Page 1 of 59 RISK REGISTER - 2.1 Open Spaces 2015-16 RISK REGISTER – 2.1 Open Spaces REF Activity Risk/Hazard Description Who is at risk / Risk Category Risk Score EXISTING CONTROLS Key points FURTHER ACTIONS if required Key points RISK OWNER REVIEW DATES Impact Likelihood Total Red/ Amber/ Green LAST NEXT 2.1.1 Commons Walk Terrain - Slips, trips, falls General public, Town Council staff 3 1 3 Green All participants briefed on the day immediately prior to walk including distance to be covered, type of terrain, weather etc. Participants informed that walk leader has a mobile phone, First Aid kit and is a qualified First Aider. Participants are encouraged to evaluate their own capabilities in undertaking the walk. Intended route could be changed to accommodate infirm participants. Commons & Greens Officer HTC Maint Team August 2015 August 2016 2.1.1 Commons Walk Weather General public, Town Council staff 1 2 2 Green In the event of inclement weather i.e. heavy rain, high winds, storms the walk will be cancelled/postponed. Commons & Greens Officer HTC Maint Team August 2015 August 2016 2.1.1 Commons Walk Golf Balls General public, Town Council staff 3 1 3 Green HTC contact Golf Club several weeks prior to walk to advise of the walk date and if the route will cover areas of the golf course. Golf club manager will inform club members on day All participants warned of dangers should the walk route cover Harpenden Common Golf Course. Commons & Greens Officer HTC Maint Team August 2015 August 2016 2.1.1 Commons Walk First Aid. General public, Town Council staff 2 1 2 Green Participants informed that walk leader has a mobile phone to contact emergency services if required. Commons & Greens Officer HTC Maint Team August 2015 August 2016 2.1.1 Commons Walk Dogs - injury General public, Town Council staff 2 1 2 Green Participants are asked prior to the walk to ensure their dogs are kept under control and they ‘pick up’ after them. Walk leader has a supply of dog bags. Should any dog start to cause problems, the owner will be asked to keep the dog under control or leave the group Commons & Greens Officer HTC Maint Team August 2015 August 2016
Transcript
Page 1 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.1 Commons Walk Terrain - Slips, trips, falls General public, Town Council staff
3 1 3 Green All participants briefed on the day immediately prior to walk including distance to be covered, type of terrain, weather etc. Participants informed that walk leader has a mobile phone, First Aid kit and is a qualified First Aider. Participants are encouraged to evaluate their own capabilities in undertaking the walk. Intended route could be changed to accommodate infirm participants.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.1 Commons Walk Weather General public, Town Council staff
1 2 2 Green In the event of inclement weather i.e. heavy rain, high winds, storms the walk will be cancelled/postponed.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.1 Commons Walk Golf Balls General public, Town Council staff
3 1 3 Green HTC contact Golf Club several weeks prior to walk to advise of the walk date and if the route will cover areas of the golf course. Golf club manager will inform club members on day All participants warned of dangers should the walk route cover Harpenden Common Golf Course.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.1 Commons Walk First Aid. General public, Town Council staff
2 1 2 Green Participants informed that walk leader has a mobile phone to contact emergency services if required.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.1 Commons Walk Dogs - injury General public, Town Council staff
2 1 2 Green Participants are asked prior to the walk to ensure their dogs are kept under control and they ‘pick up’ after them. Walk leader has a supply of dog bags.
Should any dog start to cause problems, the owner will be asked to keep the dog under control or leave the group
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
Page 2 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.1 Commons Walk Lone working General public, Town Council staff
2 1 2 Green Two members of TC staff are present on all walks from start to finish. One staff member to lead walk, the other to monitor / talk to attendees / follow at rear or group / help with road crossings etc as it is usual for a large group to become spread out.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.1 Common Walk Refreshments after event General public Town Council staff
2 1 2 Green All refreshments are provided by Harpenden Common Golf Club bar/catering unit. All staff are appropriately qualified and the facilities used for food preparation etc fit for purpose.
HTC can inspect premises/certificates as necessary
Commons & Greens Officer Harpenden Common Golf Club
August 2015
August 2016
2.1.2 Commons & Greens
Public access – injury / death
General public, Town Council staff Contractors
3 1 3 Green Harpenden Common is accessible 365 days per year. The general public use the Common at their own risk. The Common is protected under the Commons Act 2006 and byelaws are in place. HTC and the Town Council’s Groundwork contractors and Town Council staff Maintenance contractors monitor these areas on a daily basis.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens
Terrain – injury / death General public, Town Council staff Contractors
3 2 6 Amber Hard surfaced paths bisect the Town Greens. Paths are checked quarterly Mar, Jun, Sept, Dec for defects and results recorded. Any defects found or reported to HTC are repaired as soon as practicably possible. Rabbit warrens/tree stump holes/vehicle ruts / potholes etc are filled in if situated on any desire line, car park, path or sports playing fields. Sections of the permissive horseride are surfaced. The horseride is checked monthly by staff. Very muddy areas on the horseride are highlighted to riders by temporary notices.
Additional surfacing of particularly muddy/boggy sections of the permissive horseride is planned.
Commons & Greens Officer HTC Maint Team Sports Clubs – Harpenden Cricket Club, Harpenden Rovers Football Club, Harpenden Common Golf Club, Bamville Cricket Club
August 2015
August 2016
Page 3 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
3 2 6 Amber Concrete / wooden posts and steel chains surround the Town Greens. Clearly visible, surfaced pedestrian footpaths bisect the greens. Concrete posts around the Town Greens are washed and repainted annually. Posts / chains are checked by HTC staff quarterly Mar, Jun, Sept, Dec for defects and results recorded. Any broken, loose, leaning posts are replaced or reset. Chains are replaced or repaired if broken and set to a sensible height so that they are likely to be a trip hazard. Removable metal posts are installed at the entrance to Baa Lamb car park. These are secured with weather proof keyed alike padlocks. When removed they are secured together with a chain on site. Wooden posts and gate are installed at the entrance to Cricket Club. An all weather combination padlock/metal latch is used to secure the gate when not in use. The gates open towards the Common away form the road and can be locked open. Wooden posts with a metal bar prevent vehicular access to the Picnic Area. The bar is secured with a padlock. They also mark the route of the nature trail and horseride around the Common. The tops of the horseride posts are repainted white regularly to ensure You can see one post to the next. Some have notices about the horseride route attached. The nature trail posts have waymarkers attached and on specific posts, small, `watch out for golfers’ signs.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
Page 4 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
3 2 6 Amber Wooden posts are installed around Hatching Green and various roadside verges across the Common. Some roadside verge posts have reflectors attached. Large wooden town signs are installed on the Common opposite Park Hall and at Kinsbourne Green. A number of flowerbeds across the Town Greens have sponsorship or other signage in them. Posts are capped where necessary and any illegible or rotten signs are replaced. A short section of wooden knee rails are located at the northern end of the Sensory Garden. Any defects found or reported to HTC during the interim periods by the Town Council’s Grounds Maintenance contractor or others are repaired as soon as practically possible.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens
Car Parks – injury / death General public, Town Council staff Contractors
3 2 6 Amber Car Parks are located at Leyton Road, Baa Lambs, Rovers FC, former Three Horseshoes pub, Kinsbourne Green. Information signage displayed at Leyton Road / Baa Lambs and car parks patrolled by NCP. Surfaces inspected regularly by HTC and any defects reported/rectified. Tarmac car parks – Leyton Road, Kinsbourne Green. Grasscrete car parks – Baa Lambs (entrance way tarmac). Unbound/gravel – Rovers FC. Bound gravel – Three Horseshoes (this car park forms part of a BOAT managed by Rights of Way, Herts CC.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
Page 5 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.2 Commons & Greens
Dogs – emotional upset / injury / poisoning from faeces / death
General public, Town Council staff Contractors
2 2 4 Green Dog waste bags and bins are provided across the site and emptied / refilled 3 times a week or more frequently to prevent becoming ¾ full by the Town Council Grounds Maintenance contractor. Dog waste is now de-classified and can be disposed of in normal waste bins. Bins cleaned Jan, Apr, Jul, Nov. Dog on Leads around Ponds signs are erected around Southdown Ponds. Dog owners are expected to keep their dog/s under control at all times on the Common.
Commons & Greens Officer HTC Maint Team GM Contractor
August 2015
August 2016
2.1.2 Commons & Greens
Vehicles on the common – injury / death
General public, Town Council staff Contractors
3 1 3 Green Vehicles are not allowed to drive on Harpenden Common without the prior consent of HTC. Staff / sports club / Contractors vehicles are permitted to drive on the Common to carry out regular maintenance works (weather / ground conditions permitting). Vehicles display flashing hazard or beacons lights and drive slowly.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
Page 6 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.2 Commons & Greens
Trees – injury / death / fines
General public, Town Council staff Contractors
3 2 6 Amber Refer to tree inspection reports located in the Town Hall. Tree Policy in place. Trees categorised across Zones 1-3. High-Low risk. Inspected every 5 years and as required and after wind speeds in excess of 40mph/heavy snow fall. Visual inspection and/or formal health and safety survey by professional arboriculture consultant/contractor. HTC staff have attended Basic tree Inspection course. As the Common is in a conservation area before any works are undertaken to trees other than dead, dying & dangerous, an application is sent to Trees and Woodlands at SADC for approval. All arboriculture contractors have to provide HTC with evidence of up to date public liability insurance cover. The Town Council’s Grounds Maintenance contractor and HTC staff regularly monitor the common for any fallen branches, trees etc. Any problems identified are dealt with as soon as practically possible.
New and existing contractors should be asked to provide: copy of their H&S policy, existing risk assessments, method statement, training records. Other information which could be requested include: references, CosHH assessments LOLER inspections PUWER records accident records
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
Page 7 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.2 Common & Greens
Grass cutting, Litter, Park furniture
General public, Town Council staff, Contractors
2 2 4 Green Grass cut regularly by contractor during growing season. Park litter picked daily (includes removal of broken glass / medical sharps – latter reported to Police if persistent issue) Bins are emptied 3 times weekly or more frequently to prevent becoming ¾ full by the Town Council’s Grounds Maintenance contractor. Bins cleaned Jan, Apr, Jul, Nov. Graffiti removed as and when identified.
3 1 3 Green Chemicals can only be applied on the Common by qualified staff / contractors. Maintenance Officer ensure all staff / external contractors are qualified and comply with HTC pesticide policy. PPE is provided for all HTC staff.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens
Weather – injury / death General public, Town Council staff Contractors
3 2 6 Amber HTC staff/public/Contractors report any flooding or other problems and maintain an emergency service for storm damage, ice etc. Town Council Grounds Maintenance contractor maintains an emergency service for storm damage, ice etc. If icy / snowy, Contractor salt all hard surfaced paths across town greens / common.
see winter maintenance plan
Commons & Greens Officer HTC Maint Team GM Contractor
August 2015
August 2016
2.1.2 Commons & Greens
Dead animals – contamination / disease / death
General public, Town Council staff Contractors Non targeted species Physical, Legal & Compliance, Reputation, Environmental
3 1 3 Green Removal of dead animal carcasses is undertaken by Maintenance Team. All dead carcases are removed and disposed of in the correct manner. PPE is provided for HTC staff. Operator made aware of risks in respect of Weils disease.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
Page 8 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.2 Commons & Greens
Ponds, streams & bridges – injury / death
General public, Town Council staff Contractors
4 2 8 Amber A weekly inspection is carried out of all bridges and handrails and results recorded by the Maintenance Team. Grills are cleaned weekly and the stream inspected weekly. Signs are displayed asking the public not to enter the ponds due to deep mud. PPE is provided for HTC staff for all operations in/around the ponds/stream.
Herts Highways carry out occasional clearance operations along the stream to remove excessive vegetation/silt to improve the flow of run off the stream takes from the Town Centre.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens
Sports clubs – injury / death
General public, Town Council staff Contractors
3 1 3 Green 4 sports clubs are tenants on Harpenden Common and all have licence agreements with the Town Council listing their obligations. Signage is displayed along Limbrick Road warning drivers of the Golf Course, signage is also displayed on various nature trail posts warning walkers of golfers. Goalpost socket holes are covered when not in use. Pesticide policy is adhered to by all sports clubs.
Temporary posts/rope are erected around the Harpenden Cricket Club wicket when under repair/maintenance. These cannot be seen at night; it is suggested reflective rope could be used for this purpose to prevent members of the public walking into them/causing themselves an injury.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens
Seats & benches – injury General public, Town Council staff Contractors
2 1 2 Green Seats / benches are treated annually. Plaques are masked to protect from staining/damage. Wet paint signs are used. All seats/benches are inspected annually and reports kept by the Amenities Officer. Any defects are rectified as soon as practicably possible. If a repair cannot be carried out within a reasonable period of time the seat/bench is taken out of use by attaching high-viz tape and notices.
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.2 Commons & Greens
Ragwort & Other Injurious plant control – injury / death / poisonous to some animals.
General public, Town Council staff Contractors
3 1 3 Green Guidance from DEFRA followed about control and disposal of ragwort and other injurious weeds. PPE is provided for HTC staff.
Town Council Grounds Maintenance contractor. Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens
Unauthorised play equipment – injury / death
General public, Town Council staff Contractors
3 1 3 Green All unauthorised play equipment is dismantled by the Maintenance Team as soon as practicably possible.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens
Fires – injury / death General public, Town Council staff Contractors
3 1 3 Green Fires are forbidden under the byelaws unless it is for an HTC event. Authorised fires are attended at all times by a member of HTC staff and/or Golf Club staff. Fire Service are advised of event in advance. Once embers have died down, area is cordoned off with hazard tape. Fire is checked again the following day. Tape remains in place until fire is out. Fire Service would be called out if the fire was of a serious nature and all instances are reported to the Police.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens
Broken glass & medical sharps – injury / death
General public, Town Council staff Contractors
3 1 3 Green Broken glass when seen / reported is removed using litter pickers and buckets as soon as practically possible. Sharps are reported to groundwork contractors who have a sharp box.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
Page 10 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.2 Commons & Greens
Visiting fairs / circus – injury / death
General public, Town Council staff Contractors
3 2 6 Amber All visiting fairs/circuses provide HTC with a copy of their public liability insurance documents (£10 million) and necessary electrical testing certificates. A £250 damage / flyposting deposit is payable to HTC before the fairs first operating day.
Environment Committee to review level of damage deposit.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens
Ice Cream Vendors – injury / poisoning
General public, Town Council staff Contractors
3 1 3 Green Vendor is tied into 3 year contract (5 year from 1st April 2013) with HTC and has to supply evidence of public liability insurance annually as well as confirmation that they have obtained a street trading licence from SADC. HTC provide contractor with a permit to be displayed in van as well as an ID card. Van is parked in an open area so exhaust fumes do not build up.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens
Other events – poisoning / injury / death
General public, Town Council staff Contractors
3 1 3 Green SEE risk assessment (RAF 1.8) Permission from HTC must be obtained prior to any event taking place on HTC owned land. All events must be insured to a minimum of £5 million public liability An events plan is submitted to the Safety Advisory Group of St Albans District Council for any event to/in which members of the public are invited.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens
Illegal occupation of Common – loss of access and amenity, waste
General public, Town Council staff Contractors
2 4 8 Amber By laws in place. Procedure in place and Police and legal arrangements known.
Commons & Greens Officer
August 2015
August 2016
Page 11 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.2 Commons & Greens - Volunteers
Working on HTC owned / managed land – injury / death
General public, Town Council staff Contractors Volunteers
3 2 6 Amber H&S briefing held prior to works. Any areas of concern are highlighted within briefing. Volunteers are discouraged from undertaking works which are beyond their physical ability. PPE is provided to ensure personnel protection in relation to the work to be undertaken. Volunteers are requested to wear sturdy footwear during the event. Responsible member of HTC staff on site during entire time Volunteers are at work. First Aid kit is available along with Trained First Aider. Working Mobile Phone with a charged battery is available in the event of any accident or emergency.
Ensure good signal strength is evident prior to works.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens - Volunteers
Use of hand tools – injury / death
General public, Town Council staff Contractors Volunteers
3 2 6 Amber Briefing provided to all Volunteers prior to work explaining new hand tools / methods of using. Gloves are provided.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens - Volunteers
Use of machinery i.e. brushcutters, strimmer, chipper, turf cutter – injury / death
General public, Town Council staff Contractors Volunteers
3 1 3 Green Machinery operated by qualified staff and volunteers only. Appropriate certification held on file at HTC. PPE provided.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens - Volunteers
Working near Public Highway - Injury
General public, Town Council staff Contractors Volunteers
3 1 3 Green Staff and Volunteers working near any road to wear high-viz jackets and work in pairs.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
Page 12 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.2 Commons & Greens - Volunteers
Heavy Loads - Injury General public, Town Council staff Contractors Volunteers
3 1 3 Green The lifting of heavy loads is discouraged. If loads do need to be moved the correct manual handling position is adopted. Wheelbarrows are provided. Any excessively heavy loads can be moved by mechanical means at a later date.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens - Volunteers
Climbing - Injury General public, Town Council staff Contractors Volunteers
3 1 3 Green No tree climbing is allowed at all times.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens - Volunteers
Removal of structures - Injury
General public, Town Council staff Contractors Volunteers
3 1 3 Green Volunteers are discouraged from undertaking any works beyond their capabilities.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.2 Commons & Greens - Volunteers
Painting - Injury General public, Town Council staff Contractors Volunteers
3 1 3 Green PPE is provided.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.3 Allotments Allotment societies pulling out of managing sites
Allotment tenants, Town Council staff Contractors
1 1 1 Green Town Council has regular meetings, gives both societies a grant each year and has a Trustees agreement in place.
Amenities Officer
August 2015
August 2016
2.1.3 Allotments Inadequate budget provision
Council, Public Physical, Financial, Compliance & Legal, Service Delivery & Quality Reputation
1 1 1 Green Council responsible for ensuring adequate budget in place. Town Clerk responsible for presenting recommendation to Council for annual budget setting.
Amenities Officer
August 2015
August 2016
Page 13 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.3 Allotments Overgrown vegetation – injury / vermin / fire
Allotment tenants, Town Council staff Contractors
1 1 1 Green Allotment Society/ club monitors allotments and ensure that TC is notified of overgrown areas. TC send works order to contractor to ensure that area is cleared. General maintenance of plots carried out by contractor once a year. On receipt of complaint, level of risk is assessed and site is inspected within four working days or sooner depending on likely level of risk.
Amenities Officer
August 2015
August 2016
2.1.3 Allotments Grass cutting / strimming – injury / fire
Operatives, Allotment tenants, Town Council staff Contractors
2 2 4 Green Grass cutting /strimming carried out by contractor /Town Council staff/ members of the allotment society. They provide and service their own equipment. Grass cutting machinery is checked prior to any use. Any defects found are rectifies prior to use if repair cannot be carried out equipment will be taken out of commission. Allotment Society/Club ensures all allotment society / club members wishing to use equipment are aware of own risk assessment and any operative is competent in the use of. All areas checked for debris/ glass stones etc prior to use of cutting equipment and remove any potential dangerous objects.
Amenities Officer
August 2015
August 2016
Page 14 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.3 Allotments Fuel – injury / death / fire Operatives, Allotment tenants, Town Council staff Contractors
3 2 6 Amber Allotment society / club fuel is stored in locked sheds. Sheds clearly display No smoking signs on entry to each store. Procedure for re fuelling allotment mowers/ strimmers is also clearly displayed inside every building storing equipment. All mowers/ strimmers are refuelled in fresh air. Permitted amount is:- 2 x 5l containers in one store 1 x 5l container in another store Stores are at least 6m apart Stores are equipped with fire fighting equipment, i.e. bucket of sand. Contractors and Town Council staff bring fuel onto site in appropriate equipment for refuelling their own mowers/ strimmers etc...
Amenities Officer
August 2015
August 2016
2.1.3 Allotments Trees – injury / death Public HTC Employees Contractors
3 2 6 Amber Refer to tree inspection reports located at Town Hall. Tree inspections are ongoing. Tree Policy in place. The Town Council’s Groundwork contractor, and HTC employees regularly monitor the allotments any fallen branches, trees etc. Any problems identified are dealt with as soon as practically possible. H&S tree inspections are undertaken regularly by professional arboriculture contractors and any recommended works actioned. All arboriculture contractors have to provide HTC with evidence of up to date public liability insurance cover. H&S tree inspection reports generally cover trees in high risk areas i.e. near roads, buildings, esire lines and paths.
New / existing contractors should also be asked to provide: A copy of their H&S policy Example of a current risk assessment A copy of a method statement Training records Other information that can also be asked for if deemed necessary: references COSHH assessments LOLER inspections PUWER records Accident records.
Commons and Greens Officer Amenities Officer
August 2015
August 2016
Page 15 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.3 Allotments Hedge cuttings – injury / death
Town Council staff Contractors
3 2 6 Amber Carried out by a contractor twice a year and town council staff as required. Contractor and Town Council has own PPE, and are fully trained in the use of mowers, strimmer, chainsaw, hedge trimmers, and any associated equipment. Contractor has provided health and safety risk assessments to the Town Council
2 3 6 Amber Society / club and members are aware of the problem and warn unauthorised visitors away. Gates and perimeter fence provided to all allotments and are checked on a regular basis and are kept in good order. Both allotment societies have been contacted in writing and requested to provide padlocks to all gates, keys to padlocks to all tenants and to report to HTC any damage fences, etc. Both allotment societies have been contacted in writing and requested to provide padlocks to all gates, keys to padlocks to all tenants and to report to Town Council any damaged fences etc. Fence regularly inspected by allotment society and any damage is reported to Town Council, and then repaired by Town Council as quickly as possible. Any vandalism is immediately reported by society or members, through formal channels, direct to Town Council or Police. Damage dealt with as quickly as practically possible.
Amenities Officer
August 2015
August 2016
Page 16 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.3 Allotments Storage of chemicals – burns / asphyxiation / death
Allotment tenants, Town Council staff Contractors Unauthorised persons
3 1 3 Green All chemicals kept securely locked away. Access to chemicals allowed by authorised persons only. Allotment plot holders are aware not to leave any chemicals unattended in or on their allotment plots. Use of any chemical is subject to regulations as per The U K Pesticide Guide 2009
Amenities Officer
August 2015
August 2016
2.1.3 Allotments Rodent control – contact with bait / dead rodent Weils disease
General public, Allotment tenants, Town Council staff Contractors
2 2 4 Green Society/ club and members are notified that baiting is to be carried out, prior to the work being carried out. Notice displayed on entries to allotments advising all plot holders when bait is in use. Town Council staff carries out all pest control and regularly checks traps/baiting stations. Town Council staff follow all guidelines stated on the pesticide product under Health & Safety regulations. Safety data/information sheet giving details about the type of poison used are made available at all allotment sites. Society/plot holders are provided with information regarding Weils disease.
Amenities Officer
August 2015
August 2016
Page 17 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.3 Allotments Bonfires – burns / explosions / death
Allotment tenants 3 2 6 Amber Fires are permitted on allotment plots. Only rubbish generated from an allotment is allowed to be burnt no rubbish is bought on site for burning. Burning of plastics is forbidden along with the use of flammable liquid to ignite fires. Fires are not lit when the weather is unsuitable (i.e. High winds) or if wind direction would cause danger or inconvenience to local residents and traffic. Plot holders are responsible in ensuring any fire cannot involve nearby sheds or fencing.
Amenities Officer
August 2015
August 2016
2.1.3 Allotments Asbestos – illness / death
Allotment tenants Staff Contractors
3 2 6 Amber Appropriate warning signs in place where asbestos is located. Locations of known asbestos recorded at Town Hall. Allotment societies aware and must not disturb asbestos. Any changes must be reported to HTC. Inspected and photographed every 6 months by HTC. Approved and licensed contractor to be employed if any works required on asbestos. Staff made aware not to disturb asbestos. No additional asbestos to be taken on site. Any fly tipped asbestos to be reported to HTC who will arrange for removal using an approved and licensed contractor.
Amenities Officer
August 2015
August 2016
Page 18 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.4 Lydekker Park Public access – injury / death
General public, Town Council staff Contractors
3 1 3 Green Lydekker Park is accessible 365 days per year between the hours of 7am 8pm (summer and 7am – 6pm (winter). The general public use the Park at their own risk. Groundwork contractors and Town Council staff monitor on a daily basis.
Town Councils Grounds Maintenance contractor Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.4 Lydekker Park Terrain – injury / death General public, Town Council staff Contractors
3 2 6 Amber Hard surfaced paths bisect Lydekker Park. Paths are checked quarterly Mar, Jun, Sept, Dec for defects and results recorded. Any defects found or reported to HTC are repaired as soon as practicably possible. Any large hole, rut, obstruction etc are filled in / removed if situated on any desire line, car park, path or sports playing fields. Moss / algae on paths are treated / removed by Groundwork contractor. Leaf clearance from paths is undertaken by Grounds contractor.
Town Councils Grounds Maintenance contractor Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.4 Lydekker Park Posts chains knee rails, fencing signs, gates – injury / death
General public, Town Council staff Contractors
3 2 6 Amber Metal fencing and a metal access gates surround the Park. Gates open padlocked when shut and locked open. Fencing / gates inspected regularly and any defects reported / fixed. Open hours signage in place and noticeboard – lists contact details HTC, JOC, Police.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
Page 19 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.4 Lydekker Park Trees – injury / death / fines
General public, Town Council staff Contractors
3 2 6 Amber Refer to tree inspection reports located in the Town Hall. Tree Policy in place. Trees categorised across Zones 1. High risk. Inspected every 5 years and as required and after wind speeds in excess of 40mph/heavy snow fall. Visual inspection and/or formal health and safety survey by professional arboriculture consultant/contractor. HTC staff have attended Basic tree Inspection Course. As Lydekker Park is in a conservation area before any works are undertaken to trees other than dead, dying & dangerous, an application is sent to Trees and Woodlands at SADC for approval. All arboriculture contractors have to provide HTC with evidence of up to date public liability insurance cover. The Town Council’s Ground Maintenance contractor and HTC staff regularly monitor the common for any fallen branches, trees etc. Any problems identified are dealt with as soon as practically possible.
New and existing contractors should be asked to provide: copy of their H&S policy, existing risk assessments, method statement, training records. Other information which could be requested include: references, CosHH assessments LOLER inspections PUWER records accident records
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.4 Lydekker Park Seats & benches – injury, complaint
General public, Town Council staff Contractors
2 1 2 Green Seats / benches are treated annually. Plaques are masked to protect from staining/damage. Wet paint signs are used. All seats/benches are inspected annually and reports kept by the Amenities Officer. Any defects are rectified as soon as practicably possible. If a repair cannot be carried out within a reasonable period of time the seat/bench is taken out of use by attaching high-viz tape and notices.
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.4 Lydekker Park Fires – injury / death General public, Town Council staff Contractors
3 1 3 Green Fires are forbidden on site. Fire Service would be called out if the fire was of a serious nature and all instances (bin fires etc) are reported to the Police.
2.1.4 Lydekker Park Grass cutting, Litter, Park furniture
General public, Town Council staff, Contractors
2 2 4 Green Grass cut regularly by contractor during growing season. Park litter picked daily (includes removal of broken glass / medical sharps – latter reported to Police if persistent issue) Bins are emptied 3 times weekly or more frequently to prevent becoming ¾ full by JOC. Bins cleaned Jan, Apr, Jul, Nov. Graffiti removed as and when identified.
2.1.4 Lydekker Park Vehicles – injury / death General public, Town Council staff Contractors
3 1 3 Green Vehicles are not allowed to drive in Lydekker Park without the prior consent of HTC. Staff / Contractors vehicles are permitted to drive on the Park to carry out regular maintenance works (weather / ground conditions permitting). Vehicles display flashing hazard lights or beacons and drive slowly.
Council, Public, Financial 3 2 6 Amber Any vandalised equipment or park furniture that is unsafe is removed / roped off to prevent use and any possible injuries. Signs erected as soon as practically possible.
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.4 Lydekker Park Dogs – emotional upset / injury / poisoning from faeces / death
General public, Town Council staff Contractors
2 2 4 Green Dog waste bags and bins are installed. Bins are emptied / refilled 3 times a week or more frequently to prevent becoming ¾ full. Bins cleaned Jan, Apr, Jul, Nov. Dog owners are expected to keep their dog/s under control at all times.
2.1.4 Lydekker Park Dead animals – contamination / disease / death
General public, Town Council staff Contractors Non targeted species Physical, Legal & Compliance, Reputation, Environmental
3 1 3 Green Removal of dead animal carcasses is undertaken by Maintenance Team. All dead carcases are removed and disposed of in the correct manner. PPE is provided for HTC staff. Operator made aware of risks in respect of Weils disease.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
2.1.4 Lydekker Park Ponds – injury / death General public, Town Council staff Contractors
5 1 5 Amber Embankments are cut back regularly and reed maintenance undertaken by external contractor. Water quality would be tested by scientific laboratories if required.
Consider putting a sign up to warn public not to enter ponds.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
2.1.4 Lydekker Park Bridge – injury / death General public, Town Council staff Contractors
3 2 6 Amber A weekly inspection is carried out of bridge and handrail and results recorded. Non slip surface placed on bridge. Algae removed regularly.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
Page 22 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.5 Nickey Line Footpaths – slips trips & falls
General Public HTC Employees HTC Contractors
3 2 6 Amber Footpath inspected weekly by HTC staff. Written record kept at Town Hall. Any defects actioned as soon as reasonably practical. Any defects of a serious nature are dealt with by St Albans District Council (SADC) and the affected area highlighted by cones or High visual tape.
3 2 6 Amber Holly Bush Lane, Ambrose Lane / Park Hill steps/ handrails checked weekly by HTC staff. Written records kept at Town Hall. Foliage cut back from steps as required. In icy conditions any snow ice is removed from the steps and sand is laid. Salt cannot be used as steps constructed of steel. In the event of Icy weather notices placed at top/bottom given warning of icy conditions. Any maintenance of steps are carried out by St Albans District Council
Amenities Officer HTC Maint Team
August 2015
August 2016
2.1.5 Nickey Line Grounds maintenance - injury
General Public HTC Employees HTC Contractors
3 2 6 Amber All work carried out by HTC staff, John O’Conner, Countryside management services and volunteers. HTC, CMS and contractor required to provide there staff / volunteers with adequate instruction, training, PPE etc. Vegetation is cut back to ensure that emergency vehicle can gain access along length of line.
Amenities Officer HTC Maint Team
August 2015
August 2016
Page 23 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.5 Nickey Line Trees Any defects are reported to SADC. This is the responsibility of SADC. Refer to Community Services, Parks & Green Spaces Dept.
Amenities Officer HTC Maint Team
August 2015
August 2016
2.1.5 Nickey Line A1081 bridge – collapse / loose brickwork / tree growth – injury / death
General Public HTC Employees HTC Contractors
3 1 3 Green Bridge inspected weekly by HTC staff. Written record kept at Town Hall. Any defects / foliage reported to SADC.
This is the responsibility of SADC. Refer to Community Services, Parks & Green Spaces Dept. The Town Council liaises with St Albans District Council to ensure remedial works are to be undertaken.
Amenities Officer HTC Maint Team
August 2015
August 2016
2.1.5 Nickey Line Overhead power cables – electric shock / fire / death
General Public HTC Employees HTC Contractors
3 1 3 Green Tree growth regularly monitored by EDF Energy. Any trees growing beneath power lines and regularly cut back to ensure no contact is made with cables. This is in consultation with SADC and HTC.
Amenities Officer HTC Maint Team
August 2015
August 2016
2.1.5 Nickey Line Inadequate budget provision
Council General Public HTC Employees Physical Financial Compliance & Legal Service Delivery & Quality Reputation
1 1 1 Green Council responsible for ensuring adequate budget in place. Town Clerk responsible for presenting recommendation to Council for annual budget setting.
Amenities Officer Town Clerk
August 2015
August 2016
Page 24 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.6 Vehicles & Plant RTA – injury, death Public Staff Physical Financial Compliance & Legal
3 2 6 Amber All drivers must have a full UK driving licence – annual check in place. Only HTC staff and other authorised personnel (for pest control purposes) are able to drive the vehicle and tow the trailer. Insured by HTC. Vehicle is taxed & MOT’d and both the vehicle and trailer are regularly serviced. A visual check of the vehicle is undertaken daily (trailer on each use) and a check sheet completed once a week. Vehicle / trailer is taken for repair if any defects found.
Public Staff Physical Financial Compliance & Legal
3 2 6 Amber All loads carried on/in vehicle are secured to ensure they cannot fall out / off the vehicle. Load limit adhered to as per manufacturer’s guidance.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.6 Vehicles & Plant Theft / vandalism – damage or loss
Council Physical Financial Compliance & Legal
3 2 6 Amber Vehicle is alarmed and parked overnight in HTC car park which is covered by CCTV. Wheel clamp in use when vehicle parked up overnight. Trailer parked in West End Farm (owned by local farmer & commoner, Will Dickinson). Wheel clamp is in use when parked.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
Page 25 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.6 Vehicles & Plant Towing – injury / damage Public, Staff, Council Physical Financial Service delivery
3 2 6 Amber Correct procedure followed when coupling trailer to tow hitch of vehicle (jockey wheel used to raise/ lower nose of tow hitch onto tow ball. Once coupled, double check to ensure correct connection tow hitch to tow bar. Power socket engaged & lights checked for correct operation. Any defects found are rectified where possible prior to use). Tyres regularly checked for condition / pressures.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.6 Vehicles & Plant Storage & use of machinery i.e. brushcutter, strimmer, chipper, turf cutter, combi-drill / breaker, paving breaker, chainsaw – injury
Public, Staff Physical
3 1 3 Green HTC owned machinery stored appropriately as per manufacturers recommendations. Machinery operated by qualified staff and volunteers only. Appropriate certification held on file at the Town Council. PPE provided.
Hire company provides a list of PPE required for each machine and provides a vibration labelling system that suggests the maximum daily usage time before reaching the exposure limit value that staff adhere to i.e. combi – drill breaker = 2 hours. Individual risk assessments should be prepared for each piece of equipment to show level of PPE required. Checks should take place to ensure PPE is being worn. Details of repairs and maintenance carried out on HTC equipment should be maintained.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.6 Storage, theft/vandalism
Injury Death
General public Town Council Staff
3 1 3 Green X 2 containers located at Townsend Nursery in gated, alarmed compound, HTC have x 2 set of keys and alarm fobs. Storage containers secured by padlocks. Terms of hire agreement in place. All items within containers insured
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
Page 26 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.7 Pest Control Shooting – injury / death (undertaken by Maintenance Officer only with guidance / assistance provided by Richard Sweetland, former Town Warden)
5 1 5 Amber Only authorised operator allowed to shoot on Harpenden Town Council land inc Harpenden Common and Allotment sites plus Nickey Line inc Rothamsted Research boundary (permission granted by Rothamsted Research). HTC have seen sight of and hold on file details regarding RS firearms licence and £5 million public liability insurance. Operator familiar with terrain and boundaries, this includes all roads and footpaths where any pest control activity is to be carried out. Prior to any shooting taking place the area is monitored to ensure no Person/s are in the area. Operator contacts the Police and enters details onto Rothamsted Research log (if applicable) prior to any shooting activity. Operator obtains a ‘Log number’ from the Police. Police made aware of the following;
a) Start and finish times of activity.
b) Location where pest control measures are to be conducted.
c) Name/s of Operators d) Vehicle registration details.
Shooting is usually carried out at night using the Town Councils vehicle and portable electric lighting and with the permission of HTC. Daytime shooting may be required if circumstances dictate. Only daytime shooting undertaken on Nickey Line and adjoining Rothamsted Research land.
On going and as legislation requires
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
Page 27 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.7 Pest Control Shooting – injury / death (contd)
5 1 5 Amber Animal carcases are collected and disposed of in an acceptable manner. All culled carcases are kept ‘out of sight’ of the General Public as far as ‘reasonably practical’. A log is maintained by HTC to record any planned use of a rifle.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.7 Pest Control Laying rat bait – poisoning, contamination, death to non target species.
Staff, Public, non target species Physical, Legal & Compliance, Reputation, Environmental
2 1 2 Green Only ‘over the counter’ products are used. All rat bait placed in correct receptacle i.e. rat boxes. Staff coming into contact with Bait wears correct PPE. All H&S directions on product label are adhered to. Warning signs are placed on all rat boxes and in the case of Allotment Sites the Site Rep is informed that bait has been laid on their Allotment Site. See additional controls in respect of baiting on allotment sites assessment 2.1.3.
Ongoing review as legislation requires.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.7 Pest Control Dead animal carcasses – contamination, disease & death Vehicle collision
Staff, Public, non target species Physical, Legal & Compliance, Reputation, Environmental
3 1 3 Green Removal of dead animal carcasses is undertaken by Maintenance Team. PPE provided. All dead carcasses are removed and disposed of in the correct manner. PPE is supplied to staff Operator made aware of risks in regard to Weils disease.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.7 Pest Control Lone Working – injury, verbal abuse.
Staff Physical
3 2 6 Amber Staff aware of lone working policy currently in force.
Ongoing. Commons & Greens Officer HTC Maint Team
August 2015
August 2016
Page 28 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.8 Lydekker Park – Teddy Bears Picnic
see 2.1.4 for general hazards
Amenities
Officer July 2015
Prior to event
2.1.8 Lydekker Park – Teddy Bears Picnic
Site Condition / overcrowding
Public including small children, Staff
Physical, Financial, Legal and Compliance, Reputation
2 2 4 Green Layout plan prepared prior to event to ensure no overcrowding of site. Preliminary inspection before event to ensure in acceptable condition and issues in respect of trees / pond / furniture resolved or event cancelled if site not safe. Any significant changes in site condition due to weather / damage evaluated by Events Officer / Amenities Officer and appropriate action taken. Site inspection at end of event to ensure park remains safe.
Amenities Officer / Events Officer
July 2015
Prior to event
2.1.8 Lydekker Park – Teddy Bears Picnic
Litter / injury Public including small children, Staff
Physical, Financial, Legal and Compliance, Reputation
2 2 4 Green Litter bins emptied and inspected daily during summer. Contractor licensed to remove sanitary waste. Preliminary inspection on day of event to ensure free from debris. Black bags provided during the event and at end of event to clear up. Site inspection at end of event to ensure park free from excessive litter.
Amenities Officer / Events Officer
July 2015
Prior to event
Page 29 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.8 Lydekker Park – Teddy Bears Picnic
Bouncy Castle - Trips, slips, falls
Public including small children, Staff Physical, Financial, Legal and Compliance, Reputation
3 2 6 Amber Bouncy castle hired from St Albans Bouncy Castle who are members of the British Inflatable Hirers Association who will be erecting, securing and dismantling the bouncy castle. No more than 4 children on the castle at any one time. Only children under the age 14 are allowed onto the bouncy castle. Member of St. Albans Bouncy Castle to attend to the bouncy castle at all times. Walls of Bouncy castle designed to prevent persons “bouncing” over the sides. Safety tape is in place around the matting at the front of the bouncy castle which enables the control of persons entering/leaving the Bouncy Castle etc Copy of insurance details supplied prior to the event.
Safety mats to be placed on the entrance to the bouncy castle.
Amenities Officer / Events Officer
July 2015
Prior to event
2.1.8 Lydekker Park – Teddy Bears Picnic
Fire, explosion Public including small children, Staff Physical, Financial, Legal and Compliance, Reputation
3 1 3 Green Petrol can is provided by St Albans Bouncy Castle and is stored out of public sight. Should the generator require re-filling this will be done by a member of staff. Event fire risk assessment in place. Evacuation of site is priority as staff not trained fire wardens. Park has three exits which are open during the event to allow evacuation.
Amenities Officer / Events Officer
July 2015
Prior to event
Page 30 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.8 Lydekker Park – Teddy Bears Picnic First Kicks soccer
Activities offered by third parties – personal injury e.g. choking, allergic reaction, burns or scalds.
Public including small children, Staff Physical, Financial, Legal and Compliance, Reputation
3 2 6 Amber Mums guide to: HTC to meet on arrival to supervise set up. Copies of insurance docs received. HTC to meet on arrival to supervise set up. Copies of insurance docs and risk assessments received.
Layout of tables will be considered so that pathways are clear.
Amenities Officer / Events Officer
July 2015
Prior to event
2.1.8 Lydekker Park – Teddy Bears Picnic
Reaction / injury form face painting or entertainment.
Public including small children, Staff Physical, Financial, Legal and Compliance, Reputation
3 1 3 Green Recognised entertainers and face painter used.
Insurance in place & checked.
Entertainers DBS paperwork checked.
Amenities Officer / Events Officer
July 2015
Prior to the event
2.1.8 Lydekker Park – Teddy Bears Picnic
First Aid - injury Public including small children, Staff Physical,
3 2 6 Amber Qualified First aider from Red Cross on site at all times Fully charged mobile phone available should emergency vehicle be required. The picnic is covered by the Public Liability policy & that the usual policy terms, conditions & Limit of Indemnity of £10M. Insurance company informed.
Amenities Officer / Events Officer
July 2015
Prior to the event
2.1.8 Lydekker Park – Teddy Bears Picnic
Bad weather – lighting / heavy rain – injury
Public including small children, Staff Physical, Financial, Legal and Compliance, Reputation
3 2 6 Amber Event would be cancelled if bad weather expected or occurs. Officer on site during event. Temporary structures will be removed / taken out of use if weather conditions deteriorate.
Amenities Officer / Events Officer
July 2015
Prior to the event
Page 31 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.10 Harpenden Common Carnival (Discovery Day)
Car Parking – slips, trips, falls
Public Staff Volunteers including air cadets
2 2 4 Green No parking permitted on site. Parking provided with local car parks and Rothamsted Research Car park. Access to this site for exhibitors and council staff is straight forward and will not involve other users of the main A1081. Car park at Rothamsted Research will be well sign posted and marshalled by air cadets.
Events Officer
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Site Harpenden Common – slips, trips & falls
Public Staff Volunteers including air cadets
1 2 2 Green Site inspected prior and post event taking place any repairs to grass etc will be carried.
Events Officer HTC Maint Team /
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Tents, gazebos – slips, trips & falls
Public Staff Volunteers including air cadets
1 2 2 Green All guy lines to be have high-vis tape applied to prevent accidental trips etc.
Events Officer HTC Maint Team /
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Over seeing site / event – general health & safety issues
Public Staff Volunteers including air cadets
2 2 4 Green Harpenden Town Council on site during entire operation of event. Regular checks made on guy lines, structures, electrical cables and any item which could cause damage or injury. Stewarding of site also undertaken by Roundtable volunteers and local air cadets. Roundtable and Air cadets will be monitored by their leaders in consultation with Council staff. Any stewards working near the road must wear high-vis jackets.
Events Officer HTC Maint Team
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Crowd control Public Staff Volunteers including air cadets
1 1 1 Green Regarding visitors to the site and as no traffic will exit or enter the site during the event hours. For foot access for visitors access is open, via any area of the Common.
Consider use of traffic management company for 2015 event.
Events Officer
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Communication – injury at the even or incident
Public Staff Volunteers including air cadets
2 2 4 Green Good mobile phone signal is received across the entire site. Council members of staff will have mobile phones for general communication and for summonsing emergency services if required. Public Address system will also be available if required.
Events Officer
August 2015
Prior to event
Page 32 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.10 Harpenden Common Carnival (Discovery Day)
Exhibitors – general injury / accident
Public Exhibitors air cadets Staff volunteers
2 2 4 Green All exhibitors will provide Harpenden Town Council with a written risk assessment and evidence of public liability insurance for their specific exhibition prior to taking part in the event.
Events Officer
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Air Cadets – general injury / accident
Air Cadets
2 2 4 Green Air cadets will be well briefed by the Squadron Master and HTC staff. Agreement of the roles involved with Squadron Master. Air Cadets are identifiable by their uniform and high vis vests. They will work in pairs. Two way radios are available.
Events Officer
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Generator – electrocution / death
Public Exhibitors Staff
2 2 4 Green A 240 volt generator will be on site and will be ‘fenced’ and be out of reach of the general public. Any fuel for the generator stored out of sight and away from sunshine. Only authorised persons will have access to the generator. The generator will be removed the same day as placement on the Common. RCD units are fitted as standard to the generator.
Events Officer
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Electric Cables – slips, trips, falls
Public Exhibitors Staff
2 2 4 Green All cables will be routed where ever possible out of main public areas. Any cables which are exposed will be covered to prevent any trips etc.
Events Officer
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Food & drinks – food poisoning & burns
Public Exhibitors air cadets Staff volunteers
2 2 4 Green Food will be provided by licensed holder. Evidence of Food Hygiene to be given to Harpenden Town Council along with insurance etc. Ladies Circle will provide cold drinks from sealed containers and tea, coffee etc. Water will be boiled via gas burner. Gas stored in a cylinder which is stored well away from the burner and well away from the general public. The cylinder is fitted with a quick release regulator. Scouts using this equipment will be monitored at all times via there Scout leaders.
Events Officer
August 2015
Prior to event
Page 33 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.10 Harpenden Common Carnival (Discovery Day)
Arenas – rope burns & general injury
Public Exhibitors Staff
2 1 2 Green All the arenas will be ‘roped off’ to prevent access via general public. Erection and removal of the fencing will carried out by Council staff. Removal of pins/stakes/ropes will take place same day of event. The ropes to be used are of a nylon material and of bright colour.
Events Officer HTC Maint Team
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Litter picking / clearance – cuts and general injury
Public Exhibitors Contractors Staff
2 1 2 Green Site will be litter picked during and at the end of the event. All rubbish removed from area.
Events Officer
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Lost children Children
2 1 2 Green All Council staff are easily identifiable and can be announced using the public address system. Parents are responsible for the safety and well being of their own children.
Events Officer
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Public conveniences – general cleanliness
Public Exhibitors Air Cadet, Staff, Volunteers
1 1 1 Green Portable toilets will be on site and are supplied, maintained and removed by outside contractor. One toilet will be wheel chair accessible. Public toilets with nappy changing facilities are within 5 minutes walk of the event and will be sign posted.
Events Officer
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Water - contamination Public Exhibitors Staff
1 1 1 Green A tap is on site. The supply is taken from Town mains.
Events Officer
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Security of site Contractors
1 1 1 Green Security staff will be on site the entire period where marquees, toilets and equipment etc are left unattended.
Events Officer
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
First aid – treatment of casualty in the event of an accident
Public Exhibitors Staff
2 2 4 Green British Red Cross First Aiders will be in attendance throughout the event. Harpenden Town Council to ensure that any injuries are entered into Harpenden Town Council accident book.
Events Officer
August 2015
Prior to event
Page 34 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.10 Harpenden Common Carnival (Discovery Day)
Fire / explosion Public Exhibitors Staff
3 1 3 Green Gas cylinder on site, cylinder provided by the Scouts and will included in their risk assessment. Access to the site in case of any emergency will be readily available. Stewards will direct emergency vehicles to casualty/incident. Herts fire service are attending.
Events Officer
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Animals – risk of disease / biting etc. Animal welfare
Public Exhibitors Staff Volunteers
3 2 6 Amber All animals from reputable companies. Animal Gathering licence applied for and advice given from Animal Health Unit. Disease Management Contingency plan if a notifiable disease is suspected. Notices erected to inform people the animals may bite. Hand washing facilities and bacterial handwash available if people touch the animals. Animals in contained area. Faeces will be removed from site after event.
Events Officer
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Archery - injury Public Exhibitors Staff Volunteers
2 2 4 Green Professional organisations running the activity. Specified area given to activity and fenced off from public. In high winds the event will stop.
Community Services Officer
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Traffic Marshals Road users/Pedestrians 3 1 3 Green Traffic Marshals are being used to control the traffic flow whilst the vehicle procession is taking place. A traffic management company is employed to oversee the procession.
Events Officer
August 2015
Prior to event
2.1.10 Harpenden Common Carnival (Discovery Day)
Tractor/hay bails HTC staff/contractors/ public volunteers
3 1 3 Green When tractor is moving it is accompanied by staff on foot. Bails stacked in correct manner to avoid collapse. All bails have packs of rat bait removed + dead rats are also removed from bails.
Events Officer
August 2015
Prior to event
Page 35 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.11 Harpenden Common Bat Detecting
Lone Working HTC Staff/Volunteers
3 2 6 Amber Dates of bat survey evening/butterfly survey weeks appear in Town Council calendar. Time of bat event is shown; butterfly event time is dependent on weather conditions but is always undertaken during daylight hours. Calendar entry identifies the HTC officers who lead the events. Lead Officer has fully charged mobile phone with essential contact telephone numbers already programmed in. Good telephone reception is available in areas where events take place. For the bat survey, the Lead Officer’s family are aware the event is taking place and the approximate time that the officer is due to arrive home. Lead Officer is aware how many volunteers will be involved in bat /butterfly survey. Timetables ae saved in S:\COMMONS(C)\C27a 5-Year Management Plan 2013-2018\Surveys. Lead Officer can ask them to provide general assistance during the event.
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.11 Harpenden Common Bat Detecting
Slips, trips & falls Staff Volunteers Physical
3 2 6 Amber A brief talk warning of undulating ground, rabbit holes, low tree branches etc is given prior to both events. Lead Officer may not be First Aid trained. The emergency services would be summoned should an accident occur if required.
Commons & Greens Officer Maint. Officer
August 2015
August 2016
2.1.11 Harpenden Common Bat Detecting
Personal attack Staff Volunteers Physical
3 2 6 Amber Bat survey - the prearranged meeting point is on the Common in one of 3 locations: Rovers Football Club car park, Baa Lambs car park and Harpenden Common Golf Club car park. All these areas are well lit at night and reasonably close to where this predetermined event is scheduled to take place. A set transect route is walked. Butterfly survey – the start point is next to Harpenden Cricket Club and a set transect route is walked. Copies of the maps are carried by the Lead Officer and are stored on computer at the Town Hall (S:\COMMONS (C)\C27 10-year management plan\Management Plan 2007-2012\Bats/Butterflies). Lead Officer will arrive either by car or bicycle. At the end of the event a Volunteer will assist the Lead Officer to pack up any equipment and ensure all participants depart safely.
Lead officer advised to take a torch along to all of the bat surveys.
