Management of Technical ServicesSchool of Library and Information Science

San Jose State University~ 248-13 ~

15 April 2008

Suzanne C. Pilsk

Smithsonian Institution Libraries

pilsks@si.edu

Facts and Figures

Smithsonian Institution Libraries– Washington, D.C.

• Anacostia Museum & Center for African American History and Culture Library

• Anthropology Library

• Botany and Horticulture Library

• The Dibner Library of the History of Science and Technology

• Freer Gallery of Art and Arthur M. Sackler Gallery Library

• Hirshhorn Museum and Sculpture Garden Library

• Joseph F. Cullman 3rd Library of Natural History

Facts and Figures

Washington, D.C. (continued)• Museum Studies & Reference Library

• National Air and Space Museum Library

• National Museum of American History Library

• National Museum of Natural History Library

• National Postal Museum Library

• National Zoological Park Library

• Smithsonian American Art Museum/National Portrait Gallery Library

• Warren M. Robbins Library, National Museum of African Art

Facts and Figures

• Smithsonian Institution Libraries - Elsewhere– Suitland, Md.

• Museum Support Center Library

• National Museum of the American Indian Library

– Edgewater, Md.

• Smithsonian Environmental Research Center Library

– New York City

• Cooper-Hewitt, National Design Museum Library

– Republic of Panama

• Smithsonian Tropical Research Institute Library

Facts and Figures

• African Art

• African American History and Culture

• Anthropology

• American Art

• American History

• Asian and Middle Eastern Art

• Aviation history and Space Flight

• Design and Decorative Arts

• Environmental Management and Ecology

• History of Science and Technology

• Latino History and Culture• Materials Research• Modern and Contemporary Art• Museology• Native American History and

Culture • Natural History• Postal History• Tropical Biology• Trade Literature• World’s Fair Ephemera

Facts and Figures

Total volumes

> 1.5 million

50,000 are rare books

10,000 manuscripts

Trade Catalogs

> 500, 000 items

> 30,000 companies

dating from the 1800s

Facts and Figures

• 104 Smithsonian Libraries Staff

• 15 Souls in Cataloging Services (with contractors)

Integrated Library System

Smithsonian Institution Research Information System (SIRIS)

– MARC– AACR2r– ISBD– LC Classification– LC Subject Headings

Traditional Cataloging

• Monographs

• Serials

• Videos

• Microfilm/fiche

• Sound Recordings

• CD/DVDs

• Electronic Resources

Traditional Cataloging

• OCLC

• Program for Cooperative Cataloging– NACO– SACO– BIBCO

What’s So Special?

Public Museum

Smithsonian Institution is the largest museum complex in the world … “The Nation’s Attic”

What’s So Special?Research Institution

“Increase and Diffusion of Knowledge”

What’s So Special?

SI Libraries Serves:• Curators• Researchers• Post-Docs• Museum

Administrators• Public

What’s So Special?

Author: National Geographic Society (U.S.). National Geographic Maps 

Title: Atlas of the world / [prepared by National Geographic Maps for the Book Division].

Edition: 8th ed.Publisher: Washington, D.C. : National Geographic

Society, c2005.Description: 1 atlas (1 v. (various pagings)) : col.

ill., col. maps ; 47 cm.

1471 holdings with 10 other IR

What’s So Special?

Author: Marshall, Ray

Title: The plane : watch it work by operating the moving diagrams! / Ray Marshall & John Bradley.

Publisher: Harmondsworth, Middlesex, England, 1985.

Summary: Text and movable, pop-up illustrations reveal the internal workings of an airplane. Includes instructions and materials for making a paper model airplane.

Subject: 

Airplanes – Juvenile literature.

Toy and movable books -- Specimens

Airplanes

100 and 1 other IR

What’s So Special?

Author: Glascoff, W.G.

Title: Theory of aircraft flight / / W.G. Glascoff.

Publisher: Maxwell Air Force Base, Alabama : Air Force Junior ROTC, Air University, 1969.

Description: viii, 110 p. : ill. ; 22 cm.

At head of title: Aerospace education II.

Includes bibliographical references and index.

Subject: 

Aerodynamics

Airplanes

Flight – Handbooks, manuals, etc.

0

What’s So Special?

Author: Galilei, Galileo, 1564-1642

Title: Letter [manuscript]

Publisher: 1635.

Description: 1 item (2 p.)

Summary: A.L.S. (1635 Mar. 12) to Peiresc ; in Italian.

Added Author: Peiresc, Nicolas Claude Fabri de, 1580-1637.

A library is a library is a library?

Digital Editions

Online Exhibitions

Digital Collections

On Display

Digital Library

Virtual Library

A “library without walls” in which the collections do not exist on paper, … or other tangible form at a physical location but are electronically accessible in digital format via computer networks.

- - Online Dictionary for Library and Information Science

http://lu.com/odlis/

Digital Library

A library in which a significant proportion of the resources are available in machine-readable format … accessible by means of computers.

The digital content may be locally held or accessed remotely via computer networks.

In libraries, the process of digitization began with the catalog, moved to periodical indexes and abstracting services, then to periodicals and large reference works, and finally to book publishing.

- - Online Dictionary for Library and Information Science http://lu.com/odlis/

Digital Library

• Electronic Journals & Databases

• Digital Editions• Online Exhibitions• Online Catalog• Digital Reference

Digital Library

• Born Digital – Still require access

• Each of these has a “metadata specialist” involved

If you digitize it…

Will they find it?

Search Gone Bad!

MARC

AACR

LCSH/LCCS

ISBD

Feed the cats

Pick up dry cleaning

MODSXML

Dublin Core

Tag Clouds

METs

TEI

FRBR

Access

Hierarchical

Faceted

relatedItem

Milk, eggs, porkchops

Add apples to grocery list

Dewey

Social tagging

IFLA’s Functional Requirements for

Bibliographic Data To Find

To Identify

To Select

To Obtain

To USE

Metadata

Webopedia defines:

“Data about data. Metadata describes how and when and by whom a particular set of data was collected, and how the data is formatted. Metadata is essential for understanding information stored in data warehouses and has become increasingly important in XML-based Web applications.”

Metadata

Metadata

Metadata: MARC

MARC

110 Oscar Mayer & Co.245 Pronto Pup : hot

dogs hamburgers650 Frankfurters650 Hot dog stands650 Hamburgers650 Cookery (Beef)

Metadata: Real MARC

02761nam 2200469 4500001000700000005001700007008004100024010002300065019001300088035001400101035002300115040006100138049002700199050001500226100004200241245019300283260008300476300001700559504033500576505015400911590010901065590009601174650002601270945002101296945007301317945003101390945004801421945004801469945004701517945007901564945004401643945004601687945004801733945007601781945004401857945005101901945005101952945007102003945009002074945009602164945003102260‑459797‑20050131154400.0‑731129m19021933enk b 000 0 lat c‑ aagr03000069 //r582‑ a14018362‑ aABY6485LB‑ a(OCoLC)ocm00751549‑ aU.S. Dept. of Agr. Libr. cRIU dOCL dCHS dSER dSMI dWaOLN‑ aSMI$ aSMIM aSMIE aSMIB‑00 aQL354 b.S5‑1 aOscar Mayer & Co.‑10 aPronto pup: bhot dogs hamburgers/ ca Oscar Mayer and Company.‑ aNew Orleans, La. : bBourbon Street Foods, c2000.

Metadata: MARCXML

<?xml version="1.0" encoding="UTF-8" ?>

<collection xmlns="http://www.loc.gov/MARC21/slim" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:schemaLocation="http://www.loc.gov/MARC21/slim http://www.loc.gov/standards/marcxml/schema/MARC21slim.xsd">

<record><leader>02761nam a2200469 4500</leader>

<controlfield tag="001">459797</controlfield>

<controlfield tag="005">20050131154400.0</controlfield>

<controlfield tag="008">731129m19021933enk b 000 0 lat c</controlfield>

<datafield tag="010" ind1=" " ind2=" ">

<subfield code="a">agr03000069 //r582</subfield>

</datafield>

Metadata: MARCXML (cont.)

<datafield tag="110" ind1=“2" ind2=" ">

<subfield code="a">Oscar Mayer & Co.</subfield>

</datafield>

<datafield tag="245" ind1="1" ind2="0">

<subfield code="a">Pronto pup:</subfield>

<subfield code="b">hot dogs hamburgers /</subfield>

<subfield code="c">Oscar Mayer Company</subfield>

</datafield>

Metadata

Metadata

Dublin Core

Creator:

Oscar Mayer & Co.

Subject:

Frankfurters

Metadata

MODS<name type= “corporate”>

<namePart> Oscar Mayer & Co.

</namePart></name><subject authority= “lcsh”>

<topic> Frankfurters </topic></subject>

Metadata

MARC

AACR

LCSH/LCCS

ISBD

Feed the cats

Pick up dry cleaning

MODSXML

Onix

Dublin Core

METs

TEI

FRBR

Schemas

Hierarchical

Faceted

relatedItem

Milk, eggs, porkchops,ketchup

Add hotdogs to grocery list

Dewey

Social tagging

ACCESS

ACCESS

ACCESS

ACCESS

Embedded Metadata

ACCESS

Cataloging staff participated in OCLC’s pilot project called “CORC”

• Harvesting metadata to start a record• Create / edit in MARC tags• Cross walk to Dublin Core

End results: Records in OCLC (RLG), ILS, And traveling “CIP” data

Feedback

Christopher G. MulinSpecial Collections LibrarianMansfield Library,The University of Montana-Missoula

Very glad you've added this-- I'm going to recommend  we make an online catalog record for  this  link [Horse in Blackfoot Culture].  At our university, this gets heavy use, and  only the locked Special Collections copy has reliably been available.

Metadata and Search Engines

Feh

Other things popping up in the cataloging/ metadata world…

Share… Repurpose... Reuse… Share... Repurpose.... Reuse....

XML

“And on the highest level, it’s a philosophy for information handling that seeks maximum usefulness and flexibility for data by refining it to its purest and most structured form.”—Erik Ray

OAI

National Science Digital Library

Metadata Formats

• PREMIS - PREservation Metadata Implementation Strategies

• VRA Core - Visual Resources Association

• MODS - Metadata Object Description Schema

• METS - Metadata Encoding and Transmission Standard

• MARC - MAchine Readable Cataloging

• EAD- Encoded Archival Description

• Dublin Core

• CDWA Lite - Categories for the Description of Works of Art

MODS

METS

XML

Dublin Core

FRBR

TEI

Feed the cats

Go to the grocery

Do something about work

Beyond the Traditional

Taxonomic Literature

Beyond the Scan…Beyond the Re-Keyed

Marking up the data in metadata schemas

Data at the finger tips of the users

Scientific Taxonomic Data

eBCA: Biologia Centrali-Americana

Instant Identification System

Plant Exploration and Discovery

In the 21st Century

Biodiversity Heritage Library

• American Museum of Natural History • Field Museum• Natural History Museum• Smithsonian Institution• Missouri Botanical Garden• New York Botanical Garden• Royal Botanical Garden• Botany Libraries, Harvard University• Ernst Meyer Library of the Museum of Comparative

Zoology• Marine Biological Laboratory/ Woods Hole

Oceanographic Institution

Biodiversity Heritage Library

• Legacy Taxonomic Literature• Legacy Metadata descriptions• Scanned, OCR’d, Searchable, & Accessible• Taxonomic Intelligence• Integrated with Large Project:

Encyclopedia of Life

Biodiversity Heritage Library

Biodiversity Heritage Library

Nomina si nescis, perit et cognitio rerum

Who knoweth not the name, knoweth not the subject

~ Linnaeus, 1737, Critica Botanica n. 210

BHL : Taxonomic Intelligence

Taxonomic name changes through research:• Original name• Synonyms• Vernacular• Misspellings• Revision• Splits – Mergers• Same name – different organisms

Taxonomic Intelligence

EOL

• Page for every species• Connection information

– Scientist– Back Yard Enthusiast– Worldwide

Future

• Metadata beyond ILS• Metadata-ists for

Digital Repositories• Metadata needs for

Digital Archiving• Metadata Managers• Cataloging in the age

of Google and Amazon

On The Cataloging Horizon

Rule ChangesAACR revised to RDA:

Resource Description and Access

Not just MARCNot just LC StandardsFRBR

ManifestationsNot just Library OPACsNot just human audience

Share

• Know who needs your data• Why they need your data• What they need from your data• How they need your data• THEN: Give it to them!

Data Sharing

• Standards • Services

What Else?

• Free-ing metadata out of the bounds of ILS• Organization of information in non-traditional

forms• Get data to the people wherever that may be• Not your grandma’s cataloger anymore

MARC

LCSH/LCCS

ISBDFeed the cat

Pick up dry cleaning

Milk, eggs, antacids

Make dentist appt.

AACR

ACCESS

Interoperability

Open Source Feed the children

Thank Dr. Ellett

Milk, eggs, chocolate

Collaboration

Don’t forget to take bags with to grocery

http://www.sil.si.edu/

Suzanne C. Pilsk

Smithsonian Institution Libraries

pilsks@si.edu