CONFIDENTIAL REQUEST FOR QUOTATION ENGAGEMENT OF RESOURCES FOR SAP FICO ENHANCEMENTS Prepared By: Corporate Services - Finance 26 March 2013 This document is the intellectual property of Bursa Malaysia. No part of the document is to be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or any information storage and retrieval system, without permission in writing from Bursa Malaysia.
Prepared By: Corporate Services - Finance 26 March 2013
This document is the intellectual property of Bursa Malaysia. No part of the document is to be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or any information storage and retrieval system, without permission in writing from Bursa Malaysia.
APPENDIX I – SAP FICO PRICE PROPOSAL .......................................................................... 8
APPENDIX II – FORM OF RFQ ................................................................................................ 10
APPENDIX III – SAP FICO CONSULTANT’S PROFILE, CURRICULUM VITAE AND EXPERIENCES. ............................................................................................................................ 11
APPENDIX IV – PARTICULARS OF PROSPECTIVE VENDOR. .......................................... 12
APPENDIX IV - DECLARATION OF RELATED PARTY TRANSACTIONS ........................ 15
SAP FICO Enhancements Request For Quotation
1.0 INTRODUCTION
1.1 Background
Bursa Malaysia Berhad (“Bursa Malaysia”) intends to engage resources specialising in SAP
Financial and Controlling (“FICO”) Module to provide recommendations and implement
improvements to Bursa Malaysia’s existing SAP FICO Module, related data flows and
capturing of financial data. The vendor is also to provide training to users and detailed
documentation on the implemented improvements to the SAP FICO Module.
1.2 Purpose of the Document
This document sets forth the requirements to engage the vendor to provide services as
stated in Section 3.0 of this Request for Quotation (RFQ).
The application developer must meet the skill set requirements as stated in Section 3.2 of
this RFQ.
This RFQ specification belongs to Bursa Malaysia and vendors are required to hold such
proprietary and confidential information in the strictest form. This document is not to be
duplicated, distributed or disclosed to any third parties without written consent from Bursa
Malaysia.
2.0 STANDARDS AND INSTRUCTIONS
This section covers the standards and instructions that should be followed by vendors in
response to this RFQ. Please read this RFQ specification carefully. Vendors are advised to
read the whole of this document.
2.1 Instructions to Prospective Vendors
2.1.1 Vendors are invited to submit their RFQ to address the requirements contained in this
document.
2.1.2 The RFQ must be enclosed in a SEALED envelope, deposited to the Tender Box
located at and addressed to:-
Head, Administration, Corporate Services
Bursa Malaysia Berhad
1st Floor Business Centre, Exchange Square
Bukit Kewangan
50200 Kuala Lumpur
SAP FICO Enhancements Request For Quotation
2.1.3 The RFQ must reach Bursa Malaysia not later than 5.00pm, Monday 8 April 2013.
Late responses will not be entertained.
2.1.4 The top left-hand corner of the envelope must be marked “RFQ For Engagement
of Resources for SAP FICO Enhancements”. This is also required for any
subsequent written correspondence. The same title must be used for electronic
communications.
2.1.5 The RFQ and all accompanying letters and documents must be submitted in five (5)
copies and one (1) softcopy in CD format.
2.1.6 English and/or Bahasa Malaysia is to be employed in any correspondence and
literature.
2.1.7 Vendors assume the risk of the method of dispatch chosen. Bursa Malaysia assumes
no responsibility for delays caused by any delivery service.
2.1.8 The RFQ must be signed by an official who is authorised to act on behalf of the
organisation submitting this proposal.
2.1.9 Prices must be quoted in Ringgit Malaysia (RM). Vendors must complete the Schedule
of Price as per Appendix I. The completed RFQ must be signed by an authorised
person, endorsed with a company stamp.
2.1.10 Bursa Malaysia reserves the right to accept or reject any RFQ submitted.
2.1.11 Vendors to complete the curriculum vitae and experiences information in the
Appendix III.
2.1.12 Vendors are required to sign a Non-Disclosure Agreement (NDA) with Bursa Malaysia.
There shall not be any breach of information and vendors are expected to keep all
dealings with Bursa Malaysia strictly confidential. All information and records
compiled by vendors shall be for the use of this project only and for no other purpose
and must not be reproduced elsewhere. The NDA must be submitted to Bursa
Malaysia prior to the tender submission date.
