Rising Sun Run

Update as ofMarch 9, 2020

Proceeds received from the Rising Sun Run will benefit our community

youth leadership and activities:

INTERACT:A high school club for youth ages 12 - 18 who carry out service projects and learn about the

world.

ROTARACT:People age 18 - 30 in universities and communities worldwide to organize service activities, and

develop leadership and professional skills.

RYLA:Rotary Youth Leadership Awards - Events are typically 3 - 10 days long and include presentations,

activities, and workshops that cover a variety of topics, including leadership fundamentals,

communication skills ethics, problem solving and conflict management. For High School students

VOCATIONAL SCHOLARSHIPS:Provide scholarships to college students pursuing a vocational degree. This year we gave out 5

scholarships of $1,000.00 each

The Rising Sun Run- Why We Do It

BackgroundStarted in 2012:Run Your Own 401K. A fun run. Grew into a 5/10k race and a ½ marathon was added in 2015

(180 runners).

The Rising Sun Run

2019 Runners:

67 = ½ Marathon

28 = 10Km38 = 5Km

2018 Runners:

87 = ½ Marathon

50 = 10Km

71 = 5Km208 133

2017 Runners:184

Steady growth in participation from 2012 to 2019. Last year the numbers were

down: other events going on; more PR needed; etc., etc. Got to work the

participation!!!

5 K turn around

10 K turn around

Half marathon turn around

Large Sycamore tree in middle of the road

1 mile turn around

Huachuca Mtn School

HALF Marathon - START TIME=6:30AM

10 Km -START TIME = 7:00AM

5 Km -START TIME = 7:10AM

1 mile - START TIME = 7:15AM

https://us.mapometer.com/running/route_4678012.html

RSR 2020 Courses May 2, 2020City of

SV/Cochise

County line

Start/finish

Race Admin Area Overview

Runners Parking/276 spaces

5k start

½ start

Finish

10K start

BST

St. An

drew

sBlack Hawk

HMS

Race HQ

Route to finish line

North

Set up begins

5:00AM Sat

1 mile start/finish

Methodist Church campus

HALF Marathon - START TIME=6:30AM

10 Km -START TIME = 7:00AM

5 Km -START TIME = 7:10AM

1 mile - START TIME = 7:15AM

Ven

do

rsRace HQ

Awards ceremony

RSR Admin Area/HMS

Runner Refreshments

Notes:1-Race HQ

(entrance to HMS) includes

registration/packet pick up on Friday PM and Saturday AM

2-Vendors area along blue fence

and need to leave space for

awards ceremony area

3- Refreshments are for runners; water, fruit, etc.

St. A

nd

rew

s

Portable toilets

Everything must

be set and ready

to go by 5:30 AM

Sat

Event Staff/

Only Parking

Route to finish line

Vehicles to transport Marshals

OYL spaces Finish

DJ Balance

Pedestrian gate

Rising Sun Run:The “Major Muscle Groups”

Race Course and Runners

Sponsors

Finish Line Experience

Logistics

Club Members and Volunteers (80 required)

Race Director

keeps

everyone

moving in the

same

direction

TIMELINE Decide race date for 2020 (May 2) (Committee)

Course confirmed, same as last year

Obtain SVUSD approval for Huachuca Mtn School (Peter H)

Schedule Sheriff’s Assist Team Support (Peter H)

Obtain approval of SV United Methodist Church for Parking Lot

(Mike Moats)

Obtain City of SV approval (Eva)

Open RSR website/registration (Bill Hansen)

MC Robert LaPosta (Peter)

Coordinate sweepers from Noon Club (Peter)

Get course certified with USATF (good through 2030)(Peter)

Get Race sanctioned by USATF (annually) (Peter)

Program for Club (Mar 25)

Obtain new course map boards for HQ Admin area

TIMELINE Coordinate with volunteer resources in/outside club (Mar-Apr)

Obtain mile markers, sandwich boards for maps, and winner’s

podium (Peter)

Coordinate portable toilet at HMS and on course (Mike)

Notify Fry Fire for Ramsey Canyon Residents

___– Newspaper ads

___– Radio spots (KKYZ and Cherry Creek)

___- Sierra Vista Herald Around Your Town

Volunteer meeting

May 1 –

Mark course

Pre-registered packet pick up (HMS)

May 2– Race day

Wk of 4 May– Return equipment/thank you’s

___ – After Action meeting

TIMELINE Volunteer instruction sheets, w/phone numbers

T-shirts (design, numbers, ordering)

Print rack cards

Print posters (how many?)

