RFP FOR AIRCRAFT MAINTENANCE AND CAMO ......Maintenance Services & CAMO services even with the...

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RFP FOR AIRCRAFT MAINTENANCE AND CAMO SERVICES FOR SKA B200 AIRCRAFT OF NRSC

NATIONAL REMOTE SENSING CENTRE INDIAN SPACE RESEARCH ORGANISATION

Department of Space, Govt. of India Balanagar, Hyderabad 500037, Telangana, India

CONTENTS

1.INTRODUCTION .................................................................................................................. 1

2.GENERAL INSTRUCTION FOR SUBMISSION OF PROPOSALS .................................................. 3

3.DESCRIPTION OF AIRCRAFT ................................................................................................. 5

4.SCOPE OF AIRCRAFT MAINTENANCE SERVICES .................................................................... 6

5.SCOPE OF CAMO SERVICES ............................................................................................... 11

6.ELIGIBILITY CRITERIA, TERMS AND CONDITIONS ................................................................ 12

7.TECHNICAL COMPLIANCE STATEMENT .............................................................................. 17

8.COMMERCIAL BID FORMAT .............................................................................................. 19

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1.INTRODUCTION

1.1 Indian Space Research Organization (ISRO), Department of Space (DOS), Government of

India (GoI) is the premier organisation in the country responsible for developing space based

systems comprising of launch vehicles, satellites and ground segment facilities to meet the

country’s applications requirements in communication, broadcasting, meterology and

remote sensing.

1.2 National Remote Sensing Centre (NRSC) is one of the centers under the Indian Space

Research Organisation (ISRO), Department of Space (DOS), Government of India. NRSC owns

two SKA B200 aircraft manufactured by Hawker & Beechcraft with Registration No. VT-EQK

(Sl. No. BB-1288, Year of Manufacture: 1988) & VT-EBB (Sl. No. BB-1486, Year of

Manufacture: 1994). These aircraft have modifications suitable for installation of airborne

sensors which are being used for Aerial Surveys for Remote Sensing applications.

1.3 NRSC is a Civilian Agency carrying out Aerial Remote Sensing activities in India. Currently, the

following activities are carried out with sensors like Aerial Cameras, Laser Scanner, and

Synthetic Aperture Radar. The different types of aerial remote sensing services offered are:

a. Aerial photographic surveys, using Large Format Digital Camera.

b. Airborne LiDAR and digital camera surveys and processing for close contouring /DEM

generation mapping.

c. Airborne Synthetic Aperture Radar (SAR) surveys.

d. Aerial platform for range calibration and instrument validation.

1.4 NRSC has got Geodetic class GPS Receiver for navigation and Airborne Kinematic GPS with

ground reference for determination of camera exposure points.

1.5 NRSC invites proposals from Organisations approved by Directorate General of Civil

Aviation(DGCA) for providing AIRCRAFT MAINTENANCE SERVICES (AMS) and CONTINUING

AIRWORTHINESS MANAGEMENT ORGANISATION (CAMO) SERVICES for their two SKA-B200

aircraft which are based at NRSC Aircraft Hangar at Begumpet Airport, Hyderabad. The

services are to be provided on a contract basis for three years and three months

approximately from January 1, 2018 to March 31, 2021 with an option to extend by one

more year up to March 31, 2022 at the same prices, terms & conditions.

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1.6 The objective of this Request for Proposal (RFP)/Tender Document is to provide necessary

information and guidelines to potential DGCA approved firms to participate in the tender

and submit proposals for selection.

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2.GENERAL INSTRUCTION FOR SUBMISSION OF PROPOSALS

2.1 The details about the aircraft are given in Section – 3.

2.2 The scope of the work is given in Section-4 and Section-5.

2.3 The eligibility criteria and terms & conditions for executing the contract are given in Section-

6.

2.4 The proposals should be submitted only by Aircraft Maintenance Agencies who have DGCA

approvals for both Aircraft Maintenance (CAR-145) and CAMO (CAR-M) services for the

specific aircraft model i.e. SKA B200 as detailed in the eligibility criteria (Section - 6).

2.5 The order will be placed on a single agency for both Maintenance services (CAR-145) and

CAMO (CAR-M) services. Therefore price for Aircraft maintenance (CAR-145) and CAMO

(CAR-M) services should be quoted together and not separately.