SAP FICO Enhancements Request For Quotation
2.1.13 Vendors are required to disclose any Related Party Transactions (RPT) associated
with the project, or any relationship that may reasonably be perceived to potentially
conflict or impact on their ability to fulfil the requirement of this project. Failure to
disclose a material RPT may disqualify a vendor or cause the termination of the
contract awarded. Vendors are to complete Appendix V using the accompanying
explanatory notes as a guide.
SAP FICO Enhancements Request For Quotation
2.2 Contact Persons
All questions regarding this RFQ must be submitted in writing or via e-mail to the parties
listed below:-
Contact Person Joyce Yoong
Address Corporate Services - Finance 13th Floor, Exchange Square, Bukit Kewangan, 50200 Kuala Lumpur
3.1.1 To analyse current business processes and provide recommendations and develop solutions on how to enhance the utilisation of the SAP FICO Module to improve business functionality. Areas to be covered under the SAP FICO Module include (but are not limited to) the following: o To streamline the capturing of revenue and expenses data in the existing SAP FI
and SAP CO Module (eg. internal orders, cost centre and profit centre functions) to ensure consistency, accuracy and timeliness in financial reporting structure;
o To provide assessment and identifying areas to improve the current utilisation of SAP FICO function (eg. management fees allocation, automate of data capturing process and etc.);
o To identify areas and provide solutions in utilisation of SAP Planning Module as a budgeting and forecasting tool;
o To identify and provide solutions to improve the current utilisation of the existing SAP CO Module function in monitoring of revenue and expenses data (i.e. project reporting);
o To identify and provide solutions to improve the current utilisation of query and reporting tools of existing SAP FICO Module;
o To design and/or improve internal reporting templates which are flexible to cater for future changes;
o To identify and provide solutions via the SAP FICO Module to reduce manual processes;
o To provide other quick fixes to reduce time spent on data entry in SAP FICO Module, automated report extraction, incorporate formulas for key financial drives, etc.
o To provide assessment and identify areas of potential improvement on the integration between the SAP FICO and Materials Management (“MM”) Module.
3.1.2 Lead workshops, gathering of business requirements, create solution proposals and
preparation of design documents on the proposed solutions. 3.1.3 Develop and design test plans, execute test scenarios, validate test data and
document test results on areas for improvement under 3.1.1. 3.1.4 Act as a liaison with the SAP FICO technical support team in implementing the
solutions and conducting the user acceptance testing, if necessary. 3.1.5 Provide training and detailed documentation (i.e. manual) on existing/implemented
enhancement to the SAP FICO Module. 3.1.6 Perform project management functions on the scope of works including planning and
scheduling, coordinating, organising, communicating, resolving problems and providing technical assistance.
3.1.7 Perform any other duties in connection to SAP FICO enhancement project as and
when requested by management.
3.2 Qualifications
3.2.1 Proficient in SAP FICO Modules and with a minimum of 8 years experience in SAP
FICO Module.
SAP FICO Enhancements Request For Quotation
3.2.2 Strong systems development life cycle experiences, from detailed definition, analysis,
design, development and validation through implementation and post production support. At least 3 full-cycles of SAP FICO implementation experience (preferable).
3.2.3 Knowledge in finance and accounting data flows, business processes and financial
reporting structure. 3.2.4 Experience and knowledge in the SAP Materials Management ("MM") Module is
preferred. 3.2.5 Systems integration knowledge with related SAP modules. 3.2.6 Ability to analyse problems and provide clear recommendations. 3.2.7 Excellent communication skills, written and verbal.
3.3 Deliverables and Timeline
Stages of Activities Deliverables Timeline * 1. Review existing utilisation of
SAP FICO Module. • A status update on
findings. 1 week
2. Gathering of user requirements and/or needs on SAP FICO Module.
• A report on requirement and/or needs by users.
2 weeks
3. Develop solutions and/or improvement to enhance current utilisation of SAP FICO Module.
• A report (i.e. cost vs benefits analysis) on proposed solutions and/or improvement to enhance current utilisation of SAP FICO Module.
2 weeks
4. Implementation of solutions or improvements to SAP FICO Module.
• Weekly status update on implementation.
2 weeks
5. Develop and design test plans, execution of test scenarios, validate test data
7. Provide training on changes made to SAP FICO Module.
• Training sessions. • Training materials.
2 weeks
8. Perform operation review and support on end-user implementation (post end-user acceptance).
• A report on post outcome of user acceptance.
Total 12 weeks
* Timeline is negotiable upon acceptance of this engagement, subject to management approval. Management also reserves the right to change the timeline depending on the solutions/improvements recommended during stage 3 above.
