Ref: RTW BCC RA Page 1 of 35 This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines. Risk Assessor Details Manager Details Directorate: Education and Skills Service/Team: Youth Service Location: Shard End Youth Centre Date: 26/06/2020 Activity: Returning to Work in BCC Premises Name: j lancaster Job Title: Youth Worker Signature: Date: 26/06/2020 Name: Job Title: Senior Youth Worker Signature: Date: Review Due*: Review Completed: Risk Assessment Form
Transcript
Ref: RTW BCC RA
Page 1 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
*Risk assessments should be reviewed at least every 12 months and sooner in the event of an accident, a significant change to management, equipment, work process etc. or if a concern has been raised by an Employee or Safety Representative.
Risk Assessor Details
Manager Details
Directorate: Education and Skills Service/Team: Youth Service
Location: Shard End Youth Centre Date: 26/06/2020
Activity: Returning to Work in BCC Premises
Name: j lancaster Job Title: Youth Worker
Signature: Date: 26/06/2020
Name: Job Title: Senior Youth Worker
Signature: Date:
Review Due*: Review Completed:
Risk Assessment Form
Ref: RTW BCC RA
Review Record
Review Date Reviewed by Amendments SignatureCurrent Readiness level: Current Readiness level: Current Readiness level: Current Readiness level: Current Readiness level: Current Readiness level: Current Readiness level:
Page 2 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Readiness levels must be checked here every Monday am: https://nya.org.uk – Readiness levels should be checked on a weekly basis. The objective of the NYA’s readiness level is to enable as much youth sector activity as possible to take place at each level as and when it is safe to do so. Readiness levels may enhance and reduce the ability to deliver youth provision - see delivery of
youth work section
Ref: RTW BCC RA
Hazard Who is at Risk & How? Existing Control Measures Additional Control Measures
Required Action by whom Action by when
Action Completed
(Date/initial)Potential exposure to Covid-19 virus in the workplace
Returning to the workplace
Directly: Employees; service users; otherbuilding users; external contractors,hirers
Indirectly: family or household members; members of the public
Increased risk for those individuals (or their family members) who are identified as being vulnerable
Through: transmission of and infection with Covid-19 virus, leading to related symptoms including serious illness or possible death if contracted.Stress and anxiety
Building, Team and Service Managers will follow government guidance and co-ordinate arrangements as appropriate Safe Workplace Guidance - Gov.UK
BCC COVID19 health & safety information
NYA – Readiness Tool Kit
Notification is required, reporting procedures and self- isolating timescales are in place for those with any suspected or confirmed infection or symptoms, including for individuals whose family members are affected.
At all times and in all areas of the workplace, individuals are encouraged to:Follow relevant guidanceAdhere to instruction and advice for safe workingTake care of themselves and othersSpeak to their manager with any suggestions, issues or concerns. In addition, the following advice will now also be given:Practise the main infection control
The need for employees to return to the workplace will be assessed and avoided so far as possible or frequency / duration reduced as far as possible by: o identifying ways for home
working arrangements to continue
o adapting work activity o providing additional /
specialist equipment by assessment
The number of employees required in the workplace at any one time, the frequency of attendance, handovers and time spent on the premises will be reduced by;o identifying minimum levels
of workplace cover requiredo implementing suitable rotas
and working patterns, preferably with long rotations e.g. 1 week workplace, 2 weeks homeworking etc.
o Staggering start/finish timeso Cohort teams – same
groups on same shifts
Items such as phones, pens, headsets, IT equipment etc
Duty Holder
Team and Service Management
Employees
Page 3 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Exacerbation of existing physical and mental health conditions
measuresMaintain social distancingWash hands regularlyAvoid touching face
Employees, who have been identified as being vulnerable, or live with shielded people, will be prioritised for continued home working arrangements, or, where not possible, alternative duties/redeployment to assure social distancing.Only teams who have permanent workstation facilities will be permitted to return to work at their allocated desk. No hotdesk facilities will be available and workstations allocated to others should not be used
should not be shared – additional equipment will be provided where necessary to prevent the need for this
Where the wearing of PPE is identified as a necessary control measure, this will be provided free of charge and the appropriate training and instruction given
Staff MUST limit all printing and photocopying to reduce covid risks where shared printers/photocopiers are used. Distance from seated staff to photocopier needs to be reviewed, copier buttons should be cleaned after every use and at the beginning and end of the day. Review collection of and handling of paper copies for other staff.
