Richard Jordan, President OPM Winter Meeting 12/4/2012 How To
Create A Paperless Office (without breaking the bank)
Slide 2
The Shift The past 20 years have seen a tremendous shift in the
way business is done in this country. In the early 1990s the fax
machine was considered high tech. Unfortunately some PCOs still
believe this is true!
Slide 3
Pest Control Operators Who Go Paperless Save a Lot of Green!
Instantly save money by going paperless. Multi-part forms cost.15
to.25 each and require labor to print, envelopes to mail plus
postage. This total can easily reach $1.50 -$2.00 per invoice or
$300-$400 per month per technician. By eliminating trips to the
office a tech can easily add one additional stop per day. At an
average of $50 per stop that can easily work out to over $1,000 per
month in added revenue. Initial investment in hardware and software
can easily pay for itself in just a few months.while increasing
your professional image.
Slide 4
Office & Field Productivity Going paperless can save
hundreds of labor hours per year. Office workers are able to
dispatch assignments to the field. Technicians can return paperwork
back to the office in seconds decreasing billing time and
increasing cash flow. If you fax or scan documents, consider how
much time this takes. How often does the office get calls asking to
resend a fax? With a tablet computer customers can sign contracts
digitally eliminating the need for paper copies to confirm service.
Immediate access to customer data
Slide 5
Going green helps the environment You will be preserving our
environment and save a lot of "green". Printers, toner, ink, paper,
postage and the labor involved adds up to thousands of dollars per
year. Consider the following facts about paper: The average office
worker wastes 10,000 pieces of paper each year It takes 13 ozs. of
water to process a single piece of paper The average tree only
produces 16.7 reams of paper This translates to over 178 million
trees per year that are no longer part of the eco system Most
discarded paper ends up in a landfill
Slide 6
Improved Customer Service With orders, contacts and inspections
all digitally stored on your computer you can handle company growth
and maintain consistent customer service. Quick PDF conversion
allows you to send documents to clients in seconds. Realtors are no
longer willing to wait for you to return to the office to fax a
copy of a termite report. When your client asks if you can email
the paperwork and your answer is "No", then YOU ARE GOING OUT OF
BUSINESS BUT JUST DON'T KNOW IT YET! The ability to take orders
& send copies from the field means better service to your
clients and lower costs for you.
Slide 7
Four technologies have changed everything! Wireless
Communication The Internet Mobile Devices Mobile Software
Slide 8
Internet Access Options Location is Critical VOIP Phones
Slide 9
Internet Access Via Wired Connections Wireless Hotspots 3G and
4G Speed is the key!
Slide 10
Verizon Wireless Hotspot
Slide 11
AT&T Wireless Hotspot
Slide 12
iPad Personal Hotspot 5 Users
Slide 13
Speed is the Key to Efficiency
Slide 14
3G Average Speeds Nationwide
Slide 15
Slide 16
Verizon Coverage
Slide 17
AT&T Coverage
Slide 18
AT&T vs. Verizon Data Rates
Slide 19
Mobile Device History Mobile devices have been around since the
early 1990s. The Apple Newton MessagePad was the original handheld
$400,000,000 to develop Originally sold for $1,100. Was the genesis
of the iPhone Apple eMate MessagePad 2000
Slide 20
Mobile Devices
Slide 21
Dont overlook used PC hardware
Slide 22
Tablet Wars!
Slide 23
Important Considerations Do I need to print or email
receipts?
Slide 24
AirPrint Desktop Wireless Printers $69-$149
Slide 25
HP OfficeJet H470 Mobile Printer ($119 up to $648 @
Amazon)
Slide 26
Do I Need Signature Capture?
Slide 27
Do I Want To Create Graphs?
Slide 28
Do I Need To Integrate Photos?
Slide 29
Do I Need To Scan Barcodes?
Slide 30
Can I Dispatch From Anywhere?
Slide 31
How Secure Is My Data?
Slide 32
Will The System Grow With Me?
Slide 33
Is The Software Cost Effective? Vehicle Fuel Vehicle
Maintenance Technician Labor Office Labor Paper Forms Postage
Missed Stops