SAP FICO Enhancements Request For Quotation
3.4 Period Of Engagement and Selection Of Candidates
The engagement is for a period of three (3) months with an option to continue for a further three (3) months. Shortlisted vendors will be notified and an interview session will be arranged to assess and select suitable candidates.
4.0. Functional Modules Implemented
Bursa Malaysia is running SAP ECC 6.0. For informational purposes only, the implementation of SAP system in Bursa Malaysia comprises of the following modules: MODULES FUNCTIONAL Financial Accounting (FI) GL General Ledger AP Account Payable AR Account Receivable AA Asset Accounting BA Bank Accounting CFM Corporate Finance Management Management Accounting/ Controlling (CO)
CEL Cost Element Accounting
CCA Cost Centre Accounting PCA Profit Centre Accounting IO Internal Order Logistic (MM) MM Material Management SD Sales & Distribution Human Resources Management (HR)
PA Personnel Administration
PD Personnel Development PY Payroll TM Time Management TEM Training & Event Management RC Recruitment BN Benefits OM Organisation Management TV Travel Management CM Compensation Management ESS Employee Self Service MSS Manager Self Service Enterprise Portal (EP) EP Enterprise Portal Business Warehouse (BW) BW Business Warehouse BCS Business Consolidation
SAP FICO Enhancements Request For Quotation
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APPENDIX I – SAP FICO RESOURCES PRICE PROPOSAL
SCHEDULE OF PRICES
No Resources Man-day Rate (RM) Duration
Total Cost (RM) Remarks
1. SAP FICO Resources
a. First 3 months
3 calendar months
b. Option for another 3 months
3 calendar months
2. Other Cost (If any)
GRAND TOTAL
Note:
1 Vendors to specify other costs if applicable. 2 All prices must include applicable taxes, levies, duties, retentions, fees and fiscal charges. Withholding taxes imposed by any Government and shall
be borne by the vendors. 3 All travel expenses shall be borne by the Vendor(s) and neither be paid on an “as incurred” basis, an “out of pocket” basis nor as “miscellaneous or
sundry.” 4 Prices must be quoted in Ringgit Malaysia (“RM”).
SAP FICO Enhancements Request For Quotation
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We confirm that our RFQ fully complies with Bursa Malaysia’s specifications and scope of works as contained in this RFQ document.
We offer to carry out the work for the Lump Sum of Ringgit Malaysia (RM ), being valid up to September 2013. We understand that Bursa Malaysia is not bound to accept the lowest or any offer it may receive and that Bursa Malaysia reserves the right to award contract separately for itemised RFQs. NAME:
DESIGNATION:
AUTHORISED CO. SIGNATURE:
DATE:
COMPANY CHOP:
SAP FICO Enhancements Request For Quotation
APPENDIX II – Form of RFQ
(On letterhead of Tenderer) [Date] To: Head, Administration, Corporate Services
Bursa Malaysia Berhad 13th floor Exchange Square Bukit Kewangan 50200 Kuala Lumpur
We, [name of tenderer and address] wish to participate in a Request for Quotation (“RFQ”) made by Bursa Malaysia Berhad as part of a tender process for engagement of resources for SAP FICO enhancement. We understand that information provided to us in the course of the RFQ as part of the tender process is confidential (“Information”) and must not be disseminated or used outside the purposes of the tender procedure. We agree to hold the Information in the strictest confidence and not to duplicate, distribute or disclose the Information to any third party or to use it for our own benefit without the prior written consent of Bursa Malaysia Berhad. We also agree not to use the Information provided for any purpose other than for this tender. We undertake, at the request of Bursa Malaysia Berhad, to return any documents or items connected with the disclosure of Information and not to retain any copies.
Signature :
Name :
I/C No :
Designation :
Date /Time :
SAP FICO Enhancements Request For Quotation
APPENDIX III – SAP FICO Consultant’s Profile, Curriculum Vitae And Experiences.
SAP FICO Enhancements Request For Quotation
APPENDIX IV – Particulars of Prospective Vendor. 1. Particular of the Company
Name :
Address :
2. Date The Company is Registered : 3 Paid-up Capital : 4 Authorised Capital : 5. Ownership :
Major Shareholder % Specify (B) – Bumiputra (NB) – Non-Bumiputra
6. We declare that the abovementioned company is :
a related Public Listing Company (PLC) with Bursa Malaysia*
a related subsidiary and associate company of PLC*
a non-related company to PLC*
* tick where applicable
7. State number of years the company has been providing SAP consultancy and implementation
services: Number of Years Providing SAP Services : Years.
