RICS

APC PER ROUTE

CASE STUDIES

GUIDELINES

- Ramesh Palikila BTech ,MRICS,ACIArb, MIS

Acting Head of Construction Procurement , Engineers Office , Dubai

Director IIQS Global Professional Development

RICS- MENEA- QS& Construction Board Member

RICS- APC Trained Assessor and Panel Chairman

Things to do for your APC

APC Final Submissions

Case Studies

Target 1: 10 April 2012

Experience / Competencies Record

Target 2: 01 May 2012

Professional Development Record

Target 3: 01 June 2012

Presentation of Case Studies Target 4: 01 July 2012

Competencies

Ready for interview

Target 3: 01 August 2012

Final Target : October 2012

Core

Compets

Optional

Compets

Mandatory

Compets

Interview

Skills

Presentn Skills

Final

Submissns

Case

Studies

APC

APC PHASES

APC Mission

Agenda 1. Case Studies

2. Format of Case Studies

3. Check list for Case Studies

4. Description of Chosen Project /(s)

5. Introduction of Case Study

6. Implementation of Options/solutions

7. Problem Solving

8. Decision Making / Your proposed solution

9. Strategy

10. Client Relationship Management

11. List of Competencies to be checked

12.Appendices

1. Case Studies

Two case studies - written reports of a maximum 500-1000 words each. The case studies allow you to

The focus of a case study is on one specific project.

Demonstrate as wide a range as possible of your technical competencies and the mandatory

(general business) competencies, and an

understanding of the ethical dimensions of your work.

One project, several competencies

Project /s which you were directly

involved in

A professionally presented piece of

work

2. Format of Case Studies

Set format for CS

A Professional Report

Easy to follow

1. Description of Case Study

2. Introduction : Description of your project ,

Clients requirements , your leading role in the chosen project

3. Objective of the Case Study

4. Implementation

5. Process and Management

6. Decision Making

7.Problems Solved

8.Strategy

9. Client Relationship Management

10.Competencies Check list

11. Appendices Attachments

Include a word count at the end

Things to remember in Case Studies preparation

Bear in mind that you will use one

of your case studies to make a

10-minute presentation to the final assessment panel.

List the technical competencies and

mandatory competencies demonstrated in each case study

in the box provided in the case

study template.

The content of your case studies is more important

than the style.

Each case study should focus on a single project or piece of work

undertaken in the last 24

months where you played a leading role in terms of any or all of

the following

implementation

management (where applicable)

decision making

problem solving

strategy

client relationship management

Check List for Case Studies

Context section completed (optional)

Case study focuses on only one project or piece of work

Project/work was undertaken in last 24 months

Two technical competencies are demonstrated (minimum)

One mandatory competency is demonstrated (minimum)

Your level of responsibility is demonstrated

One example of level 3 technical competence (reasoned advice) is demonstrated for a level 3 competency (minimum)

Client confidentially is upheld

Technical and mandatory competencies covered are listed beneath each case study

Word count is between 500 and 1,000 words per case study.

Be Remember

While writing the case studies you should be aware of

what evidence you have already provided in

your competency statements and ensure that the

level and scope of activities you are describing is

consistent with the claims you made in your competency statements.

The assessor will look at the competency statements

and case studies individually, but will also

take a holistic view.

Review all your written evidence together before you submit it, and make sure there are no gaps or

contradictions.

What type of Subjects shall I take for Case Studies ?

What went well,

What did not go well

What could you have done differently

What have you learned from your involvement

GOOD CASE STUDIES AND REQUIRED ESSENTIALS

Professional Report

Experience

Application

Knowledge

Mandatory competencies : 25%

Technical competencies : 60%

Conduct rules & ethics : 15%

Examples of Case Studies

Was it the basis of a

substantial claim?

Does it seriously affect

time, cost or quality?

Your clients requirement for an early completion

date, which made

contract influenced

decisions about

procurement and post

acceleration.

The contract

administrator not

following contract

procedures in issuing

instructions, which

impacted on your post-

contract cost control.

Could the project have

been terminated due to

this issue?

Something, which has a major influence on the project as a whole,

or on the particular element(s) that are being discussed in your

critical analysis. Examples:

Chosen Project /(s)

Which project and topic should I choose? How many projects should I choose? Can be more than one if

appropriate?

Does it need to be a big project?

No, but needs to have the depth of issues to give sufficient discussion

Do I need to cover the whole project? No, the key issue or issues is all that should be included

What is important is that the project shows you dealing with problems and that you can demonstrate that you understand

the key issues.

Critical Thinking

Decision Making and reasons for rejected options

Why? Why? How?

Problem Solving and Your proposed solution

Be appropriate

Reasonable advise

Professional ability

Proper judgment

Critical thinking

Analysis

Detailed account

Your role in the solution

Be realistic

Conclusion and Analysis of experience gained

Critical Appraisal of the outcome

Learning from the experience

Shall be of word count

Your own views and feelings

Show your aspiration

Be realistic

Appendices -What should I put in the appendix?

Include - Photographs, plans, charts, diagrams, tables,

schedules, lists or examples if

relevant.

Assessors are not impressed by a thick report, so do not

pad out the appendices with

irrelevant documents.

Refer to the documents in the appendix throughout the

report.

Do not put in the contractors programme, contract clauses,

lease agreements unless it is

relevant to the issues

discussed in the report.