Hazard Who is at Risk & How? Existing Control Measures Additional Control Measures Required Action by
whomAction by
whenAction
Completed(Date/initial)
Potential exposure to Covid-19 virus in the workplace
Specific consideration required for those most at risk due to a number of personal
Age - those aged over 70 are particularly vulnerableClinically vulnerable people - those with underlying health conditions Ethnicity – those
Review the risk assessment and existing control measures in place for the team and then determine the adequacy of the measures taken for those individuals most at risk.
The universal precautions in place as per role e.g. specific PPE, associated training and
Staff should notify managers of their existing health conditions/concerns, so managers can ensure these staff are supported, and prioritised to assure social distancing, by working from home where possible, otherwise by changing working practices/responsibilities and/or redeployment managers can email Occupational Health [email protected]
Line Manager with support from Occupational Health as required.
Page 4 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
at increased risks, particularly aged above 55 or have comorbidities (multiple medical conditions occurring at the same time).Pregnancy - in particular those who are over 28 weeks or have underlying health conditionsDisabilities identified which may be the subject of reasonable adjustments
Safe System of Work should reduce risk to a level considered tolerable.
However, managers are expected to consider individual risk assessment and identify control measures for those at greater risk and consider how social distancing may be maintained. Following risk assessment, those who cannot deliver their role home working may require changing working practices/ responsibilities and/or redeployment to support other areas of the business to allow a continuation of home working. This should be worked through with your directorate lead for business continuity.
Talk through the control measures with your team/employee and address the concerns of all.
to seek advice for staff with pre-existing conditions. Staff and managers should refer to BCC Guidance in relation to recording absence and working from home, recognising this could be for an extended period.
Consider the Stress Risk Assessment process and the 6 management standards.
Signpost employee(s) to the Employee Assistance Programme (EAP) service, and wellbeing resources for support – there is a wealth of information on the intranet
Refer to Occupational Health via the manager referral route if there are further controls considered to be available.
Monitor the effectiveness of the controls in place and the individuals understanding of these and explore any outstanding anxieties or concerns which may exist.
Paperwork that needs to be returned by young people will be kept to a minimum. Where a document needs to be signed young people will be asked to return in an envelop provided by the worker and both worker and young person will be expected to sanitise their hands afterwards. The envelop will not to be opened for 24 hours. A young person will be expected to have their own pen and where this is not the case the pen will be kept by the young person. Pens will not
Page 5 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
be shared between workers and young people. Hands to be sanitised when handling paper.
Hazard Who is at Risk & How? Existing Control Measures Additional Control Measures
Required Action by whom Action by when
Action Completed
(Date/initial)Potential exposure to Covid-19 virus in the workplace
Access and Egress, corridors, doorways, group rooms, 1-2-1 rooms, social area, sports hall communal waiting areas or limited spaces where adequate distancing may not be possible
As above Reduced number of people within the building (as above) and physical control measures identified and implemented to allow distancing in these areas to be maintained, as far as possible.To include; o signage and spacing
demarcation on walls and floors
o removal or relocation of furniture in, restricted use or closure of, social areas or group rooms.
o re-arranging of workstations should be side or back facing.
o all ‘hot-desk’ workstations will be taken out of use
o meetings will be held remotely (phone, skype, MS Teams etc.) even if all attendees are on the premises.
If concerns remain, consider feedback.
Monitor the effectiveness of the controls in place and the individuals understanding of these and explore any outstanding anxieties or concerns which may exist.
Duty Holder
Team and Service Management
Employees
Page 6 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Ref: RTW BCC RA
push pad openers will be used where available and manual doors will be kept open (where this would not be a breach of fire or other safety regulations) to reduce the need for contact with door handles. Door wedges or magnetic systems (where fitted) should be used. Doors should not be propped open with fire extinguishers, chairs etc.
