nee
ds
Obj
ectiv
e B
Mee
tsM
aint
enan
ce /
Faci
lity
Nee
ds
Pro
ject
Sco
pe M
eets
Mai
nt. /
Fac
ility
Nee
dsG
reen
: Rat
ing
of >
4.0
(1 -
5 sc
ale)
Yel
low
: 3.0
- 4.
0R
ed:
< 3.
0D
esig
n M
eets
Mai
nt. /
Fac
ility
Nee
dsC
onst
ruct
ion
Mee
ts M
aint
. / F
acili
ty N
eeds
Perf
orm
ance
Tar
gets
Obj
ectiv
e A
Mee
ts E
duca
tiona
l N
eeds
Pro
ject
Sco
pe M
eets
Edu
catio
nal N
eeds
Gre
en: R
atin
g of
> 4
.0 (1
- 5
scal
e)Y
ello
w: 3
.0 -
4.0
Red
: <
3.0
Con
stru
ctio
n M
eets
Edu
catio
nal N
eeds
2012
Bon
d Pr
ojec
ts
B CA
vera
ge
Stak
ehol
der P
ersp
ectiv
e
Stra
tegi
c O
bj.
Perf
orm
Col
or K
eyA
1.�Stakeho
lder�fe
edback�con
tinue
s�to�be
�largely�po
sitive�with
�a�
hand
ful�of�low
er�sc
ores�in�th
e�"yellow".��O
SM�is�currently�re
view
ing�
optio
ns�to
�increase�con
structive�feed
back.
Novem
ber�2
015
Nar
rativ
e C
omm
ents
:
Goo
dC
once
rns
Diff
icul
ty
Improvements 2013
Roosevelt HS
Faubion K8
Improvements 2014
Franklin HS
Improvements 2015
Improvements 2015-SCI
Grant HS
Marshall Campus
Improvements 2015-Maple
Tubman
Program Contingency
Program Mgmt
Stra
tegi
cO
bjec
tives
Perf
orm
ance
Mea
sure
sPe
rfor
man
ce T
arge
ts
1>
10%
Con
tinge
ncy
Ava
ilabl
e2
With
in B
udge
ted
Am
ount
3W
ithin
Bud
gete
d A
mou
nt
4W
ithin
Bud
gete
d A
mou
nt
5>5
% p
roje
ct le
vel c
ontin
genc
y
6W
ithin
Bud
gete
d A
mou
nt
D
Obj
ectiv
e D
P
roje
ct w
ithin
B
udge
tTo
tal P
roje
ct C
osts
With
in B
udge
ted
Am
ount
2012
Bon
d Pr
ojec
ts
Mas
ter P
lan
Obj
ectiv
e B
Planning�&�Design�
Costs�w
ithin�
Budget
Pro
ject
ed T
otal
P &
D C
osts
Obj
ectiv
e C
C
onst
ruct
ion
Cos
ts
with
in B
udge
tC
onst
ruct
ion
Cos
t Aw
ard
Pric
e or
GM
P
Con
stru
ctio
n C
ost C
urre
nt E
stim
ate
thru
50%
co
mpl
ete
Obj
ectiv
e A
Pro
ject
Bud
get a
nd
Sco
pe A
ligne
d
Initi
al C
ost E
stim
ate
of A
ppro
ved
Sco
pe
Bud
get P
ersp
ectiv
e
Stra
tegi
c O
bj.
Perf
orm
Col
or K
eyA B C
Ave
rage
1. T
otal
bon
d pr
ogra
m b
udge
t has
rem
aine
d co
nsta
nt a
t app
roxi
mat
ely
$550
m
illion
.
2. A
s Tu
bman
, IP
2015
-Map
lew
ood,
IP20
15-S
CI,
and
the
IP20
14 e
leva
tors
ne
ar c
lose
out,
all p
roje
cts
antic
ipat
e fin
ishi
ng u
nder
bud
get.
