PART 2 - THE DELIVERABLES ....................................................................................................................... 14
2.1 Description of Deliverables ............................................................................................................... 14
2.2 Response Quality, Clarity, and Format ............................................................................................. 14
2.3 Material Disclosures .......................................................................................................................... 14
PART 3 – EVALUATION OF RESPONSES ....................................................................................................... 15
3.1 Evaluation Team ................................................................................................................................ 15
3.2 Stages of Submission Evaluation ....................................................................................................... 15
B. RATED CRITERIA .................................................................................................................................. 50
1.3 RFSQ Submission Timetable Respondents should submit their Responses according to the following timetable.
Issue Date of RFSQ February 6, 2018
Respondent Deadline for Questions February 14, 2018
Deadline for Issuing Addenda February 19, 2018
Submission Deadline February 21, 2018
Rectification Period 5 DAYS
Anticipated Prequalification Approval Date March 8, 2018
All times specific in this RFSQ timetable are local times in Toronto, Ontario, Canada.
The RFSQ timetable may be changed by the City in its sole and absolute discretion, at any time prior to
the Submission Deadline. Any changes to the RFSQ timetable will be issued by way of an Addendum. In
the event of any change in the Response Submission Deadline, the Respondents may thereafter be subject
to the extended timeline.
1.4 Background
The City of Toronto, Long Term Care Homes and Services Division (LTCH&S) has 10 Long Term Care
Homes in the GTA. These LTCH&S 10 sites provide excellence in long-term care to over 2600 residents.
The LTCH&S individual Homes are located throughout the City of Toronto and are multi-storey
structures in various ABC classifications ranging in age from one year to over 50.
The LTCH&S Homes range in size from 56,000 to 246,000 square feet for a total area of approximately
1,600,000 sq. ft. This prequalification will involve projects at the following locations:
HOME SIZE (ft2) ADDRESS
Bendale Acres 248,853 2920 Lawrence Ave.E, Scarborough
Carefree Lodge 65,725 306 Finch Ave. East, North York
Castleview Wychwood Towers 258,379 351 Christie Street, Toronto
Cummer Lodge 284,783 205 Cummer Ave., North York
Fudger House 116,897 439 Sherbourne Street, Toronto
Kipling Acres 335,528 2233 Kipling Ave., Rexdale
Lakeshore Lodge 109,470 3197 Lakeshore Blvd. W., Etobicoke
Seven Oaks 168,144 9 Neilson Road, Scarborough
True Davidson Acres 138,899 200 Dawes Road, East York
Wesburn Manor 152,095 400 The West Mall, Etobicoke
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1.4.1 Project Description
The successful respondent will be asked to bid on RFQs or Tenders Construction Projects identified by
staff during the award period which may include and not limited to those listed as examples below. The
examples cited in the following Sections are outlines of the type of work that the successful proponents
may be asked to bid on. Actual detailed projects will be released for Bid to the successful respondents
subject to budget availability and divisional priorities..
The following are the types of electrical projects anticipated:
1. Thermal Scan – The bidder will conduct an annual thermal scan of all electrical distribution panels, main switches, main fuses and continuously operating motors. The results of the thermal scan will be provided in a written report within thirty (30) days of the completion of the thermal scan.
2. Labeling Verification – The bidder shall verify and correct labelling of all electrical distribution panels, main switches and main fuses on an on-going basis and at least once annually.
3. Transfer Switch Testing – The bidder shall test the emergency power transfer switch operation at each location once annually.