2.6 The offer from the vendor should be for a contract period of three years and three months

with an option to extend by one more year with the same price, terms and conditions.

2.7 The proposal should be submitted in two part, Part-I should contain the Technical Proposal

and Commercial Terms & Conditions and Part-II should contain the Price Bid. The proposal is

required to be submitted online on the NRSC/ISRO e-procurement portal.

2.8 A vendor can submit only one proposal against this RFP/Tender Document.

2.9 For Part-I, in addition to the technical proposal, vendors must also prepare a detailed clause

wise compliance statement (with clause numbers as given in Section-7) and dummy price bid

(as given in Section-8) and add it to their response. Vendors are encouraged to add all

relevant documents in the technical proposal. Vendors should not include any pricing details

in the Part-I (Technical Proposal and Commercial Terms & Conditions).

2.10 Part -II (Price Bid) should contain (i) the monthly charges for AMS and CAMO services, (ii)

outstation allowances for the technical staff and (iii) other charges as per the price bid

format provided. The price quoted should be firm and fixed for a period of four years and

three months. Price shall be quoted exclusive of all applicable taxes and royalties payable to

Airports Authority of India (AAI) by the vendor for (i) line/base maintenance and (ii) ground

handling charges at Hyderabad. The taxes will be borne by NRSC and royalty to AAI will be

reimbursed to the vendor by NRSC at actual against documentary evidence.

2.11 Pre bid Meeting: Pre Bid Meeting between NRSC and the vendors interested in submitting

proposals will be held at NRSC Hyderabad on ……………………. from ……….. hrs. Those who wish

to participate should send their willingness regarding their participation with name of their

representative, position, address and contact details before …………………... Foreign nationals

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must indicate their nationality, passport details (Name, Date of Birth, Nationality, Place of

Issue, Validity). The Visa must be a Business Visa. Tourist Visa is not acceptable. A copy of

the passport must be sent to Head, Purchase and Stores, National Remote Sensing Centre,

ISRO, Balanagar, Hyderabad-500037, Telangana, India. email: [email protected].

Any change in the date and venue of the Pre-Bid meeting will be intimated to all willing

tenderers in advance.

2.12 The Proposals submitted must be valid for 180 days from the due date.

2.13 The milestones involved in the selection of suitable Vendor are as follows:

2.1.1 Pre Bid Meeting

2.1.2 Submission of proposals by vendors

2.1.3 Evaluation of Technical and Commercial offers by NRSC

2.1.4 Seeking clarification from vendors if required.

2.1.5 Opening of Price Bids of Technically Suitable Offers

2.1.6 Award of Contract to the selected party

2.14 All communications should be addressed to:

Head - Purchase & Stores Division, National Remote Sensing Centre (NRSC), ISRO, Balanagar, HYDERABAD, Telangana, 500 037, INDIA Phone : +91 40 2388 4065, 23884066 Fax : +91 40 2387 8695 E-mail : [email protected]

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3.DESCRIPTION OF AIRCRAFT

3.1 NRSC has two SKA B200 aircraft of Beechcraft make with Registration VT-EQK & VT-EBB and

Manufacture Sl. Nos. BB-1288, BB-1486 respectively, used for Aerial Remote Sensing

activities.

3.2 The aircraft are turbo-propelled with P&WC PT6A-42 model engines and are deployed for

remote sensing activities. The details are as below:

S.No. Specification VT-EQK VT-EBB

1. Serial

Number

BB-1288 BB-1486

2. Aircraft Hours TSN:6739:30 hrs as on 30.09.2017 TSN:4564:45 hrs as on 30.09.2017

3. Engines Make : Pratt and Whitney

Canada, Model: PT6A-42

Hrs flown after Engine overhaul as on 30.09.2017 are 928:55 hrs.

Make : Pratt and Whitney

Canada, Model: PT6A-42

Hrs flown after Engine overhaul as on 30.09.2017 are 1588:40 hrs.

4. Propellers Make : McCauley

Model : 3GFR34C702-C/100LA/2. Hours flown after Propeller overhaul as on 30.09.2017 are 928:55 hrs.

Make : McCauley

Model : 4HFR34C771-B. Hours flown after Propeller overhaul as on 30.09.2017 are 953:20 hrs.

