PUNJAB SKILLS DEVELOPMENT FUND Technical Proposal SKILLS FOR JOB 2015 Name of Organisation Sector Name of Trade/Course Date of Submission It is mandatory for training service providers to use format provided by PSDF for preparation of the Technical Proposal. Proposals that do not comply with PSDF instructions will stand rejected. If any required information is found missing in the forms or written elsewhere, no credit will be given while evaluating the relevant section. Proposals not signed by Head of Organisation or authorized person will be rejected. In case of consortium, signatures of consortium partner are also essentially required at the specified place. Training service providers will not be allowed to submit missing documents after closing date.
Transcript
Punjab SKills Development Fund
Technical Proposal
Name of Organisation
Sector
Name of Trade/Course
Date of Submission
It is mandatory for training service providers to use format provided by PSDF for preparation of the Technical Proposal. Proposals that do not comply with PSDF instructions will stand rejected. If any required information is found missing in the forms or written elsewhere, no credit will be given while evaluating the relevant section. Proposals not signed by Head of Organisation or authorized person will be rejected. In case of consortium, signatures of consortium partner are also essentially required at the specified place. Training service providers will not be allowed to submit missing documents after closing date.
LETTER FOR THE SUBMISSION OF TECHNICAL PROPOSAL
[Firm letterhead]
[Date]
Convener Bid Evaluation Committee Skills for Job 2015 Punjab Skills Development Fund,House No. 125 Abu Bakar Block,New Garden Town,LahoreTel No: 042-35857780-81,
Subject: Technical Proposal in Response to Letter of Invitation No. [Insert number & date]
Dear Sir,
We offer to provide the Services for “Skills for Job 2015: [Insert Trade Name]” in accordance with your Request for Proposal and Terms of Reference. We hereby submit our Technical Proposal including the required documents in a sealed envelope. We are submitting this Proposal as a single firm / in association with: [Insert a list with full name and address of each associated entity if applicable].
We hereby declare that all the information and statements made in this Proposal are true and accept that any misinterpretation contained therein may lead to our disqualification. If negotiations are held during the period of validity of the Proposal, indicated in the Data Sheet, we undertake to negotiate on the basis of the proposed staff and facilities. Our Proposal is binding upon us and subject to the modifications resulting from Agreement negotiations.
We undertake that we will initiate the services as per the date mentioned in the Data Sheet if our proposal is accepted. We understand you are not bound to accept any or all Proposals you receive.
Thank you.
Yours sincerely,
Signature
Name and Title of Signatory:
Enclosures: Parts A-E & Annexures as prescribed by PSDF
ENCLOSED FORMS
The Information Required for Technical Proposal Comprises of
PART A:Information about Organisation and Consortium(Note: This part must be same for proposals of all the trades)
PART B: Training Delivery Capacity, Quality and Past Experience Max Score: 70
PART C: Implementation Team & Experience Max Score: 30
PART D: Declaration
PART E: Check List
Annexure B: CV Format
Annexure C: Letter of Association Format
Annexure D: List of Tools & Equipment
All parts are to be filled in using the attached Forms.
PART A
Information about Organisation and Consortium
Please provide information about your organisation/consortium using the following form.
ORGANISATION & CONSORTIUM
Code Required Information Response
TA1 Legal Name of Organisation
TA2
Address
Telephone Number
Name of Consortium Partner, if any
Lead organisation plus maximum of one organisation as consortium partner is allowed. In case a consortium partner is a group of Colleges / Institutes, it must be established that the group is a legal entity and all the Colleges / Institutes are owned by that legal entity. Franchises / Sub campuses will be regarded as separate entities.Consortium partner should be as mentioned in EOI. (Consortium letter must be provided on the format prescribed in Annexure C).
TA3
Name of Head of Organisation/Lead Organisation
Designation
Email
Mobile
TA4
Address of Organisation/ Lead Organisation
Phone
Email
Fax
Website
TA5
Name of Contact Person1
Designation
Phone
Email
Fax
Mobile
PART B
1 Only Head of Organisation / Lead Organisation or nominated contact person will be authorised to communicate with PSDF.
TECHNICAL PROPOSAL SFJ 2015 Page 1 of 10
TRADE/COURSE OFFERED
TB 1. In case testing and certification is to be done by Punjab Board of Technical Education (PBTE).