4. Nurse Call System Installation 5. Fire Alarm System Installation 6. High Voltage Power Distribution System Installation / Repair / Maintenance / Replacement 7. Low Voltage Power Distribution System Installation / Repair / Maintenance / Replacement 8. Lighting Fixtures Repairs / Replacement / Installation 9. Security System Repairs / Replacement / Installation 10. Emergency Service / On Call Service 24/7 11. High and Low Voltage Power Cables Installation / Termination / Testing 12. Power Sockets Installation / Replacement / Repair 13. Control System Installation 14. Building Automation System Installation 15. Data Cable Installation 16. Exterior Street Lights Installation / Replacement / Bulb Replacement / Repair 17. CCTV System Installation 18. Access Control System Installation 19. Variable Frequency Drives Installation / Replacement / Maintenance / Repair 20. Electrical Switchgear Installation / Repair / Maintenance / Replacement 21. Assembly and co-ordination of a multi-disciplinary team of trades 22. Electrical contract administration activities including contracts with sub-trades, processing of
changes, preparation of daily reports and associated administration 23. Site visit before the Upgrade begins to check if the facility is in compliant to the Building, Fire,
TSSA, ESA and other applicable Codes; 24. Preparation of as-built drawings and close-out documents 25. Creating single line drawings in case of additions to the electrical distribution systems. 26. Providing test equipment for monitoring of existing circuits for time of the day power usage 27. Preventative measures to minimize disruption to occupants and the public 28. Capital Project involving Exterior and Interior electrical work in the LTCHS facilities. 29. Underground wiring, trenching, locates 30. Exhaust fan, HVAC blowers , pumps power connection 31. Ballast/lamp/fixture replacement as required 32. Installation of pumps, motors several times per year 33. Fire alarm system 34. Parking lot fixtures, sensors, lamps
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35. Ground fault repair/replacement 36. Handicap entrance/exit mechanisms 37. Morality lighting controls, photo sensors, timers, lamp replacement 38. Underground wiring and locates 39. Ability to work at heights, outdoors, year round 40. Door locks, alarm bells, lighting control. 41. 24/7 emergency electrical service and emergency electricians
42. Electrical troubleshooting and power outage restoration
43. Meter base and service upgrades ranging from 100 Amp to 400 Amps
44. Electrical panel upgrade or fuse to breaker panel replacement
45. Electrical system safety inspection
46. Installation of new wiring and branch circuits
47. Electrical panel replacement and upgrades
48. Surge protection system installation
49. Kitchen appliance and or other equipment hookup
50. Installation of new wiring and branch circuits
51. Dedicated circuits and wiring modifications
52. Small or major electrical renovation in commercial property
53. Troubleshooting and repair of electrical circuits
54. Bringing existing wiring up to electrical safety code
55. Electrical lighting fixture installation
56. LED lighting and other energy efficient lighting installation
57. Indoor and outdoor lighting installation
58. Pot lights and other lighting fixtures
59. Outdoor outlet installation with in-use cover and fault protection
60. Chandelier and ceiling fan installation
61. Electrical base board heating installation
62. Smoke and CO alarm installation and replacement
63. Electrical wiring reconditioning, repair and replacement
64. Replacement of knob and tube wiring
65. Telephone and cable wiring and jack installation
66. Annual maintenance services for all electrical systems
67. Electric car charging station installation
68. And a wide range of other electrical services
69. General Construction and excavating scope of work **
70. ** For item .69, if the General Construction and excavation scope of work is over 30% of the entire scope, the City reserves the right to also invite pre-qualified General Contractors
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1.5 General Requirements
1. The contractor shall furnish all labour, materials, equipment and supervision for this work in accordance with specifications provided for each contract.
2. The Scope of Work is inclusive of but may not be limited to: new and renovation construction, new and replacement installation Maintenance on installed equipment
3. The Contractor shall in the course of duties, provide consulting services with respect to any electrical aspects of construction, renovation, retrofit, or any electrical requirement in the form of a technical advisor.
1.6 PERFORMANCE/CANCELLATION, Maintenance and Repair Services:
.1 The Contractor is responsible for performing the work in compliance with all City of Toronto policies and procedures.
.2 The City may elect, as its option to cancel the contract prior to its normal termination:
.3 If the work is not executed in accordance with these specifications, as evidenced by a report of an independent consultant, and
.4 If, within two weeks of written notice, the necessary corrective action has not been completed.
.5 The City will have the option to cancel the contract upon one month’s written notice should the rate of complaints or call-backs exceed 3 per unit over 30 consecutive days, with no cancellation charges to the City of Toronto.
1.7 All LTCHS sites will remain fully occupied and operational throughout the construction
period and regular activities will not be interrupted by construction activities. The
phasing strategy is based upon renovating one or multiple facilities at a time.
1.8 Contractor Selection Process
All successful Contractors will be given the opportunity to quote on individual Project Assignments
provided by each Project Manager. However, current work load, expertise, and value and work load
of previous Work Assignments of each Contractor will be taken into consideration when awarding a
Work Assignment.
1.9 Awarding Projects
a. A Work Assignment RFQ or Tender document will be developed by City staff to define the
required scope, timeline, and deliverables.
b. The Work Assignment RFQ or Tender will be sent to all contractors on the list.
c. Work Assignments will be awarded to contractors through the normal RFQ or Tender process
administered by PMMD.
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d. The contractors on the list will respond to the RFQ or Tender with their bid as specified.
e. Contractors must attend all future mandatory RFQ or Tender Site meetings as required. Failure to
attend the meetings will result in your firm being unable to bid on the RFQ or Tender.
f. All work assignments shall be subject to the standard City of Toronto terms and conditions
governing construction projects.
g. The City reserves the right not to proceed with the work requested and issue a general RFQ or
Tender.
1.10 Type of Agreement Proposed for Deliverables
Not Applicable.
1.11 No Guarantee of Volume of Work or Exclusivity of Agreement
The City makes no guarantee of the value or volume of work that will be assigned to the selected
Respondents. Any subsequent agreement entered into pursuant to the RFSQ process will not be
an exclusive agreement for the provision of the described deliverables. The City may contract
with others for the same or similar deliverables to those described in this RFSQ or may obtain the
same or similar Deliverables internally.