Hazard Who is at Risk & How? Existing Control Measures Additional Control Measures
Required Action by whom Action by when
Action Completed
(Date/initial)Potential exposure to Covid-19 virus in the workplace
Welfare facilities – bathrooms, kitchen and refreshment areas and equipment
As above Consideration given to the likely increase in use of these areas, equipment and resources, due to government guidance on handwashing and the ongoing closure of catering outlets.o Additional cleaning,
handwashing and hygiene resources will be provided where required
o paper towels will be used where available.
o paper towel filling and disposal procedures will be reviewed to ensure they are sufficient and do not increase the risk of infection
Use of shared kitchen / refreshment facilities and equipment will be revised and will be restricted or modified where necessary.
Monitor the effectiveness of the controls in place and the individuals understanding of these and explore any outstanding anxieties or concerns which may exist.
New signage in place on bathrooms
Hand Sanitiser unit placed by
Duty Holder
Team and Service Management
Employees
Page 7 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Ref: RTW BCC RA
o Separate bathrooms allocated for staff and young people
o Staff to wipe down surfaces after each user group or 1-2-1 sessions.
o Allocated eating and drinking utensils for staff and disposable for young people
Touch points on taps, cupboard handles, doors in kitchen areas are cleaned throughout the day include touch points on any vending machines.
the main entry door
Hazard Who is at Risk & How? Existing Control Measures Additional Control Measures
Required Action by whom Action by when
Action Completed
(Date/initial)Potential exposure to Covid-19 virus in the workplace
Public facing services – appointments, waiting reception areas,group rooms, 1-2-1 rooms, social area, sports hall
Threat or assault – verbal or physical including deliberate coughing or spitting
As above
Injury, infection with air or blood borne disease,
Increased protection for employees and customers will be provided, where possible, by the implementation of procedures and resources including:o Young People to access
services or appointments by prior agreement, leaving adequate time to allow the cleaning down of surfaces/ equipment.
o utilise any introductions or changes to relevant legislation and procedures to reduce services requiring face-to-face attendance
o limit attendance in line with Youth Service Guidance
o advise young people of any
Staff to be advised on procedures and reminded of the importance of reporting threat or assault to manager, police and safety services; first aid actions; self-isolation procedures etc.
Young People to be advised that there are no facilities to wait if they arrive early for appointment/session. Friends/family will not be permitted to wait or attend appointments/sessions.Specific risk assessments to be completed and control measures implemented for home visits which should only be carried out where no other
Duty Holder
Team and Service Management
Employees
Page 8 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Ref: RTW BCC RA
requirements in advance of appointment
o revised opening and appointment times as per readiness level protocol
o removal or rearrangement of waiting areas
o installation of screens and dividers where necessary
o increased cleaning of communal furniture and public areas
o signage and floor demarcation in all areas
o pre-appointment checks and information – cancel or reschedule appointments where necessary
o staff awareness that young people’s behaviour may be adversely affected by the current situation and briefed by managers on any specific customer care and control measures
method of remote contact is possible (consider phone, online or contact centre appointments first).
If concerns remain, consider feedback.
Monitor the effectiveness of the controls in place and the individuals understanding of these and explore any outstanding anxieties or concerns which may exist.
Signage to be prominently displayed to advise BCC will be operating a Zero Tolerance Policy regarding abuse etc. of Staff members
Hazard Who is at Risk & How? Existing Control Measures Additional Control Measures
Required Action by whom Action by when
Action Completed
(Date/initial)Potential exposure to Covid-19 virus in the workplace
As above Government and Corporate Guidance Available
Public Transport Guidance-
In line with current government guidance, use of public transport to be avoided where possible.
Duty Holder
Team and Service Management
Page 9 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Ref: RTW BCC RA
Travelling to work using public transportIncluding buses, trains, and taxis
Gov.UK
Taxi and Private Hire Vehicles - Gov.UK
The Birmingham Emergency Travel Plan measures – details here
Work methods and systems will be adapted to allow for continued homeworking where possible.
Those staff for whom use of public transport is unavoidable will be identified and additional consideration
o allocating shift times to support off-peak travel
o where possible work in a location nearer to home
If concerns remain, consider feedback.
Monitor the effectiveness of the controls in place and the individuals understanding of these and explore any outstanding anxieties or concerns which may exist.
