Risk Management Procedure - Skillset | education...

DOCUMENT NAME: Risk Management Procedure

CONTROLLED DOCUMENT – Printed copies uncontrolled

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Version #01 Release Date: 1st May 2017 Review Date: 1st May 2018

Authorised by: Craig Randazzo Position: Chief Executive Officer – Skillset

Risk Management Procedure

Purpose

This Risk Management procedure is an integral part of Skillset’s Work Health and Safety

Management System. Risk Management has the key Risk Assessment activities for eliminating /

minimising the risks to the health and safety of workers (including contractors) and visitors.

Commencement of Procedure

This Procedure will commence from 01/05/2017. It replaces all other Risk Management procedures

of Skillset (whether written or not).

Application of Procedure

This Procedure applies to workers (employees, agents, contractors (including temporary contractors

as otherwise defined under WHS legislation) of Skillset, collectively referred to in this procedure as

workers.

Scope

Skillset Limited has specific obligations under the Work Health & Safety Act 2011, to ensure that any

sites controlled by Skillset Limited; any plant or substance provided for use; all systems of work; and

all places of work are safe and without risk to the health of workers (including contractors) and

visitors.

All workers (including contractors) are required to undertake Risk Management activities as part of

their duties and shall apply relevant risk assessment components of this procedure.

References and Associated Documents

WHS Act 2011

WHS Regulation 2011

SafeWork NSW

AS NZS ISO 31000 – 2009 Risk Management Principles and Guidelines

WHS Policy

Workplace Inspection Procedure

Site Specific Risk Assessments (Group orientated)

Incident Reporting

Records Policy – Documents



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Definitions

Term Definition

Hazard

A hazard is anything, including work practices that has the potential to

cause injury or disease to people, damage to the environment,

property, plant or equipment.

Hierarchy of Risk Control

Is the preferred order of risk control:

1 Elimination

2 Substitution

3 Isolation

4 Engineering

5 Administration

6 Personal Protective Equipment

Risk Management

A structured program of WHS Risk Management shall be

implemented and maintained. Procedures incorporated shall be used

to facilitate the early identification of hazards, assessment of risk and

implementation of control and review mechanisms.

Risk Assessment

The process of identifying hazards, assessing the level of risk,

prioritising the order in which hazards will be controlled and

determining appropriate control measures.

Risk The chance of something happening that will have an impact upon

objectives. It is measured in terms of consequences and likelihood.

Control Measure Action taken to eliminate or reduce the risk of harm or injury from

identified hazards.

Description

Conducting a Risk Assessment:

Risk assessment shall be conducted for activities that contain a hazard, potential hazard

or risk.

Risk assessment shall be conducted with the relevant team members in consultation with

workers involved in the task or activity.

If necessary, seek support from supervisor, manager, and/or a specialist area i.e.

HR/safety consultant during the assessment process.



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It may also be appropriate to take photographs and/or video to properly analyse hazards

involved in this activity.

If manual handling risks are involved in the activity the Hazardous Manual Handling Task Checklist

may be used to identify manual handling hazards/risks. This form can be used in-conjunction with

other risk assessment documents. When the Checklist is complete, consider any other issues not

covered on the checklist and list these on the Job Safety Analysis Sheet (JSA) risk assessment

form.

Risk Assessment may be broken down into a number of steps, and may include activities such as:

Identifying the hazard

Observation

Consultation in the workplace

Workplace Inspections (Workplace Inspection Procedure)

Introduction of new plant or equipment

Changes to work practices or shift arrangements

WHS Audits Procedure

Personal Injury report

Incident Report

Hazard Report

Site specific risk assessments (All ‘Site Specific Risk Assessments’ are available from

your immediate supervisor).

Assessing the ‘risk ranking’ for the hazard:

Each identified hazard should have the associated risk ranked with the aid of Skillset Limited`s

Risk Ranking Chart (Appendix A). The risk ranking chart references the consequence associated

with the risk with the likelihood of that consequence happening. They may result in a ranking of

Extreme, High, Moderate, and Low.

Determining appropriate control measures for the hazard:

When determining the appropriate control measure for risks, reference should be made to the

‘hierarchy of risk control’, starting with elimination as the most preferred method of risk control

through to PPE as the last preferred method of risk control:

1. Elimination

2. Substitution

3. Isolation

4. Engineering

5. Administration

6. PPE



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Implementation

The method of risk control shall be selected from the “hierarchy of risk control” and should be

implemented and tested as to its effectiveness.