1.12 Respondent Consortium Information
Where a consortium is responding to this RFSQ, the following shall apply:
The Respondent shall identify itself as the sole Respondent.
The Respondent shall list all other consortium members and what each will supply.
The Respondent shall confirm that the Respondent shall assume full responsibility and liability
for the work and actions of all consortium members with respect to the obligations to be assumed
pursuant to this RFSQ, provided that the City shall be entitled to reject a proposed subcontractor.
1.13 Applicable Trade Agreement(s)
This RFSQ is subject to the following Trade Agreement(s):
[ X ] Canada Free Trade Agreement (CFTA)
[ X ] Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
[ ] Other: _______________
[ ] None applicable
Respondents should note that procurements falling within the scope of an applicable trade agreement are
subject to that agreement but that the commercial rights and obligations of the parties shall be governed
by the specific terms of each particular solicitation.
1.14 Gender Diversity in City Procurements
As part of City Council's support to enhance gender diversity on boards of corporations, all corporations
conducting business with the City of Toronto are encouraged to utilize an intersectional analysis to strive
to have gender parity on their corporate boards.
1.15 The City of Toronto Social Procurement Program
The goal of the City of Toronto Social Procurement Program is to drive inclusive economic growth in
Toronto by improving access to the City's supply chain for diverse suppliers and leverage employment,
apprenticeship and training opportunities for people experiencing economic disadvantage, including those
from equity-seeking communities. The City of Toronto expects its Respondents to embrace and support
the City of Toronto Social Procurement Program and its respective goals. Social Procurement creates
social value for the City in addition to the delivery of efficient goods, services, and works. The City of
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Toronto Social Procurement Program consists of two components: Supplier Diversity and Workforce
Development.
For more information on the City of Toronto Social Procurement Program, visit:
Stage I will consist of a review to determine which Responses substantially comply with all of the
mandatory submission requirements. Responses failing to satisfy the mandatory submission requirements
as of the Submission Deadline will be provided with an opportunity within the Rectification Period to
rectify any submission deficiencies. Responses failing to satisfy the mandatory submission requirements
within the Rectification Period will be excluded from further consideration. The Rectification Period will
begin to run from the date and time that the City issues its rectification notice to the Respondent(s).
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3.2.2 Stage 2 - Rated Criteria Stage
Responses that are deemed compliant in Stage 1, will qualify to be evaluated further. Stage 2 will consist
of a scoring by the City of each qualified Response on the basis of the rated criteria. Responses failing to
meet the minimum score requirements for a rated requirement, where applicable, will be disqualified and
not evaluated further.
Eight (8) top scoring respondents obtaining a minimum score of 75 points will be pre-qualified.
Refer to APPENDIX D – RFSQ PARTICULARS and as well APPENDIX E – EVALUATION
CRITERIA for additional information.
3.3 Stage 1 – Mandatory Requirements, Submission and Rectification
3.3.1 Submission Deadline and Rectification
Responses must be submitted by the Submission Deadline. Other than inserting the information requested
on the mandatory submission forms set out in this RFSQ, a Respondent may not make any changes to any
of the forms. Respondents submitting Responses that do not meet the mandatory submission requirements
will be provided with an opportunity to rectify deficiencies within the Rectification Period.
3.3.2 Submission Form (Appendix A)
Each Response must include a Submission Form (Appendix A) completed and signed by a person
authorized to bind the Respondent.
3.3.3 Reference Form (Appendix B)
Each Respondent must complete a Reference Form (Appendix B) and include it with its Response.
Long Term Care or Acute Care with 100 beds reference forms (Appendix B1)
3.3.4 Other Mandatory Requirements
Additional Mandatory requirements are listed in further detail in APPENDIX D – RFSQ
PARTICULARS.
3.3.5 Rectification Period
Responses satisfying the mandatory submission content requirements within the Rectification Period will
proceed to Stage 2. Responses failing to satisfy the mandatory submission content requirements within
the Rectification Period will be excluded from further consideration.
3.4 Stage 2 – Evaluation of Rated Criteria
3.4.1 Rated Criteria
Rated Criteria is listed in further detail in APPENDIX D – RFSQ PARTICULARS.
The Responses will be evaluated in accordance with the criteria set out in Appendix E – RFSQ Rated
Criteria.
The Evaluation Team, at its sole discretion, reserves the right to conduct interviews with the Respondents
where required for clarification on certain points of their Response.
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3.5 Stage 3 – Pricing - Not Applicable
Only at completion of all rated requirements for all eligible Responses will the envelope containing
Appendix D – RFSQ Particulars – Section E – Rate Bid Form be opened.
3.5.1 – Rate Bid Form – Appendix F – Not Applicable.
3.6 Stage 4 - Tie Break and Ranking of Respondents
In the event of a tie score, the Respondent rankings will be determined by way of highest score earned in
Stage 2 of the evaluation process. If there is still a tie score, the Respondent ranking will be determined
by way of a coin toss or lottery.