Name of Course /Trade
(Refer to Annexure A )Duration (in months)
(Refer to Annexure A )Curriculum Source
(Refer to Annexure A )
TB 2. In case and testing and certification is to be done by any national testing and certification authority other than PBTE.
Name of Course /Trade
Duration (in months)
Curriculum Source
Testing & Certification Body
TB 3. In case testing and certification is to be done by any international testing and certification body.
Name of Course /Trade(Which will appear on Certificate to be awarded)Course Code (If any)
Level of Course (If any)
Duration (in months)
Guided Learning Hours in case of City & Guilds Qualification (Please also attach detailed module-wise Guided Learning Hours in a separate sheet)Curriculum Source
Testing & Certification Body
Note: Skill Proficiency Award and Level 1 Certificate courses of City & Guilds should not be proposed.
TB 4. TRAINEE NUMBER
Please tell us about the number of persons that are proposed to be trained.
TECHNICAL PROPOSAL SFJ 2015 Page 2 of 10
No. of Students perClass
(Cannot be more than 25)
Number of Classes Per
Batch
Number of Batches
Total Trainees
(S) (C)1 (B)2 B XC X S
TB 5. TRAINING INSTITUTE / LOCATION
21 Persons undergoing training at one time and at one place, as one cohort/group, form a “class”.2 The term “batch” depicts the number of times a course will be repeated over a period of one year. One batch can have multiple classes. For a three month course, maximum number of batches in a year can be 4; for a six month course, maximum number of batches in a year can be 2; and for a twelve month course only one batch can be run.
TECHNICAL PROPOSAL SFJ 2015 Page 3 of 10
Please tell us about all of the training institutes / locations where the training will be delivered. PSDF team may visit the locations to assess training delivery capacity and will score accordingly. You are requested to provide information about training institute/ location addresses and contact numbers in sufficient detail so that PSDF team may reach the site conveniently and without any guidance. Please use separate table for each training institute / location. If locations are more than one, add tables accordingly.
Training Institute / Location I
Name of Institute
Address (Street, City, & Telephone Number) of Training Institute / Location
Who will deliver training?(Lead Organisation or Consortium Partner)
Lead Organisation
Consortium Partner
Proposed Number of Trainees per Class
Proposed Number of Classes per batch in the proposed training institute / location
Number of Batches
Are trainers for theoretical and practical training available in the institute for the proposed trade / course or will be appointed after award of contract?
Yes
No, will be appointed after award of contract
If yes, provide CVs on the attached format (Annexure B-1)
Availability of the required machinery, equipment, tools, furniture etc. for the proposed trade / course with reference to the list provided in the curriculum
Fully equipped workshop / lab available
Partially equipped workshop / lab available
Workshop / lab will be established after award of contract
Provide the details of items available in the above proposed institute / location with reference to the required items and facilities for the trade mentioned in curriculum as per format provided at Annexure D
PSDF may check the availability of items during evaluation / training location visits
List attached
List not attached
Note: If training locations are more than one, provide the information as per above table for each training location mentioning
Training Location II
Training Location III
TB 6. PAST EXPERIENCE
TECHNICAL PROPOSAL SFJ 2015 Page 4 of 10
Provide one example of relevant past experience for the training delivery of your organisation and/or consortium partner, whosoever will implement this course. Service Providers who have already worked with PSDF will quote their experience with PSDF relevant to the proposed course/ trade.
TB 6 PAST EXPERIENCE
Name of Trade/Course
Name of Training Provider(Lead Organisation or proposed Consortium Partner)Duration of Training (in months)
Was the training one-time or is being conducted on a continuous basis? (Attach documentary evidence for the claimed experience)
One time, if so then in what year? _________
Continuous basis. If so in which year was training started? ______
Total Number of Persons Trained
Location of Training
Client/Donor (if sponsored)
Was the training certified? If yes, mention the name of certifying authority
Mention names of two employers, who have employed your trained persons for the above mentioned course?