Commons & Greens Officer Maint. Officer
August 2015
August 2016
Page 37 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.12 Westfield Recreation Ground and Play Area
Public access – injury / death
General public, Town Council staff Contractors
3 1 3 Green The recreation ground / Play Area is accessible 365 days per year... The general public use the Park at their own risk. Areas monitor on a daily basis.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
2.1.12 Westfield Recreation Ground and Play Area
Terrain – injury / trips/slips and falls
General public, Town Council staff Contractors
2 2 4 Green Play area surfacing is regularly inspected. Daily checks and weekly monitoring sheets are completed by Contractor. Any large hole, rut, obstruction etc are filled in / removed if situated on any desire line, car park, path or sports playing fields. Public liability insurance is in place.
All persons engaged in the maintenance of play equipment shall be certificated and be familiar with the standards set out in BS EN1176 – BS EN1177 and BS 7188. New staff to complete play ground inspection course as soon as practical.
3 2 6 Amber Chain link fencing and a metal access gates demarcate the boundary of Westfield Allotments from the Recreation Ground. Fencing inspected regularly and any defects reported / fixed. Welcome to signage in place – lists contact details HTC, JOC, Police.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
Page 38 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.12 Westfield Recreation Ground and Play Area
Trees – injury / death / fines
General public, Town Council staff Contractors
2 1 2 Green Tree Policy in place... Trees categorised across Zones 2. Medium risk. Inspected as required and after wind speeds in excess of 40mph/heavy snow fall. Visual inspection and/or formal health and safety survey by professional arboriculture consultant/contractor. HTC staff have attended Basic tree Inspection Course. Contractors provide risk assessments / public liability insurance.
New and existing contractors should be asked to provide: copy of their H&S policy, existing risk assessments, method statement, training records. Other information which could be requested include: references, CosHH assessments LOLER inspections PUWER records accident records
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.12 Westfield Recreation Ground and Play Area
Seats & benches – injury, complaint
General public, Town Council staff Contractors
2 1 2 Green Seats / benches are treated annually. Plaques are masked to protect from staining/damage. Wet paint signs are used. All seats/benches are inspected annually and reports kept by the Amenities Officer. Any defects are rectified as soon as practicably possible. If a repair cannot be carried out within a reasonable period of time the seat/bench is taken out of use by attaching high-viz tape and notices.
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.12 Westfield Recreation Ground and Play Area
Fires – injury / death General public, Town Council staff Contractors
3 1 3 Green Fires are forbidden on site. Fire Service would be called out if the fire was of a serious nature and all instances (bin fires etc) are reported to the Police.
2 2 4 Green Grass cut regularly by contractor during growing season. Play areas litter picked daily (includes removal of broken glass / medical sharps – latter reported to Police if persistent issue) Bins are emptied 3 times weekly or more frequently to prevent becoming ¾ full by JOC. Bins cleaned Jan, Apr, Jul, Nov. Graffiti removed as and when identified.
Vehicles – injury / death General public, Town Council staff Contractors
3 1 3 Green Vehicles are not allowed to drive in Lydekker Park without the prior consent of HTC. Staff / Contractors vehicles are permitted to drive on the Recreation Ground to carry out regular maintenance works (weather / ground conditions permitting). Vehicles display flashing hazard lights or beacons and drive slowly.
Council, Public, Financial 3 2 6 Amber Any vandalised equipment or park furniture that is unsafe is removed / roped off to prevent use and any possible injuries. Signs erected as soon as practically possible.
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.12 Westfield Recreation Ground and Play Area
Dogs – emotional upset / injury / poisoning from faeces / death
General public, Town Council staff Contractors
2 2 4 Green Dog waste bags and bins are installed. Bins are emptied / refilled 3 times a week or more frequently to prevent becoming ¾ full by contractor. Bins cleaned Jan, Apr, Jul, Nov. No Dogs signs are erected around fenced junior pay area. Dog owners are expected to keep their dog/s under control at all times.
General public, Town Council staff Contractors Non targeted species Physical, Legal & Compliance, Reputation, Environmental
3 1 3 Green Removal of dead animal carcasses is undertaken by Maintenance Team. All dead carcases are removed and disposed of in the correct manner. PPE is provided for HTC staff. Operator made aware of risks in respect of Weils disease.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
2.1.12 Westfield Recreation Ground and Play Area
Play Equipment – personal injury
Council, Public Financial Compliance & Legal, Reputation
3 2 6 Amber Play equipment is regularly inspected. Daily checks and weekly monitoring sheets are completed by JOC. Any worn, defective, damaged parts are replaced, with all materials and parts supplied by JOC. ROSPA approved Play area design and equipment. ROSPA/ Play Area Inspection Company undertake annual safety inspection and provide report.
All persons engaged in the maintenance of play equipment shall be certificated and be familiar with the standards set out in BS ENII76 – BSENII77 and BS7188.
Commons & Greens Officer Amenities Officer HTC Maint Team
GM Contractor
August 2015
August 2016
Page 41 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.13 Porters Hill Park and Play Area
Public access – injury / death
General public, Town Council staff Contractors
3 1 3 Green The Park / Play Area is accessible 365 days per year... The general public use the Park at their own risk. Areas monitor on a daily basis.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
2.1.13 Porters Hill Park and Play Area
Terrain – injury / trips/slips and falls
General public, Town Council staff Contractors
2 2 4 Green Play area surfacing is regularly inspected. Daily checks and weekly monitoring sheets are completed by Contractor. Any large hole, rut, obstruction etc are filled in / removed if situated on any desire line, car park, path or sports playing fields. Public liability insurance is in place.
All persons engaged in the maintenance of play equipment shall be certificated and be familiar with the standards set out in BS EN1176 – BS EN1177 and BS 7188. New staff to complete play ground inspection course as soon as practical.
3 2 6 Amber Chain link fencing surrounds the site. Fencing inspected regularly and any defects reported / fixed. Metal bollards in car park help prevent unauthorised access. Welcome to signage in place – lists contact details HTC, JOC, Police.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
Page 42 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.13 Porters Hill Park and Play Area
Trees – injury / death / fines
General public, Town Council staff Contractors
2 1 2 Green Tree Policy in place... Trees categorised across Zones 2. Medium risk. Inspected as required and after wind speeds in excess of 40mph/heavy snow fall. Visual inspection and/or formal health and safety survey by professional arboriculture consultant/contractor. HTC staff have attended Basic tree Inspection Course. Contractors provide risk assessments / public liability insurance.
New and existing contractors should be asked to provide: copy of their H&S policy, existing risk assessments, method statement, training records. Other information which could be requested include: references, CosHH assessments LOLER inspections PUWER records accident records
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.13 Porters Hill Park and Play Area
Seats & benches – injury, complaint
General public, Town Council staff Contractors
2 1 2 Green Seats / benches are treated annually. Plaques are masked to protect from staining/damage. Wet paint signs are used. All seats/benches are inspected annually and reports kept by the Amenities Officer. Any defects are rectified as soon as practicably possible. If a repair cannot be carried out within a reasonable period of time the seat/seat is taken out of use by attaching high-viz tape and notices.
Floodlighting of MUGA – complaints, sessions cancelled
General public, Town Council staff Contractors
3 1 2 Green Flood light switch on/off times set be digital timer. During winter months will come on at 4pm and off at 9pm. Switched off during summer months. Floodlights monitored for defects and are serviced regularly by floodlight engineers.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
Page 43 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.13 Porters Hill Park and Play Area
Fires – injury / death General public, Town Council staff Contractors
3 1 3 Green Fires are forbidden on site. Fire Service would be called out if the fire was of a serious nature and all instances (bin fires etc) are reported to the Police.
2 2 4 Green Grass cut regularly by contractor during growing season. Play areas litter picked daily (includes removal of broken glass / medical sharps – latter reported to Police if persistent issue) Bins are emptied 3 times weekly or more frequently to prevent becoming ¾ full by JOC. Bins cleaned Jan, Apr, Jul, Nov. Graffiti removed as and when identified.
Vehicles – injury / death General public, Town Council staff Contractors
3 1 3 Green Vehicles are not allowed to drive on the Park without the prior consent of HTC. Staff / Contractors vehicles are permitted to drive on the Recreation Ground to carry out regular maintenance works (weather / ground conditions permitting). Vehicles display flashing hazard lights or beacons and drive slowly.
Council, Public, Financial 3 2 6 Amber Any vandalised equipment or park furniture that is unsafe is removed / roped off to prevent use and any possible injuries. Signs erected as soon as practically possible.
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.13 Porters Hill Park and Play Area
Dogs – emotional upset / injury / poisoning from faeces / death
General public, Town Council staff Contractors
2 2 4 Green Dog waste bags and bins are installed. Bins are emptied / refilled 3 times a week or more frequently to prevent becoming ¾ full by contractor. Bins cleaned Jan, Apr, Jul, Nov. No Dogs signs are erected around fenced junior pay area. Dog owners are expected to keep their dog/s under control at all times.
General public, Town Council staff Contractors Non targeted species Physical, Legal & Compliance, Reputation, Environmental
3 1 3 Green Removal of dead animal carcasses is undertaken by Maintenance Team. All dead carcases are removed and disposed of in the correct manner. PPE is provided for HTC staff. Operator made aware of risks in respect of Weils disease.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
2.1.13 Porters Hill Park and Play Area
Play Equipment – personal injury
Council, Public Financial Compliance & Legal, Reputation
3 2 6 Amber Play equipment is regularly inspected. Daily checks and weekly monitoring sheets are completed by JOC. Any worn, defective, damaged parts are replaced, with all materials and parts supplied by JOC. ROSPA approved Play area design and equipment. ROSPA/ Play Area Inspection Company undertake annual safety inspection and provide report.
All persons engaged in the maintenance of play equipment shall be certificated and be familiar with the standards set out in BS ENII76 – BSENII77 and BS7188.
Commons & Greens Officer Amenities Officer HTC Maint Team
GM Contractor
August 2015
August 2016
Page 45 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.14 Marquis Lane Open Space and Play Area
Public access – injury / death
General public, Town Council staff Contractors
3 1 3 Green The Open Space / Play Area is accessible 365 days per year... The general public use the Park at their own risk. Areas monitor on a daily basis.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
2.1.14 Marquis Lane Open Space and Play Area
Terrain – injury / trips/slips and falls
General public, Town Council staff Contractors
2 2 4 Green Play area surfacing is regularly inspected. Daily checks and weekly monitoring sheets are completed by Contractor. Any large hole, rut, obstruction etc are filled in / removed if situated on any desire line, car park, path or sports playing fields. Public liability insurance is in place.