[End of PART 3]
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PART 4 – GENERAL INFORMATION AND INSTRUCTIONS
4.1 General Information and Instructions
4.1.2 Respondents to Follow Instructions
Respondent should structure its Response in accordance with the instructions in this RFSQ. Where
information is requested in this RFSQ, any response made in a Response should reference the applicable
section numbers of this RFSQ where that request was made.
4.1.3 Responses in English
All Responses are to be in English only. Any Responses received by the City that are not entirely in the
English language may be disqualified.
4.1.4 Responses Should Be Submitted Only in Prescribed Manner
Responses should be submitted at:
Chief Purchasing Officer
Purchasing and Materials Management Division
18th Floor, West Tower, City Hall
Toronto, ON, M5H 2N2
Respondents must submit one (1) original and four (4) hard copies of the Response as well as the
Submission Form signed by an authorized representative and one (1) electronic copy in Microsoft Word,
or PDF format of its Response in a sealed package. Responses are to be prominently marked with the
RFSQ title and number (see RFSQ cover), with the full legal name and return address of the Respondent,
and with the Submission Deadline. In the event of a conflict or inconsistency between the hard copy and
the electronic copy of the Response, the hard copy of the Response shall prevail.
Respondents must submit the required information in 8.5 x 11 inch format, bound, tabbed and clearly
organized. The contents within each tab shall be complete with all information to be considered for
evaluation of the Sub-sections identified. The submission format shall be as follows;
Tab #1 Appendix A – SUBMISSION FORM
Tab #2 Letter from Insurance Provider
(Reference: Appendix D – A.3.)
Tab #3 Letter from Surety
(Reference: Appendix D – A.4.)
Tab #4 CAD-7 Experience rating and WSIB Clearance Certificate
(Reference: Appendix D – A.5.)
Tab #5 Financial Viability
(Reference: Appendix D – A.6.)
Tab #6 Letter from Financial Institution
(Reference: Appendix D – A.7.)
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Tab #7 Corporate Experience
(Reference: Appendix D – Section B.1.)
Tab #8 Appendix B – Reference Form (Similar Projects Experience)
(Reference: Appendix D – Section B.2.)
Tab #9 Appendix B – Reference Form
(Reference: Appendix D – Section B.31.)
Respondents are advised that not following this submission format creates the risk for the
respondent that even if the information has been provided it may be overlooked and consequently
not considered in the evaluation of the respondents score.
Points will be awarded based on the specific responses for requests detailed within each Section.
Do not include extraneous information.
4.1.5 Responses Should be Submitted Only on Time at Prescribed Location
Responses should be submitted at the location set out above on or before the Submission Deadline.
Delays caused by any delivery service (including Canada Post and courier) shall not be grounds for any
extension of the Deadline, and Responses that arrive after the Deadline will not be accepted.
4.1.6 Withdrawing Responses
At any time throughout the RFSQ process, a Respondent may withdraw a submitted Response. To effect
a withdrawal, a notice of withdrawal must be sent to the City Contact and must be signed by an
authorized representative. The City is under no obligation to return withdrawn Responses.
A Respondent who has withdrawn a Response may submit a new Response, but only in accordance with
the terms of this RFSQ.
4.1.3 The City's Information in RFSQ Only an Estimate
The City and its advisers make no representation, warranty or guarantee as to the accuracy of the
information contained in this RFSQ or issued by way of addenda. Any quantities shown or data contained
in this RFSQ or provided by way of addenda are estimates only and are for the sole purpose of indicating
to Respondents the general size of the work. It is the Respondent's responsibility to avail itself of all the
necessary information to prepare a Response to this RFSQ.
4.1.4 Respondents Shall Bear Their Own Costs
Every Respondent shall bear all costs associated with or incurred by the Respondent in the preparation
and presentation of its Response including, if applicable, costs incurred for interviews or demonstrations.
4.2 Communication after Issuance of RFSQ
4.2.1 Respondents to Review RFSQ
Respondents shall promptly examine all of the documents comprising this RFSQ and
(a) shall report any errors, omissions or ambiguities; and
(b) may direct questions or seek additional information in writing by email to the City on or before the
Respondent’s Deadline for Questions. All questions submitted by Respondents by email to the City
Contact shall be deemed to be received once the email has entered into the City Contact’s email inbox.
No such communications are to be directed to anyone other than the City Contact.
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The City is under no obligation to provide additional information and the City shall not be responsible for
any information provided by or obtained from any source other than the City Contact. It is the
responsibility of the Respondent to seek clarification from the City Contact on any matter it considers to
be unclear. The City shall not be responsible for any misunderstanding on the part of the Respondent
concerning this RFSQ or its process.