Employees
Hazard Who is at Risk & How? Existing Control Measures Additional Control Measures
Required Action by whom Action by when
Action Completed
(Date/initial)Potential exposure to Covid-19 virus in the workplace
Employees, public
As above
Usual in-house daily vehicle checks and testing schedules to be reinstated
Before first use of a vehicle:o Check MOT, insurance, tax
and driving licence remains valid and update if
Duty Holder
Team and Service Management
Page 10 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Use of BCC vehicles including after long periods of non-use
Accident and injury
necessary before using vehicle. DVLA have extended MOT certificates. Manager and vehicle user will ensure adherence to the requirements of this.
o Tyres, oil and water checks will be carried out and action taken where necessary
o Any issues to be reported and vehicle not to be used until confirmed as roadworthy
Review procedures for carrying passengers and hygiene facilities to ensure that distancing and infection control measures are in place where possible
Clean down Minibus inside every surface after each use
Identify systems to eliminate or reduce vehicle sharing (drivers). Where this is not possible, additional interior cleaning and/or PPE measures should be introduced.
If concerns remain, consider feedback.
Monitor the effectiveness of the controls in place and the individuals understanding of these and explore any
Employees
Page 11 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Ref: RTW BCC RA
outstanding anxieties or concerns which may exist.
Hazard Who is at Risk & How? Existing Control Measures Additional Control Measures
Required Action by whom Action by when
Action Completed
(Date/initial)First Aid and Emergency Evacuation
Requirements of role – social distancing, infection control
Insufficient numbers of First Aiders, Fire Marshals and Evacuation Chair Operators FA, FM, EO)
Expired qualification or certification and retraining not available due to ongoing closure of services
As above
Incidents occurring or worsened outcomes due to lack of trained personnel available to act in the event of an accident or emergency
All First Aiders, Fire Marshals and Evacuation Chair Operators will be responsible for ensuring that their qualification remains valid or within official extension period and for renewing as soon as possible o HSE have extended
qualification period for any First Aid at work certificates that expire between 16th March 2020 and 30th June 2020. This will be under regular review and may be further extended if necessary.
o Guidance issued with regards to administration of First Aid and CPR
Fire Marshal qualifications will be extended until further notice by BCC Safety Services. o FMs can access Mandatory
Fire Safety I-learning for a refresher and will be advised of local arrangements in advance of their return to the workplace
o It may be possible to provide FM refresher training remotely and this will be advertised if and when
Building managers/duty holders to review all emergency evacuation risk assessments, revise plans where necessary and assess numbers of FA, FM and EO’s, taking into account any reduction in numbers of employees in building at any one time
Team managers to contact any existing FA, FM or EO’s on availability. Building and team managers to liaise regarding availability and to confirm sufficient availability- share the first aiders of other neighbouring BCC locations to increase cover. First Aiders, building and team managers are responsible for keeping themselves and others updated on guidance regarding modifications to the administration of First Aid and in addition a review of PPE arrangements.
Building Managers to contact all FA, FM and EO’s to advise of any changes to emergency plans and procedures.
Duty Holder
Team and Service Management
FA, FM. EO’s
Page 12 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Ref: RTW BCC RA
availableo In line with new covid delivery
of first aid – IE only chest compressions no mouth to mouth
Personal Emergency Evacuation Plans (PEEPS) will be reviewed and updated to ensure that requirements are met
If concerns remain, consider feedback.
Monitor the effectiveness of the controls in place and the individuals understanding of these and explore any outstanding anxieties or concerns which may exist.
Hazard Who is at Risk & How? Existing Control Measures Additional Control Measures
Required Action by whom Action by when
Action Completed
(Date/initial)Legionella
Missed testing, actions not yet completed from previous tests
Build-up of legionella bacteria in taps, shower heads, air conditioning units etc. due to non-use during full or partial closure of premises
Inadequate water temperatures
Employees; service users; other building users; external contractors, tenants or hirers
Contracting Legionella (legionnaires disease)
LCA Guidance for Members on Reopening Buildings sent to the Managing Agent to ensure compliance is achieved.
Premises will not reopen until testing and any necessary action has been completed by appointed contractors
Taps, showers, air-conditioning systems etc. will not be operated for the first time since closure unless by a contractor or building manager/ duty holder under contractor advice -there are specific procedures that need to
Existing schedules to resume where contractors are able to resume service
Any outstanding actions to be completed as necessary
Legionella Contractors to be notified of any changes to use of premises or equipment especially in previously unused areas or where usage will increase as a result of changes made to working practice or procedure
If concerns remain, consider
Property Services
Duty Holders
Building Management
Team and Service Management
Page 13 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Ref: RTW BCC RA
be followed
Contractor or building manager/duty holder will ensure that all hot water systems are to the required temperature before re-opening
feedback.
