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RFP 5137002Webinar:
Cost Proposal
Tuesday, January 7, 2014Session 1 – 10:00 a.m.Session 2 – 2:00 p.m.
Pacific Time
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Teleconference Information
If you can see the Webinar, but cannot hear through your Computer speakers, please call the number above to
listen along with the Webinar presentation.
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How the Webinar WorksCost Proposal informationQuestion & Answer session provided at the end of the webinar◦State’s responses will be verbal or written during the webinar
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Webinar Objectives
1 – Cost Proposal
Walk through sample RFP Proposal Packet
A: CommunicationsB: SubmissionC: EvaluationD: Cost Negotiations
2 – Sample Cost Proposal Walkthrough
2 – Sample Cost Proposal Walkthrough
3 – Rules Governing Award(s) - RFO
4 – Questions and Answers Session
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Send to [email protected]
Time and date due in State’s e-mailbox: 2:00 p.m. Pacific Time (PT) on Monday, January 13, 2014
1 – Cost Proposal B – Submission
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Use Excel Cost Proposal Template Complete only the yellow
highlighted fields Enter whole number values in
rate(s) per hour fields Omit letters, cents, commas, and
decimal points
1 – Cost Proposal B – Submission
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“Save As” an Excel document (version 1993 or later)
Name file “Your Company Name – COST Proposal”
Email Cost Proposal attachment to [email protected]
1 – Cost Proposal B – Submission
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Evaluated by classification in each tier
Proposers must meet baseline for classification in tier for award
Each classification baseline established as the average plus 15% of all proposers’ rates
1 – Cost Proposal C – Scoring
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1 - RFP Highlights A: Communications1 – Cost Proposal D – Cost Negotiations
Occur in a Tier only when less than sixty percent (60%) of Cost Proposals achieve award
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1 - RFP Highlights A: Communications1 – Cost Proposal D – Cost Negotiations
One (1) opportunity for Administratively and Technically responsive Proposers whose initial proposed rate(s) exceed the baseline to lower its rates within the baseline to achieve award
Respond within 24 hours
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1 - RFP Highlights A: Communications1 – Cost Proposal D – Commitment to Lowest Rate
Occurs only when Cost Proposals are not negotiated
One (1) opportunity to commit to lowest awarded rate(s) per hour in a tier’s classification(s)
Respond within 24 hours
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“Check mark”
2 – Sample Cost Proposal Walkthrough
Checkmarks and arrows highlight areas that require attention
Arrow
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3 – Rules Governing Award(s) - RFO
MSA awardees who achieved at least sixty (60) Technical points may elect to offer RFO rates from either:
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3 – Rules Governing Award(s) - RFO
Own awarded rate(s)
OR Lowest awarded rate(s) for
classifications in the next highest Tier
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Total Technical Score
Tier 1 RFO ≤ $1.5M Project Manager
Tier 2 RFO ≤ $5M Project Manager
Tier 3 RFO ≤ $10M Project Manager
Tier 1 AT Proposal
A 62 $15 $15 N/A
B 60 $15 $20 N/A
Tier 2 AT Proposal
C 63 $20 $20 $20
D 61 $20 $20 $25
Tier 3 AT ProposalE 60 $25 $25 $25
Own Tier 2 awarded rates
Tier 3 Lowest Rate
RFO Application of Rates
Own Tier 1 awarded rates
Tier 2 Lowest Rate
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Session at the end of the webinar Keep questions relevant to Cost
Proposal State will respond to questions verbally or
in writing during the Webinar
4 – Questions and Answers Session
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Resources:• https://www.bidsync.com/DPX/ca/cdgs?
ac=view&auc=1948989 • http://www.dgs.ca.gov/pd/Programs/
Leveraged/masteragreements/InformationTechnologyConsultingServices.aspx• http://www.dgs.ca.gov/pd/Resources/
BroadcastBulletins.aspx• [email protected]
Thank You