4.2.2 All New Information to Respondents by Way of Addenda
If the City, for any reason, determines that it is necessary to provide additional information relating to this
RFSQ, such information will be communicated to all Respondents by Addenda. Each Addendum shall
form an integral part of this RFSQ. Such Addenda may contain important information, including
significant changes to this RFSQ. Respondents are responsible for obtaining all Addenda issued by the
City.
4.2.3 Post-Deadline Addenda and Extension of Submission Deadline
If any Addendum is issued after the Deadline for Issuing Addenda, the City may at its discretion extend
the Submission Deadline for a reasonable amount of time.
4.2.4 Amending Responses Following Rectification Period
In the event that the City determines that it is necessary to provide Respondents with additional
information relating to this RFSQ following the Rectification Period, such information will be
communicated by an Addendum to all Respondents who submitted Responses satisfying the mandatory
submission content requirements. All such Addenda will be prescriptive, and Respondents will be
expected to amend only those portions of their Responses as specifically instructed and to submit their
amended Responses in the manner and within the timeframe specified. Any amendments that are not in
accordance with the instructions accompanying the Addenda will be set aside and will not be evaluated.
4.2.5 Verify, Clarify and Supplement
When evaluating Responses, the City may request further information from the Respondent or third
parties in order to verify, clarify or supplement the information provided in the Respondent's Response.
The City may revisit and re-evaluate the Respondent’s Response or ranking on the basis of any such
information.
4.2.6 No Incorporation by Reference
The entire content of the Respondent's Response should be submitted in a fixed form and the content of
websites or other external documents referred to in the Respondent's Response will not be considered to
form part of its Response.
4.2.7 Response to Be Retained by the City of Toronto
The City will not return the Response or any accompanying documentation submitted by a Respondent.
4.3 Selection, Notification and Debriefing
4.3.1 Selection of Top-Ranked Respondent(s)
The top-ranked Respondent(s), as established under the evaluation that are selected by the City to enter
onto a Prequalified Vendor list will be so notified by the City in writing.
An evaluation team consisting of representatives from City of Toronto, LTCHS Division, will evaluate
the submissions to determine the list of successful pre-qualified General Contractors. The City's decision
on selection is final.
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The evaluation team will score the Responses using the evaluation forms found in Appendix E Evaluated
Submission Requirements.
A Mandatory Requirement is a minimum need that must be met by the Respondent. The City will
eliminate from the evaluation process any Respondent not fulfilling all mandatory requirements as set out
in the submission requirements. If the submission fails any mandatory requirements, the submission will
be declared non-compliant.
Respondents must obtain a minimum total score of 75 points (out of a maximum of 100 points) on the
Response Evaluation Form in Appendix E to be pre-qualified to a Maximum of eight (8)..
In the event that less than three (3) Responses pass the minimum threshold to become a Pre-qualified
Respondent, the City, in its sole discretion, reserves the right to either cancel the RFSQ or to re-issue a
new RFSQ to supplement the list of Pre-qualified Respondents.
4.3.2 Notification to Other Respondents
Once the selected Respondents are notified of their selection onto the Prequalified Vendor list, the other
Respondents will be notified by the City in writing of the outcome of the RFSQ process.
4.3.3 Debriefing
Respondents may request a debriefing after receipt of a notification of the outcome of the selection
process. All requests must be in writing to the City Contact and must be made within sixty (60) days of
notification of the outcome of the selection process. The intent of the debriefing information session is to
aid the Respondent in presenting a better Response in subsequent procurement opportunities. Any
debriefing provided is not for the purpose of providing an opportunity to challenge the RFSQ process.
4.3.4 Bid Protest Procedure
4.3.4.1 Pre-award bid disputes.
Respondents should seek a resolution of any pre-award dispute by communicating directly with the City
Contact as soon as possible from the time when the basis for the dispute became known to them. The City
Contact may delay the outcome of the selection process, or any interim stage of this RFSQ process,
pending the acknowledgement and resolution of any pre-award dispute.
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4.3.4.2 Post-award bid disputes.
Any dispute to the outcome of this RFSQ process must be received in writing by the City Contact no later
than ten (10) days after the date of the notification of the outcome of the selection process, or where a
debriefing has been requested, no later than five (5) days after such debriefing is received. Any dispute
that is not timely received or in writing will not receive further consideration.
Any written dispute with a procurement value over $100,000 that cannot be resolved by the City Contact
through consultations with the Respondent, shall be referred to the Treasurer or their designate(s) for an
impartial review, based on the following information:
A. A specific description of each act or omission alleged to have materially breached the
procurement process;
B. A specific identification of the provision in the solicitation or procurement procedure that is
alleged to have been breached;
C. A precise statement of the relevant facts;
D. An identification of the issues to be resolved;
E. The Respondent's arguments, including any relevant supporting documentation; and
F. The Respondent's requested remedial action.
The Treasurer or their designate(s), in consultation with the City Solicitor, may:
A. Dismiss the dispute;
B. Accept the dispute and direct the City Contact to take appropriate remedial action, including, but
not limited to, rescinding the award and any executed contract, and canceling the solicitation.