3. A
s no
ted
last
mon
th, u
nfor
esee
n co
nditi
ons
have
cau
sed
the
IP20
15
proj
ect t
o ex
ceed
the
curre
nt b
udge
t; ho
wev
er s
avin
gs a
t the
oth
er s
umm
er
2015
pro
ject
s w
ill of
fset
this
ove
rage
.
4. S
imila
rly M
arsh
all a
lso
antic
ipat
es e
xcee
ding
bud
get;
budg
et fr
om th
e pr
ogra
m c
ontin
genc
y w
ill co
ver t
his
addi
tiona
l cos
t.
5. F
rank
lin h
as c
ompl
eted
buy
out.
Roo
seve
lt w
ill fin
aliz
e bu
yout
in
Nov
embe
r.
Novem
ber�2
015
Nar
rativ
e C
omm
ents
:
Goo
dC
once
rns
Diff
icul
ty
Improvements 2013
Roosevelt HS
Faubion K8
Improvements 2014
Franklin HS
Improvements 2015
Improvements 2015-SCI
Grant HS
Marshall Campus
Improvements 2015-Maple
Tubman
Program Mgmt
Stra
tegi
cO
bjec
tives
Perf
orm
ance
Mea
sure
s
1 2 3 4 5
2013
2014
2015
2016
2017
2018
2019
2020
6 7 8 9
Equi
ty P
ersp
ectiv
e
Stra
tegi
c O
bj.
Perf
orm
Col
or K
eyA B C
Perf
orm
ance
Tar
gets
Ave
rage
2012
Bon
d Pr
ojec
ts
Obj
ectiv
e A
Mee
ts A
spira
tiona
l M
WE
SB
Pro
ject
obj
ectiv
es e
stab
lishe
dG
reen
: MW
ES
B >
18%
Yel
low
: MW
ES
B >
10%
Red
: M
WE
SB
<10
%
Con
sulta
nts
- % o
f pay
men
ts m
ade
to M
WE
SB
ow
ned
Con
tract
ors
- % o
f pay
men
ts m
ade
to M
WE
SB
ow
ned
Obj
ectiv
e B
appr
entic
able
trad
e pa
rtici
patio
n
Pro
ject
obj
ectiv
es e
stab
lishe
d >$
200k
co
ntra
cts
Gre
en: p
artic
ipat
ion
>20%
Yel
low
: par
ticip
atio
n >1
0%
Red
: par
ticip
atio
n <1
0%C
ontra
ctor
s %
of l
abor
hou
rs/a
ppre
ntic
able
tra
de
Obj
ectiv
e C
Mee
ts s
tude
nt
parti
cipa
tion
Pro
ject
obj
ectiv
es e
stab
lishe
d >$
100k
co
ntra
cts
Tier
1 -
Gro
up A
ctiv
ities
EG
: ca
reer
fairs
, gue
st s
peak
ers
Tier
2 -
1-on
-1, S
hort-
Term
Act
iviti
esE
G:
job
shad
ows,
moc
k in
terv
iew
s
Tier
3 -
1-on
-1, L
ong-
Term
Act
iviti
esE
G:
inte
rnsh
ips
Per
AD
Gre
en: s
tude
nts
> 50
0Y
ello
w: s
tude
nts
> 10
0R
ed: s
tude
nts
< 10
0G
reen
: stu
dent
s >
50Y
ello
w: s
tude
nts
> 20
Red
: stu
dent
s <
20G
reen
: stu
dent
s >
10Y
ello
w: s
tude
nts
> 5
Red
: stu
dent
s <
5
1. T
otal
am
ount
pai
d to
cer
tifie
d M
WE
SB
firm
s to
dat
e ex
ceed
s $7
,300
,000
. To
tal p
erce
ntag
e pa
id to
dat
e co
ntin
ues
to b
e ab
out 9
% w
ith c
onsu
ltant
s at
19
% a
nd c
ontra
ctor
s at
5%
.