Name of OrganisationName of Contact
PersonAddress Mobile Number
Mention names of two trainees who got the employment after completion of above mentioned training. (These two trained persons should be other than those employed by above mentioned employers)
Name of PersonName of
OrganisationAddress Mobile Number
TB 7. TRAINING MANUAL
TECHNICAL PROPOSAL SFJ 2015 Page 5 of 10
Did you use any training manual for the delivery of training which you have mentioned in TB6? If Yes, please attach the copy of training manual used in the delivery of training.
Yes
No
Did you develop that training manual?Yes
No
If No, mention the source of the training manual and provide a copy of training manual used in the delivery of training
TB 8. ON JOB TRAINING
How will you place the trainees for “On Job Training” after completion
of Institutional Training Part?(Please explain your methodology in not
more than 250 words)
Methodology Attached
Methodology Not Attached
PART C
Implementation Team
TECHNICAL PROPOSAL SFJ 2015 Page 6 of 10
PSDF expects that the Service Provider has adequately qualified and competent personnel available for following tasks in connection with effective implementation of this project:
Overall Responsibility of Project: The designate person will be overall responsible for implementation of project. He/she will be the focal and contact person for PSDF.
Reporting: The designate person will be responsible for maintenance of training related records and reporting to PSDF as per requirements of monitoring guidelines on prescribed formats.
Internal Monitoring: The designate person will be responsible for ensuring that training is delivered as per the agreement with PSDF without compromising on the agreed standards. He/she will also be responsible for ensuring timely and effective implementation of training curricula.
Marketing/Mobilization: The designate person will be responsible for publicity of training program for admission and selection of trainees.
Accounting: The designate person will be responsible for invoicing, maintenance of accounts, receipts and disbursements and other financial matters related to this project.
Placement: The designate person will be responsible for developing a network with the industry for placement of the trainee for On Job Training and Permanent Placement.
Hostel Warden: For providers claiming Boarding and Lodging (only those who arrange training outside the target districts), a full time warden shall be appointed at the hostel facilities who shall be responsible for ensuring safety and well-being of the trainees and for enforcing discipline.
Note: One person can be assigned for more than one of the above mentioned tasks as deemed effective but the total number of required persons will depend upon the number of trainees and training locations.
Please provide CVs of members of Implementation Team who will be responsible for implementation of PSDF’s project using the following form. Use separate form (refer to Annexure B-2) to provide the information for each member of Implementation Team and get it signed by the respective person (Mandatory). CVs not signed by the respective person will NOT be considered for evaluation purposes.
TECHNICAL PROPOSAL SFJ 2015 Page 7 of 10
PART D
APPLICANT DECLARATION
Lead Organisation:
I, (Please click here and type Name), hereby certify that:
The information provided in this proposal is factually correct in all material respects
I am duly authorised by the Competent Authority of the organisation to submit this proposal on behalf of " [ C l i c k h e r e a n d t y p e t h e n a m e o f o r g a n i z a t i o n ] "
Signature
Name
Designation
Address
Contact Numbers
Email address
Date
Consortium Partner:
I, (click here and type Name), hereby certify that:
The information provided in this document relating to the consortium partner is factually correct in all material respects
I am duly authorized to submit this application on behalf of " [ C l i c k h e r e a n d t y p e t h en a m e o f o r g a n i z a t i o n ] "
Signature
Name
Designation
Address
Contact Numbers
Email address
Date
Part E
TECHNICAL PROPOSAL SFJ 2015 Page 8 of 10
CHECK LIST
Please check that you have enclosed the following
No Required Documents ReferenceMark ‘X’
1In case of consortium, Letter of Association duly signed by each member of the consortium
TA 2 & Annexure-C
2 CVs of Trainers TB 5 & Annexure B-1
3List/s of available items at the training institute with reference to the required equipment
TB 5 & Annexure-D
4Documentary Evidence for claimed Experience of Training Delivery in the Past
TB 6
5 Copy of Training Manual (if applicable) TB 7
6 On Job Training Methodology TB 8
7 CVs of Implementation Team Annexure B-2
8Declaration signed by Head of Organisation/Authorised Person
Part D
TECHNICAL PROPOSAL SFJ 2015 Page 9 of 10
FINANCIAL PROPOSAL
COVER LETTER FOR THE SUBMISSION OF FINANCIAL PROPOSAL
[Firm letterhead]
[Date]
Convener Bid Evaluation Committee Skills for Job 2015Punjab Skills Development Fund,House No. 125 Abu Bakar Block,New Garden Town,LahoreTel No: 042-35857780-81,
Subject: Financial Proposal in Response to Letter of Invitation No. [Insert number] in respect of Skills for Job 2015: [Insert Trade Name]
Dear Sir,
We offer to provide the services under Skills for Job 2015: [insert trade name] in accordance with your Request for Proposal and our Technical Proposal. Our attached Financial Proposal is for the sum of [Insert amount(s) in words and figures], including all applicable taxes.