4.4 Supplier Code of Conduct
4.4.1 Honesty and Good Faith
Respondents must respond to the City's RFSQ in an honest, fair and comprehensive manner that
accurately reflects their capacity to satisfy the requirements stipulated in this RFSQ process. Respondents
shall submit a Response only if they know they can satisfactorily perform all obligations of the contract in
good faith. Respondents shall alert the City Contact to any factual errors, omissions and ambiguities that
they discover in this RFSQ as early as possible in the process to avoid this RFSQ being cancelled.
4.4.2 Confidentiality and Disclosure
4.4.2.1 Confidential Information of the City of Toronto
All information provided by or obtained by the City in any form in connection with this RFSQ, either
before or after the issuance of this RFSQ: (a) is the sole property of the City and must be treated as
confidential; (b) is not to be used for any purpose other than replying to this RFSQ; (c) must not be
disclosed without prior written authorization from the City; and (d) shall be returned by the Respondents
to the City immediately upon the request of the City. Respondents must maintain confidentiality of any
confidential City information disclosed to the Respondent as part of the RFSQ process.
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4.4.2.2 Confidential Information of the Respondent
A Respondent should identify any information in its Response or any accompanying documentation
supplied in confidence for which confidentiality is to be maintained by the City. The confidentiality of
such information will be maintained by the City, except as otherwise required by law or by order of a
court or tribunal. Respondents must acknowledge in their Response that their Response information will
be subject to the confidentiality and disclosure requirements of the Municipal Freedom of Information
and Protection of Privacy Act, 1990. Furthermore, Respondents are advised that their Response will, as
necessary, be disclosed on a confidential basis, to the City’s advisers retained for the purpose of
evaluating or participating in the evaluation of their Responses.
4.4.3 Conflicts of Interest or Unfair Advantage
For the purposes of this Section, “Conflict of Interest” shall have the meaning ascribed to it in Chapter
195 of the Toronto Municipal Code, as defined in the Submission Form (Appendix A).
Respondents must declare and fully disclose any actual or potential conflict of interest or unfair advantage
related to the preparation of their Response or where the Respondent foresees an actual or potential
conflict of interest in the performance of the contract. Such potential conflicts of interest or unfair
advantages include, but are not limited to:
(1) Engaging current or former City employees or public office holders to take any part in the preparation
of the Response or the performance of the contract if awarded, any time within two (2) years of such
persons having left the employ or public office of the City;
(2) Engaging any family members, friends or private business associates of any public office holder
which may have, or appear to have, any influence on the procurement process or performance of the
contract, if awarded;
(3) Prior involvement by the Respondent or affiliated persons in developing the technical specifications or
other evaluation criteria for the RFSQ;
(4) Prior access to confidential City information by the Respondent, or affiliated persons, that is
materially related to the RFSQ and that was not readily accessible to other prospective Respondents; or
(5) The Respondent or its affiliated persons are indebted to or engaged in ongoing or proposed litigation
with the City in relation to a previous contract.
4.4.4 Collusion or Unethical Bidding Practices
No Respondent may discuss or communicate, directly or indirectly, with any other Respondent or their
affiliated persons about the preparation of the Respondent's Response including, but not limited to, any
connection, comparison of figures or arrangements with, or knowledge of any other Respondent making a
Response for the same work. Respondents shall disclose to the City Contact any affiliations or other
relationships with other Respondents that might be seen to compromise the principle of fair competition,
including any proposed subcontracting relationships.
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4.4.5 Illegality
A Respondent shall disclose any previous convictions of itself or its affiliated persons for collusion, bid-
rigging, price-fixing, bribery, fraud or other similar behaviours or practices prohibited under the Criminal
Code, the Competition Act or other applicable law, for which they have not received a pardon. A
Respondent shall be deemed ineligible for pre-qualification for a minimum period of five (5) years from
the date of the conviction, unless pre-approved by the Treasurer.
4.4.6 Interference Prohibited
No Respondent may threaten, intimidate, harass, or otherwise interfere with any City employee or public
office holder in relation to their procurement duties. No Respondent may likewise threaten, intimidate,
harass, or otherwise interfere with an attempt by any other prospective Respondent to submit a Response
for pre-qualification or to perform any contract awarded by the City.
4.4.7 Gifts or Favours Prohibited
No Respondent shall offer gifts, favours or inducements of any kind to City employees or public office
holders, or otherwise attempt to influence or interfere with their duties in relation to this RFSQ or
management of a contract.
4.4.8 Misrepresentations Prohibited
Respondents are prohibited from misrepresenting their relevant experience and qualifications or including
other inaccurate, misleading, or incomplete information in relation to this RFSQ. The Respondent must
acknowledge that the City's process of evaluation may include information provided by the Respondent's
references as well as records of past performance on previous contracts with the City or other public
bodies.