Agreements

X Confidential

X

Contract

X Programme

X Layouts Photographs

Diagrams Calculations

Report Writing Skills

Number pages and include a content page

Cross reference items clearly, particularly those in the appendix

Put diagrams, drawings, plans, schedules etc. in the appendix

Use clear, simple language

Keep your paragraphs short

Use the word I whenever you can

Make sure that your thought processes on the project are clear

Check your spelling and grammar (do not rely on the computers spell checker)

Show your critical analysis to your supervisor and counsellor for comment

(also, any APC assessors you can find)

Word Count

Page Numbers

Simple Language

Spelling

Grammar

Follow the ten-point plan set out 1. The objective of the report 2. Brainstorm the subject

3. Prepare an outline and consider the appendices

4. Consider the use of visual aids, plans and photographs

5. Stand back and review where you have got to

6. Write the report out in full

7. Once again review and Polish the report

8. Test the report for potential areas of questioning

9. Think about the objective once again

10.Go back to where you started and consider the following:

(a) have the key issues been made clear?

(b) have you considered the options and, in particular, the reasons for rejecting certain

options/solutions?

(c) is the proposed solution supported by detailed reasoning?

(d) does the conclusion include a critical appraisal of the outcome and a reflective analysis of the

experience gained?

INTERVIEW PROCESS

1.Chairmans opening and introductions : 3-4 minutes

2.Your presentation on your case study : 10 minutes

3.Panels questions on the presentation : 10 minutes

4.Discussion on overall experience : 25 minutes

including optional competencies not

covered by the written submissions and

mandatory competencies

5.Chairmans questions include :10 minutes

professional and technical matters,

Rules of Conduct, mandatory competencies,

CPD

6.Chairman to close : 12 minutes

7.Total 60 minutes

GENERAL QUERIES RELATED TO CASE STUIDES 1. What are the assessors looking for in my critical analysis?

2. Selection of the Subject

3.Approach to take in the report

4.Follow the RICS APC guide lines

5.What can go wrong in APC ?

6. Be ready to face challenges on your CA

7.Presenting of Case Studies

8. Main Criteria the Assessors will be looking

9. Final Checklist

RICS APC assessors are looking for ( in CS )

CAUSE , EFFECT & RELIEF

WRITTEN SKILLS

ANALYTICAL SKILLS

They are not looking for the story of what happened on the project, but rather

your understanding of why it happened

and what the alternatives were.

It should be written from your perspective. The assessors are not

interested in the project or in your

employer, they are interested in you.

Good written and graphical communication, Analysis,reflective

thought and problem solving.

Learning from experience gained.

Selection of Subject for Case Studies A subject you have detailed knowledge of

Demonstrates your involvement in the decision making Process options so Has

that you can analyse alternatives

You can reflect on the outcome and learn from this for the future

Not so complex that you cannot explain the issues or answer questions on the

subject with confidence

Choose from one of your level 3 competencies

knowledge

decision making

confidence

Approach to take

Within the critical analysis you should be using the word I as much as possible.

Generally, in a report we would say we spoke to the client, or we analysed the results, but in the critical analysis the assessors need to know what you did as

opposed to what happened project on the

generally.

Wherever you can, say I spoke to the client, or I analysed the results. Do not lie. If your supervisor spoke to the client, use

we, but if you did, use I. Use I whenever you can.

Of course you will have been working under supervision, but you should have been taking

responsibility for problem solving and have

had direct contact with the client and other

members of the project team.

I

I

I

spoke analysed

advised involved

solved Finally did

Follow the RICS APC guide lines

Produced by RICS in detail so use them.

Re-read and check that you are following them carefully.

Get supervisor to check your then your outline and final draft.

Do not rush this as it is a key part of the APC.

What can go wrong in APC ?

If you do not follow the guide lines

If you produce a narrative rather than an reflective analysis

If you do not understand issues in the depth (and cannot explain

these well)

If submission is poor and /or incomplete

Be ready to face challenges on your CS

What key issues are you considering?

is there sufficient depth for alternative options?

were you directly involved in the decision

making?

do you understand the problem and solution?

draft your CS carefully, if you include a word

because it is the current

buzz word ensure you

fully understand it.

The panel will pull your CS apart so take time

over this

Presenting Follow the structure of your analysis.

Put key words and phrases on visual aids, including photos where appropriate if you feel it necessary.

Add the content rather yourself if to than repeating possible.

Speak to the panel, maintain eye contact, project your voice clearly, speak confidently.

Time yourself carefully ( 10 minutes exactly)

Preparation should be thorough practice your presentation repeatedly.

You should know your work inside out and be able to questions surrounding issues answer any the

Be confident

Main Criteria the Assessors will be looking

Have the key issues been identified?

Have all the options been considered?

Are the reasons for rejection of certain options clearly stated?

Is the preferred solution supported by sound judgment?

Does the conclusion contain a critical appraisal and reflective analysis of the experience?

Has the candidate demonstrated high standards of spelling and grammar?

Does the report indicate high standards of technical and professional skills?

The above criteria clearly set out what the assessors

will be additionally looking for in the critical analysis.

Great Presenters characteristics:

Confident

Relaxed

Interesting

Sincere

Animated

Energetic

In control

Authoritative

Spontaneous

Quick, Witty

Interested

Interacting

Knowledgeable

Rapport with audience

Understanding the business issues

Relevant

Natural

Individual

Concise

Sense of humour

Reactive

Believable

Passionate

Experienced

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