Our Financial Proposal shall be binding upon us subject to the modifications resulting from Agreement negotiations, up to expiration of the validity period of the Proposal, i.e. before the date indicated in the Data Sheet. No commissions or gratuities have been or are to be paid by us to agents relating to this Proposal and Agreement execution. We understand you are not bound to accept any or all Proposals you receive.
We remain,
Yours sincerely,
Signature
Name and Title of Signatory:
Financial Proposal
Code Required Information Response
FA1 Name of Trade / Course
FA2Bidding Cost (per trainee per month) (In Figures)Exclusive of all applicable taxes
FA3Bidding Cost (per trainee per month) (In Words)Exclusive of all applicable taxes
FA4 Is your organisation Tax Exempted (Yes/No)?
FA5If answer to FA4 is Yes, attach valid tax exemption certificate issued by FBR.
FA6If answer to FA4 is No, then mention all applicable taxes and their rates
FA7Bidding Cost ( per trainee per month) (In Figures)Inclusive of Taxes
FA8Bidding Cost ( per trainee per month) (In Words)Inclusive of Taxes
Important: The Financial Bids should cover all the costs which will arise for PSDF's project other than the costs of Stipend, Uniform & Bags, and Testing Fee (which will be paid separately to Training Service Provider). Service Provider should quote the cost while keeping in consideration the terms of reference for this Product provided in the RFP document. PSDF assumes that service provider has performed all the necessary working while calculating the costs and the figures quoted here are the outcome of intensive internal working keeping in view all the aspects of this project. Figures quoted in this proposal are considered final from the service provider and no revision will be allowed except at the discretion of PSDF.
In case of consortium, this page must be signed by the head of the consortium partner also.
Lead Organisation Consortium Partner
Signature Signature
Name Name
Designation Designation
Date Date
FINANCIAL PROPOSAL SFJ 2015 Page 1 of 2
Kindly provide the break-up of cost of training for the following heads exclusive of all applicable taxes.
Code Required Information Cost (PKR)
FB1Project Management Cost per trainee per month including Remuneration, Utilities, Rent of project offices, Traveling and other costs (per trainee per month)
FB2Training Premises Management cost (per trainee per month)
FB3 Trainer(s) Cost (per trainee per month)
FB4 Books/Manuals and Stationery (per Trainee per month)
FB5 Consumables (per Trainee per month)
FB6 Utilities Cost of Training Premises (per trainee per month)
FB7 Other Costs (Please specify)(Per trainee per month)
FB8(Sum of FB1 to FB7)
Total Cost (per trainee per month)
Total cost per trainee per month (FB8) should be equal to per trainee per month cost quoted in FA2 and FA3.
In case of consortium, this page must be signed by the head of the consortium partner also.