4.4.9 Prohibited Communications
No Respondent or affiliated person may discuss or communicate either verbally, or in writing, with any
employee, public office holder, or the media in relation to this RFSQ or the outcome of this RFSQ
process, between the time of the issuance of the RFSQ to the outcome of this RFSQ process, without first
obtaining the permission of the City Contact, and unless such communication is in compliance with
Chapter 140, Lobbying, of the Toronto Municipal Code. All Respondent communications shall be with
the City Contact.
4.4.10 Failure to Honour Response
Respondents shall honour their Response, except where they are permitted to withdraw their Response in
accordance with the process disclosed in this RFSQ. Respondents shall not refuse to enter into a contract
or refuse to fully perform the contract once their Response has been accepted by the City.
4.4.11 Respondent Performance
Respondents shall fully perform their contracts with the City and follow any reasonable direction from the
City to cure any default. Respondents shall maintain a satisfactory performance rating on their previous
contracts with the City and other public bodies to be qualified to be awarded similar contracts.
4.4.12 Disqualification of Respondents for Non-Compliance
Respondents shall be required to certify compliance with the Supplier Code of Conduct as set out in the
Submission Form (Appendix A), with their Response and verify compliance prior to the outcome of this
RFSQ process. Any contravention of the Supplier Code of Conduct by a Respondent, including any
failure to disclose potential conflicts of interest or unfair advantages, may be grounds for the City Contact
to disqualify a Respondent from pre-qualification.
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The City Contact, in consultation with the City Solicitor, may also disqualify any Respondent who may
otherwise have an unfair advantage or conflict of interest that cannot be resolved in relation to this RFSQ.
A contravention of the Supplier Code of Conduct may also be grounds for the division head to terminate
any contract awarded to that Respondent and require the return of any advance payments.
4.4.14 Suspension of Respondents from Future Solicitations
A. Without limiting or restricting any other right or privilege of the City, Council may suspend a
Respondent's eligibility to submit a Response for a period between one (1) and five (5) years due to a
contravention of the Supplier Code of Conduct.
B. The City Contact, in consultation with the City Solicitor, may also temporarily suspend a
Respondent's eligibility to submit a Response for up to six (6) months due to a contravention of the
Supplier Code of Conduct.
C. The City Contact shall submit an annual report to Government Management Committee, where
any Respondent has been suspended under the Supplier Code of Conduct.
4.5 Procurement Process Non-Binding
4.5.1 No Contract A and no claims
The procurement process is not intended to create and shall not create a formal legally binding bidding
process and shall instead be governed by the law applicable to direct commercial negotiations. For greater
certainty and without limitation: (a) the RFSQ shall not give rise to any Contract A–based tendering law
duties or any other legal obligations arising out of any process contract or collateral contract; and (b)
neither the Respondent nor the City shall have the right to make any claims (in contract, tort, or
otherwise) against the other with respect to the outcome of the RFSQ process, the award of a contract,
failure to award a contract or failure to honour a Response to this RFSQ.
4.5.2 No Contract until Execution of Written Agreement
No legal relationship or obligation regarding the procurement of any good or service shall be created
between the Respondent and the City by the RFSQ process until the selection of the Respondent to
provide the Deliverables pursuant to a Framework Agreement.
4.5.3 Cancellation
The City may cancel or amend the RFSQ process without liability at any time.
4.6 Governing Law and Interpretation
4.6.1 Governing Law
The terms and conditions in this Part 4 Terms and Conditions of RFSQ Process: (a) are included for
greater certainty and intended to be interpreted broadly and separately (with no particular provision
intended to limit the scope of any other provision); (b) are non-exhaustive (and shall not be construed as
intending to limit the pre-existing rights of the parties to engage in pre-contractual discussions in
accordance with the common law governing direct commercial negotiations); and (c) are to be governed
by and construed in accordance with the laws of the province of Ontario and the federal laws of Canada
applicable therein.
[End of Part 4]
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PART 5 – PROCESS DEFINITIONS AND INTERPRETATION
5.0 Terminology
5.01 References to Labeled Provisions
Each reference in this Request for Supplier Qualification (RFSQ) to a numbered or lettered “section”,
“subsection”, “paragraph”, “subparagraph”, “clause” or “sub-clause” shall, unless otherwise expressly
indicated, be taken as a reference to the correspondingly labelled provision of this RFSQ.