The order of control measures implemented shall be those with the highest ranking. i.e Extreme first,

follow by high, and then moderate with Low last.

Documents

Skillset Limited has developed several documents to assist facilitate the application of risk

assessments at each site. The documents are as follows:

TAKE 5

Job Safety Analysis (JSA)

Risk Assessment

TAKE 5

The TAKE 5 is a small booklet designed to fit in each workers pocket. The purpose of this booklet is

to enable every worker to perform a 5 minute assessment to identify potential hazards and

appropriate controls.


The JSA is a detailed risk assessment of task or activities performed in the workplace. The JSA

includes a step by step analysis of task and any associated hazards. The JSA also includes the

group risk ranking chart (see Appendix A).

Risk Assessment

The Risk Assessment form is to be used when an assessment is required to be performed when a

detailed assessment is required e.g. analysis of a hazard, part of an incident accident investigation.

This document will usually have a senior manager or a representative from HR as part of the

assessment team.

Review and Monitor

Risk assessments should be regularly reviewed and monitored, to make sure control measures are

adequately eliminating or reducing risk, and that no new hazards have been introduced as a result of

control measures.

Risk Assessment Triggers



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The use of risk documentation will be as per the attached flow chart. The purpose of each document

is listed below:

TAKE 5

Prior to starting any task a TAKE 5 will be completed.

If there is more than one person doing the same task than they will all collaborate to "fill-

out" the TAKE 5.

If the assessment has a risk ranking 0 to 9 (Low/Moderate) then proceed with the task.

If the assessment has a risk ranking 10 to 25 (High/Extreme) then review the SWMS if

no SWMS available complete a JSA

REQUIREMENTS:

The take 5 booklet is to be carried on person when on a Skillset Limited site.

The Take 5 booklet is to be filled in completely.

Completed sheets are to be given to your Supervisor each day

Training is required for all workers in the Take 5 procedure and to detail the company

requirements.

ACTION ON NON-COMFORMANCE:

Notify the;

Section Manager

HR or WHS Manager

Site Manager


A JSA is a specific risk assessment aimed at assessing hazards and risk associated with work

activities or tasks.

The JSA is to be completed prior to starting any task where there is the following conditions:

A high or extreme rating after completing a TAKE 5

No SWMS/ Safe Work Procedure or previously completed JSA

When completing a JSA if the average overall risk ranking outcome is a High or Extreme, the senior

manager from the relevant section or department has to be advised. This will enable a strategy to be

developed to carry out the task in a safe manner.



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Risk Assessment

The risk assessment document will be used to carry out assessments on specific hazards or

incidents.

Record Keeping

A number of risk management activities are to be carried out. These are identified in the Risk

Management Activity Guide and the Risk Management Policy.

Responsibility for Implementation

The, Human Resources Department will be responsible for the implementation of this procedure

throughout Skillset Limited.

Review of Document

This procedure shall be reviewed every two years or earlier. Early review of this procedure shall

occur in response to changes in:

WHS System Management; and/or

Legislation;

Codes of Practice,

Australian Standards.

Breach of this Procedure

All Workers must comply with this procedure at all times. If a worker breaches this procedure, they

may be subjected to disciplinary action including termination of employment. Agents and contractors

(including sub-contractors and temporary contractors) may have their contracts with Skillset

terminated or not renewed.



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Variations

Skillset reserves the right to vary, replace or terminate this procedure from time to time.

Associated Documents

WHS Policy

Risk Management Program

Risk Management Policy

Hazard Report Form

Hazards Register

Job Safety Analysis Template

Risk Register

Safe Work Procedure Template

Hazard Flow Chart



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JOB SAFETY ANALYSIS (JSA) TEMPLATE

Work Order Number: Job Description: ☐ New ☐ Revised

Date: Site Name: Location:

Isolations Required

☐ Electricity (AC & DC) ☐ Pneumatics ☐ Hydraulics ☐ Product

☐ Blowline

☐ Manual Valves ☐ Mechanical ☐ Chemical ☐ Fire System

☐ ___________

Environmental Considerations

☐ Dust ☐ Fumes ☐ Traffic

☐ Noise ☐ Spills ☐ _____

JSA Prepared by (Print Name/s):

Approved by

Signature:

Position of

approving person:

Approved

by Name:



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Activity

Provide a step-by-step breakdown of the

task

Hazards

List all hazards associated with

each step

Controls

Measures that need to be taken

to eliminate or minimise the risk

associated with each hazard

Residual Risk

Remaining risk associated

with each hazard once the

control measures have been

put into place



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Activity

Provide a step-by-step breakdown of the

task

Hazards

List all hazards associated with

each step

Controls

Measures that need to be taken

to eliminate or minimise the risk

associated with each hazard

Residual Risk

Remaining risk associated

with each hazard once the

control measures have been

put into place

I understand and agree to the conditions of this JSA

Highest Residual Risk after completing JSA and implementing controls (Circle) : LOW / MODERATE / HIGH / EXTREME

Low and Moderate risks to be signed by qualified person completing JSA

High/Extreme to be escalated to Manager, Supervisor

(to determine controls are adequate and if further escalation is required)



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Print name Signature Date Print name Signature Date



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Risk Ranking Chart

Risk Score

Consequences

Insignificant 1

Minor 2

Moderate 3

Major 4

Extreme 5

Lik

eli

ho

od

Almost Certain

E

Moderate(11) High (16) High (20) Extreme(23) Extreme (25)

Likely

D

Low (7) Moderate (12) High (17) High (21) Extreme (24)

Possible

C

Low (4) Moderate (8) Moderate (13) High (18) High (22)

Unlikely

B

Low (2) Low (5) Moderate (9) Moderate (14) High (19)

Rare

A

Low (1) Low (3) Low (6) Moderate (10) Moderate (15)



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Risk Ranking Explanation

Consequence Insignificant (1) Minor (2) Moderate (3) Major (4) Extreme (5)

Injury First Aid injury Medical Treatment Injury

Lost Time Injury Permanent disability Fatality

Illness Minor Illness Medical Illness Lost Time Illness Permanent disabling Illness

Potentially fatal illness

Environment Slight impact to areas Minor Effect to areas surrounding

Localised Effect on the Environment

Major effect on environment

Large scale and long term impact site

Infrastructure and equipment damage

Slight or no Damage 1-2 day replacement or repair

2 day – 2 week repair/disruption

Multiple Equipment replacement or repair

4 week+ repair/disruption

Supply continuity Minor disruption Disruption of supply – up to 2 days

All sources for supply disrupted up to 2 weeks

Significant disruption over 2 weeks

4 week + to restore supply

Production / product failure at plant

30 min loss of production waste $5k

Partial output reduction $50K

Production unit offline $500K

Major loss of production (2M+)

Offline or total plant shut down (5M+)

Distribution reliability

Customer minor complaint

Serious or repeated customer complaint

Loss of a customer to competition

National product recall (2M+)

International market recall (5M+)

Reputation / Fines / Quality / Legal

Slight on Reputation Limited impact on reputation

Local area impact on reputation

State wide impact on reputation

National Impact on Reputation

Likelihood

Rare (A) Unlikely (B) Possible (C) Likely (D) Almost Certain (E)

The risk may only occur in exceptional circumstances

The risk could occur at some time; less than 25% chance of occurring

The risk might occur at some time; 25-50% chance of occurring

The risk will probably occur in most circumstances, 50-75%

The risk can be expected to occur in most circumstances



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E (22 –

25)

Extreme

Risk

Stop. Isolate hazard to protect workers and assets from harm. Proceed only on personal approval

of Group Leadership. Potential consequences would threaten the survival of the system, process

and possibly the organisation and requires their written direction.

H (16 –

21)

High Risk

Stop. Protect workers and assets from harm. Proceed only on personal approval of site manager.

Potential consequences would threaten the survival or effectiveness of the system process and

significantly disrupt operations. Permit system must be used for High risk work.

M (8 –

15)

Moderate

Risk

Controlling Actions Required. Area Of Responsibility (AOR) Manager to approve risk controls

before start. System or process subject to significant review or changed way of operating. Permits

and procedures to be used.

L (1 – 7) Low Risk

Controlling Actions Required. Area Of Responsibility (AOR) Manager to approve controls before

start. The efficiency and effectiveness of some aspects of the system or process could be

threatened. Consequences are able to be controlled by routine operations/safe work

procedures/permits

and on-site resources.



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Take 5 Version No 2 04/05/2016

11

Process Flow What’s the task

Write a Take 5

Is there a SWMS or SOP?

ST

OP

Do you have access & understand the SWMS or SOP

Are there new

hazards orchanges to task?

Yes

Yes

No Non-documented

Take 5 done

No STOP

Yes

No

GO No

Yes

Yes

Do the task and monitor for hazards or changes.

Is risk

High or Extreme?

Write a JSEA or update the one that’s in place.

Is the risk controlled i.e. at least Moderate?

No



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