Hazard Who is at Risk & How? Existing Control Measures Additional Control Measures
Required Action by whom Action by when
Action Completed
(Date/initial)Statutory testing
Expired or missed testing schedules
Extended period of premises and equipment not being in use: including structural, asbestos management, electrical, gas, alarms and fire-fighting / protection
Installation of new equipment due to new working arrangements
Employees; colleagues; service users;building users; external contractors, tenants or hirers
Serious injury or death through system or equipment fault/failure
Existing schedules to resume where contractors are able to resume service – alternatively risk assessments undertaken.
In house testing schedules to resume in advance of reopening
All alarms, early- warning systems, fire fighting equipment to be checked and replaced where necessary in advance of re-opening
Building manager/ duty holder will check schedules and test expiry dates and arrange for renewal before re-opening.
Where testing contractors are not available, advice will be sought on if/how to proceed – where extensions have been officially authorised, testing will be arranged for completion as soon as possible and within extension allowances.
Premises will not reopen until testing and any necessary action has been completed by an authorised contractor or exclusions recorded.
If concerns remain, consider feedback.
Monitor the effectiveness of the controls in place and the individuals understanding of
Property Services Building Management
Team and Service Management
Duty Holders
Page 14 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Ref: RTW BCC RA
these and explore any outstanding anxieties or concerns which may exist.
Hazard Who is at Risk & How? Existing Control Measures Additional Control Measures
Required Action by whom Action by when
Action Completed
(Date/initial)Use of Display Screen Equipment (DSE)
Agile working - inappropriate use of DSE in CAB/Office and/or when working at home.
Potential for Work Related Upper Limb Disorders (WRULD) due to poor posture adopted, insufficient number of breaks, inappropriate workstation set up.
In circumstances were a full office workstation cannot be accessed, there should be an increase in the number of breaks taken.DSE eLearning should be completed by those using such equipment. VDU Workstation checklist to be completed by all DSE users. DSE / Agile working / Home working Intranet guidance for managers and employees is available and should be followed. This will enable employees to set up their area of work to allow them neutral posture. All DSE provided should be subject to a pre-use visual inspection. Any defects or noticeable damage is reported immediately.
Consider impacts of agile working / work being done from home and if employee has followed guidance with regards to setting up a suitable workstation enabling them to achieve neutral posture. Discuss any further requirements with them accordingly.Consider sharing the following tutorial clip with those working from home; https://youtu.be/Af7q5j14muc
Employee / manager
Hazard Who is at Risk & How? Existing Control Measures Additional Control Measures
Required Action by whom Action by when
Action Completed
(Date/initial)Maintenance contractors
Emergency and
Employees; colleagues; service users;building users;
All contractor to attend site by appt only
Only one set of contractors on
If concerns are raised suspend job or give feedback.
Monitor the effectiveness of the
Duty Holder
Team and Service Management
Page 15 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
routine maintenance external contractors, tenants or hirers
site at any one time
Limit access to area on site
No signing of paperwork with shared pen no digital signing
All contractors to sanitise hands every time they enter the site
Allocated toilet during time on site
Must provide own drinks and refreshments in own cups
Surfaces touched by contractor wiped down regularly or after job complete depending on how long job takes.
controls in place and the individuals understanding of these and explore any outstanding anxieties or concerns which may exist.
Hazard Who is at Risk & How? Existing Control Measures Additional Control
Measures RequiredAction by
whomAction by
whenAction
Completed(Date/initial)
Effects on physical and mental health and wellbeing caused by requirement to return to the workplace
Employees
Stress and anxiety
Emerging, or exacerbation of existing, physical or mental health issues
Ongoing regular contact between managers and employees while homeworking – phone, Microsoft Teams, Skype etc.
BCC intranet updates, FAQs and guidance including information such as Covid-19, Occupational Health and Safety, HR, ‘Ask Me Anything’ sessions and weekly newsletters.
Managers ensure that any staff who do not have IT access or Log-on ID receive these
Managers will liaise with employees to discuss what ‘returning to work’ means for them – health, vulnerable status, feelings, anxieties, conflicting responsibilities (vulnerable household members, childcare, care for other dependants, transport etc.) and to discuss and agree what, if any, allowances can be made to accommodate individual needs and provide reassurance.
Team and Service Management
Employees
Page 16 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Ref: RTW BCC RA
opportunities and information by other methods.
HR procedures for sickness absence relating to Covid-19 in place.
Additional support available via self-referral to BCC Employee Assistance Programme (EAP), and manager referral to Occupational Health Services
All staff will be advised and updated of current requirements for notification and reporting of illness or contact with Covid 19, whether themselves or a member of their household, and either suspected or confirmed.
If concerns remain, consider feedback.
Monitor the effectiveness of the controls in place and the individuals understanding of these and explore any outstanding anxieties or concerns which may exist.
Hazard Who is at Risk & How? Existing Control Measures Additional Control Measures
Required Action by whom Action by when
Action Completed
(Date/initial)Lone working Isolation
Employees Inform line manager of dates and times, plan your work ahead of time to keep focus and manage
Discuss lone working with line manager
Page 17 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Ref: RTW BCC RA
time on site. Take breaks don’t take risks.
Carry mobile phone and check-in with another colleague or family member.
Door only to be opened to known colleagues (implement social distancing) Door should not be opened to young people known or not known or members of the public know or not known
Inform your line manager who your contact is and times you will be on site.
Put a sign on the door explaining you may be on site but are not allowed to open the door
Hazard Who is at Risk & How? Existing Control Measures Additional Control Measures
Required Action by whom Action by when
Action Completed
(Date/initial)Working with Partners/ visiting/ on site.
Employees; colleagues; service users;building users;
To follow existing centres guidelines
Share protocols with partner agencies. Where appropriate.
Duty Holder
Youth Worker
Delivery of youth work Readiness Permitted Activity Expected
Page 18 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Ref: RTW BCC RA
LevelRED
(outdoors only)• Online and digital youth services• Detached local youth services• 1-2-1 sessions with high-need young people (outdoors only)
AMBER • Online and digital youth services• Detached local youth activities (consistent with social distancing guidelines)• 1-2-1 sessions with young people indoors• Small group sessions delivered indoors(consistent with social distancing guidelines)
YELLOW • Indoor group work sessions (consistent with social distancing guidelines)• Multiple sessions (1-2-1 or group work) within social distancing guidelines
GREEN • All services open as per normal yearly operations• Overnight trips and visits• International travel allowed within FCO advice
Hazard Who might be harmed and how?
What control measures are in place? Are they sufficient?
What Further Action Required
Readiness Level Red/amber/yellow/green
Review
Online/digital Employee young people Accusation of inappropriate contact of content
o Two members of staff should be in attendance.o Follow safeguarding protocols o Managing online behavior
Red Activity/ Amber activity
Detached Employee young people
o See Detached risk assessment N/A Red Activity / Amber activity
One to one(outdoors)
Employee young people
o High need young people outdoors only – see detached risk assessment
o Delivery of wellbeing packages to young people’s home
Update risk assessment to include social distance -one to
Red Activity
Page 19 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Ref: RTW BCC RA
o Doorstep chats one
One to One(in doors)
Employee young people
o One to one with (any) young people indoors o During time when strict measures and precautions
are in place known young people can be allowed on site, a verbal, sensitive and polite assessment can be made as to welfare of the young person and suitability to attend site. Any young person not taking the risk seriously after the first warning will asked to leave the site.
o During time when strict measures are in place no unknown young people should be allowed on site, as measures relax a verbal, sensitive and polite assessment can be made as to welfare of the young person and suitability to attend site. Any young person not taking the risk seriously after the first warning will not be allowed on site.
o Staff should consider and take on board information and concerns of other professionals and staff members on site.
Amber Activity
Small group sessions(in doors)
Employees young people
o Dependent on size of rooms – usual example of small group work is 4-6 young people.
o Small groups delivered indoors consistent with social distances guidelines
o Invited young people only to attend and consent gained from parent/guardian - young people should be given ground rules about personal space and social distancing prior to session and the expectations or participation.
o Staff to lead by exampleo Create small group cohort system- where young
people and staff do not interchange.o See section site hygiene o Where possible windows should be opened and
kept open for the duration of the session.
Registered produced indicating that on signing in the young person confirms their parents know they are in the centre followed by a phone call by staff or written consent
Amber Activity
Multiple one to one Employee o Individuals are made aware of the space allocated Yellow Activity
Page 20 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Ref: RTW BCC RA
young people to them. o Where possible windows should be opened and
kept open for the duration of the session.o Ample time should be given between one to one
session, so that young people are not waiting/congregating in reception area and to enable clean down of each space after use.
Multiple Small group work sessionsInside
Employee young people
o Each group is made aware of the space allocated to them.
o Where possible windows should be opened and kept open for the duration of the session.
o Ample time should be given between small group sessions so that young people are not waiting/congregating in reception area and to enable clean down
Yellow Activity
Group work sessions(indoors)
Employee young people
o Dependent on size of rooms – usual example of group work is 10-15 young people, in a planned/organised session ( main Hall )
o Where possible windows should be opened and kept open for the duration of the session.
Yellow Activity
Outdoor learning/trips/visits
Employee young people
o Social distancing/ including hired transport/minibuses
o Activity risk assessment /Nodv. Activity provider is operating in line with government guidelines.
Yellow Activity
all services open as per yearly operations
o Review all and risk assess prior to any visits Green Activity
Over night trips/visits o Review all and risk assess prior to any visits Green ActivityInternation travel o In line with fco (foreign & commonwealth office) Green Activity
Page 21 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Ref: RTW BCC RA
Hazard CommentsPotential conflict between existing workplace / work activity risk assessments and procedures and newly implemented arrangements required for returning to the workplace
All existing risk assesments to be reviewed and amended as appropriate to ensure continued compliance and safe working practice in all areas
Potential conflict between: o building and team management risk assessments and procedures in multi –
use premises especially CABs and those where external agencies operate.o Work activity that has not yet been approved to re-start within premises that are
re-opening for other business
High levels of co-operation and liaison required to ensure that building capacity and other safety requirements can be met. Team managers should discuss their requirements with building management as soon as possible. Although every effort will be made to accommodate all requirements, it may be necessary for team managers to amend or modify their plans in order to enable wider compliance and implementation of proceduresBuilding managers/duty holders to confirm ongoing compliance of users and groups, including appropriate certification, contracts and hire agreements which should be updated as soon as possible to reflect any changes or agreements
Implementation of new procedures, equipment or resources as part of Covid – 19 control measures
Ensure that exisitng procedures are updated to reflect any changesReview and update risk assessments including CoSHH and Fire to include any new products or proceduresAll employees to receive appropriate instruction and training in any new or revised procedures, equipment or resources including PPEOther user groups to be notified of any changes that affect them or their service delivery
Detached youth work See separate risk asessement Equality of access for BAME, Shielded and vulnerable Young People Ensure that we offer equality of access for those who are particularly vulnerable,
Clinically vulnerable young people - those with underlying health conditions or have comorbidities (multiple medical conditions occurring at the same time). Ethnicity – those at increased risks,- I don’t think this needs to be in here Pregnancy - in particular those who are over 28 weeks or have underlying health conditionsDisabilities identified which may be the subject of reasonable adjustmentsRegularly review the risk assessment specifically for those at higher risk and control measures in place, determine the adequacy of the measures taken for those individuals at greater risk.
Page 22 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
Ref: RTW BCC RA
Page 23 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further frameworks/guidelines.
I have read the attached Risk Assessment and confirm that: I understand what actions have been taken to reduce injury or ill health at work and what I
must do to protect myself and others; I will ask for further information and guidance, if needed, before undertaking my duties; I am not aware of any additional hazards that should be considered in this risk assessment; I will speak to my Manager or Trade Union Representative if I have any Health, Safety and
Welfare issues or concerns; I will report any accidents, incidents or near misses promptly to my Manager. If you have any concerns regarding the above you should speak with your Manager or Trade
Union before signing this sheet
Name Signature Date
Page 24 of 24This assessment is produced in line with current government guidelines and may be subject to change, if and should the government issue further
frameworks/guidelines.
Ref: RTW BCC RA
Employee Signature Record(insert or delete rows as required)