5 Last Weighing date 14.07.2015 14.02.2017

3.3 The aircraft are pressurized executive aircraft and have been specially modified to have

cutouts, Optical Flats, Pressure Box, etc... to install sensors like, Large Format Digital Camera

UltraCam-D/UltraCam Eagle, Airborne Laser Scanner and Digital Camera, DM-SAR etc..

3.4 Structural modifications and instrumentation have been carried out in the aircraft and

certified by Federal Aviation Agency (FAA), USA and Director General of Civil Aviation

(DGCA), India. The aircraft is capable of carrying out aerial surveys from 400 feet to 29,000

feet.

3.5 Most of the Avionics systems in VT-EQK are from Honeywell and a few from Rockwell Collins.

VT-EBB is fitted with Rockwell Collins Avionics Systems (Proline-2/4). NRSC is undertaking

avionics upgrade on VT-EBB aircraft with G1000 suite. Vendor should continue Aircraft

Maintenance Services & CAMO services even with the changed avionics throughout the

contract period.

3.6 Interested parties are permitted to visit NRSC Hangar to see the aircraft on the day of pre-

bid meeting with prior approval.

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4.SCOPE OF AIRCRAFT MAINTENANCE SERVICES

4.1 Both the Aircraft shall be maintained by the vendor as per the Aircraft Maintenance

Programme (AMP) approved by DGCA including Scheduled Maintenance and Snag

Rectification. The Vendor shall provide aircraft maintenance services so as to ensure

airworthiness and availability of aircraft for operations.

4.2 The base of maintenance of NRSC aircraft shall be NRSC aircraft Hangar, Begumpet Airport,

Hyderabad.

4.3 All the inspection schedules from daily inspection to Phase-IV including ARC/C of A renewal

and other repairs and modifications shall be carried out at Hyderabad except for major

overhauls which may need special tools or approved facilities.

4.4 Office room for Maintenance staff will be provided by NRSC on free of cost.

4.5 Fees paid to DGCA for renewal of ARC/addition or deletion of avionics items will be

reimbursed by NRSC at actual against documentary evidence.

4.6 Vendor should provide services for scheduled and unscheduled maintenance and corrosion

maintenance, replacement of airworthiness limitation items, inspection of TBO items as

given below:

4.6.1 All scheduled Inspections and Certifications (Daily Inspection to Phase-IV).

4.6.2 Renewal of ARC.

4.6.3 Issuance of CRS (Certificate of Release to Service) by AME Category B1/B2/C

wherever is necessary.

4.6.4 Rectification of snags (Airframe, Engines, Instruments and Radio).

4.6.5 Replacement of components found defective or as per Time Between Overhauls

(TBO).

4.6.6 Any other inspection made mandatory by DGCA/ Aircraft manufacturer.

4.6.7 Upkeep of Aircraft Stores with DGCA approved stores inspector.

4.6.8 Quality control by CAR-145 agency.

4.6.9 Labour for repair/replacement during scheduled and unscheduled maintenance.

4.6.10 Ground handling like marshalling the aircraft, interior cleaning etc at Hyderabad.

4.7 All consumables and expendables like O-rings, packings, greases, lubricants, oils, hydraulic

fluids, inspection kits etc.. for scheduled maintenance and for day to day maintenance

except major works (like Landing Gear overhaul, Propeller overhaul, and Hot Section

Inspection, Starter Generator overhaul and Engine change) for the aircraft are to be

provided by the vendor and the cost of these items shall be included in the AMC charges.

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4.8 Any item which becomes unserviceable falls under the category of un-scheduled

maintenance. All the remaining works are to be considered under scheduled maintenance

including replenishment of aircraft First Aid Kit.

4.9 In case any equipment is found to be unserviceable during scheduled or unscheduled

maintenance, the repair/replacement shall be carried out by the vendor. The spares will be

procured by NRSC at its cost. The methodology to be adopted for procurement/supply of

spares is given at clause 4.18.

4.10 The vendor must provide labour and spares/consumables for Propeller removal and

installation, Landing Gear removal and installation, Engine removal and installation, Hot

Section Inspection, Air conditioning system charging, aircraft weighing, NDT of Main

wheel/Nose wheel assembly & wheel build up and certification for the above activities.

Charges for these activities including spares/consumables, if required, should be provided

separately in the price bid.