5.02 Definitions
Throughout this RFSQ, unless inconsistent with the subject matter or context,
"Act" means Ontario MOHLTC Long-Term Care Homes Act, 2007 and Regulation 79/10 “Addendum” or “Addenda” means any document or documents issued by the City prior to the Closing
Deadline or following the rectification period that changes the terms of the RFSQ or contains additional
information related to the RFSQ;
"Affiliated Person" means everyone related to the Respondent including, but not limited to employees,
13. CERTIFICATE OF RECOGNITION (COR™) REQUIREMENT FOR TENDERS
Bidders must possess and maintain a valid Certificate of Recognition (COR™) or an Equivalent OHS
Certification, such as ISO 45001 for the duration of the Contract, The Successful Bidder shall provide a
copy of a valid Certificate of Recognition (COR™) or Equivalent OHS Certification in the legal name of
the entity submitting the tender within five (5) working days upon being contacted by the City prior to
award.
Subcontractors will not be expected to hold COR certification, but they will be expected to adhere to the
certified General Contractor’s Health and Safety Program.
"Certificate of Recognition (COR™)" means the nationally recognized occupational health and safety
certification granted to qualifying firms by the Infrastructure Health and Safety Association (IHSA) of
Ontario or its successor.
"Equivalent OHS Certification" means an occupational health and safety certification issued to
qualifying firms by an independent third-party organization and accepted by the City (in the City's sole
discretion) as equivalent to the Certificate of Recognition (COR ™), such as ISO 45001
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APPENDIX E – EVALUATION CRITERIA
REQUEST FOR SUPPLIER QUALIFICATION NO. 1201-19-5007
Company Name:
Date:
Refer to: Appendix D – A. MANDATORY REQUIREMENTS
TAB #
Requirements and Criteria
Notes
Pass
Fail
1
Appendix A - Submission Form
2
Appendix B – REFERENCE FORM
(Similar Projects Experience)
Each of the three (3) required similar
projects will be scored based on the
criteria identified in Appendix D -
Section B.2.
Respondents are to provide a contact
reference for each of the similar
projects.
Appendix B1 – Long Term Care
Experience Form
Respondents are to provide a contact
reference for each of the Long Term
Care or Acute Care with 100 beds
projects
Points
12
18
3
Letter from Insurance Provider
(Reference Appendix D - A.3.)
4
Letter from Surety
(Reference Appendix D - A.4.)
5
CAD-7 Experience rating and
WSIB Clearance Certificate
(Reference Appendix D - A.5.)
A pass is subjective to the results
indicative of the rating
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The following criteria are to be graded using the information provided in the Respondent’s submission.
The points system has been designed to weight the criteria in accordance with the needs of the City.
Refer to: Appendix D – B. RATED CRITERIA
Note: Respondents must obtain a minimum total score of 75 points (out of a maximum of 100
points) to be pre-qualified.
Requirements and Criteria
Mandatory Requirements
All required documents must be submitted to pass through to the next
Stage 2 of evaluation (Reference Appendix D – A. MANDATORY
REQUIREMENTS)
Yes / No
TAB #
Points
8
Corporate Experience – CCDC 11 - 2016
(Reference Appendix D - Section B.1.)
10
9
Health & Safety
15
10
Various Project Experience
10
6
Completed Financial Viability Table
7
Letter from Financial Institution
(Reference Appendix D - A.7.)
See
Appendix D
Submission of Rated Criteria set out in
Section B. RATED CRITERIA
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11
Experience of Key Personnel (Reference Appendix D - Section B.3.)
a) Site Superintendent, 15 points
b) Project Manager, 10 points
c) Site Safety Manager, 2.5 points
d) Organizational Chart, 2.5 points
30
Overall Quality of the Submission
(Reference Part 2, 2.2 Response Quality, Clarity, and Format)
Information should be submitted in a presentable, organized fashion
including tabs. Submissions should be fully complete, easily understood by
the evaluation team and exclude extraneous information.
5
Total 100
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DECLINE TO SUBMIT FORM
REQUEST FOR SUPPLIER QUALIFICATIONS FOR:
Pre-qualification of Electrical Contractors for Construction in various sites of the Long Term Care Homes and Services Division.
RFSQ No.: 1201-19-5007
IMPORTANT - PLEASE READ THIS
It is important to the City to receive a reply from all Respondents that have purchased the RFSQ Documents. There is no obligation to submit a Prequalification Submission; however, should you choose not to submit, completion of this form will assist the City in determining the type of services you are interested in submitting a Prequalification Submission for in the future.
INSTRUCTIONS:
If you are unable, or do not wish to submit a Response for this Request for Supplier Qualifications process, please complete the following portions of this form. State your reason for not submitting a Response by checking applicable box(es) or by explaining briefly in the space provided. It is not necessary to return any other RFSQ Documents.
Please complete this form and return it to Buyer, Sunney D'Souza at [email protected].
1. We do not offer this service. Other reasons or additional comments.
2. We do not offer services to these requirements.
3. Unable to offer services competitively.
4. Cannot handle due to present commitments.
5. Quantity/project too large.
6. Cannot meet delivery/completion requirements.
7. Licensing restrictions.
Do you wish to participate in RFSQs for services in the future? YES ____ NO ____
For City’s use only - Do not write in this space. Company Name:
