Page 1 of 3 Rock Valley College Board of Trustees Community College District No. 511 April 22, 2014 Study Session at 5:15 p.m., Woodward Technology Center, Room 141/142 Reorganization Meeting, 6:00 p.m., Woodward Technology Center, Room 117-121 General Session, immediately following, Woodward Technology Center, Room 117-121 STUDY SESSION – 5:15 p.m. A. Call to Order B. Roll Call C. Discussion: Athletic Department and Basketball Teams Update D. Recess to Reorganization Meeting RESOLUTION TO HONOR MEN’S & WOMEN’S BASKETBALL TEAMS REORGANIZATION MEETING – 6:00 p.m. A. Call to Order by Chairperson of Retiring Board B. Roll Call by Secretary of the Retiring Board C. Certification of Audit of Board Minutes and Policies by Secretary D. Adjournment of Retiring Board, sine die E. Convening of new board by ranking hold-over officer from retiring board who shall serve as temporary Chairperson F. Election of Chairperson of Board G. Election of Vice Chairperson H. Election of Secretary I. Appointment of Treasurer J. Appointment of Attorney K. Adoption of Policies of the Board L. Appointment of Bank Primary Depository(s) M. Appointment of Bank Secondary Depository N. Appointment of Investment Advisor O. Appointment of Auditor(s) P. Appointment of Board of Trustees Liaison to Foundation
Transcript
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Rock Valley College Board of Trustees
Community College District No. 511
April 22, 2014
Study Session at 5:15 p.m., Woodward Technology Center, Room 141/142
Reorganization Meeting, 6:00 p.m., Woodward Technology Center, Room 117-121
General Session, immediately following, Woodward Technology Center, Room 117-121
STUDY SESSION – 5:15 p.m.
A. Call to Order
B. Roll Call
C. Discussion: Athletic Department and Basketball Teams Update
D. Recess to Reorganization Meeting
RESOLUTION TO HONOR MEN’S & WOMEN’S BASKETBALL TEAMS
REORGANIZATION MEETING – 6:00 p.m.
A. Call to Order by Chairperson of Retiring Board
B. Roll Call by Secretary of the Retiring Board
C. Certification of Audit of Board Minutes and Policies by Secretary
D. Adjournment of Retiring Board, sine die
E. Convening of new board by ranking hold-over officer from retiring board who shall serve as
temporary Chairperson
F. Election of Chairperson of Board
G. Election of Vice Chairperson
H. Election of Secretary
I. Appointment of Treasurer
J. Appointment of Attorney
K. Adoption of Policies of the Board
L. Appointment of Bank Primary Depository(s)
M. Appointment of Bank Secondary Depository
N. Appointment of Investment Advisor
O. Appointment of Auditor(s)
P. Appointment of Board of Trustees Liaison to Foundation
Page 2 of 3
Q. Appointment of the ICCTA Representative
R. Appointment of Representatives to the Facilities Committee
S. Appointment of Representatives to the Finance Committee
T. Appointment of Representatives to the Human Resources Committee
U. Appointment of Representatives to the Teaching and Learning Committee
V. Setting the Schedule of Regular Meetings for the Next Calendar Year
W. Adjourn
GENERAL SESSION – 6:00 p.m.
A. Approve Minutes: March 31, 2014 (HLC); April 3, 2014; (Special); April 8, 2014
B. Communications and Petitions (Public Comment)
C. Recognition of Visitors
1. BR 7095 - Resolution on the retirement of Linden Griesbach
2. BR 7096 - Resolution on the retirement of Maggie Kincaid
3. BR 7097 - Resolution on the retirement of Lois Lundgren
4. BR 7098 - Resolution on the retirement of William Meena
5. BR 7099 - Resolution on the retirement of Suzanne Swenson
6. Introduction of Student Trustee for 2014-2015
D. General Presentations 1. Student Government Association Student Activity Fee Budget Allocation Report
E. Board Committee Reports and Presentation of Approved Committee Meeting Minutes
K. Adjourn to Closed Session to discuss the appointment, employment, compensation, discipline,
performance, or dismissal of specific employees; the purchase or lease of real property; and matters
relating to individual students per Sections 2 (c) (1), 2 (c) (5) and 2 (c) (10) of the Illinois Open
Meetings Act.
L. Reconvene Open Session
M. Possible Action Items as a Result of Closed Session
N. Date of Next Regular Meeting: May 27, 2014: 5:15 p.m. Study Session; Woodward Technology
Center Room (WTC) 141/142; General Session, 6:00 p.m. WTC Room 117/119/121
O. Adjourn
Michael P. Dunn, Jr., Board Chair
MEMO TO: Rock Valley College Board of Trustees FROM: Mike Mastroianni, President SUBJECT: Board Minutes and Board Policies DATE: April 22, 2014 This is to certify that the minutes and policies of the Rock Valley College Board of Trustees are true and are kept in conformity with the Board of Trustees Bylaws.
Mike Mastroianni, President
Board Approval: Randy Schaefer Secretary, Board of Trustees Rock Valley College, 2013-2014
MEMO TO: Rock Valley College Board of Trustees FROM: Mike Mastroianni, President SUBJECT: College Treasurer DATE: April 22, 2014 It is recommended that Sam E. Overton, Jr., Vice President of Administrative Services, be reappointed College Treasurer.
Mike Mastroianni, President
Board Approval: Secretary, Rock Valley College Board of Trustees
MEMO TO: Rock Valley College Board of Trustees FROM: Mike Mastroianni, President SUBJECT: College Attorney DATE: April 22, 2014 It is recommended that Mr. Joseph J. Perkoski of Robbins Schwartz, Nicholas Lifton & Taylor, Ltd. be appointed as the College Attorney.
Mike Mastroianni, President
Board Approval: Secretary, Rock Valley College Board of Trustees
RckVaIIeyCoIIege3301 North Mulford Road, Rockford, IL 61114-5699 (615)921-7821 ToIl-free (800) 973-7821 wwwrockvalleycollege.edu
MEMO TO: Rock Valley College Board of Trustees
FROM: Mike Mastroianni, President
SUBJECT: Policies of the Board
DATE: April 22, 2014
It is recommended that the Policies of the Board of Trustees as contained in the Board PolicyManual officially approved April 8,2014 be re-adopted as of this date.
Mike Mastroianni, President
Board Approval:Secretary. Rock Valley College Board of Trustees
Rock Valley College completed a RFP for Bank Depository. After committee reviewand interviews with the top three finalists were conducted, the recommendation is forBank Depository with the following accounts is:
Alpine Bank
1. General Deposit Account2. Accounts Payable Student Refund Account3. Payroll Account4. Brewster Loan Fund Account5. Benefits Account6. Flex Account
We recommend that Alpine Bank be appointed as the College bank depository.
bImniUPorterDirector of Financial Services
Sam E. Overton, Jr., VP of Administrative Services
Board Approval:
Secretary for the Board of Trustees
)
R®ckVaIIeCoIIege3301 North Mulford Road, Rockford, IL 61114-5699 (615)921-7821 ToIl-free (600)973-7821 wwwrockvalleycollegaedu
MEMO TO: Mr. Mike Mastroianni
FROM: Sam E. Overton, Jr
SUBJECT: Secondary Bank Depository
DATE: April 22, 2014
Illinois Funds is the secondary bank depository with the following account:
Illinois Funds - Money Market Account
We recommend that Illinois Funds be appointed as the College’s secondary bankdepository.
Jefer Ptk)ler Director of Financial Services
Sam E. Overton, Jr., VP of Adminiktive Services
Board Approval:
Secretary for the Board of Trustees
R®ckValleyCollege3301 North Mulford Road, Rockford, IL 61114-5699 (815)921-7821 ToIl-free (800)973-7821 wtftiwrockvalleycollegaedu
MEMO TO: Mr. Mike Mastroianni
FROM: Sam E. Overton, Jr.
SUBJECT: Investment Advisor
DATE: April 22, 2014
This is the current investment advisor with the following list of accounts:
PMA Financial Network
1. Operating Investment Account2. Capital Campaign Donations Account3. 2009B Bond Proceeds Account4. 2010 Bond Proceeds Account5. Debt Service Account6. Operating Cash Account7. Life Safety Account
We recommend that PMA Financial Network be appointed as the College investmentadvisors.
jnifer FUDrter, Director of Financial Services
Sam E. Overton, Jr., VP of Athi<istrative Services
Board Approval:
Secretary for the Board of Trustees
I
R®ckValleyCollege3301 North Mulford Road, Rockford, IL 61114-5699 (815)921-7821 ToIl-free (800)973-7821 www.rockvefleycoIlege.edu
MEMO TO: Mr. Mike Mastroianni
FROM: Sam E. Overton, Jr.
SUBJECT: Certified Public Accounting Firm for FY14 Audit
DATE: April 22, 2014
The Certified Public Accounting firm that performed the audits for fiscal year 2013 was:
Sikich, LLP
The College is very pleased with the work of Sikich, LLP and would like to recommendthat Sikich, LLP be re-appointed as the College’s auditing firm for their third year of athree (3) year contract with three additional one (1) year option extensions at theCollege’s discretion.
Jifer rter, Financial Services Director
Sam E. Overton, Jr., VP of Administ tive Services
Board Approval:
Secretary for the Board of Trustees
Rock Valley College Board of Trustees Community College District No. 511
3301 N. Mulford Road Rockford, IL 61114
Regular Meeting Schedule May 2014 – April 2015
Regular Board meetings are normally held the fourth Tuesday of each month at 6:00 p.m. in room 117-121 of the Woodward Technology Center on the main campus at 3301 N. Mulford Road, Rockford, IL. Meetings are open to the public.
May 27, 2014
June 24, 2014
July 22, 2014
August 26, 2014
September 23, 2014
October 28, 2014
November 18, 2014 *(changed due to Thanksgiving holiday)
December 16, 2014 *(changed due to Christmas holiday)
January 27, 2015
February 24, 2015
March 24, 2015
April 28, 2015
Strategic meetings, retreats and Board Committee meetings will be scheduled as necessary.
ROCK VALLEY COLLEGE BOARD OF TRUSTEES SPECIAL MEETING
The special meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, (Rock Valley College) convened in at Giovanni’s Restaurant, 610 N. Bell School Road, Rockford, IL, on Monday, March 31, 2014 at 6:00 p.m. Mr. Michael Dunn, Jr. called the meeting to order.
Roll Call
The following members of the Board of Trustees were present: Mr. Randy Schaefer Mr. Michael Dunn, Jr. Ms. Kathy Kelley Mr. Patrick Murphy Ms. Lynn Kearney Mr. Don Gillingham; Mr. Frank Haney The following trustee was absent: Student Trustee Maculson Massenat Also in attendance: Attorney Howard Metz; Members of the Higher Learning Commission Peer Review Team: Dr. Kim Linduska, Dr. Chantae Recasner, Mr. Brad Piazza, Dr. Lois Bollman, Dr. Peter Wielinski.
Communications and Petitions
No communications or petitions were presented.
Discussion with Higher Learning Commission Peer Review Team
Adjourn to Closed Session
On a motion by Randy Schaefer, seconded by Patrick Murphy and unanimous roll call vote,
the meeting was adjourned to closed session at 8:31 p.m. for the purpose of discussing the appointment, employment, compensation, discipline, performance, or dismissal of specific employees in accordance with Section 2 (c) (1) of the Illinois Open Meetings Act.
Reconvene Open Session
The meeting reconvened to open session at 9:12 p. m. No action was taken during closed session.
RVC Board of Trustees Special Meeting, HLC. – Minutes of March 31, 2014 Page 1 of 2
Next Meeting
The next meeting of the Board of Trustees will be held April 8, 2014, beginning with a study session at 5:15 p.m. in Woodward Technology Center (WTC) 117/119/121; General Session at 6:00 p.m. in WTC 117/119/121. (rescheduled March 25 regular meeting)
Adjournment
There being no further business to come before the Board of Trustees, at 9:13 p.m. a motion to adjourn was made by Trustee Randy Schaefer, seconded by Trustee Patrick Murphy. The motion was approved by unanimous voice vote. Submitted by Howard Metz. _____________________________________ Randall J. Schaefer, Secretary Michael Dunn, Jr, Board Chairman
RVC Board of Trustees Special Meeting, HLC. – Minutes of March 31, 2014 Page 2 of 2
Illinois Community College District #511 Rock Valley College
3301 North Mulford Road Rockford, IL 61114
Minutes of the Board of Trustees April 3, 2014 Special Meeting, 6:00 p.m.
Location: Stenstrom Center for Career Education – Room 315 4151 Samuelson Road
Rockford, IL 61109
Call to Order The Special meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the Stenstrom Center for Career Education, Room 315, 4151 Samuelson Road, Rockford, Illinois, on Thursday, April 3, 2014 at 6:09 p.m. Chairperson Michael Dunn, Jr., called the meeting to order.
Roll Call The following members of the Board were present: Mr. Michael Dunn, Jr. Mr. Frank Haney Ms. Lynn Kearney Ms. Kathy Kelley Mr. Randy Schaefer Mr. Patrick Murphy Mr. Don Gillingham Maculson Massenat, student trustee Also in attendance: Mr. Mike Mastroianni, Interim President; Mr. Sam Overton, Jr., Vice President of Administrative Services; Dr. Brian Sager, Vice President of Academic Affairs and Chief Academic Officer; Dr. Amy Diaz, Vice President of Student Development; Mr. Greg Wear, Interim Vice President of Career & Technical Education; Ms. Pamela Owens, Executive Director of the RVC Foundation and College Advancement; Ms. Susan Busenbark, Vice President of Liberal Arts and Sciences; Dr. Lisa Mehlig, Executive Director of Institutional Research; Ms. Kathy McCarty, Administrative Assistant. Winnebago County Board Members in attendance: Mr. Scott Christiansen, Chair Dorothy Redd, District 18 Mr. Ted Biondo, District 20 L. C. Wilson, District 14 Mr. David Kelley, District 9 Ms. Kay Mullins, District 6
Communication and Petitions (Public Comment) There were no communications or petitions. RVC Board of Trustees Minutes of April 3, 2014 Special Meeting Page 1 of 5
Illinois Community College District #511 Rock Valley College
3301 North Mulford Road Rockford, IL 61114
Minutes of the Board of Trustees April 3, 2014 Special Meeting, 6:00 p.m.
Location: Stenstrom Center for Career Education – Room 315 4151 Samuelson Road
Rockford, IL 61109
Discussion: Manufacturing visioning, presentation and tour Chair Michael Dunn opened the meeting by thanking members of the Winnebago County Board for attending to discuss manufacturing visioning, and welcomed all in attendance. Mr. John F. Sweeney, Winnebago County Board District 16 representative inquired about what percentage of college resources are applied to manufacturing vs. other studies. Interim President Michael Mastroianni stated that Liberal Arts & Sciences, transfer and degree programs help with programs and services. Career & Technical Education Programs are offered for job creation. A majority of RVC students are transfer students. Trustee Haney added that 70% of RVC students are transfer students, and 30% are Career & Technical Education. Mr. Scott Christiansen, Winnebago County Board Chairman, stated that the intent of their Board is to be supportive of the college’s initiatives and they would like more information. He further suggested outreach to the high school counselors of Rockford School District 205 and the other school districts in Community College District 511. Chair Michael Dunn stated that the College Board of Trustees is looking for direction from the County. Interim President Michael Mastroianni stated that the College recognizes the importance of partnerships in the community, is excited about the partnership with Freedom Field, and is looking for information on other types of emerging technologies. TechWorks is a great fast-track program in town, providing CNC machining training and other manufacturing skills. TechWorks’ focus is fast-track, while the College’s focus is more long term. Rock Valley College is a Right Skills Now institution, which provides job opportunities through internships and opportunities for individuals to return to college for additional certifications and college credit. Mr. Bob Trojan, President of Rockford Linear Actuation, Inc. a manufacturer of NFPA hydraulic tie rod cylinders, stated that the Rockford area needs people trained in multiple types of skills, such as manual machining, blueprint reading, decimals and micrometers. Other representatives from the manufacturing sector present added that companies are challenged by the lack of people qualified to run a lathe or set up a machine. There is a huge demand for these skills in our community. The image of a career in manufacturing and common misconceptions need to be addressed at the middle and high school level. The 3rd Annual Manufacturing Day will be held in Rockford on October 2, and this region will be part of National Manufacturing Day. We are inviting 1,000 high school students to come to manufacturing business in the area. The public is invited as well. RVC Board of Trustees Minutes of April 3, 2014 Special Meeting Page 2 of 5
Illinois Community College District #511 Rock Valley College
3301 North Mulford Road Rockford, IL 61114
Minutes of the Board of Trustees April 3, 2014 Special Meeting, 6:00 p.m.
Location: Stenstrom Center for Career Education – Room 315 4151 Samuelson Road
Rockford, IL 61109 College Trustee Patrick Murphy commented that workers need to be proficient in basic math and acquire stackable credentials in stages. A partnership between Jefferson High School’s manufacturing program and Rock Valley College’s program was suggested for consideration. Rock Valley College staff present explained the math requirements for enrollment in the College’s Manufacturing Engineering Technology degree courses of study. Ms. Stacy Bernardi, commented that the Boards are missing a marketing opportunity toward women in the community, and urged consideration of reaching out to females in manufacturing to develop ideas and methods for encouraging young women to enter this field as well. Dr. Litesa Wallace, from the office of Representative Charles E. Jefferson (D), 67th District, asked what is needed from the State to accomplish this mission. Interim President Michael Mastroianni responded that support and funding are always sought from the State through the Department of Commerce and the Rock Valley College Small Business Development Center. Mr. Don Williams, Education Officer for the Rock River Valley, Illinois Chapter of the of the National Tooling & Machining Association (NTMA) reported that their organization has 87 apprentices sponsored by 29 area companies. Mr. Ted Biondo, Winnebago County Board, District 20, stated that partnerships are not just for Rock Valley College, the City, or the County, but students need to see how this fits in the real world. Rock Valley College Trustee Don Gillingham stated that the mission of the College is to help people with their aspirations and the board is committed to help. Mr. Mark Bonne commented that Senate Bill 3030 grants funding for school districts that offer technical education. Ms. Kay Mullins, Winnebago County Board, District 6, asked what is currently being done in other school districts to advance such initiatives. Interim President Michael Mastroianni responded that Rock Valley College has collaborated with area high schools with the Advance Now program, and other dual credit programs. There are programs at the middle school level: “Surgeons of Steel” at Eisenhower RVC Board of Trustees Minutes of April 3, 2014 Special Meeting Page 3 of 5
Illinois Community College District #511 Rock Valley College
3301 North Mulford Road Rockford, IL 61114
Minutes of the Board of Trustees April 3, 2014 Special Meeting, 6:00 p.m.
Location: Stenstrom Center for Career Education – Room 315 4151 Samuelson Road
Rockford, IL 61109 Middle School. Growing quickly to other middle schools as well. Communication with parents of middle school students about manufacturing opportunities and careers is necessary. Mr. Michael Dunn, Jr., Rock Valley College Board Chair, stated that the board has made a renewed effort to work with all high schools in our district. Questions raised concerning what the College could do to address the homeless or unemployed for longer than three to five years were addressed by Interim President Michael Mastroianni. He stated that the College has had programs in place for many years to address these issues; namely, the Dislocated Worker Program, and the Alternative-to-Incarceration and Bridge Programs through Adult Education. Mr. David Kelley, District 9, Winnebago County Board, commented on the effectiveness of the Rockford School District 205 Academies. At 7:10 p.m., Rock Valley College Interim Vice President of Career & Technical Education Greg Wear presented an overview of Rock Valley College’s current efforts in manufacturing and visioning for the Stenstrom Center for Career Education facilities’ manufacturing capabilities and enhancements. Rock Valley College has received recognition as a Right Skills Now institution by the National Association of Manufacturers, offering accelerated, industry-recognized certifications: NIMS credential exams in measurement, materials, safety, job planning, benchwork, layout, set-up and operation of CNC lathes and mills, as well as internship opportunities. The College will be expanding their current offerings at the Stenstrom Center, doubling the size of the welding area and adding fabrication and virtual welding. In partnership with Henry Ford Community College, a multi-state advanced manufacturing consortium, Rock Valley College is expanding Integrated Systems Technology. Planning is underway for development of a Health Career Center on Main campus, with partnerships with local medical facilities. Possible future course offerings being considered at Stenstrom Center are CNC, Transportation, Distribution and Logistics and expansion of the Aviation Maintenance Program, in partnership with the Chicago-Rockford International Airport and the Winnebago County Board. Partnerships with Winnebago County at Freedom Field and NIU, Woodward Governor, Ingersoll Machine Tool, Eclipse were discussed. Winnebago County Chair Scott Christiansen stated that the County is committed to putting as much capital in place to reach these goals without raising taxes. Rock Valley College Vice President of Academic Affairs and Chief Academic Officer, Dr. Brian Sager, thanked everyone for their time and participation, adding that everyone who offered comments this evening were heard. Rock Valley College recognizes the importance of RVC Board of Trustees Minutes of April 3, 2014 Special Meeting Page 4 of 5
Illinois Community College District #511 Rock Valley College
3301 North Mulford Road Rockford, IL 61114
Minutes of the Board of Trustees April 3, 2014 Special Meeting, 6:00 p.m.
Location: Stenstrom Center for Career Education – Room 315 4151 Samuelson Road
Rockford, IL 61109 partnerships. We must focus on forging those partnerships. We also know we need to take it to the next step. We need the business and manufacturing will, political will, educational will to dedicate resources to take action. Our challenge at this stage and invitation, is to dedicate ourselves to taking those partnerships which are going to move our young people and adult population from high school to community college to manufacturing and industrial opportunities. With that said, we want to encourage you to look around the Stenstrom Center and join the tour guides on hand to view these facilities. Tours began at 7:34 p.m.
Adjournment There being no further business to come before the board, at 8:15 p.m., a motion to adjourn was made by Ms. Lynn Kearney, seconded by Mr. Randy Schaefer. The motion was approved by unanimous voice vote. Submitted by Kathy McCarty _____________________________________ ____________________________________ Randall J. Schaefer, Secretary Michael P. Dunn, Jr., Chairperson
RVC Board of Trustees Minutes of April 3, 2014 Special Meeting Page 5 of 5
Illinois Community College District #511
Rock Valley College 3301 North Mulford Road
Rockford, IL 61114
Board of Trustees Meeting April 8, 2014
The Closed Session meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in room 117/119/121 of the Woodward Technology Center (WTC) on the main campus on Tuesday, April 8, 2014 at 5:17 p.m. Chairperson Michael Dunn, Jr., called the meeting to order.
Roll Call
The following members of the Board were present:
Mr. Michael Dunn, Jr. Mr. Frank Haney Ms. Lynn Kearney Ms. Kathy Kelley Mr. Randy Schaefer Mr. Patrick Murphy Maculson Massenat, student trustee The following trustee was absent: Mr. Don Gillingham (entered 5:25 p.m. during closed session)
Also in attendance: Mr. Mike Mastroianni, Interim President; Mr. Sam Overton, Jr., Vice President of Administrative Services; Dr. Brian Sager, Vice President of Academic Affairs/Chief Academic Officer; Dr. Amy Diaz, Vice President of Student Development; Mr. Greg Wear, Interim Vice President of Career & Technical Education; Ms. Pamela Owens, Executive Director of the RVC Foundation and College Advancement; Ms. Susan Busenbark, Vice President of Liberal Arts and Sciences; Ms. Jessica Jones, Executive Director of Human Resources; Dr. Lisa Mehlig, Executive Director of Institutional Research; Ms. Ann Kerwitz, Assistant to the President; Attorney Susan Glover.
Reconvene Open Session
On a motion by Trustee Lynn Kearney, seconded by Trustee Patrick Murphy, the meeting was
adjourned to open session at 6:07 p.m. The motion was approved by unanimous roll call vote.
Special Announcement Board Chairperson Michael Dunn Jr. announced that trustees have unanimously approved a
contract with Mr. Mike Mastroianni as the College’s next president. The formal announcement was made at a press conference held earlier in the day.
Rock Valley College Board of Trustees Minutes of April 8, 2014 (March 25 rescheduled) Page 1 of 11
General Session The General Session of the regular meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in room 117/119/121 of the Woodward Technology Center (WTC) on the main campus, on Tuesday, April 8, 2014 at 6:15 p.m. Chairperson Mr. Michael Dunn, Jr., called the meeting to order.
The following members of the Board were present: Mr. Michael Dunn, Jr. Mr. Frank Haney Ms. Lynn Kearney Ms. Kathy Kelley Mr. Randy Schaefer Mr. Patrick Murphy Mr. Don Gillingham Maculson Massenat, student trustee
Also in attendance: Mr. Mike Mastroianni, Interim President; Mr. Sam Overton, Jr., Vice President of Administrative Services; Dr. Brian Sager, Vice President of Academic Affairs/Chief Academic Officer; Dr. Amy Diaz, Vice President of Student Development; Mr. Greg Wear, Interim Vice President of Career & Technical Education; Ms. Pamela Owens, Executive Director of the RVC Foundation and College Advancement; Ms. Susan Busenbark, Vice President of Liberal Arts and Sciences; Ms. Jessica Jones, Executive Director of Human Resources; Dr. Lisa Mehlig, Executive Director of Institutional Research; Ms. Ann Kerwitz, Assistant to the President; Attorney Susan Glover.
Approve Minutes
Trustee Don Gillingham made a motion, seconded by Trustee Randy Schaefer to approve the minutes of February 14, 2014; February 15, 2014; February 16, 2014; March 19, 2014; March 21, 2014; March 27, 2014 (all Presidential Search); February 25, 2014 and March 19, 2014 (Special Meeting-Personnel). Trustee Haney asked that the minutes of the Special Meeting held March 19 to discuss a personnel matter be amended to show that he was in attendance, but arrived late. Trustee Lynn Kearney made the motion to amend the March 19 minutes accordingly, seconded by Trustee Randy Schaefer.
The amended motion was approved by unanimous voice vote.
Communications and Petitions (Public Comment)
Mr. Bob Trojan addressed trustees regarding the successful event held April 3 at the Stenstrom Center for Career Education. He remarked that RVC needs to market itself more with the manufacturing community and perhaps re-establish the manufacturing council initiated by former RVC President Karl Jacobs. Mr. Trojan distributed a flyer inviting trustees and college personnel to attend the Rockford Region Manufacturing Day scheduled for October 2.
Recognition of Visitors
No additional visitors were recognized.
Rock Valley College Board of Trustees Minutes of April 8, 2014 (March 25 rescheduled) Page 2 of 11
General Presentations
There were no special presentations. Board Committee Reports and Presentation of Approved Committee Meeting Minutes
Trustee Randy Schaefer, chair of the Human Resources Committee, reported that the committee
met recently and discussed the following: • Discussed a possible healthcare partnership following a presentation by Ryan Brauns and
Molly Brauns of Rockford Consulting and Brokerage. • The Board Policy Manual has been completed; the Procedures will be done next. The
hiring policy has been changed so that trustees will approve hiring decisions rather than acknowledge them.
Trustee Randy Schaefer, chair of the Facilities Committee, reported that the committee met recently and reviewed the following:
• Heard presentations from architect firms for the Aviation Hanger/Education Facility project.
• The scope of the CLII project will be discussed at the next meeting to be held April 14
Trustee Randy Schaefer, chair of the Presidential Search Committee, thanked everyone involved in the presidential search.
Trustee Kathy Kelley, chair of the Finance Committee, reported that the Committee met last week
and discussed the following: • Discussed TIF requests from Machesney Park and Loves Park • Discussed the FY15 budget and a possible tuition increase
Trustee Lynn Kearney, chair of the Teaching and Learning Committee, reported that the
Committee will meet April 21.
Reports
Vital Signs Vital signs for Payroll, Health care, Cash, FY14 Surplus Expenditures List, CLI Milestones, KPI
Summary Report: Assessment of Student Learning, Freedom of Information Act (FOIA) Report, and the College and Community Events Calendar were accepted as presented.
President’s Reports
BR #7082 – Claims Sheet #701
“It is recommended that the Board of Trustees approve the claims sheet from Datatel® dated February 28, 2014, totaling $1,848,275.92.”
Rock Valley College Board of Trustees Minutes of April 8, 2014 (March 25 rescheduled) Page 3 of 11
Listing of Checks over $10,000:
$ 10,210.00 Commercial Specialties $ 23,028.45 Xerox $ 17,019.00 Fridh $ 29,781.14 Mechanical, Inc. $ 10,216.18 Mid City Office Products $ 47,073.00 Saavedra Gehlhausen Architects $ 34,541.81 Bank America or FIA Card Services $ 15,253.00 Il Dept Employment Security $ 13,793.50 R H Theatricals $ 12,100.00 Rockford Health System / EMS $ 33,829.60 Eigerlab $ 430,429.24 Health Care Service $ 11,250.00 Management Resource Group Ltd. $ 13,365.26 Robbins, Schwartz, Nicholas, Lifton Taylor, Ltd. $ 16,220.21 Saavedra Gehlhausen Architects $ 113,023.38 State Universities Retirement System $ 14,939.16 Variable Annuity Life Insurance $ 12,999.25 ATI Assessment Technologies $ 12,166.67 OSF Saint Anthony Medical Center $ 46,330.41 EBM, Inc. $ 36,782.15 Larson Larson Builders $ 12,945.61 Constellation New Energy $ 110,693.53 Health Care Service $ 11,441.00 Mechanical Inc. $ 44,055.80 National Safety Council $ 10,815.12 Saavedra Gehlhausen Architects $ 14,147.65 Sun Life Financial $ 110,830.26 State Universities Retirement System $ 15,240.16 Variable Annuity Life Insurance $ 16,161.00 City Rockford $ 1,300,681.54
TOTAL
On a motion by Trustee Lynn Kearney, seconded by Trustee Kathy Kelley, Board Report #7082 was approved by unanimous roll call vote.
Rock Valley College Board of Trustees Minutes of April 8, 2014 (March 25 rescheduled) Page 4 of 11
BR #7083– Purchase Report #679
“It is recommended that the Board of Trustees approve the marked items for purchase.”
$ 37,778.00 A. Priorclave, Troy, MI $ 10,636.00 B. Angel Learning, Inc., Washington, DC $ 35,840.00 C. Baum Sign, Sheridan, IL $ 69,949.00 D. Bob Ridings, Taylorville, IL $ 67,859.11 E. Bobcat of Rockford, Cherry Valley, IL $ 186,353.00 F. CDW-G, Vernon Hills, IL $ 22,444.00 G. Mechanical Inc., Freeport, IL $ 91,000.00 H Saavedra Gehlhausen Architects, Rockford, IL $ 3,900.00 I. One Interpreting, Saratoga Springs, UT $ 7,500.00 J. Isaacson Miller, Boston, MA $ 533,259.11
TOTAL
A motion was made by Trustee Randy Schaefer, seconded by Trustee Lynn Kearney to approve Board Report #7083.
In response to a question from Trustee Kelley regarding item B (Angel Learning Inc.), Mr. Sam Overton explained that this was for the mass notifications subscription fee for campus emergencies or closings, not for the College’s Learning Management System.
Mr. Overton answered Trustee Murphy’s questions regarding items showing “FY14 Surplus Funds. Expenditure deferred from FY14 to FY15 in budgeting process,” including item D, a 2014 Ford F550 dump truck, item E, a 2014 Toolcat Skidsteer 5600-F utility vehicle and item F, Computers, Laptops & Monitors. Discussion continued on other items trustees may wish to delete from the Purchase Report. Mr. Overton also answered questions regarding item H, Architectural Services for Schematic Design of Classroom Building IV. Trustees Dunn and Murphy indicated they thought the process would be the same as for the airport building with the architect being selected first. Mr. Overton referred to Board Report #7081 that trustees approved at the February 25, 2014 Board meeting, adding that the process can be stopped and the information-gathering trip arranged by the architects to view similar facilities can be cancelled if that’s what trustees want to do. Extensive discussion followed regarding the $91,000 expense to Saavedra Gehlhausen Architects and how much money has already been spent on the conceptual design. Mr. Greg Wear added that faculty have begun meeting with Demonica Kemper Architects on the conceptual design. Mr. Overton added that selection of another architect will require 30-60 days. In response to a comment by Mr. Dunn that trustees want to see the design and know the cost ahead of time, Mr. Wear explained that all of the needs of the programs to be housed in the building will be provided in June, but not a building design, as they rely on the expertise of the architects for that. He added that it required 52 meetings to design the Jacobs Center for Science and Math.
Rock Valley College Board of Trustees Minutes of April 8, 2014 (March 25 rescheduled) Page 5 of 11
An amended motion was made by Trustee Frank Haney, seconded by Trustee Patrick Murphy, to remove items C, D, E and F from the Purchase Report and table them to the April 22 meeting, so that further discussion can be held following the decision regarding a possible tuition increase. Trustees Haney, Kelley, Murphy, Schaefer, Dunn and Massenat (advisory) voted yes. Trustees Kearney and Gillingham voted no. The amended motion was approved by majority roll call vote.
An amended motion was made by Trustee Frank Haney, seconded by Trustee Kathy Kelley, to remove item H from the Purchase Report and refer it to the Board Facilities Committee for further discussion. The amended motion was approved by majority roll call vote. Trustees Haney, Kelley, Murphy, Schaefer, Dunn, Gillingham and Massenat (advisory) voted yes. Trustees Kearney voted no. A vote was taken to approve items A, B, G, I and J, as contained in the Purchase Report. The motion was approved by unanimous roll call vote. BR #7084 – Personnel Report #675
“It is recommended that the Board of Trustees approve the items of personnel as presented.” Trustees noted that they will “acknowledge” the report, since the change to “approve” will be effective following their formal vote to approve the Board Policy Manual later in the meeting.
. BR #7085 – Personnel Report – Sabbaticals #676
“It is recommended that the Board of Trustees approve the following personnel action:” A. Sabbatical Leave, Academic year 2015, Sharon Cooper, Professor of Business B. Sabbatical Leave, Academic year 2015, Dr. Melissa Commisso, Professor of Psychology
Trustee Randy Schaefer made a motion, seconded by Trustee Frank Haney, to approve the
sabbatical recommendations. In response to a question from Trustee Kelley, Dr. Brian Sager explained that sabbaticals were suspended a few years ago due to budget restrictions and in some years only one has been recommended. He added that the two recommended for approval this year are very strong. He described in depth the sabbatical leaves of Professors Cooper and Commisso and how they relate to students. Trustee Gillingham suggested that this detailed information be included in next year’s report.
The Board Report was approved by unanimous roll call vote.
BR #7086 – Barnes & Noble College Bookstore Contract Extension – Year to Year “It is recommended that the Board of Trustees authorize a one-year contract extension of the current Barnes & Noble contract. The new contract termination date will be May 31, 2015.”
On a motion by Trustee Randy Schaefer seconded by Trustee Frank Haney, the Board Report was approved by unanimous roll call vote.
Rock Valley College Board of Trustees Minutes of April 8, 2014 (March 25 rescheduled) Page 6 of 11
BR #7087 – Proposed FY 15 Tuition Increase
“Based on the recommendation of Trustees who attended the Friday, March 21, 2014 Board
Finance Committee meeting, a minimum $2.00 per credit hour increase is presented. It is recommended that the Board of Trustees approve a tuition and universal fee per credit hour increase beginning Fall 2014.”