Lead Organisation Consortium Partner
Signature Signature
Name Name
Designation Designation
Date Date
FINANCIAL PROPOSAL SFJ 2015 Page 2 of 2
Annexure A: List of Trades/Courses under SFJ 2015 Scheme
ANNEXURE A: LIST OF TRADES/COURSES UNDER SFJ 2015 SCHEME Page 1
37. Cook 3 6 TEVTA NAVTTC
38. Receptionist 6 NAVTTC
39. Chef 3 TEVTA
40. Food and Beverage Management 6 NAVTTC
Light Engineering
41. CNC Machine Operator 3 6 TEVTA TEVTA
42. Fitter General 6 TEVTA NAVTTC
43. HVACR 6 TEVTA
44. Machinist 6 12 TEVTA TEVTA
45. Milling Machine Operator 3 TEVTA
46. Turner (Lathe Machine Operator) 3 TEVTA
47. Pipe & Plate Fabricator 3 TEVTA
48. Pipe & Structure Fabricator 3 TEVTA
49. Welding 6 NAVTTC
50. Welder (SMAW,MAG,MIG & SAW) 6 NAVTTC
51. Welder / Construction Fabricator 3 TEVTA
52. Welder(Gas & TIG ) 6 NAVTTC
53. Multi Welder 3G SMAW+6GGTAW 6 NAVTTC
54.Applied Instrumentation & Control Automation
12 TEVTA
Logistics
55. Auto Mechanic ( Petrol ) 6 TEVTA
56. Auto Mechanic (Diesel) 6 TEVTA
57. Tractor Mechanic 6 TEVTA
58. Auto Electrician 6 NAVTTC
59. Motorcycle Mechanic 6 NAVTTC
60. Rickshaw Mechanic 6 NAVTTC
61. LTV Driving 3National Highway
Code
62. HTV Driving 3National Highway
Code
Electrical
63. Electric Wiring 3 TEVTA
64. Electrician 6 TEVTA
65. Motor Winder 6 TEVTA
66. Home Appliances Repair 6 TEVTA
67. PLC (Programmable Logical Control) 3 TEVTA
68. Electronic Equipment Repair 6 TEVTA
69. Industrial Electronics 12 TEVTA
70. Instrument Technician 3 TEVTA
71. Industrial Electrician 3 TEVTA
Services
72. Computerized Accounting 3 TEVTA
73. Secretarial Studies 3 TEVTA
ANNEXURE A: LIST OF TRADES/COURSES UNDER SFJ 2015 SCHEME Page 2
75.Beautician 3 6 TEVTA TEVTA
Only for residents of Khanewal, Vehari, and Rahim Yar Khan districts
Pottery and Ceramics
77.Art and Design with Specialization in Blue Pottery
6 TEVTA
79. Mould Making & Casting in Ceramics 3 TEVTA
Communication
81.Fiber Optic Technician 3 NTB
83. Fiber Optic System Technician 6 NTB
85. Telecommunication Technician 6 NTB
87. Microwave Professional 6 NTB
89. Microwave Technician 3 NTB
Training of Special Persons
ANNEXURE A: LIST OF TRADES/COURSES UNDER SFJ 2015 SCHEME Page 3
Annexure B-1: Trainer CV Format
Name of Scheme
Name of Training Service Provider
PHOTOGRAPH OF THE TRAINER/INSTRUCTOR. USE ONE FORM
FOR EACH INSTRUCTOR
Trade
Name & Address of Training Centre
Tehsil
District
Details of Instructor
Name
Contact Number
CNIC No.
Contact Address of Instructor
Trade Relevant Qualifications of Instructor
Qualification Institute Year
Number of Years of post-qualification Experience
Practical
Teaching/Training
Information provided above is correct and I am willing to offer my services for the assignment mentioned above.
ANNEXURE B: CV Format Page 1
Signature of Proposed Trainer/ Instructor
Annexure B-2: Management Team CV Format
Name of Training Service Provider
PLEASE PASTE LATEST PHOTOGRAPH OF THE
MANAGEMENT TEAM MEMBER. USE ONE FORM FOR EACH
MEMBER
Designation in the Organisation
Task(s) Assigned for PSDF’s Training Project (from the list of tasks mentioned above)
Details of Individual
Name
Contact Number
CNIC No.