2. A
s no
ted
last
mon
th, s
ome
of th
e ye
llow
wor
kfor
ce s
core
s ar
e du
e to
the
abun
danc
e of
con
stru
ctio
n pr
ojec
ts in
the
area
and
som
e tra
des
did
not h
ave
enou
gh a
vaila
ble
appr
entic
es to
mee
t dem
and.
We
are
com
pilin
g fin
al
num
bers
on
the
sum
mer
pro
ject
s no
w.
3. S
tude
nt p
artic
ipat
ion
cont
inue
s to
go
grea
t. L
ast w
eek
Leas
e C
rutc
her
Lew
is, E
C E
lect
ric a
nd H
eery
Inte
rnat
iona
l don
ated
boo
ts to
PP
S s
o R
HS
st
uden
ts c
ould
tour
the
site
and
vie
w a
ctiv
e w
ork.
Project Management Cost Report
Project Cost Summary Report for 2012 Capital Improvement Bond Program
Capital Program Start Date: Nov 2012 11.01.2015
Capital Program End Date: Nov 2020
Project Name Original Project
Budget
Project Budget
Changes Current Budget
Project Estimate At
Completion
Forecasted
Over/(Under) Invoices Approved
Franklin HS Modernization 81,585,655 24,985,204 106,570,859 101,178,542 (5,392,317) 15,621,846
Grant HS Modernization 88,336,829 23,554,752 111,891,581 99,504,549 (12,387,032) 172,331
Roosevelt HS Modernization 68,418,695 28,198,736 96,617,431 89,487,431 (7,130,000) 13,240,824
Faubion Replacement 27,035,537 21,804,881 48,840,418 44,293,251 (4,547,167) 3,629,276
Improvement Project 2013 9,467,471 2,501,829 11,969,300 11,967,307 (1,993) 11,963,139
Improvement Project 2014 13,620,121 4,486,678 18,106,799 17,878,493 (228,306) 17,705,928
Improvement Project 2015 13,521,066 (72,924) 13,448,142 13,603,723 155,581 11,912,851
Improvement Project 2015 - Maplewood 1,122,050 522,477 1,644,527 1,547,677 (96,850) 1,456,303
Improvement Project 2015 - SCI - 2,542,153 2,542,153 2,125,879 (416,274) 1,684,006
Improvement Project 2016 15,274,437 (1,708,654) 13,565,783 12,495,569 (1,070,214) 165,044
Improvement Project 2017 6,796,707 3,429,227 10,225,934 8,692,044 (1,533,890) -
Improvement Project 2018 9,062,119 (8,419,808) 642,311 545,964 (96,347) -
Improvement Project 2019 - 273,995 273,995 232,896 (41,099) -
Master Planning - Benson HS 191,667 308,333 500,000 425,000 (75,000) 5,929
Master Planning - Cleveland HS 191,667 (191,667) - - - -
Master Planning - Jefferson HS 191,667 (191,667) - - - -
Master Planning - Lincoln HS 191,667 208,333 400,000 400,000 - 8,767
Master Planning - Madison HS 191,667 208,333 400,000 400,000 - -
Master Planning - Wilson HS 191,667 (191,667) - - - -
Marshall Swing Site - Bond 2012 - 4,359,080 4,359,080 4,586,474 227,394 3,864,785
Tubman Swing Site - Bond 2012 - 2,335,000 2,335,000 2,128,867 (206,133) 473,291
Swing Sites & Transportation 9,550,000 (9,550,000) - - - -
Educational Specification - 300,000 300,000 287,768 (12,232) 275,168
Debt Repayment 45,000,000 - 45,000,000 45,000,000 - 45,000,000
2012 Bond Program 92,059,311 (31,183,367) 60,875,944 40,181,236 (20,694,708) 12,804,310
482,000,000 68,509,258 550,509,258 496,962,671 (53,546,587) 139,983,798
Report Run Date: