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ROAD ACCIDENT FUND VENDOR BRIEFING SESSION RAF/ 2013 /00009 Date: 27 May 2013 Time: 11:00
ROAD ACCIDENT FUNDVENDOR BRIEFING SESSION RAF/ 2013 /00009
Date: 27 May 2013
Time: 11:00
AGENDA
Background
Purpose of the RFP
Evaluation Criteria
Mandatory Documents
Disqualification of bids
Submission of bids
Contact Details
Questions and Answers
Background
RFP: RAF/2013/00009: APPOINTMENT OF PANEL OF EXPERTS FOR CHAIRING AND INITIATING DISCIPLINARY PROCEEDINGS FOR THE ROAD ACCIDENT FUND FOR A PERIOD OF THREE (3) YEARS
Advertised on 17 May 2013
Closing on 11June 2013 @11h00
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Purpose of the RFP
• Is to appoint suitably qualified experts to be on a Panel of Experts for Chairing and Initiating the Disciplinary Proceedings for the RAF for a period of three (3) years.
•
Scope of Work
•
• The bid is divided into two categories:
• Chairing Disciplinary Hearings; and
• Initiating Disciplinary Hearings.
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Purpose of the RFP
Chairing of Disciplinary Hearings
THE BIDDER WILL BE REQUIRED TO PROVIDE SERVICES, INCLUDING, BUT NOT LIMITED TO THE FOLLOWING:
• CHAIRING AND MANAGING THE PROCEEDINGS OF THE DISCIPLINARY HEARING;
• CONSIDER AND ANALYZE THE EVIDENCE;
• ENSURE FAIR HEARING;
• DETERMINE SANCTIONS IN TERMS OF THE RAF POLICY AND PROCEDURES; SCHEDULE 8 OF THE LABOUR RELATIONS ACT, AND OTHER RELEVANT LEGISLATION;
• PROVIDE A WRITTEN REPORT ON THE FINDINGS AND THE OUTCOME OF THE DISCIPLINARY HEARING WITHIN 14 DAYS OF THE HEARING CLOSING.
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Purpose of the RFP
Initiating of Disciplinary Hearings
THE BIDDER WILL BE REQUIRED TO PROVIDE SERVICES, INCLUDING, BUT NOT LIMITED TO THE FOLLOWING:
• ANALYSE AVAILABLE EVIDENCE FROM THE EMPLOYER;
• DETERMINE THE CHARGES IN TERMS OF THE RAF POLICY AND ANY RELEVANT LEGISLATION;
• CONSULTATION WITH THE FUND;
• CONSULT WITH WITNESS;
• ADVISE ON MORE EVIDENCE REQUIRED FROM THE RAF; AND
• LEAD THE EVIDENCE IN THE DISCIPLINARY HEARING;
• CROSS EXAMINATION;
• PRESENT CLOSING ARGUMENTS;
• RECOMMEND APPROPRIATE SANCTIONS;
• PRESENT SAME CASE OF THE RAF AT THE CCMA WHEN NECESSARY.
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Evaluation Criteria
Evaluation will be based on the following:
•Technical Functional Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirement will be disqualified.
•Technical Functional Requirement (100 points)
•Price and BEE Evaluations (90/10 points)
Evaluation Criteria
Mandatory requirements
The resource to be used for chairing and initiating must have a degree in law. • Please furnish the RAF with a copy of a degree.
Failure by the Fund and the successful bidder to conclude a contract, based on the contract included in the bid documents (Annexure G), within 60 days following the issuing by the Fund of the award letter to the successful bidder, will result in the bid being deemed to be non-responsive and will entitle the Fund to consider other responsive bids and award the tender to another bidder or bidders.
The bidder must confirm that they have read and understood the terms and conditions set out in the attached Agreement (Annexure G), which terms and conditions the bidder accepts. In evidence thereof, the bidder shall sign the attached Contract Form and submit the signed Contract Form together with the bid documents.
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Functional criteria Chairing Points
CHAIRING DISCIPLINARY HEARINGSThe bidder must have experience in chairing disciplinary hearings. Please indicate the number of disciplinary hearings chaired in the last year.
CHAIRING CCMA / BARGAINING COUNCIL HEARINGSThe bidder must have experience in chairing hearings at the CCMA / Barging Council level. Please indicate the number of hearings chaired in the last year.Provide case numbers / references in respect of each matter.
TRACK RECORDBidders are requested to send the attached reference questionnaire to 3 of their clients where similar services were rendered and attach the completed reference questionnaires to the bid response.
40
40
20
Technical Evaluation Criteria
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Functional criteria Initiating Points
INITIATING DISCIPLINARY HEARINGSThe bidder must have experience in initiating disciplinary hearings. Please indicate the number of disciplinary hearings initiated in the last year.
REPRESENTING PARTIES AT CCMA / BARGAINING COUNCIL HEARINGSThe bidder must have experience in representing parties in CCMA / Bargaining Council hearings. Please indicate the number of hearings at which parties were represented in the last year.Provide case numbers / references in respect of each matter.
NUMBER OF SUCCESSFUL CASESThe bidder must have won cases in CCMA or any other bargaining council. Provide the number & case numbers / references in respect of each matter where the bidder’s representation of the party had a successful outcome in the last year.
20
30
30
Technical Evaluation Criteria
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Functional criteria Initiating Points
TRACK RECORDBidders are requested to send the attached reference questionnaire to 3 of their clients where similar services were rendered and attach the completed reference questionnaires to the bid response.
Total
20
100
Technical Evaluation Criteria
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Mandatory Documents
Standard Bidding Document (SBD)
Tax Clearance Certificate
Bid Conditions
BEE certificate
Disqualification of bids
Bidders shall be disqualified if they fail to:
Submit a valid and original tax clearance certificate
Complete questionnaires in full
Submit true and correct information
Comply with mandatory requirements
Comply with prescribed response format
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Original signed bid document and Proposal clearly marked and indexed with all pages numbered
One original and two (2) hard copies, submitted in a sealed envelopes.
Submission Address:
RAF Menlyn Reception 38 Ida street Menlo Park Pretoria
Submission of bid responses
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Bid responses sent by courier must reach the reception at least 36 hours before the closing date to be deposited into the bid boxSubmission Register must be signed at the reception by
bidder when submitting bid documents.
Important note:Please ensure that the attendance register has been signedName of company Contact details
Late bids will not be considered
Submission of bid responses
Thank you
Questions and Answers