Academic Qualifications
Qualifications Institution Year
Relevant Work Experience for PSDF’s Assigned Tasks
Organisation DesignationDuration (Years)
From To
*Service Provider will not be allowed to change the proposed management staff; doing so will require approval of PSDF.
Information provided above is correct and I am willing to offer my services for the assignment mentioned above.
Signature of Proposed Member of Implementation Team
ANNEXURE B: CV Format Page 2
Annexure C: LETTER OF ASSOCIATION(on Hundred Rupees Stamp Paper)
UNDERTAKING
THIS DEED OF UNDERTAKING (hereinafter referred to as the “Undertaking”) is made at [name of city] on this ______ day of [month] 2014.
BY
1. M/s [name of lead Training Service Provider], having its Principal office at [address of organisation, city], through [name and designation of head of organisation] (hereinafter referred to as the Lead Training Service Provider)
2. M/s [name of consortium partner ], having its Principal office at [address of organisation, city], through [name and designation of head of organisation] (hereinafter referred to as the Consortium Partner)
The association of above mentioned organisations hereinafter referred to as the “Consortium” which expression shall, where the context so permits, includes their legal heirs and successors in interest of the First Part;
IN FAVOUR OF:
Punjab Skills Development Fund, a Company incorporated under Section 42 of the Companies Ordinance 1984, having its Principal office at House No. 125 Abu Bakar Block, New Garden, Lahore through its Chief Executive Officer, (hereinafter referred to as the "PSDF" which expression where the context so admits or requires shall mean and be deemed to include its successors, executors, and assigns) of the Second Part;
WHEREAS the Consortium Partners have formed a Consortium for the purpose of providing technical/vocational training to the trainees with the funding of PSDF under scheme Skills for Job 2015 and their responsibilities as stated below are binding on them;
RESPONSIBILITIES OF LEAD TRAINING SERVICE PROVIDER
[enlist the details of responsibilities that will be performed by Lead Training Service Provider for this assignment]
RESPONSIBILITIES OF CONSORTIUM PARTNER
[enlist the details of responsibilities that will be performed by Consortium Partner for this assignment]
THEREFORE, NOW, THE CONSORTIUM ACKNOWLEDGE AND UNDERTAKE AS FOLLOWS:
1. That Consortium shall have joint and several liabilities in respect of the PSDF’s obligations under the Services Provision Contract.
2. That [name and designation of authorized representative of Lead Training Service Provider] is the authorized person to correspond and sign contracts and other documents with PSDF.
3. That in case any Consortium partner leaves the Consortium the Lead Training Service Provider
shall immediately inform the PSDF; In case, the lead organisation leaves, anyone of the remaining consortium partners will inform PSDF and will be responsible for delivery of services under the contract as agreed.
ANNEXURE C: LETTER OF ASSOCIATION Page 1
4. That Consortium hereby holds the PSDF indemnified and harmless in case of any loss occurred
due to the non-production of the said documents.
IN WITNESS WHEREOF the Consortium has caused these present to execute this Letter of Association on the day and in the year hereinabove mentioned.
Lead Organisation Consortium Partner
Signature Signature
Name Name
Designation Designation
Date Date
Witnesses:
1.
Name: ____________________________
Address:___________________________
__________________________________
CNIC No. __________________________
2.
Name: ____________________________
Address:___________________________
__________________________________
CNIC No. __________________________
ANNEXURE C: LETTER OF ASSOCIATION Page 2
Annexure D
LIST OF TOOLS & EQUIPMENT
(For a Class of -----------Students)
Name of trade:Name and address of training institute:Note: Separate list for each proposed training location is required
S.#Name of Item as in Curriculum (Available on PSDF Website)
Quantity Mentioned in Curriculum
(Available on PSDF Website)
Quantity Physically Available at Training
Institute
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
ANNEXURE D: LIST OF TOOLS & EQUIPMENT
S.#Name of Item as in Curriculum (Available on PSDF Website)