All persons engaged in the maintenance of play equipment shall be certificated and be familiar with the standards set out in BS EN1176 – BS EN1177 and BS 7188. New staff to complete play ground inspection course as soon as practical.
3 2 6 Amber Wooden knee rails are installed roadside along Open Space. A metal handrail is in place along the top section of parish path 22 running through Marquis Lane and alongside the two bridges crossing the chalk stream and river Lea. A metal gate is installed to access the Open Space. It is set back from the road in a bell mouth and secured by a padlock. The gate opens away from the road and can be locked. All items are inspected regularly and any defects reported / fixed. Welcome to signage in place – lists contact details HTC, JOC, Police.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
Page 46 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.14 Marquis Lane Open Space and Play Area
Trees – injury / death / fines
General public, Town Council staff Contractors
2 1 2 Green Tree Policy in place. Trees categorised across Zones 2. Medium risk. Inspected as required and after wind speeds in excess of 40mph/heavy snow fall. Visual inspection and/or formal health and safety survey by professional arboriculture consultant/contractor. HTC staff have attended Basic tree Inspection Course. Contractors provide risk assessments / public liability insurance.
New and existing contractors should be asked to provide: copy of their H&S policy, existing risk assessments, method statement, training records. Other information which could be requested include: references, CosHH assessments LOLER inspections PUWER records accident records
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.14 Marquis Lane Open Space and Play Area
Seats & benches – injury, complaint
General public, Town Council staff Contractors
2 1 2 Green Seats / benches are treated annually. Plaques are masked to protect from staining/damage. Wet paint signs are used. All seats / benches are inspected annually and reports kept by the Amenities Officer. Any defects are rectified as soon as practicably possible. If a repair cannot be carried out within a reasonable period of time the seat/seat is taken out of use by attaching high-viz tape and notices.
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.14 Marquis Lane Open Space and Play Area
Fires – injury / death General public, Town Council staff Contractors
3 1 3 Green Fires are forbidden on site. Fire Service would be called out if the fire was of a serious nature and all instances (bin fires etc) are reported to the Police.
2 2 4 Green Grass cut regularly by contractor during growing season. Play areas litter picked daily (includes removal of broken glass / medical sharps – latter reported to Police if persistent issue) Bins are emptied 3 times weekly or more frequently to prevent becoming ¾ full by JOC. Bins cleaned Jan, Apr, Jul, Nov. Graffiti removed as and when identified.
Vehicles – injury / death General public, Town Council staff Contractors
3 1 3 Green Vehicles are not allowed to drive on the Park without the prior consent of HTC. Staff / Contractors vehicles are permitted to drive on the Open Space to carry out regular maintenance works (weather / ground conditions permitting). Vehicles display flashing hazard lights or beacons and drive slowly.
Council, Public, Financial 3 2 6 Amber Any vandalised equipment or park furniture that is unsafe is removed / roped off to prevent use and any possible injuries. Signs erected as soon as practically possible.
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.14 Marquis Lane Open Space and Play Area
Dogs – emotional upset / injury / poisoning from faeces / death
General public, Town Council staff Contractors
2 2 4 Green Dog waste bags and bins are installed. Bins are emptied / refilled 3 times a week or more frequently to prevent becoming ¾ full by contractor. Bins cleaned Jan, Apr, Jul, Nov. No Dogs signs are erected around fenced junior pay area. Dog owners are expected to keep their dog/s under control at all times.
General public, Town Council staff Contractors Non targeted species Physical, Legal & Compliance, Reputation, Environmental
3 1 3 Green Removal of dead animal carcasses is undertaken by Maintenance Team. All dead carcases are removed and disposed of in the correct manner. PPE is provided for HTC staff. Operator made aware of risks in respect of Weils disease.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
2.1.14 Marquis Lane Open Space and Play Area
Play Equipment – personal injury
Council, Public Financial Compliance & Legal, Reputation
3 2 6 Amber Play equipment is regularly inspected. Daily checks and weekly monitoring sheets are completed by JOC. Any worn, defective, damaged parts are replaced, with all materials and parts supplied by JOC. ROSPA approved Play area design and equipment. ROSPA/ Play Area Inspection Company undertake annual safety inspection and provide report.
All persons engaged in the maintenance of play equipment shall be certificated and be familiar with the standards set out in BS ENII76 – BSENII77 and BS7188.
Commons & Greens Officer Amenities Officer HTC Maint Team
GM Contractor
Page 49 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.15 Batford Springs Local Nature Reserve
Public access – injury / death
General public, Town Council staff Contractors
3 1 3 Green The Reserve is accessible 365 days per year. The general public use the Park at their own risk. Groundwork contractors and Town Council staff monitor on a daily basis. Volunteers work on the Reserve on a regular basis and report any issues to HTC.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.15 Batford Springs Local Nature Reserve
Terrain – injury / death General public, Town Council staff Contractors
3 2 6 Amber Hard surfaced paths – parish path 22 runs through the site and also surfaced footpath 35. Paths are checked quarterly Mar, Jun, Sept, Dec for defects and results recorded. Any defects found or reported to HTC are repaired as soon as practicably possible. HTC undertake some works under the Parish Paths Partnership and Footpath 35 comes under the remit of Herts County Council. Any large hole, rut, obstruction etc are filled in / removed if situated on any desire line, car park, path or sports playing fields.
3 2 6 Amber A metal handrail is in place along the top section of parish path 22 running through Marquis Lane and alongside the two bridges crossing the chalk stream and river Lea. A wooden noticeboard is installed at the top of the meadow. All items are inspected regularly and any defects reported / fixed.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
Page 50 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.15 Batford Springs Local Nature Reserve
Trees – injury / death / fines
General public, Town Council staff Contractors
2 1 3 Green Tree Policy in place... Trees categorised across Zones 1-2, High/Medium risk. Inspected every 5 years and as required and after wind speeds in excess of 40mph/heavy snow fall. Visual inspection and/or formal health and safety survey by professional arboriculture consultant/contractor. HTC staff have attended Basic tree Inspection Course. Contractors provide risk assessments / public liability insurance.
New and existing contractors should be asked to provide: copy of their H&S policy, existing risk assessments, method statement, training records. Other information which could be requested include: references, CosHH assessments LOLER inspections PUWER records accident records
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.15 Batford Springs Local Nature Reserve
Seats & benches – injury, complaint
General public, Town Council staff Contractors
2 1 2 Green Seats / benches are treated annually. Plaques are masked to protect from staining/damage. Wet paint signs are used. All seats / benches are inspected annually and reports kept by the Amenities Officer. Any defects are rectified as soon as practicably possible. If a repair cannot be carried out within a reasonable period of time the seat/seat is taken out of use by attaching high-viz tape and notices.
Vehicles – injury / death General public, Town Council staff Contractors
3 1 3 Green Vehicles are not allowed to drive in Lydekker Park without the prior consent of HTC. Staff / Contractors vehicles are permitted to drive on the reserve to carry out regular maintenance works (weather / ground conditions permitting). Vehicles display flashing hazard lights and drive slowly.
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.15 Batford Springs Local Nature Reserve
Fires – injury / death General public, Town Council staff Contractors
3 1 3 Green Fires are forbidden on site. Authorised fires are attended at all times by a member of HTC staff and / or Batford Springs volunteers. Fire Services are advised of event in advance. Once embers have died down area is cordoned off with hazard tape. Fire is checked again the following day. Tape remains in place until fire is out. Fire Service would be called out if the fire was of a serious nature and all instances (bin fires etc) are reported to the Police.
2 2 4 Green Grass cut regularly by contractor during growing season. Park litter picked daily (includes removal of broken glass / medical sharps – latter reported to Police if persistent issue) Bins are emptied 3 times weekly or more frequently to prevent becoming ¾ full by JOC. Bins cleaned Jan, Apr, Jul, Nov. Graffiti removed as and when identified.
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.15 Batford Springs Local Nature Reserve
Dogs – emotional upset / injury / poisoning from faeces / death
General public, Town Council staff Contractors
2 2 4 Green Dog waste bags and bins are installed. Bins are emptied / refilled 3 times a week or more frequently to prevent becoming ¾ full. Bins cleaned Jan, Apr, Jul, Nov. Dog owners are expected to keep their dog/s under control at all times.
General public, Town Council staff Contractors Non targeted species Physical, Legal & Compliance, Reputation, Environmental
3 1 3 Green Removal of dead animal carcasses is undertaken by Maintenance Team. All dead carcases are removed and disposed of in the correct manner. PPE is provided for HTC staff. Operator made aware of risks in respect of Weils disease.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
2.1.15 Batford Springs Local Nature Reserve
Ponds, streams & bridges – injury / death
General public, Town Council staff Contractors
4 2 8 Amber A weekly inspection is carried out of all bridges and handrails and results recorded by the Maintenance Team. PPE is provided for HTC staff for all operations in/around the ponds/stream.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
2.1.15 Batford Springs Local Nature Reserve
Ragwort & Other Injurious plant control – injury / death./ poisonous to some animals
General public, Town Council staff Contractors Batford Springs Volunteers
3 1 3 Green Guidance from DEFRA followed about control and disposal of ragwort and other injurious weeds. PPE is provided for HTC staff.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
Page 53 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.15 Batford Springs Local Nature Reserve
Working on HTC owned / managed land – injury / death
Batford Springs Volunteers
3 2 6 Amber Ensure BSV have all risk assessments and insurance up to date and signed off, and placed on file at HTC.
Risk assessments to include:
- Bonfires - Clearing plant/tree debris inc
invasive weeds, Himalayan Balsam etc
- Dumper truck - Fencing/kissing gates/styles - Food preparation - General group visits - Grass cutting, meadow and
pathways - Harpenden Common
Discovery Day - Hedge maintenance - Litter clearance - Pond/river/stream work - Revetment of river banks
and maintenance of stepping stones
- Tree and other planting tasks - Use of strimmers /
brushcutters / chain saws - Working in the tool
store/workshop work - Ground clearance (Scouts) - Riverfly Monitoring.
First Aid kit is available along with Trained First Aider. Working Mobile Phone with a charged battery is available in the event of any accident or emergency.