Trustee Don Gillingham made a motion to approve, seconded by Trustee Lynn Kearney. Extensive discussion followed on how to meet the needs of the community and students, tell the
RVC story with a reduced marketing budget, improve the educational culture of the community by reaching students before their senior year of high school, provide new initiatives and programs, all in light of past history of tuition increases and budget surpluses, added positions on the Priority Positions List, added soccer program, current FY15 budget discussions, reduced EAV, and reduced and delayed state funding.
In response to a question from Trustee Gillingham, Mr. Sam Overton explained that the
recommended $2.00 increase shown in the board report came from trustees at the March 21 Board Finance Committee meeting, but his personal recommendation was in the $5.00 to $7.00 range.
Mr. Overton further explained the urgency of a Board decision, as open enrollment begins in a
few days and it’s not good for students’ planning to have the tuition change after the fact. At the request of Chair Dunn, Mr. Overton explained the budget process and that these discussions began in December 2013.
In response to a question from Trustee Gillingham regarding his recommendation, President Mike
Mastroianni indicated that he recommended a $4.00 tuition increase, adding that the College has done its homework with regard to cost cutting and that funding new growth initiatives is needed.
In response to a question from Trustee Murphy, Mr. Overton confirmed that if a $2.00 increase
were approved, the Leadership Team would review the FY15 budget again and make recommendations to balance the budget. He added that trustees receive monthly Vital Signs reports to keep them current with the College’s financial performance.
Chair Dunn added that he would also like to see additional budget cuts if a $4.00 per credit hour
tuition increase is approved. Trustee Frank Haney made a motion to amend the board report to approve a $4.00 per credit hour
tuition increase beginning in Fall 2014, seconded by Trustee Randy Schaefer. Trustees Haney, Gillingham, Kearney, Murphy, Schaefer, Dunn and Massenat (advisory) votes yes. Trustee Kelley voted no. The amended motion was approved by majority roll call vote.
BR #7088 – Theater Scene Shop Addition to the Bengt Sjostrom Theater (BST) Storage Shed “It is recommended that the Board of Trustees authorize Saavedra Gehlhausen Architects, College Architects of Record, to proceed with construction documents and contractor bidding for a total fee not to exceed another $12,281; about 50 percent is paid to KJWW for Engineering Services. The contractor
Rock Valley College Board of Trustees Minutes of April 8, 2014 (March 25 rescheduled) Page 7 of 11
bids will provide a definitive construction cost, confirm the construction timeline, and finalize the total project cost. This will allow for a more informed decision to approve or defer the capital project and ICCB Capital Application.”
Trustee Lynn Kearney made a motion to approve, seconded by Trustee Randy Schaefer.
During discussion, Trustee Patrick Murphy queried Mr. Sam Overton regarding the plans for the building design and how much it will cost. Mr. Overton explained that he does not have answers to those questions. President Mike Mastroianni added that the purpose of this board report is to draw up the plans and determine the price. He explained that the location of the proposed building is in a flood plain which will require backfill and other additional expenses. Mr. Mastroianni added that trustees had agreed the building should be occupied so that scene shop work can be done safely.
Discussion continued regarding architects’ fees in relation to the final cost of the building.
Trustees Murphy and Gillingham want the final cost to be less than $200,000; therefore, by reducing that amount by the approximate $12,000 architects’ fee noted in the board report, the final cost should be around $188,000.
Following a vote, the Board Report was approved by majority roll call vote. Trustees Haney,
Gillingham, Kearney, Kelley, Schaefer, Dunn and Massenat (advisory) voted yes. Trustee Murphy voted no. BR #7089 – Aviation Maintenance Hangar Capital Project
“It is recommended that the Board of Trustees: 1. Approve the capital project 2. Proceed with the quality-based selection process for the project Architect of
Record 3. Continue with the capital project planning processes, including
a. ICCB concurrence for transitioning the Aviation Maintenance Program and related lease agreement from the 6349 Falcon Road facility to GRAA Plot 24
b. Completion of the ICCB Capital Application to construct the Aviation Maintenance Hangar, with initial occupancy targeted for January 2015”
A motion to approve was made by Trustee Patrick Murphy, seconded by Trustee Randy Schaefer. Following discussion regarding the architect and engineering fees, a motion was made by Trustee
Lynn Kearney, seconded by Trustee Frank Haney, to amend the board report to show that the estimated architect and engineering fees shall range from four percent (4%) to seven percent (7) instead of five percent (5%) to seven percent (7%).
The amended motion was approved by unanimous roll call vote.
Rock Valley College Board of Trustees Minutes of April 8, 2014 (March 25 rescheduled) Page 8 of 11
BR #7090 – Classroom Building I (CLI) Addition & Renovation (A&R) Ground Floor Changes from Nursing to Arts Transitional Space “It is recommended that the Board of Trustees formally approve the CLI Ground Floor changes from Nursing to Arts Transitional Space and authorize Administration to work with the Capital Development Board (CDB) to finalize the detail design documentation that includes those changes.”
On a motion by Trustee Randy Schaefer, seconded by Trustee Frank Haney, the Board Report
was approved by unanimous roll call vote.
Attorney Report AR #314 – Resolution Regarding Board Policy Manual
Be it resolved that the Board of Trustees of Community College District No. 511 approves the
draft Board Policy Manual to be implemented and be effective this date. Attorney Susan Glover explained that final corrections to the Board Policy Manual have been
completed and it is ready for trustees’ approval. In response to a question from Trustee Frank Haney, Ms. Jessica Jones explained that the
Procedures portion of the manual should be completed in about six months. On a motion by Trustee Randy Schaefer, seconded by Trustee Lynn Kearney, the Attorney Report
was approved by unanimous roll call vote.
ICCTA Report
There was no report on activities of the Illinois Community College Trustee Association.
Student Trustee Report
Student Trustee Maculson Massenat reported on the following activities:
• Student Government Association (SGA) FY15 elections will be held April 15-16 • SGA will present the Student Activity Fee Allocations at the April 22 board meeting • The Phi Theta Kappa spring induction ceremony held March 21 was the largest ever • Student Advocacy Day was held April 2 in Springfield
New Business
1. Action Item: Recommendation for approval of contract. This was completed at the beginning
of the meeting.
Unfinished Business
No unfinished business was discussed.
Rock Valley College Board of Trustees Minutes of April 8, 2014 (March 25 rescheduled) Page 9 of 11
Trustee Comments
Chair Dunn commented that this was his last meeting as Board Chair, noting that the last two years have been a whirlwind of change and much has been accomplished.
Trustee Kearney congratulated Dr. Paul McCombs and Dean Rodger Hergert for their recent recognitions. She also thanked the Leadership Team for their work on the Higher Learning Commission (HLC) accreditation visit and for keeping trustees up to date.
Trustee Murphy congratulated the men’s and women’s basketball teams for their outstanding performance at the national championship tournaments this year.
Chair Dunn also thanked the Leadership Team for their hard work on the HLC accreditation site visit.
Trustee Haney attended a first generation college student forum a few weeks ago with Mr. Mike Mastroianni, Ms. Jessica Jones, Professor Mike Youngblood and others.
Trustee Gillingham commented that it’s important for the College to establish a greater sense of its educational mission and to better convince people how good the College is and how education at RVC can and does change lives.
Interim President’s Comments
President Mike Mastroianni made the following comments:
• Highlighted the Faculty Activities included in the board packet. He is working with faculty to determine frequency of the reports.
• Presented a summary of the recent HLC visit. Recommendations for improvement likely will be sent in mid-summer. The visit team was impressed with faculty, staff, the Board, Leadership Team, Ms. Susan Busenbark, Dr. Lisa Mehlig and the HLC Committee.
• Asked Dr. Brian Sager to provide a synopsis of the preliminary HLC report. Following his report, Dr. Sager added that the peer review team was grateful to the Board and others for the hospitality and openness during their visit.
Accolades:
No additional accolades were presented.
Announcements from President’s Leadership Team
Mr. Sam Overton announced that the College has received its seventh consecutive CAFR
(Comprehensive Annual Financial Report) award.
Ms. Susan Busenbark noted that she and Dr. Lisa Mehlig have many to thank for their hard work preparing the Self-study Report and for the accreditation visit held March 31-April 2. She added that Mass Communications student Tom Doherty has won the Best of the Best award for his original film “The White Room” at the Broadcast Education Association (BEA) Festival of Media Arts.
Rock Valley College Board of Trustees Minutes of April 8, 2014 (March 25 rescheduled) Page 10 of 11
Dr. Amy Diaz announced that RVC student Ms. Angel Cagel has been named a Gold Scholar on Coca-Cola’s 2014 Community College Academic Team. Ms. Cagel and Mr. Luke Warner were also selected to the 2014 All-Illinois Academic Team in recognition of their scholarly achievements.
President Mike Mastroianni congratulated Student Trustee Maculson Massenat on his perfect
attendance at the I-SAC meetings during his tenure as student trustee.
Adjourn to Closed Session
On a motion by Trustee Randy Schaefer, seconded by Trustee Patrick Murphy, and unanimous roll call vote, the meeting was adjourned to closed session at 8:35 p.m. for the purpose of discussing the appointment, employment, compensation, discipline, performance or dismissal of specific employees; and the purchase or lease of real property pursuant to Sections 2 (c) (1) and 2 (c) (5) of the Illinois Open Meetings Act.
Reconvene Open Session
At 9:47 p.m., on a motion by Trustee Randy Schaefer, seconded by Trustee Patrick Murphy, and unanimous roll call vote, the meeting was reconvened to open session.
Possible Action Items as a Result of Closed Session
No action was taken as a result of closed session.
Next Meeting
The next regular meeting will be held April 22, 2014 in the Woodward Technology Center (WTC) beginning with a study session at 5:15 p.m. in Room 141/142. The Reorganization Meeting will be held at 6:00 p.m. in WTC room 117-121 followed immediately by the General Session.
Adjournment There being no further business to come before the board, at 9:50 p.m., a motion to adjourn was made by Trustee Randy Schaefer, seconded by Trustee Patrick Murphy. The motion was approved by unanimous voice vote. Submitted by Ann Kerwitz. ___________________________________ _____________________________ Randall J. Schaefer, Secretary Michael P. Dunn, Jr., Chairperson
Rock Valley College Board of Trustees Minutes of April 8, 2014 (March 25 rescheduled) Page 11 of 11
ROCK VALLEY COLLEGE Board Report #7095 April 22, 2014
RESOLUTION
Upon the Retirement of Linden Griesbach
WHEREAS, Linden Griesbach began his employment in October 1984 as a Temporary Faculty member in the Technology Division; and
WHEREAS, he is honored to have been selected by his colleagues as a Faculty of the Year Award recipient; and
WHEREAS, Linden found meaningful the feedback from students of how their experience attending his classes at RVC has changed their lives in a positive way; and
WHEREAS, he continued his professional development by consulting in industry and studies in the latest technologies; and
WHEREAS, Linden provided the best farm fresh eggs; and
WHEREAS, he once brought a guitar to contract negotiations for atmosphere; and
WHEREAS, Linden greatly appreciates the College and peer support during his pursuit of a master’s degree; and
WHEREAS, Linden will be missed!!
THEREFORE, be it now resolved that Linden Griesbach take with him the gratitude and best wishes of all his colleagues at Rock Valley College and the Board of Trustees; and
BE IT FURTHER RESOLVED that the undersigned express their hope that his happiest years are those which lie ahead; GIVEN under our hand and seal this 22nd day of April 2014. Chairperson ___________________________ Attest Secretary _____________________________
ROCK VALLEY COLLEGE Board Report #7096 April 22, 2014
RESOLUTION
Upon the Retirement of Maggie Kincaid
WHEREAS, Maggie Kincaid began her employment in March 1981 as a Senior Clerk in the Accounting Office; and
WHEREAS, she transferred to the Theatre Department in July 2002 as an Office Technologist; and
WHEREAS, Maggie helped to organize the Rock Valley College Costume Collection; and
WHEREAS, she helped the college with the implementation of the Purchasing Card system; and
WHEREAS, Maggie help to coordinate the Richard Nordlof gift of the costume and prop inventory from New American Theatre; and
WHEREAS, she possesses a rare combination of skills that help in keeping both the Starlight and Studio Theatre productions fun and educational for our entire community; and
WHEREAS, Maggie maintained a genuine concern for the financial and artistic health of the entire Theatre program; and
THEREFORE, be it now resolved that Maggie Kincaid take with her the gratitude and best wishes of all her colleagues at Rock Valley College and the Board of Trustees; and
BE IT FURTHER RESOLVED that the undersigned express their hope that her happiest years are those which lie ahead; GIVEN under our hand and seal this 22nd day of April 2014. Chairperson ___________________________ Attest Secretary _____________________________
ROCK VALLEY COLLEGE Board Report #7097 April 22, 2014
RESOLUTION
Upon the Retirement of Lois Lundgren
WHEREAS, Lois Lundgren began her employment in January 1994 as an Instructor in the Nursing, Health Science/Personal, and Public Service Department, received tenure during the 1997-98 academic year, and in 2003 became the Director of Nursing; and
WHEREAS, she is currently leading the A.D.N., L.P.N., Bridge, and Nursing Assistant programs as the Dean of Nursing; and
WHEREAS, Lois has been an advocate of nursing and nurse educators for years even helping found Alpha Delta Nu, the Nursing Honor Society; and
WHEREAS, she has helped develop the nursing program at McHenry County College and was instrumental in creating the first online nursing degree program (NIOIN); and
WHEREAS, Lois is passionate about students as she tutors struggling students and substitutes for absent faculty, as she can step in and teach any subject; and
WHEREAS, she has developed the Health Careers Fair and RN Pinning Celebrations into major, successful events for future and current nursing students; and
WHEREAS, she helped overcome the shortage of nursing instructors by running RVC’s “Grow Our Own” program to take BSN nurses to the Master’s level ; and
WHEREAS, Lois helped develop a state-of-the art nursing lab where students can simulate the most real-life experiences possible; and
WHEREAS, Lois gives up her unofficial position as “Minutes Approver” for the many committees on which she successfully participates; and
THEREFORE, be it now resolved that Lois Lundgren take with her the gratitude and best wishes of all her colleagues at Rock Valley College and the Board of Trustees; and
BE IT FURTHER RESOLVED that the undersigned express their hope that her happiest years are those which lie ahead; GIVEN under our hand and seal this 22nd day of April 2014. Chairperson ___________________________ Attest Secretary _____________________________
ROCK VALLEY COLLEGE Board Report #7098 April 22, 2014
RESOLUTION
Upon the Retirement of William Meena
WHEREAS, William Meena began his employment in August 1984 as a faculty member in the Physical Science Division; and
WHEREAS, he has successfully taught Chemistry to over 4,000 students, many of whom now lead successful careers in science and related fields; and
WHEREAS, William is among the most knowledgeable, gracious, and cordial faculty member, spending countless hours away from class helping students on an individual basis, and:
WHEREAS, he is among the most technologically savvy of instructors incorporating his technology skills into his teaching methodology, and:
WHEREAS, he has been a superb reliable colleague at the College for the entire time of his service, and;
WHEREAS, William is a truly devoted father and husband, successfully raising four wonderful children, and;
THEREFORE, be it now resolved that William Meena take with him the gratitude and best wishes of all his colleagues at Rock Valley College and the Board of Trustees; and
BE IT FURTHER RESOLVED that the undersigned express their hope that his happiest years are those which lie ahead; GIVEN under our hand and seal this 22nd day of April 2014. Chairperson ___________________________ Attest Secretary _____________________________
ROCK VALLEY COLLEGE Board Report #7099 April 22, 2014
RESOLUTION Upon the Retirement of Suzanne Swenson
WHEREAS, Suzanne Swenson began her employment in October 1991 as a Clerk in the Accounting Office; and
WHEREAS, she began part-time in the Financial Aid Office in January 1992, full-time in September 1993 and became the Student Worker/Veteran Specialist in September 2005; and
WHEREAS, Suzanne graduated from RVC with an Associate of Arts degree in May 2000; and
WHEREAS, she participated in numerous RVC workshops to strengthen her skills; and
WHEREAS, Suzanne has facilitated presentations to RVC faculty and staff on veteran student needs; and
WHEREAS, she was instrumental in reviving the RVC Veterans Club and serves up to 350 veterans a year with their educational VA benefits; and
WHEREAS, while coordinating the Student Work Study program, she facilitated brown bag lunches for student worker employees, conducted training, and developed the first CWS orientation; and
WHEREAS, she participated in historical reenactments of the French & Indian War era; and
WHEREAS, Suzanne is a nationally known quilter, a member of several quilting associations, is a National Quilting Association certified teacher, judge, appraiser of quilted textiles and has had an article entitled “Surviving the Civil War Cotton Shortage,” in the American Quilter Magazine in September 2012; and
THEREFORE, be it now resolved that Suzanne Swenson take with her the gratitude and best wishes of all her colleagues at Rock Valley College and the Board of Trustees; and
BE IT FURTHER RESOLVED that the undersigned express their hope that her happiest years are those which lie ahead; GIVEN under our hand and seal this 22nd day of April 2014. Chairperson ___________________________ Attest Secretary _____________________________
ROCK VALLEY COLLEGE Board Meeting April 22, 2014
3rd Quarter Financial Report
The 3rd Quarter Financial Report will be available at the meeting on April 22, 2014.
Rock Valley CollegeVital Signs-Payroll (Dollars)Explanation of major increases in Dollars by Payroll Reviewed by: Sam Overton, 03/31/2014FY 1307/15/2012 Payroll calculated FY 13 ESP/PSA Across the Board = $250k 07/15/2012 25% Summer II $172,01807/31/2012 25% Summer II; 50% Summer III total $197,87708/15/2012 25% Summer II; 50% Summer III total $199,03308/31/2012 Faculty Salary increases; Begin Adjunct pay for Fall semester01/15/2013 FT ESP/PSA/Admin salary increases - one time stipend $61,99201/31/2013 100% of Fall Overload $453,249; Spring Overload estimated at $467,94003/15/2013 50% Spring Overload $241,964; remainder due 05/1504/30/2013 Check count is up due to ALL Student Workers being paid by RVC. CWS funds have been exhausted05/15/2013 50% Spring Overload $241,96406/15/2013 Summer I $189,07606/30/2013 25% Summer II $194,860; Summer II pay will extend through 08/15
FY 1407/15/2013 Payroll calculated FY 14 ESP/PSA/FOP = $470k07/15/2013 25% Summer II $186,98107/31/2013 25% Summer II; 50% Summer III total $219,33208/15/2013 25% Summer II; 50% Summer III total $211,66408/31/2013 Faculty Salary increases; Begin Adjunct pay for Fall semester01/31/2014 100% of Fall Overload $486,445; Severance payout; Spring Overload estimated at $508,34803/15/2014 50% Spring Overload $263,284; remainder due 05/1505/15/2014 50% Spring Overload $xxx,xxx
Payroll Dollars (Cash Basis) Tracking similar to previous yearsConclusion: Currently UNDER budget, includes Student Worker accrual of $30k
Dec-12 FY 13 YTD is below FY 12 YTD by 4%; FY 13 YTD is 96% of straight line budget, with $608k positive variance available for OverloadsJan-13 FY 13 YTD is below FY 12 YTD by 3%; FY 13 YTD is 98% of straight line budget, with $354k positive variance available for Spring OverloadsFeb-13 FY 13 YTD is below FY 12 YTD by 3%; FY 13 YTD is 98% of straight line budget, with $383k positive variance available for Spring OverloadsMar-13 FY 13 YTD is below FY 12 YTD by 3%; FY 13 YTD is 99% of straight line budget, with $186k positive variance available for Spring OverloadsApr-13 FY 13 YTD is below FY 12 YTD by 3%; FY 13 YTD is 99% of straight line budget, with $212k positive variance available for Spring OverloadsMay-13 FY 13 YTD is below FY 12 YTD by 2%; FY 13 YTD is 100% of straight line budget, with $26k positive varianceJun-13 FY 13 YTD is below FY 12 YTD by 2%; FY 13 YTD is 100% of straight line budget, with $111k positive variance
Jul-13 FY 14 YTD is above FY 13 YTD by 2%; FY 14 YTD is 93% of straight line budget, with $175k positive variance available for OverloadsAug-13 FY 14 YTD is above FY 13 YTD by 3%; FY 14 YTD is 94% of straight line budget, with $325k positive variance available for OverloadsSep-13 FY 14 YTD is above FY 13 YTD by 4%; FY 14 YTD is 95% of straight line budget, with $428k positive variance available for OverloadsOct-13 FY 14 YTD is above FY 13 YTD by 4%; FY 14 YTD is 96% of straight line budget, with $414k positive variance available for OverloadsNov-13 FY 14 YTD is above FY 13 YTD by 5%; FY 14 YTD is 97% of straight line budget, with $394k positive variance available for OverloadsDec-13 FY 14 YTD is above FY 13 YTD by 5%; FY 14 YTD is 97% of straight line budget, with $460k positive variance available for OverloadsJan-14 FY 14 YTD is above FY 13 YTD by 5%; FY 14 YTD is 99% of straight line budget, with $107k positive variance available for Spring OverloadsFeb-14 FY 14 YTD is above FY 13 YTD by 5%; FY 14 YTD is 99% of straight line budget, with $177k positive variance available for Spring OverloadsMar-14 FY 14 YTD is above FY 13 YTD by 5%; FY 14 YTD is 100% of straight line budget, with ($10k) negative variance available for Spring Overloads
ROCK VALLEY COLLEGEVital Signs - Health Care Costs / Benefits
Updated by Shurice Hunter/Barb Woodsmall, HR 4-7-14Reviewed by Sam Overton, Admin, 04/07/2014
Health Care costs represent 40% or $6,275,874 of the $15,826,988 Total Benefits ExpenditureOther Benefits include State SURS at $8,782,700, Workers Compensation Insurance, Unemployment Compensation,
Life Insurance, Employer FICA, Grant SURS, Tuition Waivers & Reimbursemeents, Sabbatical, Wellness, Moving Exp.
These are the Health Care costs ONLY. In FY 14, we budgeted aggressive health costs at the provided future estimates.
Conclusion: Current month is below target, YTD trend below budgetFor July 2013, Employees covered under the Preferred Provider Organization (PPO) are 327
under the Health Maintenance Organization (HMO) are 79
June 2008 is below straight line budget, YTD Actual is below both the YTD Budget and below FY 07 YTD ActualJune 2009 is above the straight line budget, YTD Actual is below the YTD Budget, but above FY 07 & 08 YTD ActualJune 2010 is below the straight line budget, YTD Actual is above the YTD Budget,June 2011 is below the straight line budget, YTD Actual is above the YTD Budget,June 2012 is below the straight line budget, YTD Actual is below FY 11 Actual & FY 12 YTD BudgetJune 2013 is above the straight line budget, YTD Actual is below FY 11 Actual, FY 12 Actual & FY 13 YTD Budget
Jul 2013 is below the straight line budget, YTD Actual is below prior YTD Actual & FY 14 YTD BudgetAug 2013 is below the straight line budget, YTD Actual is below prior YTD Actuals & FY 14 YTD BudgetSep 2013 is below the straight line budget, YTD Actual is below prior YTD Actuals & FY 14 YTD BudgetOct 2013 is below the straight line budget, YTD Actual is below prior YTD Actuals & FY 14 YTD BudgetNov 2013 is below the straight line budget, YTD Actual is below prior YTD Actuals & FY 14 YTD BudgetDec 2013 is below the straight line budget, YTD Actual is below prior YTD Actuals & FY 14 YTD BudgetJan 2014 is below the straight line budget, YTD Actual is below prior YTD Actuals & FY 14 YTD BudgetFeb 2014 is above the straight line budget, YTD Actual is below prior YTD Actuals & FY 14 YTD BudgetMar 2014 is above the straight line budget, YTD Actual is below prior YTD Actuals & FY 14 YTD Budget
Rock Valley College Prepared by: Samantha Vancil, 04/10/14Cash Graphs Approved by Jennifer Porter, 04/10/14
Reviewed by Sam Overton, 04/11/2014Included are the Cash Graphs:Operating
Investments are the "rainy-day" savings at PMA; target is 90 days (25%) operating budget (bars)Cash are the money market and checking balances to pay operating expenses (lines)
CapitalInvestments are mainly the Bond proceeds at PMA; to be expended for capital projects (bars)Investments now include Protection Health & Safety (PH&S) both old and new $Cash are the property tax levies to pay Bond principal & interest & Life Safety projects (lines)
We have reviewed the amount transferred from Checking to Savings over the last serveral years and realized that the investment earnings at PMA were reinvested by PMA, therefore creating an excess transfer from Checking to Savings.There is still excess investment earnings above the surplus.
Conclusion: Acceptable Operating Cash and Capital Cash Balances
Conclusion: Acceptable Investment Balances
Capital Investment Balances are $17.7 million and will decrease as approved Capital & PH&S project expenditures are paid.
Capital Cash Balances are OK. We transferred PH&S cash ($3+ million) to an investment account. All Bond principal & interest payments are being paid when due.
Operating Investments are $15.9 million, 26.0% of the FY 14 $61.1 million Operating Budget without Student Financial Aid pass-thru and are tracking as expected, but with very low interest earnings.
Operating Cash Balances are at acceptable levels at this time of year
FPOM Large Tractor - sell old dump truck, mower, tractor 95,188 02/26 A 95,188 CLI - PEC Target - Office Furniture - temporary office, classrooms, labs 17,080 04/02 L 17,080 FPOM Fleet - one (1) Ford Fusion Hybrid 25,835 04/02 O 25,835 Academics Ceramic Kiln replacement 8,304 8,304 Marketing / Recruitment ProVideo production shoot 25,614 04/30 B 18,483 Academics/Science Conquer Scientific - Analytical Instrument 25,000 04/30 M 24,500 Academics/Advance Now SCCE Mfg Computer CAD lab - software 25,000 05/28 F 24,950 IT/Marketing Digital Signage - Closed Circuit TV Monitors to flat digital displays 26,500 05/28 G
Separate P.O. to record 10,520
RSNLT Legal Services Board Policy Manual 10,000 07/23 H 7,500 SCCE Mfg AutoCAD Target furniture, Tables for AutoCAD - Advance Now 12,433 07/23 G 12,717 BH Lightning Strike Switchgear A/C motor, generator panel, less than $2k - CLII Water Intrusion Ron Carlson/Sjostrom & Sons-conduit, HV feed and fire panel replacement 12,805 ERC & SC UPS Batteries Batteries failed 26,389 08/27 B 23,389 Old Dam Repairs Sjostrom & Sons - time & materials not to exceed $25k 25,000 08/27 CSC Space Reallocations Target furniture, Target Installation, POM time - 2nd floor changes 11,053 08/27 J 11,053 FALC Electrical Repairs ComEd experienced a 08/19 Brown-out, causing damage to fire panel, less than $10kCLII Water Main Break October Emergency Repairs less than $10kPEC - Larson & Larson ACE (Athletic Center for Excellence) Men's locker room reduction 21,192 10/22 A 21,192 Fridh - LOC Rent Additional Rent for Hold-over tenancy, excess of base monthly rent 51,057 10/22 B 51,057 Fridh - LOC Build-out Remaining unbudgeted Build-out balance due at lease expiration 57,983 10/22 C 57,983 BST Water Main break December Emergency Repairs less than $5kNew Dam Rails Dach Fence - less than $6kSC Space Reallocations Target furniture, Target Installation, POM time - Disability Support/Tutoring 10,131 12/17 B 10,131 Wright Automotive 2 - 2014 Dodge Caravans for MDC, pushed from FY 14 Budget to FY 15 44,768 01/28 EMorrow Brothers 1 - 2014 Ford Interceptor Utility for RVC PD, pushed from FY 14 Budget to FY 15 34,423 01/28 ITraffic Safety 5,000 Online access numbers for students, pushed from FY 14 Budget to FY 15 43,759 01/28 JCain & Company Additional Recruitment Marketing/Advertising to maintain FY 13 levels 50,000 01/28 KSearch Firm Workplace - Executive Director of Student Recruitment 21,125 02/25 BCleaning & Restoration Perfection Cleaning - 01/07 WTC sprinkler line water intrusion $13,679, carpet, rep 22,858 02/25 D 5,000 Security Equipment Schneider Electric - ERC DVR - Equipment failed 04/11 20,755 02/25 ESecurity Equipment Clark Security Products - Door hardware replacement 15,665 02/25 HPriorclave Sterilizer for Science Dept. - Academic 37,778 04/08 A2014 F550 Dump Truck Replaces 2000 GMC and 1998 GMC pick-up trucks - FY 14 Deferred to FY 15 69,949 2014 Toolcat Replaces 2004 Toolcat 5600 utility vehicle - FY 14 Deferred to FY 15 67,859 Computers, Laptops, Mon Annual Computer Replacement (6 year life) - Academic - FY 14 Deferred to FY 15 186,353 Athletic Field Scoreboards Softball, Baseball & Soccer - Athletic 35,840 JW Turf Athletic Turf Tractor - replaces old, poor function, unreliable equipment 12,200 CDW-G Projector life cycle replacement of 15, eight year old classroom projectors - Academ 18,458
TOTAL Operating Surplus/Contingency Expenditures List 1,168,354 419,882$
The FY 14 Operating Budget includes a Contingency line item.Items must be received by June 30, 2014 to be included in FY 14 expenditures
Items ordered under FY 13 Surplus Expenditure list that did not arrive by June 30, 2013
During FY 10 we utilized a strategy to spend the operating surplus in the amount of approximately $1,118k,During FY 11 we utilized a strategy to spend the operating surplus in the amount of approximately $699k,During FY 12 we utilized a strategy to spend the operating surplus in the amount of approximately $321k,During FY 13 we utilized a strategy to spend the operating surplus in the amount of approximately $712k,
Logical plan to spend part of the estimated FY 14 Operating Surplus/Contingency on Initiatives :
During FY 09 we utilized a strategy to spend the operating surplus in the amount of approximately $1,726k,
Rock Valley College FY 14 Operating Surplus Expenditure List (Non-Budgeted Items)
During FY 06 we utilized a strategy to spend the operating surplus in the amount of approximately $1,345k,During FY 07 we utilized a strategy to spend the operating surplus in the amount of approximately $1,477k,During FY 08 we utilized a strategy to spend the operating surplus in the amount of approximately $1,330k,
Prepared by: Sam OvertonDated: 4/14/2014 Page 1 of 1
\\RVCCLUSTER\RVC_DFS_Root\common\ADSFIS\Sam\Contingency Fund Spending\FY14 Surplus List.xlsx\Apr BoT
Common Facilities/CLI/BoT/CLI A&R Milestones April 22, 2014
Classroom Building I – Addition & Renovation (CLI A&R) o Overall Project schedule
06/26/2012 BoT Capital Application, 11/27/2012 BoT Architect Recommendation, 12/11/2012 Capital Development Board approval of CLI A&R Project $20.6 million and Architect, 04/18/2013 Authorization to proceed received from CDB and CPO (Chief Procurement Office)
06/25/2013 Board of Trustees approval of Commissioning Agent Recommendation, 07/09/2013 CDB approval of Commissioning Agent, 12/04/2013 Commissioning Agent received authorization to proceed from CDB and CPO
07/23/2013 Board of Trustees approval of Conceptual Design Submission – requiring several alternatives with advantageous and disadvantageous, including construction costs, timeline impact being noted in the submission o Concept 3 with the Student Life Spaces and classroom hallway was preferred, Exterior Concept C was preferred
12/30/2013 submission of 50% Design Documents due date 01/09/2014, CDB Review completed, A&E responded to inquires o Detailed floor layouts, beginning final design phase
100% Design Documentation 2/2014 to 5/2014 CDB Review 5/2014 to 6/2014 Out to bid 6/2014 to 8/2014 Begin construction 11/2014 Substantial Completion 5/2016 Open for classes Fall 2016
o CDB advised that the CDB review process is taking months longer than originally projected. We will be discussing alternatives with CDB. o Asbestos Abatement & Interior Demolition – March through May abate, Union Issues (“rats” until May), o May 15th, Thursday – Milestone celebration & tours – 2:30 PM to 5:30 PM RVC CLI Planning to include ‐ Relocate Veteran’s memorial; landscaping – tree & shrub choices, janitorial room doors open to hallway, standardized
(reduced number) lighting fixture styles, moved exterior mechanical room door entrance, Planning final design phase – interior finishes, colors, furniture, IT, Security, “art in architecture”, (March Board attachment)
o Change in CLI Ground Floor scope from Nursing to Art Studio & Ceramics Lab transition spaces, working with CDB & A&E to maintain bid release date and project timeline – awaiting ICCB, CDB & CPO approvals
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Rock Valley College - FY 15 Enrollment Report
April 15, 2014
Table 1: FY15 Current Enrollment as Compared to FY14 Enrollment (same day in enrollment process)
Term FY 13 CH Enrollment
FY 14 CH Enrollment
% Change in CH
FY 13 Und. Head Count
FY 14 Und. Head Count
% Change in HC
Average CHs per Student
Summer I 3,147 2,578 -18.1% 1,105 844 -23.6% 3.1 Summer II 12,523.5 12,578 +0.4% 2,683 2,774 +3.4% 4.5 Summer III 845 872 +3.2% 330 346 +4.8% 2.5 Total Summer 16,515.5 16,028 -3.0% 4,118* 3,964* -3.9% 4.0 Total Fall 13,874 13,313 -4.0% 1,310 1,246 -4.9% 10.7 Total Spring N/A N/A N/A N/A N/A N/A N/A Total YTD 30,389.5 29,341 -3.6% 5,428* 5,210* -4.2% -- Note: Summer 2014 registration opened on March 24, 2014. Priority registration for fall opens on April 13, 2014 with open registration for new students beginning on April 21, 2014.
*Total summer and YTD head count is duplicated. ^Enrollment is locked in at commitment date.
Table 2: FY 15 Actual Enrollment as Compared to Enrollment Goal By Term
Term CH Enrollment – Current
CH Enrollment – Goal
% of Original Goal Attained
Summer 2014 Session I 2,578 -- -- Session II 12,578 -- -- Session III 872 -- -- Total – Summer 2014 16,028 18,000 89% Total – Fall 2014 13,313 80,500 16.5% Total – Spring 2015 N/A 73,500 N/A YTD Total 29,341 172,000 17.1% Note: FY 15 Annual Goal = 172,000 credit hours (CH) is an increase of 3% over FY 14 YTD total (actual) 167,000 credit hours. Credit hour enrollment as of 36 days (session I), 58 days (session II), 86 days (session III), 133 days (fall), and X days (spring) prior to last day to drop with 100% tuition refund.
Notes:
• Currently examining summer I performance. • Priority registration for fall 2014 began two days prior to this report being created. • High school enrollment yields are starting to increase. • Current student lists being identified to nurture through funnel.
Created by Mr. Melvin Allen and Dr. Amy Diaz
Rock Valley College Board of Trustees Freedom of Information Act Report
FA~Link is a Software Connection Between RVC and Barnes & Noble Allowing Students to Charge Books Against Their Pell Grants. 3363 Transactions were made in the Spring 2014 Semester - Fund 10.
LP*E0002371 3/6/2014 0310222 - CONSTELLATION NEW ENERGY $69,708.90
Board Report #7012, Dated 6/25/2013, Electric Service, Main Campus, February 2014 - Fund 02.
LP*E0002372 3/6/2014 0385509 - CONSTELLATION NEW ENERGY - GAS DIV $38,823.27
Board Report #7012, Dated 6/25/2013, Natural Gas Service, Main Campus and SCCE, February 2014 - Fund 02.
LP*E0002375 3/6/2014 0422222 - FRIDH $17,019.00
Board Report #7012, Dated 6/25/2013, March Rent, 308 W State St Location - Fund 01.