4.11 Based on the need that may arise, Radome/Optical flat may be installed/changed on the

aircraft. The AMO shall carry out such activities including supply of consumables like

Sealant, Tape etc..if required at his cost. The optical flat removal/replacement would need

about 8 man hours (for an engineer and technician) and radome removal/replacement

would need about 4 man hours (for an engineer and technician). Vendors must provide the

combined pricing for installation and de-installation. However, the pricing must be quoted

for radome and optical flat separately. The charges for these activities will be paid

whenever such activities are carried out.

4.12 NRSC uses few GPS antennae /Atmospheric probes as part of its remote sensing activities.

Occasionally, based on the need that may arise, the AMO shall carry out installation/de-

installation of such items without additional cost. However, the consumables such as

sealants required for such activities will be borne by NRSC or reimbursed by NRSC against

documentary evidence.

4.13 Monthly maintenance charges should include the activities mentioned in Clause 4.6. Labour

charges and consumables for major work (like Landing Gear overhaul, Propeller overhaul,

and Hot Section Inspection, Starter Generator overhaul and Engine change, if need arises)

are not to be included in the monthly maintenance charges and will be dealt in a case-to-

case basis as these activities are beyond the scope of the contract.

4.14 The vendor has to put its best efforts to ensure that the aircraft remains serviceable and

available for operations at all times except during planned maintenance schedules.

4.15 The vendor should arrange to procure and supply the spares as and when required after

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approval from NRSC to ensure uninterrupted availability of both aircraft for flying duties.

The spares should be supplied at Hyderabad at NRSC cost. The cost of such spare should not

exceed the list price of the OEM or the actual discounted price paid by the vendor whichever

is less. The handling charges of the vendor for supply of such spares in comparison to the list

price of the OEM as a percentage should be indicated in the price bid. The vendor shall

provide all documentation required including work and repair orders, shipping documents,

invoices, FAA Forms, STCs(in case of modifications undertaken), bill of entry and all other

associated documentation relating to the work performed or part supplied to NRSC. No

repair, service, or part will be accepted by NRSC without the documentation specified above.

The payment shall be made on the basis of original invoice received from the OEM along

with the item supplied.

4.16 As regards custom duty, NRSC will provide exemption certificate as applicable if the same is

available else customs duty will be reimbursed by NRSC.

4.17 Vendor has to provide list of spares required for six months in advance for all the scheduled

maintenance. NRSC will accept spares from OEMs or their authorized dealers/distributers

only, at prices not higher than OEM list price or discounted price whichever is lower. In

exceptional situations where an item has to sourced by the vendor from non-OEM sources in

the open market specific approval for the same shall be obtained from NRSC and the same

handling charges will be applicable to such items also.

4.18 The agency shall follow the following methodology for the procurement of spares:

4.18.1 Whenever spares are required, the vendor shall endeavour to provide quotations to

NRSC for items either from international or local vendors. The procurement and

supply shall be done by the vendor against a firm order from NRSC.

4.18.2 The spares shall be imported in the name of NRSC in which case CDEC will be

provided by NRSC. Any additional duty will be reimbursed against documentary

evidence. The final price shall include OEM base price, import freight and handling

charges.

4.18.3 As regards ex-stock items available with the vendor sourced from within the country

or abroad, the spares will be procured by NRSC at the prices quoted by the vendor

as this would already include customs, import freight and handling charges.

4.18.4 In all cases, the inland freight would be separately paid at actual.

4.19 The vendor should give a list of facilities such as tools, ground equipment which will be

positioned at NRSC Hangar if the work is allotted to them. Liaison with DGCA as and when

required is responsibility of the vendors as part of contract.

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4.20 Based on the needs that may arise, the vendor has to support installation of sensor

equipment as per existing provisions in the aircraft as well as support for installation of new

sensor equipment. Such support includes labour, technical inputs and procedural interface

with regulatory agencies at no additional cost to NRSC.

4.21 The Vendor should provide necessary qualified & experienced personnel for providing

maintenance services. This comprises Aircraft Maintenance Engineers (AME) (B1, B2, C) and

Technicians for maintaining the aircraft at Hyderabad and as well as at outstations as and

when required. The Vendor must provide two engineers (Cat C/Cat B1) at Hyderabad base.

AMEs must have atleast 5 years of experience on B200 aircraft. The AMO must also, either

position a Radio engineer or send one within 24hrs on need/request basis to the place

where NRSC aircraft is positioned. The vendor must provide atleast five qualified

technicians at NRSC hangar to cater to the maintenance of the aircraft and to look after

NRSC stores. The agency should submit the list of aircraft maintenance engineers on its rolls

who have the AME category B1 & C licenses endorsed for SKA B200. Also indicate experience

of AMEs in maintenance of SKA B200 aircraft in the Technical bid. No onsite trainees are

permitted.

4.22 NRSC has a small inventory of spares in its store. The AME/ Technicians will draw the

required spares from the inventory after duly notifying the concerned officer of NRSC. The

documentation of store has to be maintained by one of the five technicians identified above

under the supervision of vendor’s Base In-charge as per DGCA approved procedures.

4.23 The vendor should provide necessary tools, including special tools if any, for carrying out all

the scheduled maintenance at Hyderabad and for all inspections. Ground equipment such as

battery cart at Hyderabad base is to be provided by the vendor. NRSC will provide charging

facility for the Ground Power Units at Hyderabad.

4.24 During the period of the contract, the vendor has to provide technical and maintenance

support for the upgrades/augmentation/modifications which are already carried out on the

aircraft as well as those which may be done by third party agency on NRSC aircraft in future.

4.25 The vendor has to carry out the repair /overhaul of the said aircraft and also implement

modifications that are made mandatory either by DGCA and/or by the manufacturer. NRSC

shall bear the costs for such modifications. Vendor should obtain necessary approvals from

DGCA for such works as well as for scheduled maintenance.

4.26 One of our aircraft, VT-EBB, is undergoing avionics upgrade and its upgraded avionics

equipment (Garmin G1000 suite) would be covered under warranty for 5 years. In this

context, the vendor should maintain the aircraft post avionics upgrade with duly qualified

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personnel during the period of the contract.

4.27 The vendor should subscribe for Interactive Maintenance Library (IML), Engine maintenance

manual, Engine parts catalogue, Propeller maintenance manual and other manuals which

are mandatory for NRSC aircraft maintenance. Payment of first monthly maintenance

charges of each year will be initiated upon producing proof of such subscriptions to NRSC.

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5.SCOPE OF CAMO SERVICES

5.1 The CAMO wing of the vendor shall provide the services as per DGCA CAR (currently Part-M,

Subpart - G).

5.1.1 Development and control of a maintenance programme for the aircraft managed

including any applicable reliability programme.

5.1.2 Present the Aircraft maintenance programme and its amendments to the DGCA and to

get approval on the name of NRSC, unless covered by an indirect approval procedure in

accordance with point M.A.302 and provide a copy of the programme to NRSC.

5.1.3 Facilitate and obtain the approval of modification and repairs etc.

5.1.4 Ensure that all maintenance carried out by CAR145 organisation is in accordance with the

approved maintenance programme and released in accordance with M.A. Subpart H.

5.1.5 Ensure that all applicable Service Bulletins, Airworthiness directives and operational

directives with a continuing airworthiness impact are received and applied.

5.1.6 Ensure that all defects discovered during scheduled maintenance or reported by the

pilots are corrected by an appropriately approved maintenance organisation.

5.1.7 Ensure that all scheduled and unscheduled maintenance of the aircraft is done by an

appropriately approved maintenance organisation whenever necessary.

5.1.8 Coordinate scheduled maintenance, the application of airworthiness directives, the

replacement of service life limited parts, and component inspection to ensure that the

work is carried out properly.

5.1.9 Manage and archive all continuing airworthiness records and/or operator's technical log.

5.1.10 Preparation of Layout of Passenger Accommodation (LOPA) and approval of Load

& Trim sheet and ensure that the Load & Trim sheet reflects the current status of the

aircraft.

5.2 The CAMO wing of the vendor shall employ a suitable person at Hyderabad base, exclusively,

with qualifications and experience in line with DGCA regulations to explicitly

oversee/undertake the CAMO requirements.

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6.ELIGIBILITY CRITERIA, TERMS AND CONDITIONS

6.1 The vendor should have CAR-145 approval from DGCA to maintain SKA B200 aircraft. The

agency should submit documentary proof in support of such approvals along with the Part-I

of the proposal.

6.2 The agency should have DGCA approval for rendering CAMO services to maintain SKA B200

Aircraft. The agency should submit documentary proof in support of such approvals along

with the Part-I of the proposal.

6.3 The vendor should have at least 36 months experience in maintaining SKA B200 for the

immediate past 42 months, from the due date for submission of proposal, for a reputed

organization in India. The agency should submit documentary proof in support of such

experience along with the Part-I of the proposal.

6.4 The vendor who is selected for the work will be awarded with a work/purchase order which

will be deemed to be a contract upon acceptance by the vendor.

6.5 The vendor is responsible for the quality, technical accuracy, timely completion and delivery

of all deliverables and other services to be furnished by the Agency under the Contract. The

Vendor shall, without additional compensation, correct or revise any errors, omissions, or

other deficiencies in its services and deliverables under the Contract.

6.6 The AMO shall adhere to the grounding time (and downtime in case of any sub system) of

the aircraft for the scheduled maintenance. The following time lines are applicable provided

no un-scheduled snag rectification is required to be carried out during the maintenance

period and provided the DGCA personnel are available for inspection/approval.

6.1.1 Phase-I (200 hours/6 months) in about 7 working days

6.1.2 Phase-II (400 hours/12 months) in about 7 working days

6.1.3 Phase-III (600 hours/18 months) in about 10 working days

6.1.4 Phase-IV (800 hours/24 months) in about 10 working days

6.1.5 Annual certificate of airworthiness in about 7 working days

6.7 The vendor shall adhere to grounding time (and downtime in case of any sub system) for

Preventive Maintenance (like Phase-I to Phase-IV and C of A) as detailed above. Total down

time for the aircraft shall not be more than one day for lack of availability of maintenance

crew, non availability of consumables to be supplied by the vendor as part of maintenance

contract or due to delays in fault diagnosis. If the down time of an aircraft exceeds the

specified period/hours, the maintenance charge will be deducted at 1/15th of the monthly

maintenance amount per day for the delayed period. However, if the downtime is due to

delays in NRSC’s approval for procurement of spares, procurement of spares from

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authorized distributors of aircraft manufacturer, the agency will not be charged to the

extent of such delays.

6.8 In the case of corrective maintenance, the grounding time of the aircraft should be minimal

for snag rectifications. Snags shall be rectified within two working days of provision of spares

that are required for rectification of snag. In case any spare is not available and is affecting

the uptime, all efforts shall be made by AMO to procure the same on AOG basis within the

shortest possible time. If the delay is attributable to the vendor beyond two days, the

maintenance charge will be deducted at 1/15th of the monthly maintenance amount per day

for the delayed period.

6.9 NRSC reserves the right to levy a penalty on the monthly maintenance charges on a pro-rata

basis for non-availability of the required number of personnel. The maintenance charges will

be deducted at 1/210th of the monthly maintenance amount per day per person for the

period of non-availability.

6.10 At the time of the award of the contract, the vendor is required to provide detailed resumes

of its staff, supervisory and other key personnel to be positioned at NRSC and intimate any

changes in the same from time to time. The vendor should obtain necessary approvals from

local Police department for their staff to work in NRSC premises.

6.11 In the case of daily maintenance, any radio certification, major works or snag rectification

etc. at outstation, the AMO must send additional staff to meet the requirement on priority.

The AMO should consult NRSC regarding the number of staff to be sent and the duration of

their stay. The cost of travel to the outstation base (in economy air fare) at actuals will be

reimbursed by NRSC. The expenses towards the stay at outstation will be paid as per the

rates quoted by the vendor for the actual number of outstation days. The charges for the

outstation stay (on per day basis including Lodging, boarding & local conveyance) must be

provided, separately for AME and technician, in the Price Bid. The travel and stay charges, as

mentioned above, will be borne by NRSC in all such cases where NRSC requests for

deployment of AMO staff for its requirement.

6.12 For the purpose of L1 computation, the following methodology shall be adopted for arriving

at L1 price of the bids.

a. the monthly maintenance charges would be multiplied by a factor of 39,

b. the charges for one Engineer plus one Technician will be computed with a

multiplication factor of 720,

c. the rate for installation and de-installation of optical flat would be multiplied with a

factor of 5

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d. the rate for installation and de-installation of radome would be multiplied by 10,

e. the charges for weighing the aircraft, Hot Section Inspection, Propeller removal and

installation, Landing Gear removal and installation, Engine removal and installation

would be multiplied by a factor of 1.

f. the charges for NDT of Main wheel/Nose wheel assembly & wheel build up would be

multiplied by 20

g. Air Conditioning system charging would be multiplied by a factor of 5

h. Handling charges for procurement and supply of spares for a year would be

multiplied by a factor of 3 and the total value of such spares shall be taken to be Rs.

120 lakhs per year.

6.13 No expenses shall be paid for the engineers and technicians at Hyderabad for snag

rectification even if the AMO has to mobilize their personnel or equipment from other work

centres.

6.14 Payment terms: The payment shall be made on monthly basis after due penalty, if

applicable, for maintenance & CAMO services on satisfactory performance against invoice

from the vendor. TA/DA bills will be reimbursed within one month against submission of all

the documents and invoices.

6.15 NRSC reserves the right for placing order for partial period.

6.16 Security deposit cum performance bank guarantee for 10% of Contract value should be

provided by the selected vendor on award of contract. The performance bank guarantee

should be valid for the contract period plus an additional 60 days grace period beyond the

contract period.

6.17 NRSC may decide to visit the facility of the vendor (or any customer site maintained by the

vendor) to ascertain their authenticity and capability. NRSC shall have the right to reject the

proposal of the vendor based on its findings during the visit. The vendor should facilitate the

above visit by NRSC team.

6.18 In cases of major activities which cannot be completed at base of maintenance, and should

the aircraft be moved out of Hyderabad within India, Pilots would be provided by NRSC and

the fuel expenses would be borne by NRSC. All other logistic expenses like Ground

Handling/Landing/Parking charges etc at that place of work will be reimbursed to the vendor

against documentary evidence.

6.19 In cases where the items have to be shipped/carried in person to other places for

maintenance, like shipping Battery/MBT samples/Wheels for NDT etc., outstation TA/DA

for personnel will be paid by NRSC at the same rates quoted in clause 6.10 . The cargo and

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travel expenses will be paid at actual.

6.20 The aircraft has to be delivered to NRSC in serviceable/airworthy condition as and when the

work order expires or is terminated and updated aircraft documents/log books must be

handed over to NRSC immediately.

6.21 As NRSC carries out operations all over the country, the vendor must arrange all airport AEPs

(Airport Entry Passes) for their staff to be deployed at NRSC and outstation. NRSC will

provide supporting documents to facilitate issue of all airport AEPs.

6.22 Termination: NRSC would give six (6) months notice to terminate the work order in case of

unsatisfactory aircraft maintenance. In case of any dispute(s) regarding operation of this

work order, the decision of the Director, NRSC will be final. If not agreed to, arbitration as

per clause below shall be followed. In case the vendor intends to terminate the work order,

the vendor shall give six (6) months prior notice in writing to NRSC. If the reason for

termination given by the vendor is not found to be reasonable to NRSC, the vendor will not

be permitted to participate in the future tenders. This work order shall stand terminated

automatically, if the aircraft suffers irreparable damage due to the circumstances caused by

the act of God, natural calamities, riots or other such situations over which there cannot be

any control by either of the parties. This annual maintenance work order could also be

terminated without any notice, if by any Government order effecting the operations of

aircrafts. Upon termination of this work order, NRSC shall pay to the vendor for all work

performed and requested to be performed by NRSC which has actually been performed by

the vendor and materials supplied in connection with the aforementioned work up to the

date of such termination together with the cost of any commitments made by the vendor

based on NRSC’s specific request which cannot be cancelled or recovered.

6.23 Arbitration: Settlement of disputes shall be through arbitration. The arbitration

procedure shall be as per Indian Arbitration and Conciliation Act, 1996. Arbitration

proceedings will be held in Hyderabad only. Legal disputes will be settled through courts in

Hyderabad, Telangana, India.

6.24 Force majeur: Neither NRSC nor the vendor shall be liable to the other for any delay in or

failure of their respective obligations under this work order caused by occurrences beyond

the control of NRSC or the vendor because of fire, floods, power, acts of God, acts of

public enemy, wars, insurrection, sabotage, any law, statute or ordinance Agreement,

action or regulations of the Governments or any compliance therewith similar to the above.

Either party shall promptly but not later than thirty (30) days thereafter notify the other of

the commencement and cessation of such contingency and prove that such is beyond the

nrsc

Page 16 of 19

control and affects the implementation of this work order adversely and if such contingency

continues beyond six (6) months, both parties may mutually agree to discuss and agree upon

an equitable solution for cancellation of this purchase order or otherwise decide the course

of action to be adopted.

nrsc

Page 17 of 19

7.TECHNICAL COMPLIANCE STATEMENT

The technical bid must invariably contain the following information as a response to this enquiry.

