“Enhancing Neighborhoods, Strengthening Communities, Changing Lives” SOLICITATION TYPE: Request for Proposals (RFP) RFP NUMBER: RFP #17-02 DESCRIPTION: Jobs Plus Initiative Contracted Services ISSUE DATE: January 17, 2017 PROPOSAL DUE DATE & TIME: March 3, 2017 @ 3:00 p.m. PRE-PROPOSAL LOCATION & PROPOSAL Greater Dayton Premier Management (GDPM) DELIVERY LOCATION: 400 Wayne Avenue Dayton Ohio 45410 DIRECT INQUIRIES TO: Latia Pempsell Compliance Department (937) 910-7613/Fax(937)910-7628 [email protected]The responsibility for submitting a response to this RFP on or before the stated date and time will be the sole responsibility of the respondent. Respectfully, Latia Pempsell Latia Pempsell Compliance Department 400 Wayne Avenue, Dayton, P.O. Box 8750 Ohio 45401-8750 937-910-7500
GENERAL INFORMATION ........................................................................................................ Introduction: ................................................................................................................................ 9 2017 Time Table: ...................................................................................................................... 10 Vendor Disclosures ................................................................................................................... 10 Conflict of Interest .................................................................................................................... 10 Examination of the RFP ............................................................................................................ 10 Changes to RFP ......................................................................................................................... 10 Non-Appropriation Clause ........................................................................................................ 11 Termination ............................................................................................................................... 11
TERMS & CONDITIONS ......................................................................................................... 11 Type of Contract ....................................................................................................................... 11 Contract Period – Funding ........................................................................................................ 11 Confidentiality & Security ........................................................................................................ 11
PROPOSAL SUBMISSION ....................................................................................................... 12 Preparation of Proposal ............................................................................................................. 12 Proposal Development Cost ...................................................................................................... 12 False or Misleading Statements ................................................................................................ 12 Delivery of Proposals ................................................................................................................ 12 Acceptance and Rejection of Proposals .................................................................................... 13 No Proposal ............................................................................................................................... 13 Withdrawal of Proposal............................................................................................................. 13 Evaluation and Award of Contract ....................................................................................... 13
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REQUIREMENTS & SPECIFICATIONS
Overview: The Dayton Metropolitan Housing Authority dba Greater Dayton Premier Management (GDPM) is a metropolitan housing authority organized and existing under the Ohio Revised Code Section 3735.27, et seq., and is governed by the U.S. Housing Act of 1937, as amended, and subject to regulation under Title 24 of the Code of Federal Regulation. Currently GDPM owns and operates 2,700 units of public housing in small duplexes, family complexes and high-rise apartments for elderly families. GDPM serves approximately 16,000 people annually through its public housing program. The mission of GDPM is to “develop housing solutions for individuals, seniors and families. We seek to improve neighborhoods by offering diverse housing options. We require that our families, employees and partners demonstrate responsible character, which strengthens the economic health, vitality, and humanity of the Miami Valley.” Greater Dayton Premier Management (GDPM) is soliciting a workforce development service provider(s) to assist with the implementation of the Jobs Plus Initiative (JPI) Program at the DeSoto Bass Housing development. In September 2016, HUD awarded GDPM approximately $2.4 million from the Jobs Plus Initiative Program to serve residents of DeSoto Bass Courts (811 Oldfield Ave) and Hilltop Homes (631 Groveland Ave). JPI is a grant for Public Housing Agencies (PHAs) to develop locally-based workforce development approaches to increase earnings and advance employment outcomes for Public Housing residents. The grant provides funds to improve employment and earnings outcomes for Public Housing residents through supports such as work readiness, employer linkages, job placement and financial literacy. GDPM was one of six communities across the nation to receive a 2016 grant award. The JPI program consists of the following three core components:
1. Employment-Related Services: HUD expects grantees to partner with the local Department of Labor Workforce Investment Board (WIB) and American Job Center (AJC /One-Stop) to offer multiple employment-related services for residents with a range of employment needs. Local Labor Market Information (LMI) should be used both for initial planning and analysis of available local employment opportunities, as well as for monitoring ongoing trends.
Program services provided on-site should include, but need not be limited to, the following:
• Career exploration/job readiness workshops • Job search and job placement assistance • Entrepreneurship workshops • Work experience including on-the-job training, internships, pre-apprenticeships and
Registered Apprenticeships (HUD encourages opportunities for residents to be paid while training whenever possible)
• Facilitated connections to education and training opportunities • Rapid re-employment assistance in the event of job loss • Proactive post-placement job retention support and career advancement coaching • Access to computers, phones, fax, and copy machines and other supplies for participants’
employment-related uses as well as adequate training on how to use these technologies
2. Financial Incentives – Jobs Plus Earned Income Disregard (JPEID) GDPM must also implement a financial incentive for program participants, known as the Jobs Plus Earned Income Disregard (JPEID). This component will neutralize any rent increase due to rising earned income for Jobs Plus participants, removing a major disincentive to employment. As with any government benefit, an increase in earned income may result in the reduction or loss of other benefits that an individual was previously receiving. Grantees, through case management or other means, must be prepared to help residents understand the overall financial impact of an
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increase in earned income and the JPEID. It is also expected that grantees will encourage participants to take advantage of other financial work incentives they may be entitled to, such as the Earned Income Tax Credit (EITC).
3. Community Supports for Work- Incorporation of a robust engagement strategy is key for involving residents in the targeted development and creating a working community. Engagement is more than signing up – sustained involvement in the program leading to residents' ownership of their own growth and experiences, as well as that of peers, will yield continued benefits for both participants and future residents of the development beyond the grant period.
Program outreach towards residents is expected at all points along the employment spectrum – from unemployed individuals with no work history to working, underemployed families with substantial work history. One key strategy for program retention will include the use of residents as Community Coaches. Community Coaches can market the various aspects of the Jobs Plus program, disseminate information about job opportunities and programs via resident social networks in the development, mentor specific individuals or groups who enroll in Jobs Plus, and help shape program offerings and outreach efforts based on their intimate knowledge of the needs and strengths of the community.
Further information regarding HUD’s Jobs Plus Initiative can be found at: https://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/jppp The DeSoto Bass Asset Management Project (AMP) containing both DeSoto Bass Courts and Hilltop Homes, currently houses 503 families with a total of 1009 residents. 552 residents are 18 or over the remaining 457 residents are children 17 and younger. Of the 552 adults, 116 are classified as disabled and 30 are elderly (62 or older). Roughly 74% (or 406) of the adult population are “work-able adults” and potential participants for the DJP program. Currently, 150 of the 503 families (30%) have earned income and 353 (70%) of the families have zero earned income. According to HUD’s PIH Information Center, the average income at DeSoto Bass is, $6,419, compared to an average income of $14,511 for GDPM’s PHA portfolio as a whole. Dayton Jobs Plus (DJP) will be housed in the Hughbert Poore Community Center at DeSoto Bass Courts, commonly known as the 904 Building. Although the Jobs Plus Program is located at Desoto Bass, the program will also serve Hilltop Homes residents. DJP is expected to launch April 3, 2017 and continue for approximately 48 months. Anticipated hours of operations will be from 8 A.M. to 7 P.M. Monday through Friday during the school year and from 8 A.M. to 5 P.M. during the summer months. These hours may be modified as the DJP program will continue to evaluate continuous improvement opportunities. The Center will be open evening and weekend hours as needed, to accommodate special events, resident meetings, and youth events. It is the intention that the Center be a primary tool in the Community Supports for Work component to benefit the entire development. In 2014, GDPM began to strategically focus efforts and resources to address the social and economic struggles of DeSoto Bass and Hilltop Homes. In addition to the JPI award, GDPM was also awarded a Choice Neighborhoods Planning grant from HUD to develop a Transformation Plan for DeSoto Bass Courts, Hilltop Homes and five surrounding neighborhoods. Work under this initiative began in the summer of 2016 and will continue through 2018.
The goal of the Choice Neighborhoods program is the creation of a transformation plan that outlines strategies to address improvement in three areas: people, neighborhood and housing. By people, Choice means, that a coordinated service network exists to meet the needs of people living within the targeted housing developments and the Choice neighborhood area. Further, the planning process should result in the development of new partnerships between residents and services providers that are sustained beyond the Choice effort. By neighborhood, Choice means, that the neighborhood is clean, safe and connected to the larger community. The transformed community should have assets that support a high quality of life
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such as parks, green space, attractive corridors, active commercial activity, appropriate signage etc. By housing, Choice means the evaluation and replacement of the existing public housing units to create new mixed income housing that is responsive to the needs of the surround Choice target area. Extensive outreach and engagement efforts are underway via the Choice program that are expected to occur in conjunction with the Dayton Jobs Plus program. A recent household assessment was conducted of the residents of DeSoto and Hilltop Homes. The data will be available in January 2017 and will be sustainably important to the development of the Dayton Jobs Plus program and service delivery model. GDPM intends to build the Dayton Jobs Plus program with the same collaborative partners committed to the Choice program. To implement the Dayton Jobs Plus components, GDPM and the Choice Partners will work close with businesses, OH Means Jobs-Montgomery County, educational institutions, and social service providers. Scope of Services: Based upon the local job market and the three critical components of Jobs Plus, participants will be assisted in obtaining jobs (or better jobs) in industries relevant to Montgomery County. The JPI grant opportunity will also help stabilize the community's revitalization efforts with much needed employment opportunities. It is the intention of GDPM to enter into a contract with a service provider(s), for the four-year term of the grant. Dayton Jobs Plus services include, but are not limited to the following and additional conceptual details can be found in Exhibit G – Dayton Jobs Plus Grant Narrative: 1. Staffing -Provide onsite program staff to implement the grant. The Dayton Jobs Plus Grant Narrative
in Exhibit G provides a conceptual program staffing plan. The staffing plan includes the employment of Community Coaches and Ambassadors. GDPM will maintain Jobs Plus staff that will coordinate contracted providers and manage specific tasks.
2. Case Management- Provide comprehensive case management to implement job readiness, job training and supportive services outlined in the grant application. Experience with previous programming and review of HUD best-practices, has revealed that participants will face significant challenges both in the workplace and at home once employment is secured. Therefore, effective case management is a critical component of DJP program design, in order to ensure delivery of wrap-around supportive services.
The case management service must assess barriers to employment and refer resident to resources and providers that will assist in overcoming such barriers. The case management team will need to be equipped with the appropriate skill-set to address the needs of the target population and build trust. Establishing resident rapport will be critical to the success of the program. Residents will need to feel comfortable disclosing their concerns and barriers to employment, so that proper supportive services can be identified and effectively delivered. Case management is expected to be individualized and integrate efforts across the DJP staff and service providers to assist residents secure employment and make progress toward well-rounded self-sufficiency. Case management will include development of an Individual Training and Service Plan (ITSP) for each participant. The ITSP will address the following at minimum, interest and motivation assessment, barrier checklist with solutions, skills assessment, job readiness plan, job placement plan, retention plan, and advancement development plan.
GDPM has identified initial partners that will provide a variety of services. DJP partners and their committed services are detailed in the Dayton Jobs Plus Grant Narrative. The selected service provider under this RFP is expected to coordinate with GDPM staff and committed service partners for effective and efficient service delivery. Additional partners may need to be identified in order to fill potential service delivery gaps.
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3. Employment and Training: DJP will offer residents a range of employment, training and support services both on-site.
The selected provider will be expected to provide career, employment and training service outlined in the Dayton Jobs Plus Grant Narrative at the DeSoto Bass 904 Building. Participants must have access to all core services offered by OH Means Jobs Montgomery County (OMJMC) at the 904 Building, including, but not limited to, assessments, computer skills, job readiness and job searching. Montgomery County has agreed through a Memorandum of Understanding (MOU) to provide consulting services to ensure services are aligned with the OMJMC. Additionally, Montgomery County will provide regular labor market data to assist with DJP program development and continuous improvement of training programs. Job placement outcomes will be most effective with the use of real-time data on where jobs are located. The program includes access to a number of specialized job training opportunities. The provider shall ensure that interested participants are connected to the opportunities and provided with access to services needed to meet the entry requirements to the programs. The following table outlines initial program goals. GDPM and the selected provider will review these goals for accuracy. The goals may be modified with final approval from HUD.
4. Job Development: Facilitate work experiences, on-the-job training opportunities, build and expand
relationships with local employers. The Job Developer will create relationships with employers to
Goal Minimum goal required by HUD by end of Year 4
Target for end of Year 1
Target for end of Year 2
Target for end of Year 3
Target for end of Year 4
1. # of Individuals Enrolled in JPEID
80% of the lower of: (a) the number of work-able adults in the development
81 162
243 324
2. # of Individuals Assessed 65% of the lower of: (a) the number of work-able adults in the development
66 131 196 263
3. # of Individuals Provided with one or more Post-Assessment Services
60% of the lower of: (a) the number of work-able adults in the development
61 122 183 243
4. Employment rate of work-able adults (number of work-able adults in the development that are employed as of the date of your grant agreement (September 2016), divided by the number of work-able adults in the development) (seniors and disabled residents should be removed from denominator, but may be included in numerator)
110% of baseline employment rate (example: baseline is 200; 110% of 200 is 220)
37% 38% 39% 41%
5. Average yearly earnings of work-able adults
115% of baseline average earnings (example: baseline is $8,000; 115% of $8,000 is $9,200)
$6,664
$6,909
$7,154
$7,399
6. Share of assessed residents continuously employed for at least 180 days
25% 17 33 49 66
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connect DJP participants with employment opportunities. Job Developer will coordinate with Case Managers to ensure the best suited participants are placed at worksite. Desired skill-sets include, but is not limited to, experience in networking, particularly with employers in a similar setting, and ability to sell the program.
The DJP Job Developer will work aggressively to recruit GDPM contractors to participate and offer on the job training opportunities to DJP participants. GDPM will also work with the Dayton Human Relations Council to market and recruit on the job training opportunities to its extensive network of Section 3 businesses.
5. Outreach and Engagement – Assist the GDPM Jobs Plus staff with outreach and engagement strategies outlined in the grant application. The strategies include holding events; use of traditional recruitment tools, such as flyers, notices and program brochures; conducting door-to-door visits to each resident; creation of a Jobs Plus Ambassador program for peer recruitment; engaging the property management staff. The goals for outreach and engagement are as follows:
• Enroll 50% of the “reporting zero income” families (at least one member of the family) in no less than one of the services of the DJP program.
• Provide 100 percent of the families with information about specific job training and about the services GDPM offers.
• Conduct a one on one visit with 100% of the families reporting zero income.
• Provide every household containing an unemployed adult with one or more recruitment tools at least four times during the life of the grant.
6. Community Supports for Work – Provide services to assist with the Community Supports for Work
component of the program as outlined in the grant application. The goal of this component is to harness the knowledge and relationships of resident leaders to advance the employment goals of DJP. DJP administrators will identify and train residents to serve as bridges between their neighbors and professional program staff. Mobilizing residents in this way will hopefully extend the reach in the community by facilitating neighbor-to-neighbor exchanges regarding program benefits and services. Some literature and theorists refer to this approach as taping into “social capital”. Social capital “referring to pervasive group norms and social networks, infused with trust and reciprocity, which help a group or community to work together to solve problems and to advance the material well-being of its members.
The application proposes hiring residents as Community Coaches. The primary responsibility of the Community Coaches is to engage and recruit residents in the DJP program, and track participants progress to retain resident participation over the life of the program. The application also proposes Jobs Plus Ambassadors who will assist with recruiting participants and receive incentives for each new Jobs Plus participant they recruit. The provider is also expected to assist with engaging partners and stakeholders in Community Supports for Work portion of the program. The application identifies an Advisory Committee (formed with partners and stakeholder) that will review the program during the grant’s implementation. The provider will be responsible for implementing and sustaining the Advisory Committee.
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Initial goals of the Community Supports for Work Component:
• Realize the vision of the CSW component which is to- develop a set of strategies that builds a culture of work within DeSoto, reduces social isolation, builds and/or expands social networks and organizes residents so they support one another.
• Hire, train, and maintain at least three Community Coaches for the duration of the grant that will add credibility to the program and increase participation.
• Team with partner agencies to review program design and offer continuous improvement consultation in order to facilitate a system that promotes and better supports working families.
• Recruit and retain 8-10 DJP Ambassadors whose duties will include promoting and encouraging participation in the new DJP initiative.
• Implement bold saturation strategies that target DJP services and activities to all residents of a DeSoto Bass — from the most likely to succeed to the hardest to serve.
7. Governance – Provide services to assist with the facilitation formation and sustainability of the
Governing Committee and the Advisory Committee as outlined in the grant application. 8. Tracking and Reporting/Achieve Performance Outcomes: Provide services to track the progress
of all participants and to collect all the data required to ensure grant goals and grant reporting requirements are met. The service provider is expected to provide case management tracking software and is expected to provide a monthly report regarding the grant progress that will contain all the necessary data to meet the grant requirements.
9. Financial Incentives/JPEID – Assist with implementation and marketing of the Jobs Plus Earned Income Disregard (JPEID) program which provides 100% exclusion of income for all newly employed residents and residents that increase their earned income who are participating in the Jobs Plus program. The exclusion will apply for the life of the grant. The provider will work with GDPM staff to provide resident training and required data to implement the program.
GENERAL INFORMATION Introduction: Greater Dayton Premier Management is a metropolitan housing authority organized and existing under the Ohio Revised Code Section 3735.27, et seq., and is governed by the U.S. Housing Act of 1937, as amended, and subject to regulation under Title 24 of the Code of Federal Regulation. GDPM maintains 75 public housing developments containing 2,677 public housing units and 3,990 housing choice vouchers throughout Montgomery County, OH. The mission of GDPM is to “develop housing solutions for individuals, seniors and families. We seek to improve neighborhoods by offering diverse housing options. We require that our families, employees and partners demonstrate responsible character, which strengthens the economic health, vitality, and humanity of the Miami Valley.”
The MBE goals are: 25% for construction projects, 15% for professional service contracts and 15% for the purchases of goods, materials, supplies and services. The firms submitting are encouraged to include MBE participation to the maximum extent possible. The agency is also committed to its Section 3 participation goal for all professional service contracts, which constitutes 3 percent of the total contract amount.
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2017 Time Table:
January 17,2017 Date RFP was released
January 31, 2017 Pre-Proposal Conference, 400 Wayne Ave @ 3:00 p.m.
February 3, 2017 Deadline for written questions @ 3:00 p.m.
February 7, 2017 Deadline for written responses to vendors
March 3, 2017 Proposal Due Date @ 3:00 p.m.
March 8, 2017 Potential Interview/Presentation dates (if necessary)
March 15, 2017 Board Meeting – Approval to award contract
Contact Persons: Latia Pempsell Compliance Department 400 Wayne Avenue Dayton, OH 45410 [email protected], (937) 910-7613 Fax: (937) 910-7628
Vendor must provide disclosure of any pending or threatened court actions and/or claims against the Vendor. This information may not cause rejection of the proposal; but withholding the information may be cause to reject the proposal.
Conflict of Interest
No vendor will promise, or give to any GDPM employee anything of value that could influence that employee in their decision on awarding contracts. No vendor will try to influence an employee of GDPM to violate any procurement policies of the agency, the Ohio Revised code, or Federal Procurement Regulations.
Examination of the RFP
Vendors are expected to be familiar with the entire RFP. The vendor is expected to respond to the RFP in a manner that makes it clear they understand and have responded to all sections of the RFP.
If a vendor discovers any mistakes or omissions in the RFP they must notify GDPM’s Contact Person in writing. Clarifications and corrections will be sent to all vendors who have registered with the agency for the RFP.
Changes to RFP
GDPM may make changes to this RFP. These changes will be posted http://www.GDPM.org/doing-business-with-GDPM/requests-for-proposals.html.
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Non-Appropriation Clause The proposed services will be subject to termination in the subsequent fiscal years if the sufficient funds are not appropriated and budgeted or are not otherwise available to continue making payments for the equipment of other services performing similar functions and services.
Termination
GDPM reserves the right to terminate an agreement without prior notification for reasons it deems in the best interest of GDPM. If terminated, GDPM will notify the contractor of the termination in writing by certified mail, return receipt requested, and shall pay contractor for services rendered prior to contractor’s receipt of the Notice of the Agreement Termination.
TERMS & CONDITIONS
The RFP and the commitments made in the selected proposal will become contractual obligations, if a contract ensues. Failure to accept these obligations may result in cancellation of the award.
Type of Contract
The evaluation of proposals in response to this RFP may result in the issuance of a contract. The contract will incorporate the requirements of the RFP, the Respondent’s proposal, and all other agreements that may be reached.
If the Respondent proposes an alternative approach, describe the contractual protection offered to ensure successful implementation of the project. If the Respondent proposes a multi-vendor or sub-contract approach, clearly describe the responsibilities of each party and the assurances of the performance you offer. The successful Respondent’s proposal, this RFP, and other applicable addenda will become part of the final contract and will merge into the contract.
Contract Period – Funding
The term of agreement shall commence upon contract execution and shall remain in effect through the term of the grant, March 30, 2021.
Confidentiality & Security
Any vendor that has access to confidential information will be required maintain confidentiality.
Jobs Plus Grant Agreement:
This agreement is also subjected to the terms and conditions outlined in the Jobs Plus Grant Agreement executed between GDPM and HUD, attached as Exhibit H.
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PROPOSAL SUMBISSION
Preparation of Proposal
Proposals must provide a clear picture of the Respondent’s qualifications to provide the services required in the RFP. The vendor should respond to the RFP instructions and requirements. All proposals become property of GDPM. All proposals will be considered public information and will be open for inspection.
Proposal Development Cost
The cost of creating proposals is the responsibility of the vendor and shall not be chargeable to GDPM. The vendor must guarantee the pricing listed in the proposal will remain in effect for a minimum of 180 days after the proposal submission date.
False or Misleading Statements
Proposals containing false or misleading statements may be rejected.
Vendor Representative’s Signature
Vendor Representative’s Signature an officer of the Respondent, who is legally authorized to enter into a contractual relationship on behalf of the Respondent, must sign the submission package. The Respondent(s) must affix the organization’s corporate seal to these documents. In the absence of a corporate seal, a Notary Public must notarize the submission package signature. The signature must indicate the title or position the individual holds in the Respondent’s organization. Any and all unsigned proposals will be rejected.
Delivery of Proposals
• One bound original and four (4) complete, bound copies (5 total copies). The original should bemarked “original” and copies marked “copy”;
o All bound copies must be tabbed and include a table of contents, along with an executivesummary;
o All bound copies should state the Respondents name, address, telephone number, e-mail, duedate and RFP title: “RFP #17-02: Jobs Plus Initiative Service Provider”;
• One electronic copy via USB/Flash Drive or CD.• Submit proposals to GDPM’s Contact Person and address listed on the cover page of the RFP.
The completed proposal package must be received by 3:00 p.m. Eastern Standard Time (EST), on Wednesday, March 3, 2017. A receipt will be issued for all proposals received. Proposals received after the deadline will not be considered. If mailed, the vendor should use certified or registered mail, UPS, or Federal Express with return receipt requested. Faxes or electronically mailed proposals will not be accepted.
All Respondents must carefully review their final proposals. Once opened, proposals cannot be modified; however GDPM may request information or respond to inquiries for clarification purpose only.
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Acceptance and Rejection of Proposals
GDPM reserves the right to accept or reject any or all proposals, to take exception to the RFP specifications, or to waive any formality. Respondents may be excluded from further consideration for failure to comply with the specifications of this RFP. The recommendation of GDPM staff, GDPM Chief Executive Officer and GDPM’s Board of Housing Commissioners shall be final.
No Proposal
If a respondent wishes to remain on the contractor’s mailing list, but is not submitting a proposal, the “No Proposal/Offer” form (contained in this RFP) must be returned by the stated proposal closing date. Mark the form “No Proposal” and explain the reason for non-submission. Failure to respond three times in succession, without justification, shall be cause for removal of the contractor’s name from GDPM’s mailing list.
Withdrawal of Proposal
Proposals may be withdrawn by written request submitted by the Respondent prior to the RFP opening date. Negligence on the part of the Respondent in preparing the required documents confers no right of withdrawal or modification of proposal data after such documents are opened.
Evaluation and Award of Contract
The Competitive Negotiation Process will be used for selection, beginning with the highest ranked firm. GDPM reserves the right to negotiate an agreement with individual (s), firm(s), or organization (s) that provides the greatest benefit to GDPM, not necessarily the lowest price. Firms in the competitive range will be required to be interviewed by GDPM Senior Management.
GDPM will select the respondent that is the most advantageous to GDPM based upon the evaluation criteria stated herein. GDPM reserves the right to negotiate price and other factors with any acceptable respondent. GDPM reserves the right to waive any minor irregularity or technicalities in the proposals received. GDPM reserves the right to award without discussion (s). The professional services selective process will involve the ranking of professional firms by the appointed GDPM evaluation committee. Once the proposals have been evaluated, GDPM will negotiate with the Respondent (s) who falls within the competitive range. Fees for these services will be a negotiation factor as well as any other relevant factor identified by the evaluation committee. Once negotiations are completed, GDPM shall establish a common date and time for the submission of the Best and Final Offer (BAFO).
If a Respondent does not submit a notice of withdrawal or best and final offer, the Respondent’s previous offer shall be construed as its best and final offer.
The review process will be conducted in three parts.
Preliminary Proposal Review
The preliminary review will consist of a review to be sure the proposal meets the minimum requirements specified in the RFP. Proposals not meeting the minimum requirements will be disqualified.
Proposals must meet the following requirements: • The proposal must be received at the address indicated in the RFP no later than 3:00 p.m. EST,
on Wednesday, March 3, 2017. Proposals not received at the designated address by the specified date will be rejected.
• Required number of copies submitted.• Proposal signed by authorized vendor representative.• Proof of errors and omission insurance.
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• Proposals that pass the initial review will be considered valid proposals and proceed to the final review; those that do not, will be rejected.
Initial Review
• All valid proposals will be reviewed, evaluated, and rated by the Review Committee. The Review Committee will be composed of GDPM staff.
• The Review Committee will evaluate each proposal against the criteria in the RFP. During the review, the Committee may request additional information from the Respondent. Such requests and subsequent responses must be in writing.
• All qualified proposals shall be reviewed by the Review Committee using a standard Proposal Review Evaluation Rating Sheet tailored specifically for this RFP. The number of evaluation points for each Evaluation Factor is detailed in the Evaluation Criteria.
• Top ranked Respondents may be asked to appear for an interview or conduct a presentation.
Final Review/Negotiations The Review Committee may request information from sources other than the written proposal to evaluate Respondents qualifications. Other sources of information may include oral presentations by Respondents, written responses to clarifying questions posed by the Review Committee, and references. The Review Committee’s Evaluation Sheets will be tabulated into one document and organized by highest to lowest score. The list will be maintained on file by GDPM.
Following the initial review, GDPM will select one vender to serve as the CN Planning Coordinator of record. If the successful vendor fails to execute the contract, GDPM may award the contract to another vendor whose proposal met the requirements of the RFP and any addenda. The period of time within which such an award of the contract may be made shall be subject to the written agreement between GDPM and the vendor.
Post-bid Meeting If a Respondent wishes to discuss the selection process, the request for an informal meeting must be submitted in writing within five (5) working days following receipt of notification of the decision. The request shall state the reason(s) for the meeting, citing the law, rule, regulation or RFP procedures on which the request is based. All requests must be signed by an individual authorized to represent the vendor and addressed to the GDPM Contact Person.
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EVALUATION CRITERIA The evaluation criteria to be used in reviewing proposals and their respective weights are as follows:
NO. FACTOR MAXIMUM POINTS
1
Experience and Qualifications: The proposal provides evidence of the respondent’s ability to deliver the services requested, including documented experience with entities of similar size and scope of GDPM. The proposal provides evidence that the respondent has direct experience regarding workforce development services as defined in the RFP by providing a list of projects performed by the service provider within the last three (3) years.
25
2
Planning & Project Management. The proposal provides a plan detailing how the services will be provided, including schedules, implementation details, and curriculum as appropriate. (i.e. case management, job development, workshop facilitation, participant outcome, tracking/case management system, financial literacy services employment services, community supports for work, etc.).
25
3
Soundness of Approach. The proposal includes a sound approach to the implementation of the Jobs Plus Initiative Program, with particular discussion on the respondents approach to meeting the three primary objectives of the Jobs Plus Program. The proposal should provide evidence of experience with engaging residents in government sponsored programs; coordinating community stakeholders and/or grass root community organizations; as well as coordinating service delivery of multiple providers.
20
4 Tracking and Reporting/Achieve Performance Outcomes: Quality and strength of proposed reporting system and outcome measurement
15
5
Proposed Fee and breakdown Submissions must include the total proposed fee for the project, including a detailed cost breakdown, with narrative that will allow GDPM to determine cost reasonableness. All parts of the fee proposal are considered negotiable. If the respondent has provided leverage support for the Jobs Plus application, detail committed leverage and services in the proposed budget.
15
11 Section 3 Category 1 Business
15 pt. 51% or more of the business is owned by public housing residents of a specific public housing community for which the Section 3 covered assistance is expended
15 Category 2 Business
12 pt. 51% or more of the business is owned by residents of a public housing community or communities within GDPM for which the Section 3 covered assistance is not being expended.
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Category 3 Business
9 pt.
• 51% or more of the business is owned by Section 3 eligible residents and/or
• Will subcontract in excess of 25% of the total amount of subcontracts to category 1 or 2 Section 3 businesses
Category 4 and 5 Business
6 pt.
Full time, permanent workforce includes 30% or more of Section 3 eligible residents. An entity selected to carry out HUD Youth Build program in Montgomery County in which Section 3 covered funding is expected
Category 6 Business
3 pt.
Joint venture with inclusion of Section 3 business is a form of organization where: Section 3 business is responsible for a clearly defined portion of the work to be performed, holds management responsibilities in the joint venture, performs at least 25 percent of the work and is contractually entitled to compensation proportionate to its work.
Total Maximum Points 115 Points
RFP 17-02: Jobs Plus Initiative Service ProviderPage 17 of 18
PROPOSAL FORMAT Please refer to the “Delivery of Proposals” section for specific instructions on the number and type of proposal copies to submit. To simplify the process for evaluation, and to assure each proposal receives the same review, all responses must be submitted in the following format. Proposals must contain all the items listed. Responses should provide adequate information for reviewers to appropriately score each factor, however be concise in nature so that reviewers can easily find relevant information. Proposal sections must be numbered corresponding to the following format and lettering: TABLE OF CONTENTS The items listed follow the factors listed in the Evaluation Criteria with additional details as follows: 1. EXECUTIVE SUMMARY & EXPERIENCE/QUALIFICATIONS
The submission shall include a statement of the Service Provider’s understanding of the project, including reflections on the scope of work and the firm’s ability to meet the anticipated project milestones. Proposals shall describe the proposed project team, including a brief description of team members’ expertise, qualifications and role on the team/project. A resume should be provided for each key member. The submission should also include identification of potential subcontractors who will work on the project, if applicable. The submission should include information pertaining to the Service Provider’s experience working on similar projects (no more than 3). For each project, the summary should include the project client and contact information, a description of the Service Provider’s role in the project, project budget and timeframe.
2. PLANNING & PROJECT MANAGEMENT
State specifically your intended practices for addressing the items listed in the “Scope of Services.” Please cite your organization’s commitment to meeting or exceeding the expectations and duties set forth.
3. SOUNDNESS OF APPROACH: See the evaluation criteria for details. .
4. TRACKING AND REPORTING/ACHIEVE PERFORMANCE OUTCOMES: See the evaluation criteria for details. 5. FEE PROPOSAL See the evaluation criteria for details.
6. INSURANCE
A statement of liability insurance from an accredited insurance company/agent is required. A minimum of $500,000.00 liability insurance coverage is required should your firm be chosen.
7. EXHIBITS All other required information is set forth by each of the following exhibits. Please tab and label each exhibit individually. Any Exhibits left out are not required.
Exhibit A .............. HUD Form 5369-C Certifications and Representations of Offerors (Be sure to fill in completely.) This form must be completed by any/all subcontractors.
Exhibit B .............. Minority Business Enterprise (MBE/WBE/ (DBE/SBE)/EDGE/VBE) Utilization (You
must read this form prior to proposal submittal; however it is to be filled out as applicable, only if using subcontractors)
Exhibit C……………Section 3 Compliance and Goals, Certification, Clause and Sample Plan (You
must read and fill out this form prior to proposal submittal)
RFP 17-02: Jobs Plus Initiative Service ProviderPage 18 of 18
Exhibit D ............. Non-Collusive Affidavit and Disclosure Statement Exhibit E .............. Equal Employment Opportunity Affirmative Action Statement (Be sure to fill in
completely.) Exhibit F .............. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion Exhibit G.................... Certification for a Drug-Free Workplace Exhibit H …………….Statement of Bidder’s Qualifications (You may use your own paper and format,
so long as you follow the numbering as given…the form must be notarized) Exhibit I..................... Reference Release Forms (5) (Do not list any person with GDPM as a
reference.) Exhibit J.................. Dayton Jobs Plus Grant Narrative Exhibit K..................Jobs Plus Grant Agreement
END of RFP 17-02
PROCEDURES AND GUIDELINES FOR MBE PARTICIPATION
Dayton Metropolitan Housing Authority dba Greater Dayton Premier Managment
400 Wayne Ave. Dayton, Ohio 45410-8750 Telephone (937) 910-7500
Fax (937) 910-7628 Supplemental Instructions to Contractors for Section 3 Compliance
(sec3-008)
Section 3 is a part of the U.S. Department of Housing and Urban Development (HUD) Act of 1968. This Act and HUD Regulation 24 CFR Part 135 ensures that employment and other economic opportunities generated by certain HUD financial assistance shall be directed to public housing residents, individuals of low to very low income, and to business concerns that provide economic opportunities to these individuals. Current contract is under regulation of 24 CFR part 135.
GDPM Section 3 Goals All contractors and subcontractors shall take necessary actions to the greatest extent feasible to meet the following goals. GDPM expects a responsive Contractor to show its commitment to and compliance with Section 3 goals on each project as outlined within the below requirements and documentation.
Section 3 Employment Goals
Contractors and any Tier Subcontractors New Hires and Trainees Minimum 30% of workforce
Section 3 Contracting Goals Contractors Any Tier Subcontractors (construction) Subcontract Awards Minimum 10% of the total dollar amount of contract
Contractors and Any Tier Subcontractors (non-construction; professional services) Subcontract Awards Minimum 3% of the total dollar amount of contract
GDPM Award Process and Contractor Commitment to Section 3 Goals Procurement under the competitive proposals method of procurement (Request for Proposals (RFP)).
A Request for Proposals (RFP) shall identify all evaluation factors (and their relative importance) to be used to rate proposals. One of the evaluation factors shall address both the preference for Section 3 business concerns and the acceptability of the strategy for meeting the greatest extent feasible requirement (Section 3 strategy), as disclosed in proposals submitted by all business concerns (Section 3 and non-Section 3 business concerns). This factor shall provide for a range of 15 to 25 percent of the total number of available points to be set aside for the evaluation of these two components. The contract award shall be made to the responsible firm (either Section 3 or non-Section 3 business concern), whose proposal is determined most advantageous, considering price and all other factors specified in the RFP.
Procurement by sealed bids (Invitations for Bids).
An award shall be made to the qualified Section 3 business with the highest priority ranking and with the lowest responsive bid if that bid: (A) is within the maximum total contract price established in the contracting party's budget for the specific project for which bids are being taken, and
(B) is not more than “X” higher than the total bid price of the lowest responsive bid from any responsible
x=lesser of:
When the lowest responsive bid is less than $100,000. 10% of that bid or $9,000.
When the lowest responsive bid is:
At least $100,000, but less than $200,000. 9% of that bid, or $16,000.
At least $200,000, but less than $300,000. 8% of that bid, or $21,000.
At least $300,000, but less than $400,000. 7% of that bid, or $24,000.
At least $400,000, but less than $500,000. 6% of that bid, or $25,000.
At least $500,000, but less than $1 million. 5% of that bid, or $40,000.
At least $1 million, but less than $2 million. 4% of that bid, or $60,000.
At least $2 million, but less than $4 million. 3% of that bid, or $80,000.
At least $4 million, but less than $7 million. 2% of that bid, or $105,000.
$7 million or more................. 1\1/2\% of the lowest responsive bid, with no dollar limit.
If no responsive bid by a Section 3 business concern meets the requirements above, the contract shall be awarded to a responsible bidder with the lowest responsive bid.
Bid/Proposal Phase Bidder/offeror not claiming a section 3 preference: 1. Bidder/offeror not claiming a Section 3 preference during the
bid/proposal phase shall submit the following forms with their bid/offer. Failure to complete, execute, and submit all forms will render the bidder/offer non-responsive and their bid/offer will not be considered.
• Form sec3-001b, List of Current (pre-bid) Employees
• Form sec3-001e, Section 3 Strategy Commitment andCompliance Assessment
2. Bidder/offeror claiming a Section 3 Business Concernpreference:A bidder/offeror claiming a Section 3 Business Concernpreference must submit Section 3 required certification. To qualify,the party wishing to claim a Section 3 preference shall completethe following forms and submit them either prior to or with thebid/offer for which qualification is sought:
For all individuals, sole proprietorships, partnerships, corporations, or joint ventures with a 51% ownership claiming a Section 3 preference
Form sec3-001a, Section 3 Business Concern Applicationand all required supporting documentation
Form sec3-001b, Section 3 Employee List and all requiredsupporting documentation
Form sec3-001e, Section 3 Strategy Commitment andCompliance Assessment
For businesses claiming 30% of their current full-time workforce qualify as section 3 residents, or within three years of the date of first employment with the business concern were section 3 residents
Form sec3-001a, Section 3 Business Concern Application
Form sec3-001b, Section 3 Employee List and all requiredsupporting documentation
Form sec3-001c, Section 3 Contractor or SubcontractorPayroll Report completed for each F/T employee who hasbeen employed at least one month. This includes allemployees of the company
Form sec3-001e, Section 3 Strategy Commitment andCompliance Assessment
Form sec3-002a, Section 3 Resident Preference Claim Formand all required supporting documentation (to be completedfor each Section 3 resident claimed in meeting the 30%threshold)
Form sec3-002b, Section 3 Resident or Employee HouseholdIncome Certification (to be completed for each Section 3resident claimed in meeting the 30% threshold)
For businesses claiming to subcontract in excess of 25 percent of the dollar award of all subcontracts to be awarded to business concerns that meet the qualifications set forth in paragraphs (1) or (2) above Form sec3-001a, Section 3 Business Concern Application
and all required supporting documentation for each individual, sole proprietorship, partnership, corporation, or joint venture claimed on the subcontractor list
Form sec3-001b, Section 3 Employee List and all requiredsupporting documentation
Form sec3-001d, Section 3 Contractor or SubcontractorPayroll Report (this list must demonstrate that 25% of the
total dollar amount of all subcontracts to be awarded to Section 3 business concerns)
Form sec3-001e, Section 3 Strategy Commitment andCompliance Assessment
Form sec3-002a, Section 3 Resident Preference Claim Formand all required supporting documentation (to be completed for each Section 3 owner/employee claiming Section 3 resident status as a subcontractor)
Form sec3-002b, Section 3 Resident or Employee HouseholdIncome Certification (to be completed for each Section 3 owner/employee claiming Section 3 resident status as a subcontractor)
For a Section 3 joint venture as an association of business concerns, one of which qualifies as a Section 3 business concern, formed by written joint venture agreement to engage in and carry out a specific business venture. As a part of joint venture, Section 3 business concern must be:
1. Responsible for a clearly defined portion of the work to beperformed and hold management responsibilities in the joint venture; and
2. Performing at least 25 percent of the work and is contractuallyentitled to compensation proportionate to its work.
If there is any question about the validity of a joint venture, GDPM shall request a copy of the joint venture agreement and verify its legitimacy.
Form sec3-001a, Section 3 Business Concern Applicationand all required supporting documentation
Form sec3-001b, Section 3 Employee List and all requiredsupporting documentation
Form sec3-001e, Section 3 Strategy Commitment andCompliance Assessment
Completing the Section 3 Strategy Commitment In completing the Section 3 Strategy Commitment, the bidders/offeror’s efforts shall be directed towards identifying methods to achieve success under this program, as opposed to documenting the reasons why success was not achieved. Some examples of good faith efforts include, but are not limited to the following:
Hiring:
Target recruitment of GDPM residents for training and employment by taking steps such as:
Prominently placing a notice of commitments under Section3 at the project site or other places where applications for training and employment are taken
Contacting local job training centers, employment serviceagencies, and community organizations
Developing on-the-job training opportunities or participatingin job training programs
Contacting GDPM for a list of agencies that may be able toprovide assistance regarding opportunities for training, which can be utilized on this contract
Advertising in the local media
Keeping a list of Section 3 area residents who apply on theirown or by referral for available positions
Sending to labor organizations or representatives of workerswith whom the recipient, contractor, or subcontractor has a
collective bargaining agreement or other understanding, a notice about contractual commitments under Section 3
Selecting Section 3 area residents, particularly GDPMresidents, for training and employment positions
Providing an ongoing monitoring of the program by thecontractor and its subcontractors to ensure compliance andto identify problems or difficulties in meeting therequirements, and implement strategies to overcome theproblems. Where problems or difficulties in meeting thegoals are encountered, taking aggressive efforts to rectifythe matter. Such action shall include, but not be limited to,convening a meeting with GDPM to advise it of the problemsand proposed solutions. GDPM will offer its assistancewhenever possible.
Contracting:
Target recruitment of Section 3 business concerns by taking such steps as:
Contacting Section 3 business concerns in GDPM’sdirectory
Prominently placing a notice of commitment relative toSection 3 contracting at the project site and otherappropriate places
Contacting GDPM for a list of certified firms
Contacting other organizations which might be helpful inidentifying Section 3 business concerns
Advertising in the local media
Dividing total work into smaller sub-tasks (i.e. by floor)
Using multiple firms for the same type of work (i.e. two drywallsubcontractors or several plumbing suppliers)
If necessary to meet the program objectives, exercisingflexibility in utilizing Section 3 business concerns in other oradditional areas than initially proposed
Providing ongoing monitoring of the program by thecontractor and its subcontractors to ensure compliance and toidentify problems or difficulties in meeting the requirements,and implement strategies to overcome the problems. Whereproblems or difficulties in meeting the goals are encountered,take aggressive efforts to rectify the matter. Such action shallinclude, but not be limited to convening a meeting with GDPMto advise it of the problems and proposed solutions. GDPMwill offer its assistance whenever possible.
Pre-Award Phase
Subsequent to the submission of bids/proposals, but prior to contract award, contractors may be requested to provide additional information regarding the submissions required in the Bid/Proposal Phase. Such requests may be made in instances where the contractor does not show sufficient detail in its required Section 3 Strategy Commitment, where the contractor’s required submissions do not reflect achievement of the minimum stated goals, where the contractor has not identified the name of the Section 3
subcontractor(s) in the required submissions, or where it is deemed necessary by GDPM’s Contracting Officer.
Contract Award Phase
As a condition of contract award, the contractor shall be required to enter into a Section 3 Memorandum of Understanding delineating the “greatest extent feasible” efforts required of the contractor during the term of the contract. Form sec3-009, Section 3 Memorandum of Understanding shall be used.
Contract Performance Phase
GDPM shall monitor and evaluate the contractor’s Section 3 compliance towards achieving the numerical goals relative to Section 3 employment, training, and contracting on a monthly basis throughout the contract period. The contractor shall be responsible for providing the following reports to GDPM, which shall be submitted no later than 4:30 p.m., on the first business day of each month throughout the contract period:
Form sec3-010, Contractor’s Section 3 Employment andTraining Compliance Report
The contractor shall also ensure that for each Section 3 resident hired, form sec3-002a, Section 3 Resident Preference Claim and form sec3-002b, Section 3 Resident or Employee Household Income Certification are completed and submitted to GDPM. These forms shall be completed by the resident and submitted to GDPM by the contractor with the monthly reports listed above.
The contractor shall be responsible for monitoring the compliance of any tier subcontractors. In doing so, the contractor shall require monthly reports from its lower tier subcontractors in the formats provided.
Determination of Compliance Contractors and their subcontractors may demonstrate compliance with Section 3 by meeting the commitments stated on the Form sec3-001e, Section 3 Strategy Commitment and Compliance Assessment and by meeting the employment and contracting numerical goals set forth above. Contractors who do not meet their commitment shall have the burden of demonstrating through the submission of supporting documentation why it was not feasible to meet the numerical goals. It is expected that contractors who put forth a good faith effort will be successful in meeting the goals relative to Section 3 employment and contracting.
Effects of Non-Compliance Contractors that do not meet the numerical goals set forth herein have the burden of demonstrating why it was not feasible to meet the goals. GDPM shall consider documentation provided by the contractor evidencing impediments encountered despite actions taken to comply. Such evidence shall be subject to the satisfaction of GDPM. The documentation may be subject to the examination of GDPM’s Board of Commissioners prior to the award of any future contract awards. Contractors found not to be in compliance with the provisions of Section 3 may be deemed ineligible for future contract awards with GDPM or at least be subject to business suspension from doing business with GDPM for one to three years.
For complete set of forms please visit: http://www.GDPM.org/doing-business-with-GDPM/section-3-overview/section-3.html
For any questions on Section 3, please e-mail [email protected] or mail Section 3 Compliance Office
A. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.
B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations.
C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers’ representative of the contractor's commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.
D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135.
E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135.
F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.
G. In the event of a determination by the Executive Director or his/her designee that the Contractor is not in compliance with the section 3 clause or any rule, regulation, or report submission requirements of the GDPM, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor may be declared ineligible for further GDPM contracts for a period of one to three years.
Page 1 of 3 Form sec3-001a, Section 3 Business Concern Application (May 2016)
Dayton Metropolitan Housing Authority dba Greater Dayton Premier Management
400 Wayne Ave. Dayton, Ohio 45410-8750 Telephone (937) 910-7500
Fax (937) 910-7689
Section 3 Business Concern Application The purpose of Section 3 is to ensure that economic opportunities generated by certain HUD funded projects shall, to the greatest extent feasible, and consistent with existing Federal and State laws, be directed to low- and very low-income persons (particularly those receiving assistance for housing), and to the businesses that provide economic opportunities to these persons. Section 3 is race and gender neutral. The preference is income and location based.
Use guidelines on page 3 to determine if your business or any of your subcontractors qualify for Section 3 status
NAME OF BUSINESS: ______________________________________________________________________________ ADDRESS OF BUSINEES: ___________________________________________________________________________ TELEPHONE NUMBER: ________________________________ FAX NUMBER: ________________________________ PAGER NUMBER: _______________________________ CELLULAR NUMBER: ________________________________ EMAIL ADDRESS: __________________________________________________________________________________ CONTACT PERSON: _____________________________________ TITLE: _____________________________________ 1. TYPE OF BUSINESS (Check Applicable Status)
Corporation Partnership Sole Proprietorship Joint Venture
Ethnicity: ____________ Gender: ______________ Federal Employer Identification Number/SSN_____________________
2. CHECK AND ATTACH ALL THAT APPLY
If corporation, statement from Secretary of State showing firm is current with annual fees or provide copy of cancelled check.
Sole Owner (If Applicable)
List of Owners/Stockholders and ownership percentage (%) of each
Partnership or Joint Venture Agreement
Business Occupational License
3. CHECK WHERE APPLICABLE (all applicable forms may be obtained at http://www.dmha.org/doing-business-with-dmha/section-3-overview/section-3.html)
I am an individual, sole proprietorship, partnership, corporation or joint venture NOT claiming a Section 3 preference (please check Section 3 resident/business definitions and income guidelines*** at the end of this document prior to selecting this option).
Prime Contractor submit: Form sec3-001b, List of Current (pre-bid) Employees
Prime Contractor submit: Form sec3-001e, Section 3 Strategy Commitment and Compliance Assessment
I am an individual, sole proprietorship, partnership, corporation or joint venture claiming a Section 3 preference as:
(1) An individual, sole proprietorship, partnership, corporation or joint venture that has a 51% ownership by a Section 3 qualified individual (see guidelines on the page 3).
Prime Contractor submit: Form sec3-001a, Section 3 Business Concern Application (this form) and all required supporting documentation.
Prime Contractor submit: Form sec3-001b, Section 3 Employee List
For the Owner claiming 51% or more Ownership submit: Form sec3-002a, Section 3 Resident Preference Claim Form and all required supporting documentation (to be completed for each section 3 resident claimed in meeting the 30% threshold)
For the Owner claiming 51% or more Ownership submit: Form sec3-002b, Section 3 Resident or Employee Household Income Certification (to be completed for each section 3 resident claimed in meeting the 30% threshold)
Page 2 of 3 Form sec3-001a, Section 3 Business Concern Application (May 2016)
(2) A business claiming 30% of current full-time workforce qualify as section 3 residents, or within three years of the date of first employment with the business concern were section 3 residents see guidelines on the page 3).
Prime Contractor submit: Form sec3-001a, Section 3 Business Concern Application (this form) and allrequired supporting documentation.
Prime Contractor submit: Form sec3-001b, Section 3 Business Employee List and all required supportingdocumentation
Prime Contractor submit: Form sec3-001c, Section 3 Business Contractor or Subcontractor Payroll ReportComplete for each F/T employee who has been employed at least one month. (this includes all employees ofthe company)
For each Section 3 Employee submit: Form sec3-002a, Section 3 Resident Preference Claim Form and allrequired supporting documentation (to be completed for each section 3 resident claimed in meeting the 30%threshold)
For each Section 3 Employee submit: Form sec3-002b, Section 3 Resident or Employee Household IncomeCertification (to be completed for each section 3 resident claimed in meeting the 30% threshold)
(3) A business claiming to subcontract in excess of 25 percent of the dollar award of all subcontracts to beawarded to business concerns that meet the qualifications set forth in paragraphs (1) or (2) above.
Prime Contractor submit: Form sec3-001a, Section 3 Business Concern Application (this form) and allrequired supporting documentation completed by the prime contractor
Prime Contractor submit: Form sec3-001b, Section 3 Employee List and all required supportingdocumentation completed by the prime contractor
Prime Contractor submit: Form sec3-001d, Section 3 Contractor or Subcontractor Report (this list mustdemonstrate that 25% of the total dollar award of all subcontracts to be awarded to Section 3 businessconcerns).
For each Section 3 Subcontract submit: Form sec3-001a, Section 3 Business Concern Application and allrequired supporting documentation for each individual, sole proprietorship, partnership, corporation or jointventure claimed on the subcontractor list.
For each Section 3 Subcontract submit: Form sec3-002a, Section 3 Resident Preference Claim Form and allrequired supporting documentation (to be completed for each section 3 owner/employee claiming Section 3resident status as a subcontractor)
For each Section 3 Subcontract submit: Form sec3-002b, Section 3 Resident or Employee Household IncomeCertification (to be completed for each section 3 owner/employee claiming Section 3 resident status as asubcontractor)
For each Section 3 Subcontract submit: Form sec3-001b, Section 3 Business Employee List and all requiredsupporting documentation completed by each subcontractor
I certify to the best of my knowledge that the information contained here within, and the documents attached, is true and correct.
CORPORATE SEAL PRINT NAME: ___________________________________________________________
FOR OFFICE USE ONLY: Date Received: _______________ Initial Application Reviewed by: ________________________________________
Final Application Reviewed by: _________________________________Approval Status: Approved Denied
Page 3 of 3 Form sec3-001a, Section 3 Business Concern Application (May 2016)
Why Certify as a Section 3 Business: 1) Receive preference during the bidding/proposal process
(considering responsiveness and responsibility of the quoter, the award will be made to the company claiming Section 3 preference if its quote is within 10% of the lowest quote submitted; see sec3-008 form for award process for bids and proposals) 2) Gain more business opportunities with governmental entities and private sector companies that support economic development goals. 3) Boost your business growth and service/product output
Individuals who qualify as Section 3 residents:
1. A Public housing resident; or 2. An individual who resides in Montgomery County; and is 3. A low-income or very-low income person as defined by HUD.
What defines a person of low and very low income?
A person of low-income, as defined in Section 3(b)(2) of the 1937 Housing Act (42 USC 1437a (b)(2)) and 24 Code of Federal Regulations (CFR) part 135 of HUD regulations, means families (including single persons) whose incomes do not exceed 80% of the median income for the area.
A person of very low-income, as defined in Section 3(b)(2) of the 1937 Housing Act (42 USC 1437a (b)(2)) and 24 Code of Federal Regulations (CFR) part 135 of HUD regulations, means families (including single persons) whose incomes do not exceed 50% of the median income for the area. CHART 1
# IN HOUSEHOLD 1 PERSON 2 PERSONS 3 PERSONS 4 PERSONS 5 PERSONS 6 PERSONS 7 PERSONS 8 PERSONS Very Low-Income $21,900 $25,050 $28,150 $31,300 $33,800 $36,300 $38,800 $41,300 Low-Income $35,050 $40,050 $45,050 $50,100 $54,100 $58,100 $62,100 $66,100 Note: *2016 Median Family Income for Ohio: $62,600 (www.huduser.org)
If you do not wish to use employees’ annual salaries to determine whether they meet criteria as a Section 3 resident, you can use their hourly wages to determine their eligibility, also. CHART 2
# IN HOUSEHOLD 1 PERSON 2 PERSONS 3 PERSONS 4 PERSONS 5 PERSONS 6 PERSONS 7 PERSONS 8 PERSONS VERYLOW-INCOME $10.53 $12.04 $13.53 $15.05 $16.25 $17.45 $18.65 $19.86 LOW-INCOME $16.85 $19.25 $21.66 $24.09 $26.01 $27.93 $29.86 $31.78 *Note: Hourly rates were calculated by dividing each of the salaries in Chart 1 by the total number of work hours in a year (i.e. $62,600/2,080 = $30.10)
In order to determine the number of members an employee has within their household, you may utilize personnel records such as tax records and/or other payroll data (i.e., state and federal exemptions), insurance/beneficiary records or emergency contact persons provided by the employee.
A Section 3 Business Concern is a business concern:
1) That is 51% or more owned by a Section 3 resident; or 2) Whose permanent, full-time employees include persons, at least 30% of whom are currently Section 3 residents, or within 3 years of
the date of the first employment with the business concern have been Section 3 residents; or 3) That provides evidence of a commitment to subcontract in excess of 25% of the dollar award of all subcontracts to a business
concern that meets the qualifications in paragraph 1) or 2) above. 4) When it is formed as a part of a Section 3 joint venture. In this venture Section 3 business concern should:
- Be responsible for a clearly defined portion of the work to be performed and hold management responsibilities; and
- Perform at least 25 percent of the work and is contractually entitled to compensation proportionate to its work.
(Please Print Name of Above Signed Representative)
Title: _
Page 1 of 1 Form sec3-001b, Section 3 Employee List (May 2016)
Dayton Metropolitan Housing Authority dba
Greater Dayton Premier Management 400 Wayne Ave., Dayton, Ohio 45410
Telephone (937) 910-7500 Fax (937) 910-7628
Section 3 Business Employee List (To be submitted with bid/offer) Form sec3-001b
COMPANY NAME: ________________________________________________________________________________ ADDRESS: _______________________________________________________________________________________ TELEPHONE NUMBER: (_____)_______________ FAX: (_____)______________E-MAIL________________________ Instructions: Please complete (type or legibly print) information for all employees of the company. Note, include all Section 3 and non-Section 3 company employees. For Section 3 employees,** attach form sec3-002a, Section 3 Resident Preference Claim Form AND form sec3-002b, Section 3 Resident or Employee Household Income Certification (downloadable at http://www.dmha.org/doing-business-with-dmha/section-3-overview/section-3.html). USE ADDITIONAL PAGES OF THIS FORM WHERE NECESSARY AND NUMBER EACH PAGE.
Employee Name Address Job Title Date of Hire FT or PT Yearly Median Family Income
Sec. 3 Employee
(Yes or No)
Legend: FT = Full Time PT = Part time Sec. 3 = Section 3 Resident
TOTAL NUMBER OF EMPLOYEES: __________ SIGNATURE: ____________________________TITLE:____________________________________DATE: ___________ ** Section 3 resident is an individual who is a public housing resident, or who resides in the metropolitan area where the Section 3 assistance is being expended AND who is low or very low income *** or a person seeking the training and/or employment preference provided by Section 3 program, or a person receiving unemployment benefits, or a returning veteran, or a recent college or vocational school graduate or a woman in non-traditional career.
Page 1 of 1 Form sec3-002a, Section 3 Resident Preference Claim Form May 2016)
Dayton Metropolitan Housing Authority dba Greater Dayton Premier Management
400 Wayne Ave. Dayton, Ohio 45410-8750 Telephone (937) 910-7500
Fax (937) 910-7628
SECTION 3 RESIDENT PREFERENCE CLAIM FORM A Section 3 resident seeking the preference in training and employment as defined in the Section 3 regulation at 24 CFR Part 135, shall certify to the recipient, contractor or subcontractor, and submit evidence showing that he/she meets the criteria of a Section 3 resident, (i.e. proof of receipt of public assistance or residency in a United States Department of Housing and Urban Development (HUD) or other federally-assisted housing program, e.g., Public Housing, Section 8, etc.)
Number of Family Members Total Family Income (Very Low Income)
CERTIFICATION FOR SECTION 3 RESIDENT I, _______________________________________________________________, am a legal resident of the U.S.A.
(Your Name) MY SOCIAL SECURITY NUMBER is ______________________________________________________________. MY RACE/ETHNICITY is ________________________________________________________________________.
(Optional: For statistical purposes only) MY PERMANENT ADDRESS is ___________________________________________________________________ (Include City, Street, Zip Code) ________________________________________________________________________ I have attached one of the following documents as proof of my status: Proof of residency (lease in a HUD or other federally assisted program). Proof of public assistance, e.g., Temporary Assistance to Needy Families (TANF) recipients, etc. Proof of participation in a HUD YOUTHBUILD program. Proof of participation in a federally assisted program such as job training programs, etc. Proof of participation in a state or local assistance program, or other program that assists low- or very-low income
persons. ONLY PROVIDE THE FOLLOWING IF NONE OF THE ABOVE IS APPLICABLE: Use form sec3-002b, Section 3 Resident or Employee Household Income Certification to show employee
household income if no other documents are attached. PRINT NAME: ___________________________________________________________ SIGNATURE: ____________________________________________________________ DATE: _________________ SIGNATURE: ____________________________________________________________ DATE: _________________ TITLE:__________________________________________________________________
NON-COLLUSIVE AFFIDAVIT
Non-Collusive Affidavit and Full Disclosure Statement Non-Collusive Affidavit: The undersigned party hereby certifies that this proposal/bid is genuine and not collusive or sham; that said offeror has not colluded, conspired, connived or agreed, directly or indirectly, with any offeror or person to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference, with any person, to fix the bid price or any other offeror, or to fix any overhead, profit or cost element of said bid price, or of that of any other offeror, or to secure any advantage against the Greater Dayton Premier Management or any person interested in the proposed contract; and that all statements in said proposal or bid are true. Disclosure: The undersigned certifies that I, nor any member of my immediate family does not now, and has not for the preceding two years, had any interest, whatsoever, whether direct, or indirect, in GDPM or any of its members or officials including but not limited to any interest which yields or has the potential of yielding directly or indirectly a monetary or other material gain or benefit with any employees, officers and commissioners of GDPM and members of their immediate family, or any interest arising from blood or marriage or from close business association, notwithstanding whether any financial interest is involved with any employees, officers and commissioners of GDPM members of their families or employment or services rendered as a member, official or officer of GDPM.
It is the policy of to afford equal opportunity for employment to all individuals regardless of race, color, religion, sex, or national origin. The corporation is basically committed to this policy by our status as a Federal Government contractor. We are far more strongly bound to the policy by the fact that adherence to the principles involved is the only acceptable American way of life. Therefore, this corporation will take affirmative action to ensure that we will (1) recruit, hire, and promote all job classifications without regard to race, color, religion, sex or national origin, except where sex is a bona fide occupational qualification; (2) base decisions on employment so as to further the principle of equal employment opportunity; (3) ensure that promotion decisions are in accord with principles of equal employment opportunity by imposing only valid requirements for promotional opportunities; (4) ensure that all personnel actions such as compensation, benefits, transfers, layoffs, return from layoff, company sponsored training, education, tuition assistance, social recreation programs will be administered without regard to race, color, religion, sex, or national origin, except where sex is a bona fide occupational qualification. Additionally, intends full compliance with handicapped and veteran affirmative action requirements. The successful achievement of a nondiscriminatory employment program requires a minimum of cooperation between management and employees. In fulfilling its part in this cooperative effort management is obligated to lead the way by establishing and implementing affirmative action procedures and practices which will ensure our objective, namely equitable employment opportunity for all. Minority and female employees are encouraged to participate in all company activities and refer applicants. I have designed to be assisted by to direct the establishment of and to monitor the implementation of personnel procedures to guide our affirmative action program. This official is charged with designing and implementing audit and reporting systems that will keep management informed on a monthly basis of the status of the equal employment opportunity area. Supervision has been made to understand that their work performance is being evaluated on the basis of their equal employment opportunity efforts and results, as well as other criteria. It shall be a responsibility of supervisors to take actions to prevent harassment of employees placed through affirmative action efforts.
(*Note: Lower Tier refers to the agency or contractor receiving Federal funds, as well as any subcontractors that the agency or contractor enters into contract with using those funds.) Title 24 Code of Federal Regulations Part 24 requires that Dayton Metropolitan Housing Authority (DMHA) not enter into contract with any agency, corporation. partnership, or other legal entity that has been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by the Federal Government from participating in transactions involving Federal funds. You are required to sign the certification below which specifies that neither you nor your principals are presently debarred, suspended. proposed for debarment, declared ineligible, or voluntarily excluded from participation in programs funded by a Federal agency. It also certifies that you will not use, directly or indirectly, any of these funds to employ, award contracts to, engage the services of, or fund any contractor that is debarred, suspended, or ineligible under 24 Code of Federal Regulations Part 24. If you need to determine whether your agency/firm has been debarred or suspended, or if a subcontractor you plan to hire is suspended or debarred, please refer to the following sources:
• List of Parties Excluded From Federal Procurement and Nonprocurement Programs, issued by the U.S. General Services Administration, Office of Acquisition Policy. Contact the Superintendent of Documents, U.S. Government Printing Office, Washington D.C. 20402 (Reference Stock # 722-002-00000-8). The telephone number is 202-512-1800.
• Internet access is also available at http://epls.arnet.gov
Instructions for Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set
out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled ``Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction,'' without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Nonprocurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency;
(b) Have not within a three year period preceding the effective date of this contract been convicted
of or had a civil judgment rendered against me or ____________________ (Contractor’s/Company Name)
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of these statements in this certification, such prospective participant shall attach an explanation to this proposal.
form HUD-50070 (3/98)ref. Handbooks 7417.1, 7475.13, 7485.1 & .3
U.S. Department of Housingand Urban Development
Certification fora Drug-Free Workplace
Applicant Name
Program/Activity Receiving Federal Grant Funding
I certify that the above named Applicant will or will continueto provide a drug-free workplace by:
a. Publishing a statement notifying employees that the un-lawful manufacture, distribution, dispensing, possession, or useof a controlled substance is prohibited in the Applicant's work-place and specifying the actions that will be taken againstemployees for violation of such prohibition.
b. Establishing an on-going drug-free awareness program toinform employees ---
(1) The dangers of drug abuse in the workplace;
(2) The Applicant's policy of maintaining a drug-freeworkplace;
(3) Any available drug counseling, rehabilitation, andemployee assistance programs; and
(4) The penalties that may be imposed upon employeesfor drug abuse violations occurring in the workplace.
c. Making it a requirement that each employee to be engagedin the performance of the grant be given a copy of the statementrequired by paragraph a.;
d. Notifying the employee in the statement required by para-graph a. that, as a condition of employment under the grant, theemployee will ---
Acting on behalf of the above named Applicant as its Authorized Official, I make the following certifications and agreements tothe Department of Housing and Urban Development (HUD) regarding the sites listed below:
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her convic-tion for a violation of a criminal drug statute occurring in theworkplace no later than five calendar days after such conviction;
e. Notifying the agency in writing, within ten calendar daysafter receiving notice under subparagraph d.(2) from an em-ployee or otherwise receiving actual notice of such conviction.Employers of convicted employees must provide notice, includ-ing position title, to every grant officer or other designee onwhose grant activity the convicted employee was working,unless the Federalagency has designated a central point for thereceipt of such notices. Notice shall include the identificationnumber(s) of each affected grant;
f. Taking one of the following actions, within 30 calendardays of receiving notice under subparagraph d.(2), with respectto any employee who is so convicted ---
(1) Taking appropriate personnel action against such anemployee, up to and including termination, consistent with therequirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfacto-rily in a drug abuse assistance or rehabilitation program ap-proved for such purposes by a Federal, State, or local health, lawenforcement, or other appropriate agency;
g. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs a. thru f.
2. Sites for Work Performance. The Applicant shall list (on separate pages) the site(s) for the performance of work done in connection with theHUD funding of the program/activity shown above: Place of Performance shall include the street address, city, county, State, and zip code.Identify each sheet with the Applicant name and address and the program/activity receiving grant funding.)
Check here if there are workplaces on file that are not identified on the attached sheets.
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate.Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.
All questions must be answered and sign. The data given must be clear and comprehensive. 1. Business Name: _____________________________________________________
2. Business Address: ___________________________________________________
3. Business Telephone/ Fax Numbers: _____________________________________
4. Year the business was established: _____________________________________
5. State in which you are incorporated: _____________________________________
6. Credit available for this contract $ _______________________________________
7. Contracts now on hand, gross amount $ __________________________________
8. How many years have you been engaged in the contracting business under your present
firm or trading name? _______
9. Type of organization (ex., corporation, partnership, proprietorship, company, LLC)
GDPM IFB/RFQ/RFP#___________ JOB TITLE_______________________________________ I, being___________________________ of____________________________________
Title Company Name Give GDPM authorization to check our company’s previous performance. Authorization Signature:_____________________________________________ RETURN FIVE (5) SIGNED FORMS TO GDPM WITH PROPOSAL Reference: Company Name:__________________________________________________________ Company Address:________________________________________________________ Contact Person:___________________________________________________________ Telephone No _______________Fax ________________Email____________________
Contractor: Do Not Write Below This Line, Must be filled out by Reference, Return this form with proposal
Dear Sir or Madam: The vendor mentioned above has submitted your company as reference in response to a proposal received by our office. To assist GDPM in the evaluation of this vendor’s proposal, please complete the information outlined below and return this form in the postage paid envelope provided as soon as possible. 1 Nature of service provided
2. Dollar amount of agreement $__________________________________ 3. Performance: (Circle One)
Excellent Good Average Poor 4. Would you enter into an agreement with this company? _____________ 5.Comments:_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________ _________________________________________ Title (Use Reverse Side if needed) Signature Thank you for your assistance in this manner. Should you have any questions please contact Xavier Gullatte, Senior Manager of [email protected], 937-910-7613 or Compliance, Contract Administrator [email protected], 937-910-7636/937-910-7628 Fax.
Decline To Bid For The Reason Checked
I can not Comply With Specifications I can not meet delivery requirements Unable to Identify the Item(S) I do not regularly manufacture or sell the types of
item(s) involved. Other (Specify) I do desire to be retained on I do not desire to be on the mailing list for future
mailing list for future procurement of solicitations of this type item(s) involved. this type item involved.
(Fold and Mail to the Address Below)
FROM: AFFIX STAMP HERE
TO: Greater Dayton Premier Management Attn: Compliance Department 400 Wayne Avenue P.O. BOX 8750 Dayton, Ohio 45401-8750 Fax (937) 910 7628
GREATER DAYTON PREMIER MANAGEMENT
EXECUTIVE SUMMARY
DeSoto Bass Courts
The job industry within the City of Dayton, and Montgomery County has experienced seismic
shifts from the manufacturing economy that prevailed during the Jobs Plus Pilot over a decade and
a half ago. While these conditions had significant impact on the City of Dayton, West Dayton
(where the DeSoto Bass AMP is centrally located) experienced a disproportionate share of these
challenges, as many of the manufacturing companies were concentrated in West Dayton.
Combined with job losses in other sectors and a slow-moving economic recovery, the need is
greater now than ever for skills training and the resources necessary for finding employment in a
very difficult, ever-changing, competitive job market.
Greater Dayton Premier Management (GDPM) is committed to dramatically changing the
landscape of public housing in the City of Dayton. GDPM is focusing its attention on the oldest
largest developments in its portfolio – DeSoto Bass Courts and Hilltop Homes. The two
developments are contained within a single Asset Management Project (AMP) collectively
referred to as DeSoto Bass. With considerable experience in providing the combination of self-
sufficiency programs and safe affordable housing, GDPM endeavors to provide additional
programing to improve employment opportunities for residents at DeSoto Bass through the new
Jobs-Plus Initiative.
DeSoto Bass is a landmark within the Dayton community. As the agency’s largest AMP
and is uniquely positioned for success. This success will be driven by a motivated and focused
management team, community stakeholders, and outreach team. The AMP not only shows its age,
but suffers from a concentration of drug activity and gun violence plaguing its residents and
resulting in community disenfranchisement. The need for job training is significant as only 30%
of families report earned income. The average annual income of all families is $6,419.
Despite its challenges, the social fabric of the area is equally as strong. West Dayton has about
160 churches or faith-based community locations where residents gather to worship and engage in
community support activities. Currently, the City and GDPM plan to invest $1,104,000.00 over
the next three years through various improvement projects within or adjacent to the DeSoto Bass
target area. Within a 1-mile radius from DeSoto Bass exists the central business district, the
Veterans Administration Medical Center (a major hospital and employer), Sinclair Community
College, Central State University-West, recreational opportunities and over 50 acres of land ready
for development. DeSoto Bass is centrally located with exceptional transportation access. During
a 2016 resident meeting, residents confirmed that the area is geographically desirable due to its
proximity to downtown, regional transit and highway corridors, in addition to the availability of
school choice.
GDPM has a long tradition of providing self-sufficiency programming and safe, affordable
housing to its residents. In fact, GDPM was a successful participant in the Jobs-Plus Pilot. The
new Jobs-Plus partnership will mirror the successes of the past at DeSoto Bass, and improve on
lessons learned. With the infusion of new Jobs Plus funding, the program will offer extensive
outreach, job training, job readiness and search skills training, intensive case management, co-
located coordinators, computer lab, and recruit residents for the community support for work
component.
GDPM is taking a holistic three-part approach to the Jobs Plus model. In alignment with Jobs
Plus objectives, GDPM will partner with community partners to provide all aspects of employment
services, implement the Jobs-Plus Earned Income Disregard (JPEID), and involve participants and
residents through Community Supports for Work. By using the grant funding, GDPM will be able
to hire staff to act as coordinators to help shepherd our residents through the process while adding
linkages to support services. These coordinators will be both existing, new and resident
employees. The major service providers for this undertaking include Ohio Means Jobs-
Montgomery County and Goodwill/Easter Seals of Dayton. The objective is to help residents with
job readiness at our on-site center by providing to them the soft skills necessary to compete in the
job market.
Specific services will include employment assessments, resume writing, social service
linkages, providing certification training, transportation, and employer outreach. Goodwill/Easter
Seals will be provide additional jobs training opportunities, but with a more intense wrap around
service for the more difficult to place and retain residents. Service providers such as the Wesley
Center and Truine Development will provide supportive services and training to target the hardest
to serve population. Our goal is to increase employment opportunities and attainment to those at
the prosed site. Specifically, the team will strive to decrease the number of families reporting zero
income from 70% to 45% over the life of the program.
Along with its partners, GDPM will implement the three objectives of the Jobs Plus
Initiative, in order to develop a set of strategies that builds a culture of work within DeSoto, reduces
social isolation, builds and/or expands social networks and organizes residents so they support one
another.
Rating Factor 1: Capacity:
Team Make-up Roles/Responsibilities: Greater Dayton Premier Management (GDPM) - Dayton
PHA, has a minimum of nine partners committing demonstrated partnership for the 2016 Jobs Plus
Initiative application. Key partner agencies are Goodwill Easter Seals Miami Valley (GESMV),
which operates Miami Valley Works, and Ohio Means Jobs Montgomery County (OMJMC) which
operates the One-Stop Job Center under the direction of the Workforce Investment Board.
Partners: The mission of Ohio Means Jobs, Montgomery County, is to provide a quality
workforce that meets or exceeds the current and future needs of employers. During the last several
years, OMJMC maximized its collaborative efforts to address the issue of unemployment.
OMJMC serves as Montgomery County’s central hub for employment and resources. They will
offer a full spectrum of job and workforce development services, including but not limited to, labor
MEETING SCHEDULE: One-on-One meetings, governing committee meetings and advisory committee meetings, will likely occur no less than once/month
RESIDENT OUTREACH & COMMUNITY ENGAGEMENTGoal: Finalize Governance & Advisory Teams, Build Capacity & Develop Engagement Plan Finalize planning team & work groups for each component Dec., 2016 July, 2017
Set meeting schedules & plan for resident focus groups Jan. 2017 July, 2017Case Management Planning March, 2017 Sept. 2017Capacity Building Feb. 2017 June, 2017
Job coaching April, 2017 Oct. 2017Newsletter Mar. 2017 July, 2017Presentations at community events Mar. 2017 June, 2017Employer outreach and engagement Mar. 2017 June, 2017
Develop engagement strategy Dec. 2016 Mar. 2017Recruit and enroll particpants Mar. 2017 Nov. 2020Establish governing committee Feb. 2017 April, 2017 Schedule initial meeting Feb. 2017 April, 2017 Draft By-Laws Feb. 2017 April, 2017 Participate in designing program Feb. 2017 Sept. 2017Establish Advisory Committee Feb. 2017 May, 2017 Determine committee membership Feb. 2017 June, 2017 Review roles and responsibilities Feb. 2017 June, 2017Continous Improvement of Programming Feb. 2017 Nov. 2020
HIRE/TRAIN STAFF & PREPARE SPACEGoal: Adequate space for on-site DJP center
Goal: Hire Coordinator, Case Managers & Establish governing/advisory committees
Determine exact space needs Dec. 2016 Mar. 2017Develop new space plan Dec. 2016 Mar. 2017Identify necessary renovations, furniture & equipment Dec. 2016 Feb. 2017
Implement new space plan Jan. 2017 April, 2017Develop job description for Coordinator & Advertise Dec. 2016 May, 2017Interview candidates & make a selection Jan. 2017 Mar. 2017
Solicit for service provider Jan. 2017 Mar. 2017Select provider Mar. 2017Staff training & professional development Feb. 2017 May, 2017
CAREER/EMPLOYMENT/TRAININGGoal: To move residents from dependency to employmentAssessments April, 2017 Nov. 2020Enrollment, registration and assessment May, 2017 Nov. 2020Individual Training and Services Plans (ITSP) May, 2017 Nov. 2020Referrals to on-site supportive services May, 2017 Nov. 2020Training curriculum May, 2017 Nov. 2020WIB resources May, 2017 Nov. 2020Employer recruitment and engagement May, 2017 Nov. 2020Digital literacy May, 2017 Nov. 2020Certified training May, 2017 Nov. 2020Job readiness assistance May, 2017 Nov. 2020Job placement assistance May, 2017 Nov. 2020GED and basic education May, 2017 Nov. 2020Financial aid counseling May, 2017 Nov. 2020Section 3 Strategy & Implementation Mar. 2017 Nov. 2020
FINANCIAL INCENTIVES/JPEID
Goal: To implement financial incentives for increased resident participation
Revise ACOP Dec. 2016 Mar. 2017Modify software April, 2017Train Staff quarterly April, 2017Credit repair counseling April, 2017 Nov. 2020Financial literacy/financial coaching April, 2017 Nov. 2020
COMMUNITY SUPPORTS FOR WORKGoal: To include and involve residents in the Jobs Plus program processRecruiting, training engaging May, 2017 Nov. 2020 Develop marketing plan for back-to-school fair Sept. 2017 Nov. 2017