Commons & Greens Officer Amenities Officer HTC Maint Team
August 2015
August 2016
2.1.15 Batford Springs Local Nature Reserve
Use of machinery i.e. brushcutters, strimmer, chipper, turf cutter – injury / death
General public, Town Council staff Contractors Volunteers
3 1 3 Green Machinery operated by qualified staff and volunteers only. Appropriate certification held on file at HTC. PPE provided.
Commons & Greens Officer HTC Maint Team
August 2015
August 2016
Page 54 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.16 Armed Forces Day
Car Parking – injury / property damage
Council Public Contractors Physical Financial
1 2 2 Green No parking permitted for visitors to this event. Parking provided with local car parks. Access to this site for exhibitors and council staff is straight forward and will not involve other users of the main A1081.
Town Clerk August 2015
August 2016
2.1.16 Armed Forces Day
Slips, trips and falls Council Public Contractors Physical Financial
2 2 4 Green Site inspected prior and post event taking place any hazards e.g. glass / holes to be removed / repaired or taped off. Road pins and hazard tape to be used to mark out as required. Gloves and rubbish bags to be provided.
Amenities Officer
August 2015
August 2016
2.1.16 Armed Forces Day
Tents gazebos and guy lines – slips, trips & falls-
Council Public Contractors Physical Financial
2 2 4 Green The Town Council is not erecting any tents or gazebos. All third party structure guy lines to be have high-vis tape applied to prevent accidental trips etc. An assessment to be made at start of event and if weather conditions too windy erection of tents etc. will not be authorised. Third party insurance checked.
Amenities Officer Royal British Legion
August 2015
August 2016
Page 55 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.16 Armed Forces Day
Stewarding – general H&S
Council Public Cadets Contractors Physical Financial
1 2 2 Green Harpenden Town Council and Harpenden Police on site during entire operation of event. Regular checks made on guy lines, structures, electrical cables and any item which could cause damage or injury.
Amenities Officer Royal British Legion
August 2015
August 2016
2.1.16 Armed Forces Day
Communications / crowd control - injury
Council Public Cadets Contractors Physical Financial
1 1 1 Green Portable PA system on site for safety announcement if required. Batteries to be recharged on day before event. Good mobile phone signal is received across the entire site. Council members of staff will have mobile phones for general communication and for summonsing emergency services if required.
Amenities Officer Royal British Legion
August 2015
August 2016
2.1.16 Armed Forces Day
First Aid - treatment Council Public Cadets Contractors Physical Financial
2 2 4 Green All 4 cadet groups have their own first aiders present and St John Ambulance also attends on the day.
St john Ambulance Amenities Officer Royal British Legion
August 2015
August 2016
2.1.16 Armed Forces Day
Severe weather – general injury
Council Public Cadets Contractors Physical Financial
2 2 4 Green Weather reports checked the day before the event. If strong winds or heavy rains forecast the event will be cancelled. An assessment of the weather conditions will be undertaken prior to set up by the Town Clerk and reviewed over the course of the event. Should conditions become severe structures / boards will be taken down and the activities stopped. Area covered all open with no obstructions. If event cancelled all structures to be taken down this will be clearly visible.
Amenities Officer Royal British Legion
August 2015
August 2016
Page 56 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.16 Armed Forces Day
Cadet challenges – injury / accident
Cadets Public Contractors Physical Financial
2 2 4 Green Cadets have assessed their involvement with their Senior Officer. This has been agreed by their unit’s whether it is safe for them to participate. They are covered by their own insurance.
Amenities Officer Royal British Legion
August 2015
August 2016
2.1.16 Armed Forces Day
Climbing wall - injury Cadets Public Contractors Physical Financial
2 2 4 Green Highline Adventure have provided Harpenden Town Council with a written risk assessment and evidence of public liability insurance for their specific exhibition prior to taking part in the event. A weather assessment to be made prior to erection and during the event.
Harpenden Town Council to keep copies of the exhibitors risk assessment and insurance for six years.
Amenities Officer Royal British Legion
August 2015
August 2016
2.1.16 Armed Forces Day
Inflatable assault course Cadets Public Contractors Physical Financial
2 2 4 Green Knockout Entertainments have provided Harpenden Town Council with a written risk assessment and evidence of public liability insurance for their specific exhibition prior to taking part in the event. A weather assessment to be made prior to erection and during the event.
Harpenden Town Council to keep copies of the exhibitors risk assessment and insurance for six years.
Amenities Officer Royal British Legion
August 2015
August 2016
2.1.16 Armed Forces Day
Litter picking – cuts & general injury
Council Public Contractors Physical Financial
1 1 1 Green Site will be litter picked before and after the event as part of the JOC contract.
Amenities Officer Royal British Legion
August 2015
August 2016
2.1.16 Armed Forces Day
Lost child Council Public Contractors Physical Financial
2 2 4 Green All Council staff are easily identifiable. Parents are responsible for the safety and well being of their own children. Announcement to be made via portable PA system
Amenities Officer Royal British Legion
August 2015
August 2016
Page 57 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.16 Armed Forces Day
Toilets - cleanliness Council Public Contractors Physical Financia
1 1 1 Green Public Toilets are available on Leyton Road. Toilets are also available at the British Legion and also Park Hall also on Leyton Road.
Amenities Officer Royal British Legion
August 2015
August 2016
2.1.16 Armed Forces Day
Parade – general accident / RTA
Council Public Contractors Physical Financial
1 1 1 Green Parade organised by Royal British Legion and to start at Rothamsted Park. Marshals provided by Royal British Legion. Road closure in place.
Amenities Officer Royal British Legion
August 2015
August 2016
2.1.17 Diamond Jubilee Structures
Vandalism of Structures – property damage, offensive graffiti, personal injury
Council Public Contractors Physical Financial Compliance & legal Service delivery
2 2 4 Green Any vandalism reported to HTC is inspected promptly and the area made safe. Repairs are carried out as soon as practically possible. Structures inspected by HTC staff on a quarterly basis – Mar. Jun, Sept, Dec. If necessary HTC will liaise with the Local Neighbourhood Police Team.
Regular inspections to be timetabled with frequency based on site / history.
Commons & Greens Officer HTC Maint Team / General Asst
August 2015
August 2016
2.1.17 Diamond Jubilee Structures
General cleaning & maintenance – poor appearance
Council Public Contractors Physical Financial Compliance & legal Service delivery
1 2 2 Green Any problems or defects are reported to the Commons & Greens Officer for action.
Commons & Greens Officer HTC Maint Team / General Asst
August 2015
August 2016
2.1.17 Diamond Jubilee Structures
Provision of insurance cover
Council Public Contractors Financial
2 1 2 Green Council structures are logged on the asset register. Various items covered under HTC insurance policy with Aviva. See file B5
Finance Manager
August 2015
August 2016
2.1.17 Diamond Jubilee Structures
Inadequate budget provision – deterioration in service and level of repairs
Council Public Contractors Physical Financial Compliance & legal Service delivery Reputation
1 1 1 Green Council responsible for ensuring adequate budget in place. Town Clerk responsible for presenting recommendation to Council for annual budget setting.
Commons & Greens Officer HTC Maint Team / General Asst
August 2015
August 2016
Page 58 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.17 Diamond Jubilee Structures
Personal injury – form poorly maintained structure
Council Public Contractors Physical Financial Compliance & legal Service delivery Reputation
2 2 4 Green Structure inspected by HTC staff on a quarterly basis – Mar, Jun, Sept, Dec. Any vandalism / issues are reported to the appropriate Officer.
Commons & Greens Officer HTC Maint Team / General Asst
August 2015
August 2016
2.1.17 Diamond Jubilee Structures
Weather – collapse, injury
Council Public Contractors Physical Financial Compliance & legal Service delivery Reputation
3 1 3 Green In the event of severe weather conditions i.e. storms, high winds etc. structures are inspected.
3 yearly stress testing Commons & Greens Officer HTC Maint Team / General Asst
August 2015
August 2016
Page 59 of 59
RISK REGISTER - 2.1 Open Spaces 2015-16
RISK REGISTER – 2.1 Open Spaces (contd)
REF Activity Risk/Hazard Description Who is at risk / Risk Category
Risk Score EXISTING CONTROLS Key points
FURTHER ACTIONS if required Key points
RISK OWNER
REVIEW DATES
Impact Likelihood Total Red/ Amber/ Green
LAST NEXT
2.1.18 Batford Springs Reserve Ramble
Terrain - Slips, trips, falls General public, Town Council staff Batford Springs Volunteers
3 1 3 Green All participants briefed prior to walk including distance to be covered, type of terrain and to wear/bring appropriate clothing/footwear. Participants informed that walk leader has a mobile phone to contact emergency services, if required. Participants informed which Batford Spring Volunteers/Town Council staff are first aid trained and carrying first aid kits. Participants are encouraged to evaluate their own capabilities in undertaking the walk. Intended route could be changed to accommodate infirm participants.
Commons & Greens Officer Amenities Officer
August 2015
August 2016
2.1.18 Batford Springs Reserve Ramble
Weather General public, Town Council staff Batford Springs Volunteers
1 2 2 Green In the event of inclement weather i.e. heavy rain, high winds, storms the walk will be cancelled/postponed.
Commons & Greens Officer Amenities Officer
August 2015
August 2016
2.1.18 Batford Springs Reserve Ramble
First Aid. General public, Town Council staff Batford Springs Volunteers
2 1 2 Green Participants informed that walk leader has a mobile phone to contact emergency services if required.
Commons & Greens Officer Amenities Officer
August 2015
August 2016
2.1.18 Batford Springs Reserve Ramble
Dogs - injury General public, Town Council staff Batford Springs Volunteers
2 1 2 Green Participants are asked prior to the walk to ensure their dogs are kept under control and they ‘pick up’ after them. Walk leader has a supply of dog bags.
Should any dog start to cause problems, the owner will be asked to keep the dog under control or leave the group
Commons & Greens Officer Amenities Officer
August 2015
August 2016
2.1.18 Batford Springs Reserve Ramble
Lone working General public, Town Council staff Batford Springs Volunteers
2 1 2 Green Two Batford Springs Volunteers and/or members of TC staff (excl Cllrs / Clerk) are present on all walks from start to finish. One volunteers / staff member to lead walk, the other to monitor / talk to attendees / follow at rear or group. It is usual for group to become spread out.