RunSignUp Login ID=SierraVista.SunriseRotary@gmail.com

Password=Rotary123

Post event form to USATF (May 17)

Article for RI magazine (July)

Calendar item for RI magazine (October)

Lead Rotarians appointed: (suggested)

Race Director – Joe S

Sponsor/Donations - Mike

Race Course – Peter H

Finish Line Experience – Eva

-- Vendors – Kay

-- Award ceremony- John K

Refreshments for runners - Eva

Registration – Bill Hansen

Awards and T-shirts design and ordering – Joe S

Publicity/Promotion -

Timing and Scoring (coordinate with On Your Left) -

Volunteers – Peter H

Water Honcho- Jessica

Results posting and distribution – On Your Left and Club member

Who makes it happen?

Pre- Race Day Sequence

Fri May 1

8:00AM-Noon – Course marking teams mark for cones,

marshals, mile markers, water stations (bring marking

equip=arrows, spray chalk)

4:00PM – Roto-rooter delivers portable toilets to race HQ and

Stafford lane sites

5:00PM – Transfer cones/mile markers to course set teams and

store sandwich boards at Huachuca Mtn School

5:00 – 7:00 PM – Registration and packet pick up

Race Day Sequence

0530 – Race team arrives to set up (entire Rising Sun Rotary Club

team) race HQ, refreshments, course marking teams, etc

0533 – First sunlight

0545 – Volunteers arrive to check in and for final instructions/set up

signs/water stations, course marshals, etc.

0600 – Set/ready=Race Admin/HQ area/City of SV Public Works

(cones)/SAT

0600-0615 -- Packet pick up, half marathon

0600 – 0645 Same day registration and packet pick up (5K, 10K)

NLT 0630 -- Set/ready=Cones and mile markers/SAT/marshals/water

stns

0630 – MC welcome (national anthem)/10 minute warning to move to

start line

0640 – MC announces “Runners (1/2 marathon) move to start line”

final instructions/safety briefing (Eva moves runners to start line)

Race Day Sequence

0645 -- Half marathon start (horn!)

0705 – MC welcome for 10km @ 10 minute warning to move to 10k

start line

0710 – MC announces “Runners (10K) move to start line” final

instructions/safety briefing (Eva moves runners to 10k start line)

0715 -- 10K start (horn!)

0715 – MC welcome for 5K @ 10 minute warning to 5k start line

0720 – MC announces “Runners (5K) move to start line” final

instructions/safety briefing (Eva moves runners to start line)

0725 -- 5K start (horn!)

0725 – MC welcomes 1 milers “1 Mile Fun Run runners/walkers move

to start line” final instructions/safety briefing (Eva moves runners to

start line)

0730 -- 1 mile fun run start (horn!)

Race Day Sequence

~0900 - 0915 – Award ceremony (Wendy/MC)

~0945 -- Last runner in

1000 -- Event concludes/recover equipment

QUESTIONS?

Rising Sun Run

Update as ofMar 9, 2020

Back up stuff

Ven

do

rs

MC RV

Race HQ

Awards ceremony

RSR Admin Area/HMS

Runner Refreshments

Notes:1-Race HQ

(entrance to HMS) includes

registration/packet pick up on Friday PM and Saturday AM

2-Vendors area along blue fence

and need to leave space for

awards ceremony area

3- Refreshments are for runners; water, fruit, etc.

St. A

nd

rew

s

Portable toilets

Everything must

be set and ready

to go by 6:00 AM

Sat

Event

Staff/Volunteer

Only Parking

Route to finish line

Vehicles to transport Marshals

OYL spaces Finish

Ven

do

rsRace HQFinish

Awards ceremony

RSR Admin Area/HMSEvent

Staff/Volunteer

Only Parking

Runner Refreshments

Notes:1-Race HQ

(entrance to HMS) includes

registration/packet pick up on Friday PM and Saturday AM

2-Vendors area along blue fence

and need to leave space for

awards ceremony area

3- Refreshments are for runners; water, fruit, etc.

St. A

nd

rew

s

Portable toiletsOn sidewalk

Portable toilets should

be placed with doors

facing north (towards

the building). Place

after 3:30PM on

Friday, May 1!

Portable toilet INFO

1.

2.