The compliance of each RFP clause should explicitly be reflected in the following format. The

“reference page number of the bid” should contain the page number of the bid where the

substantiating documents are enclosed. Additional sheets may be used wherever necessary.

Sl. No.

RFP Clause Item Compliance

Reference Page No of bid

Remarks

1. Tender Reference Number

2. Name and Address of the Vendor along with contact numbers.

3. Attended the Pre-Bid Meeting? YES/NO

4. 1.5 Acceptance to clause 1.5 YES/NO

5. 2.4 CAR-145 approval and CAMO approval from DGCA for SKA-B200 aircraft

YES/NO

6. 2.5 Ensure that the prices for Maintenance service and CAMO services are quoted together

YES/NO

7. 2.7 Submitted the bid in two separate parts YES/NO

8. 2.9 Technical compliance statement & dummy price bid enclosed and ensure that no price details are given in the technical bid

YES/NO

9. 2.10 Price bid submitted for all the details as in the prescribed format and price quoted is firm & fixed for four years and three months

YES/NO

10. 2.12 Validity of the proposal for 180 days YES/NO

11. 4.1 Acceptance to maintain the aircraft as per approved maintenance program

YES/NO

12. 4.2 Base of maintenance shall be Hyderabad for all phase inspections and C of A

YES/NO



15. 4.6 Acceptance to clauses 4.6.1 to 4.6.10 YES/NO

16. 4.7 Acceptance to Clause 4.7 YES/NO


18. 4.9 Acceptance for repair/replacement during scheduled and unscheduled maintenance

YES/NO

















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Page 18 of 19

Sl. No.

RFP Clause Item Compliance

Reference Page No of bid

Remarks


36. 5.1 Acceptance to provide CAMO services detailed under clause 5.1.1 to 5.1.10

YES/NO

37. 5.2 Acceptance to providing a exclusive person to look after CAMO requirements

YES/NO

38. 6.1 Documentary proof of CAR-145 approval YES/NO

39. 6.2 Documentary proof of CAMO approval YES/NO

40. 6.3 Should have 3 yrs experience. Documentary proof enclosed

YES/NO










50. 6.16 Acceptance to provide security deposit YES/NO





55. 6.21 Acceptance to provide All Airport AEPs YES/NO

56. 6.22 Acceptance to Termination Clause 6.22 YES/NO

57. 6.23 Acceptance to Arbitration Clause 6.23 YES/NO

58. 6.24 Acceptance to Force majeur Clause 6.24 YES/NO

I / we have gone through all the terms and conditions indicated in this enquiry and accept

all of them. The information contained in this proposal is true to the best of my / our

knowledge.

Signature of authorized representative With Office Seal

Dated:_______________

Place :_______________

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Page 19 of 19

8.COMMERCIAL BID FORMAT

The Price Bid should be submitted in the following format

Sl. No.

Item Price Quote (INR)

Remarks

1 Tender Reference Number

2 Name and Address of the Vendor along with contact numbers.

3 Monthly Aircraft Maintenance Charges for VT-EQK (including CAR-145 and CAMO) for all the activities mentioned in Clause 4.6.1 to 4.6.10 of the RFP

4 Monthly Aircraft Maintenance Charges for VT-EBB (including CAR-145 and CAMO) for all the activities mentioned in Clause 4.6.1 to 4.6.10 of the RFP

5 Flat rate for Outstation Allowances of Engineer (Lodging , Boarding and local conveyance)

6 Flat rate for Outstation Allowances of Technician (Lodging , Boarding and local conveyance)

7 Charges for installation and de-installation of Radome

8 Charges for installation and de-installation of Optical Flat

9 Charges for aircraft weighing

10 Charges for Hot Section Inspection

11 Charges for Air Conditioning System charging

12 Charges for Propeller removal and installation

13 Charges for Landing Gear removal and installation

14 Charges for Engine removal and installation

15 Charges for NDT of Main wheel/Nose wheel assembly and wheel build up (including spares/consumables required, if any.)

16 Handling charges for procurement and supply of spares for a year

17 Taxes, if any

Date post:	25-Jul-2020
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RFP FOR AIRCRAFT MAINTENANCE AND CAMO ......Maintenance Services & CAMO services even with the...

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