8. State briefly the nature of your primary and secondary services:
Primary Services : Secondary Services :
SAP FICO Enhancements Request For Quotation
9. Financial Performance
Last Three years’ Turnover Year Turnover ( RM’000) 2012 2011 2010
Note :
The Vendors are also required to submit one (1) copy of your last three years audited Profit and Loss Account Statement.
10. Staffing
Last Three Years’ Staff Strength Year Number of Staff as at December 31 2012 2011 2010
11. Reference Sites with Similar Undertaking
Site 1
Scope of Work : Client (Name & Address) : Duration of the Project : Date Completed : Estimated Cost (RM) : Brief Description of The Project
:
Site 2 Scope of Work : Client (Name & Address) : Duration of the Project : Date Completed : Estimated Cost (RM) : Brief Description of The Project
:
SAP FICO Enhancements Request For Quotation
To the best of my knowledge, the above information is correct.
Signature :
Name :
I/C No :
Designation :
Date /Time :
SAP FICO Enhancements Request For Quotation
Appendix V - Declaration of Related Party Transactions
DECLARATION OF RELATED PARTY TRANSACTIONS (RPT)/ RECURRENT RELATED PARTY TRANSACTIONS (RRPT)
I, _____________________ (NRIC NO. ________________) do solemnly and sincerely affirm and declare as follows:
1. I am the (Designation) of (Company Name) and I am authorised to make this declaration on behalf of (Company Name).
2. I have read the explanatory notes on the declaration of RPT/RRPT and confirm that the proposed transaction in accordance with Chapter 10 of the Main Market Listing Requirements (“MMLR”) of Bursa Malaysia Securities Berhad (* strike out whichever is inapplicable) * (i) is Not RPT/RRPT; OR
* (ii) is RPT/RRPT and the particulars of RPT/RRPT are as stated below.
No. [Company name] and/or its subsidiary companies
Bursa Malaysia and/or its subsidiary
companies
Nature of Relationship
Nature of Transaction
Value (RM)
3. Apart from the aforesaid proposed transaction, I/ [Company name] had transacted with Bursa Malaysia and/or its subsidiaries the following transactions within the past 12 months from the date hereof.
No. [Company name] and/or its
subsidiary companies Bursa Malaysia and/or
its subsidiary companies
Nature of Relationship
Date Value (RM)
And I/WE SOLEMNLY DECLARE the foregoing statements are true and correct. I and/or [Company name] covenant to notify Bursa Malaysia immediately in the event of any changes to this information. Signed by the above named ) On behalf of [Company Name] ) [Name] ) [NRIC No. ) On this [Date] )
Please refer to the explanatory notes before completing this declaration.
SAP FICO Enhancements Request For Quotation
EXPLANATORY NOTES v “RPT” may exist when you/your company entered into a transaction with Bursa Malaysia or
its subsidiaries wherein (i) you, being a director/major shareholder/person connected with such director/ major
shareholder of your company; or (ii) any of your company’s director/major shareholder/person connected with such
director/ major shareholder are/ is also a director/major shareholder/person connected with such director/ major shareholder (collectively referred to as “related party”) of Bursa Malaysia or its subsidiaries.
v Person connected” with such director/major shareholder refers to: (a) family member including spouse, parent, child (including adopted child and step child),
brother or sister and spouse of the child and a brother/sister; (b) partner with whom the director/major shareholder/person connected is in or proposes
to enter into a partnership/joint venture (c) body corporate in which director, major shareholder and/or person connected are
entitled to exercise or control ≥ 15% of the votes attached to the voting shares and/or a related corporation;
(d) person/body corporate who is under obligation to act according to the instruction of the related party.
v “RRPT” means a related party transaction which has been made or will be made by you/your company with Bursa Malaysia and/or its subsidiaries at least once in 3 years in the ordinary course of business.
v The above explanations are only provided for general information purpose. The definitions of “RPT” and RRPT” under Chapter 10 of MMLR of Bursa Malaysia Securities Berhad should be followed and prevailed.
v You/your company are/is strongly recommended to obtain professional advice before making this declaration to ensure that the terms and definitions used in this declaration are duly understood.
v Any further enquiry for the verification of Bursa Malaysia group organisation structure, shareholdings and directorship for the purpose of confirming whether the transaction entered into is a RPT or RRPT, could be directed to Corporate Compliance & Regulatory Secretarial of Bursa Malaysia.