Portable toilet locations:

1. Start/finish Huchuca

Mtn

2. Gate at intersection of

Pawnee

Drive and Stafford Lane

(Cochise Vista Bike route)

Volunteers Needed

Course marking teams on Friday x 2 (1 team for ½ marathon, 1 team

for 5/10K) (requires 2 people and1 truck per team) half day task,

mark courses (cone, mile marker and water stn. locations, arrows,

etc.) Total 4 people

Registration help Friday evening and Saturday morning (4 people)

Sign in runners, distribute packets, swag bags, etc.

Course set team x 2 Sat morning (1 for ½ marathon, 1 for 5/10K)

place cones/mile markers; retrieve at completion Total 4 people

Course marshal drivers x 4 (each with vehicle) Drive marshals to

locations on the course; be familiar with the course map

3 Water stations (2 people per station) distribute water to runners

Parking lot (1 person)Make sure cars park in church parking lot

HQ/Admin area (6 people) Set up tables, etc. Sat morning, assist as

necessary during race

Volunteers Needed

DJ = ______; Robert LaPosta (finish line)

Volunteer sign in table (Peter H, Sara R, Rich K) Track volunteers

and assign to right location (esp. course marshals), monitor/coord

Race “starting officials”/Eva/Wendy

Water honcho (Jessica) Be in charge of all aspects of water stations

(logistics, water delivery, etc.)

Sheriffs Assist Teams x 6 (Peter H coordinated)

Course “sweepers” on bikes (3), (Peter H coordinated) Monitor

runners

Finish line (distribute spinner medals to ½ marathon finishers and

ribbons to 5/10Km finishers) (3)

Clean up (1 in charge) and (all)

Volunteers needed

First aid stations (Nurses x 4)

Course marshals: Runner/traffic safety, direct runners on course

(BOSS, 304th and 305th MI Bns, Rotaract, Interact, and West Club)

(Total 35 needed)

Marshals: (18) for 2019

-- St. Andrews/Black Hawk

-- Golden Eagle

-- Thunderbird

-- Raven

-- St. Andrews/Cyn de Flores

-- Plaza de Viola

-- Cmno las Palmeras

--Kachina/Equestrian

-- Kalispell/Equestrian

-- Mohawk/Equestrian

--Choctaw/Equestrian/5kturnaroun

-- Yaqui/Equestrian

-- Sioux/Yaqui

-- Pawnee/Sioux

-- Equestrian/Pawnee/10k turnarou

-- Stafford Ln/Pawnee

-- Stafford Ln/Ramsey Cyn Rd

-- Ramsey Cyn Rd/Brwn Cyn Trail

Sheriffs Assist Teams (6)

-- Kachina/Equestrian-#1

-- Choctaw/Equestrian-#2

-- Yaqui/Equestrian-#3

-- Yaqui/Sioux-#4

-- Pawnee/Equestrian-#5

-- Ramsey Cyn

Rd/Stafford Ln-#6

Ramsey Cyn Road:

Marshals at blind spots on the road (17)

TOTAL = 35

5 K turn around

10 K turn around

½ marathon turn around

1

2

3

4

5

6

City/county line

CONES: (167) for 2019-- HMS to city limits (60)

-- Atsina/Equestrian (2)

-- Eagle Rock/Equestrian (2)

-- Kalispell/Equestrian (2)

-- Mohawk/Equestrian (2)

-- Choctaw/Equestrian (2)

-- Arapaho/Equestrian (2)

-- All speed bumps (9)

between Kachina & Yaqui

-- Apache/Yaqui (2)

-- Nez Perce/Yaqui (2)

-- Sioux/Yaqui (2)

-- Kiowa/Sioux (2)

-- Pawnee/Sioux (2)

-- Nez Perce/Pawnee (2)

-- Apache/Pawnee (2)

-- Equestrian/Pawnee (2)

-- Pawnee/Laguna (2)

-- Pawnee/Bannock (2)

-- Pawnee/Cheyenne (2)

-- Pawnee/Stafford Ln (2)

-- Stafford Ln/Ramsey Cyn Rd (2)

-- Between Brn Cyn Trailhead and

turnaround (every 100 feet, 3 feet from

shoulder on the road) (60)

Signs, Cones, water points, portable toilets

Signs (3) for 2019-- Intersection BST/St. Andrews

-- Intersection Kachina/Equestrian

-- Ramsey Cyn Road at Brn Cyn

Trailhead turnoff

Water points x 3-- Yaqui by Fire Station-- Intersection Pawnee/Stafford Ln (with portable toilets)-- Sycamore Tree, Ramsey Cyn Road