LP*0676521 3/13/2014 0298197 - BANK AMERICA OR FIA CARD SERVICES $43,676.99
Board Report #7012, Dated 6/25/2013, Purchase Card Usage, February 2014 - All Funds.
LP*E0002572 3/27/2014 0310222 - CONSTELLATION NEW ENERGY $12,407.35
Board Report #7012, Dated 6/25/2013, Electric Service, SCCE, March 2014 - Fund 02.
LP*E0002573 3/27/2014 0385509 - CONSTELLATION NEW ENERGY - GAS DIV $59,108.72
Board Report #7012, Dated 6/25/2013, Natural Gas Service, Main Campus and SCCE, March 2014 - Fund 02.
LP*E0002581 3/27/2014 0289733 - HEALTH CARE SERVICE $109,964.37
Board Report #7012, Dated 6/25/2013, HMO Insurance, April Premium - Fund 05.
LP*0676880 3/31/2014 0287688 - STATE UNIVERSITIES RETIREMENT SYSTEM $112,101.77
Payroll Deduction Remitted on Behalf of Employees - Fund 01.
LP*0676884 3/31/2014 0287723 - VARIABLE ANNUITY LIFE INSURANCE $17,234.16
Payroll Deduction Remitted on Behalf of Employees - Fund 01.
Between 3/1/14 and 3/31/14: 23 checks totaling $1,996,768.97 out of $2,535,825.73 or 78.74%
ROCK VALLEY COLLEGE Board Report #7092 April 22, 2014
Purchase Report #680 Recommendation: Board approval for items marked with asterisk. A. ImageNow Retention Policy Manager Software – (Education Fund – IT Administration,
(1) Image Now is the document imaging system used by Accounts Payable, Human Resources, Financial Aid, Accounts Receivable, and Records and Registration. The Image Now Retention Policy Manager module adds record retention management capabilities to the college’s existing document imaging system. The module will allow departments to configure and manage document retention policies, manage and track electronic and physical documents in a single system and generate a certificate of destruction and produce a chain of custody. The Retention Manager will provide reports and create policies to transfer, retain and destroy all document types in accordance with Rock Valley College regulatory policies and legal requirements. Budgeted FY-14 Expense.
B. Caps & Gowns for Graduation 2014 – (Education Fund – Graduation & Commencement, Other Contractual Services)
Jostens Inc., Chicago, IL 17,000.00*(2)
(2) This expense is for caps and gowns for potentially 490 students and 176 faculty and administrators, for the May 2014 Commencement ceremony. Included in the price are diploma covers, student keepsake gowns, caps, tassels, honor cords, and rental of faculty and trustee gowns. The Commencement Planning Committee continues to recommend purchasing the “keepsake” gowns for student graduates. The decision is based on the cost and amount of professional staff time, student worker time, and Mail and Distribution staff time spent to collect and ship the gowns back to Jostens, including extra costs for rental gowns not returned. The use of “keepsake” gowns also improves the management of graduate traffic flow before, during and after the ceremony. RVC did not bid due to special consortium pricing.
Budgeted FY-14 Expense.
ROCK VALLEY COLLEGE Board Report #7092 April 22, 2014 Purchase Report #680/2 C. Resurfacing of Gym Floor (Operations & Maintenance Fund – Plant Maintenance, Other
Capital Outlay) Specialty Floors Inc., Rockford, IL 24,895.00*(3) (3) This expense is for sanding and resurfacing gym floor and dance studio in the
Physical Education Center. Work includes sanding existing wood flooring using special gymnasium sanders having attached riders to assure even, uniform finished surface. Applying seal coats with buffing and tacking between and before applying finish coats. Game lines include two three-point lines, main volleyball competition lines, cross-courts for basketball and volleyball, new center logo, base line, and sideline painting, and NJCAA logos.
Sole Source identified for this item due to the expertise of the contracted vendor. Budgeted FY-14 Expense. D. Flying Rig for Starlight Theatre (Auxiliary Enterprises Fund – Starlight 2014, Other
Contractual) ZFX Flying Effects, Huntington Beach, CA 12,325.00*(4) (4) This expense is the contract for the flying effects training for the production of
“Angel" that will be produced by the theatre department in the summer season. Pricing includes development and production of the flying effects that are to be used in the production: choreography, tracks & truss, pendulum system, harnesses, and flight director services to oversee local installation, performances, and tear down.
Sole Source identified for this item due to the expertise of the contracted vendor. This production is a fundraiser for the Barbara Olson Center of Hope and this expense
will be reimbursed by the event. E. Scene Painting for Starlight Summer Season (Auxiliary Enterprises Fund – Starlight
2014, Other Contractual) Andrea Bechert, Chicago, IL 12,000.00*(5) (5) Expense is for Scenic Artist painting for the four 2014 Starlight Productions - "Sound
of Music," "Tintypes," "Honk,” and "Spamalot." Sole Source identified for this item due to the expertise of the contracted individual. Budgeted FY-14 Expense.
ROCK VALLEY COLLEGE Board Report #7092 April 22, 2014 Purchase Report #680/3 F. Roof Inspection for Starlight Theatre (Auxiliary Enterprises Fund – Starlight 2014, Other
Contractual) Uni-Systems LLC, Minneapolis, MN 11,300.00*(6) (6) This expense is for the 2014 Annual inspection of the roof mechanization equipment
at Starlight Theatre. Cost includes a three-day inspection, with travel expenses. RVC maintenance staff will assist in the inspection.
Sole Source identified for this item due to the expertise of the contracted vendor. Budgeted FY-14 Expense. G. Lawn Fertilization (Operations & Maintenance Fund – Plant Maintenance, Maintenance
Services-Site/Grounds) Forever Green, Loves Park, IL 24,800.00*(7) Spring Green Lawn Care, Loves Park, IL 34,700.00 TurfTamers, West Brooklyn, IL 37,884.54 Lawn Care by Walter, Cherry Valley, IL 67,696.00 (7) This expense is for four applications of lawn fertilizer and as-needed soil testing for
the main campus. The above amount is for two applications in FY14 and two applications in FY15.
This is the first year of a three-year contract. Budgeted Expense. H. Window Cleaning (Operations & Maintenance Fund – Plant Maintenance, Maintenance
Services-Buildings) Skyline Window Cleaning, Machesney Park, IL 12,541.00*(8) Green Window Cleaning, Sun Prairie, WI 15,857.00 (8) This expense is for the annual cleaning of exterior building windows. Also included
are semi-annual cleaning for select internal locations and quarterly cleaning for the glass walls of the Student Center Atrium and Estelle M. Black Library.
This is the first year of a three-year contract. Budgeted Expense.
ROCK VALLEY COLLEGE Board Report #7092 April 22, 2014 Purchase Report #680/4 I. Printing of Credit Recruitment Mailer (Education Fund – Marketing, Other Contractual
Services) Supplied Solutions LLC, Rockford, IL 49,798.00*(9) (9) This purchase is for two print runs of the annual FY15 credit course mailers that will
be used as recruitment tools. There will be 165,000 credit course mailers printed using aqueous coating on each print run. Printing will be funded by the Marketing operating budget and the above expense will be split across FY14 and FY15.
Budgeted Expense. J. Printing of Continuing Education Schedules (Education Fund – Marketing, Other
Contractual Services) Rockford Register Star dba Gatehouse Media, Rockford, IL 65,301.52*(10) KK Stevens, Astoria, IL 74,159.51 Castle PrinTech, DeKalb, IL 76,380.00 Supplied Solutions, Rockford, IL 98,599.00 (10) This purchase is for three print runs of FY14 and FY15 Community and Continuing
Education course schedules. There will be 155,000 schedules printed on each print run. Printing will be funded by the Marketing operating budget and the above expense will be split across FY14 and FY15.
Budgeted Expense.
ROCK VALLEY COLLEGE Board Report #7092 April 22, 2014 Purchase Report #680/5 K. Computers & Peripherals – (Education Fund – IT Administration, Instructional Computer
Equipment) Tabled from 4/08 CDW-G, Vernon Hills, IL 186,353.00*(11) (11) This expense is for the lifecycle replacement of aging computer equipment. The list of equipment is:
• 187 Lenovo NetTops for Instructor PCs and Classroom labs • 48 Lenovo laptops for three labs in the JCSM • 312 Lenovo monitors for lifecycle replacement • 2 HP printers for labs
The computer replacements will follow our six-year tiered computer lifecycle plan. This plan keeps the newest technology in the classroom and cascades the older computers to the offices. After cascading computers to level 2 and level 3, 326 computers older than six years old will be removed from inventory. The software requirements for CIS and CAD labs need high performance computers.
RVC has 158 Smart (multimedia) classrooms and 72 computer labs, averaging 17 computers per lab, for a total of 1,237 computers in the labs. These labs support academic programs and student services such as: Astronomy GED Geology Robotics Fluid Power
Fluid Power Library Physics STU100 Tutoring EPS
Aviation Technology Music Theory Earth Sciences Automotive ESL
Advising GED Geology The monitor replacements follow the six-year monitor lifecycle plan. The two HP printers will replace lab printers that are beyond a 360,000 page count (expected life is a 250,000 page count). RVC does not bid this expense because we receive special consortium pricing for Illinois Community Colleges. FY-14 Surplus Funds. Expenditure totaling $300,000 deferred from FY14 to FY15 in budgeting process. College request is to bring the expense back in to FY14.
ROCK VALLEY COLLEGE Board Report #7092 April 22, 2014 Purchase Report #680/6 L. Computers & Monitors – (Education Fund – IT Administration, Instructional Computer
Equipment) CDW-G, Vernon Hills, IL 120,599.00*(12) (12) This expense is for the lifecycle replacement of aging computer equipment for student labs. The list of equipment is:
• 93 High performance desktops for Cisco and CAD labs • 57 High performance monitors for CAD labs • 48 Lenovo NetTops for two Classroom labs • 19 Lenovo monitors for lifecycle replacement
RVC does not bid this expense because we receive special consortium pricing for Illinois Community Colleges. FY-14 Surplus Funds. Remainder of $300,000 expenditure deferred from FY14 to FY15 in budgeting process. College request is to bring the expense back in to FY14. Additional $10,046 from the Perkins grant funds the high performance monitors for CAD labs.
M. 2014 Ford F550 Dump Truck – (Operations & Maintenance Fund – Plant Maintenance, Other Capital Outlay) Tabled from 4/08 Bob Ridings, Taylorville, IL 69,949.00*(13) (13) This is for the replacement of the 2000 GMC dump truck and a 1998 GMC pick-up truck. The new dump truck is a 2014 Ford F550 that will come with a stainless steel dump bed for longer life and a ten foot plow. The truck will be used throughout the year for tasks such as snow removal, salting and tree work. It will also be used to pull our large equipment trailer when working at Bell School and Truck Driver Training. The above cost includes delivery and title fees. This item is not bid as it is purchased via state contract # 4017340.
FY-14 Surplus Funds. Expenditure deferred from FY14 to FY15 in budgeting process. College request is to bring the expense back in to FY14.
ROCK VALLEY COLLEGE Board Report #7092 April 22, 2014 Purchase Report #680/7 N. 2014 Toolcat Skidsteer 5600-F – (Operations & Maintenance Fund – Plant Maintenance,
Other Capital Outlay) Tabled from 4/08 Bobcat of Rockford, Cherry Valley, IL 67,859.11*(14)
(14) This is for the replacement of the 2004 Toolcat 5600 utility vehicle. The new utility vehicle will come with an 84” angle broom, 72” snow plow, and stump grinder. This piece of equipment is utilized throughout the year for a variety of grounds keeping tasks. The above cost includes delivery.
This item is not bid as it is purchased via the National Joint Powers Alliance, a purchasing consortium the College belongs to. Contract # 060311-CEC
FY-14 Surplus Funds. Expenditure deferred from FY14 to FY15 in budgeting process. College request is to bring the expense back in to FY14.
O. Scoreboards for Athletic Fields – (Operations & Maintenance Fund – Plant Maintenance,
Other Capital Outlay) Tabled from 4/08 OES Scoreboards, London, Ontario, CA 29,850.00 Sievert Electric, Forest Park, IL 31,925.00 Knight Athletics, Pittsburgh, PA 33,424.00 Baum Sign, Sheridan, IL 35,840.00*(15)
(15) This is to replace the scoreboards on both ball diamonds and to add a scoreboard for the soccer field. The existing scoreboards are ten years old, not functioning reliably, and are not using current LED technology. The new boards will offer reduced operating and repair costs, as well as wireless control panels. The existing boards at the ball diamonds are not currently being used for all games due to the level of malfunction. The current boards also limit the ability of the College to host posts-season games due to the unreliability of the boards. Recommended vendor is the only vendor that provided installation costs with their bid. This vendor offered the lowest price for the scoreboards at $25,440; the remaining $10,400 is for installation of the new boards. FY-14 Surplus Funds.
ROCK VALLEY COLLEGE Board Report #7092 April 22, 2014 Purchase Report #680/8 P. Turf Tractor – (Auxiliary Enterprises Fund – FWS & Athletics Division, Other Capital
Outlay) JW Turf, Hampshire, IL 12,199.68*(16) Burris Equipment, Waukegan, IL 15,126.00 Reinders Inc., Franklin Park, IL 17,373.70
(16) This expense is for a turf tractor for grading work on the athletics fields. It replaces a 17-year old John Deere 345 lawn tractor. The new turf tractor will minimize the need for personnel, including athletes, to lift and attach the nail drag and other implements. The new turf tractor, built specifically for field maintenance, will improve overall safety and reduce the chance for damage to fencing or other field structures.
FY14 Surplus Funds. Q. Apple Computers – (Education Fund – IT Administration, Instructional Computer
Equipment) Apple Computer Inc, Dallas, TX 40,294.00*(17)
(17) This expense is for the lifecycle replacement of aging computer equipment. The list of equipment is:
The Mac computer replacements will follow our six-year tiered computer lifecycle plan. This plan keeps the newest technology in the classroom and cascades the older computers to other support areas as needed. The software requirements for graphics design need high performance Macs.
RVC has three Mac labs averaging 22 Macs/lab with a total of 65 Macs in the labs. These labs support academics programs such as:
• Web design • Video creation/editing • Graphics Arts
Apple products are Sole Source for education purchases. FY-14 Surplus Funds.
ROCK VALLEY COLLEGE Board Report #7092 April 22, 2014 Purchase Report #680/9 R. Projectors – (Education Fund – IT Academic, Instructional Equipment) CDW-G, Vernon Hills, IL 18,457.50*(18)
(18) This expense is for the lifecycle replacement of 15 eight-year old projectors. The projector replacements follow the six-year projector lifecycle plan. The new projectors are LED projectors which use 30% less energy and eliminate the need for lamps ($350 / 3,000 hrs.). Every RVC classroom has a projector and most meeting rooms have at least one. Projectors will be replaced in these locations:
RVC does not bid this expense because we receive special consortium pricing for Illinois Community Colleges.
FY-14 Surplus Funds. Item from FY15 budget; requesting to move to FY14.
S. Addendum to Purchase Order B6916 Plant Operations & Maintenance (Operations & Maintenance Fund – Boiler House, Utilities)
NICOR Gas, Pecatonica, IL 18,500.00*(19) Original Amount 50,500.00 Addendum 18,500.00 New Total 69,000.00 (19) Increase to blanket purchase order to cover the expected invoices for the remainder
of the fiscal year. The increase is to accommodate the additional cost of gas transportation due to the extended and extreme cold weather experienced this season.
Amounts are within overall FY14 Budget.
ROCK VALLEY COLLEGE Board Report #7092 April 22, 2014 Purchase Report #680/10 T. Addendum to Purchase Order B6925 Plant Operations & Maintenance (Operations &
Maintenance Fund – Boiler House, Refuse Disposal) Stericycle, Lake Forest, IL 2,500.00*(20) Original Amount 8,000.00 Addendum 2,500.00 New Total 10,500.00 (20) Increase to blanket purchase order to cover the expected invoices for the remainder
of the fiscal year. The increase is to accommodate Sharps container pick-up for Community Ed Phlebotomy class, CNA and nursing classes.
Amounts are within overall FY14 Budget. U. Addendum to Purchase Order B6899 Plant Operations & Maintenance (Operations &
Maintenance Fund – POM Administration, Consultant Srvs - Prof/Tech) Carnow Conibear & Associates, Chicago, IL 3,908.62*(21) Original Amount 8,000.00 Addendum 3,908.62 New Total 11,908.62 (21) Increase to blanket purchase order to cover January – March air quality testing
services and for the re-testing of the automotive area at the Stenstrom Center for Career Education (SCCE). Re-testing was done due to high VOC readings captured during initial testing at SCCE. Determination is that a brake fluid cleaner being used at the time of testing caused the high VOC readings.
Amounts are within overall FY14 Budget.
ROCK VALLEY COLLEGE Board Report #7092 April 22, 2014 Purchase Report #680/11 V. Addendum to Purchase Order B6982 Human Resources (Auxiliary Enterprises Fund –
Benefits, Insurance - Health HMO IL) Health Care Service Corp, Chicago, IL 250,000.00*(22) Original Amount 1,038,360.00 Addendum 250,000.00 New Total 1,288,360.00 (22) Increase to blanket purchase order to cover the expected invoices for the remainder
of the fiscal year. The increase is to accommodate the larger number of staff that enrolled in the HMO over the course of the fiscal year.
Amounts are within overall FY14 Budget.
Mike Mastroianni President
Board Approval: _________________________________ Secretary, Board of Trustees
Rock Valley College Board Report # 7093 April 22, 2014
Personnel Report #677 Recommendation: The Board of Trustees approves the following personnel actions: A. APPOINTMENTS.
#Melvin Allen (0472383), Executive Director of Student Recruitment, Student Recruitment, full-time with benefits, grade 19, $86,838/year, prorated for the balance of the fiscal year, effective April 14, 2014, account # 01-31001-51110. (New Position) #Ron Himes (0115776), Team Leader/Grounds, Facilities Planning, Plant Operations and Maintenance, full-time with benefits, grade 10, $45,315/year, prorated for the balance of the fiscal year, effective April 7, 2014, account #02-73000-51710. (Vacancy due to retirement) #Timothy Nania (0106527), Maintenance II/Facilities, Facilities Planning, Plant Operations and Maintenance, full-time with benefits, grade 8, $32,201/year, prorated for the balance of the fiscal year, effective April 7, 2014, account # 02-72000-51710. (Vacancy due to promotion) #Sonia Reising (0472017), Coordinator, Intercultural Student Services, Student Retention and Success, full-time with benefits, grade 13, $48,000/year, prorated for the balance of the fiscal year, effective April 14, 2014, account # 01-36985-51210. (Vacancy due to transfer)
B. POSITION RECLASSICATIONS: George Winiarski (0062192), from Lead Graphic Designer, Marketing, full-time with benefits, grade 12, to Creative Services Manager, Marketing, full-time with benefits, grade 14, $48,787/year, prorated for the balance of the fiscal year, effective April 7, 2014, account # 01-83010-51210. (Reclassification)
C. RESIGNATION. Georgy Pointer (0464262), Administrative Assistant II, Center for Learning in Retirement, April 11, 2014.
D. RETIREMENT. Linden Griesbach (0223668), Faculty, Electronics, May 30, 2014. Maggie Kincaid (0232576), Administrative Assistant II, Theatre and Arts Park, May 30, 2014.
E. STARLIGHT THEATRE SALARY. Renee Baker (0472160), Costume Designer for Starlight Theatre’s Full Season, 25 hours per week, April 1 through August 10, 2014, total fee $14,000, to be paid April 30 through August 31, 2014, account # 05-44514-51930.
Board Report 7093/2 PR #677 April 22, 2014
F. REVISION. Board Report # 7084. Item A, Revise GL Number.
Alyssa Wolf, Wellness Program Coordinator, Human Resources, continuous part-time without benefits (SURS), grade 10, $16.36/hour, effective April 7, 2014, account # 05-86900-51220. (New Position)
Mike Mastroianni
President Biographical Sketch Attached
Board Report 7093/3 PR #677 April 22, 2014 BACKGROUND INFORMATION: Melvin Allen has a deep and broad background in student recruitment at various levels including high school, community college and a four-year institution. Most recently, Melvin was the Senior Associate Dean of Admissions/Director of Student Recruitment and Student Recruitment of Color at Lake Forest Academy in Lake Forest, Illinois. He earned his bachelor’s degree in business administration from Robert Morris College in Chicago and earned Master’s in both Project Management and Information Systems from Keller Graduate School of Management in Chicago. Melvin expects to receive his doctorate in education from Argosy University in 2014. Melvin is passionate about education and believes this opportunity will help him develop and grow both personally and professionally. He looks forward to his role as Executive Director of Recruitment for Rock Valley College. Ron Himes comes to Rock Valley College from the Rockford Park District. He was the Maintenance Supervisor overseeing the Nicholas Conservatory and Rock River Recreational Path. Ron has 20 years of experience in turf and irrigation along with horticultural qualification. Timothy Nania comes to Rock Valley College from the Rockford Country Club. His position at Rockford Country Club was very similar to his new maintenance position at RVC. Tim is a young family man from right here in Rockford. Sonia Reising comes to Rock Valley College from McHenry County College as the Coordinator of their Multicultural Programs Office. She is a bilingual professional who is passionate about the empowerment of intercultural students. Sonia earned her associate of science degree from McHenry County College, her bachelor of arts degree in sociology and a master of science in education from Northern Illinois University.
Rock Valley College Board Report #7094 April 22, 2014
Background: In March 2014 Rock Valley College sent out a Request for Qualifications (RFQ) for Architectural Services for the Aviation Hangar & Educational Facility project. Following the state of Illinois, Illinois Community College Board (ICCB) and Capital Development Board (CDB) Quality Based Selection (QBS) processes, a Round 1 Evaluating committee was formed to review the proposals and using specific criteria, ranked the top four firms. Three of those firms were brought back for a 30-minute presentation at the April 7, 2014 RVC Board Facilities Committee meeting. The fourth firm withdrew its RFQ due to other project commitments and the aggressive timeline for this project.
In addition, an offer was made to those firms that did not make the final selection to still be able to give a 15 minute presentation to the Committee. The following two firms took advantage of this opportunity:
Prior to the Board Facilities Committee meeting, each of the firms was asked to address the following key topics in their presentation:
• Project Schedule • Cost Per Square Foot for a Hangar/Educational Facility • Planning Process • Errors and Omissions • Value Engineering
The Round 2 Evaluating Committee recommended Jeffrey Fleming Architects as the architects of record for the Aviation Hangar & Educational Facility project and directed the College Attorney to begin negotiations. The Board Facilities Committee ranked the presentations in the following order: 1. Jeffrey Fleming Architects 2. Tyson & Billy/OPN Architects 3. Larson & Darby Group
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Rock Valley College Board Report #7094 April 22, 2014 Recommendation: It is recommended that the Rock Valley College Board of Trustees accept the Board
Facilities Committee recommendation to name Jeffrey Fleming Architects as the College’s first choice as architect of record for the Aviation Hangar and Educational Facility project.
Mike Mastroianni President
Board Approval: _____________________________ Secretary, Board of Trustees
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2014 NJCAA DIVISION III
MEN’S BASKETBALL CHAMPIONSHIPMARCH 13-15, 2014 7/ PAUL EERY FIELOHOUSE @ SULLIVAN COUNTY CC//LOCH SHELDRAKE. N.Y.
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With their three wins at this year’s Dill national tournament, Rock Valleyfinished the 2014 season with a 30-5 overall record — the most victoriesin a single season for the Golden Eagles.
Rock Valley (Ill.) overcame a 32-24 haLftime deficit to
win this years NJCM Division Ill f.iens BasketballChampionship, delealing Caldwell Technical (ftC.)
79-69 on March 15th The national championship is thein tr.e spafl of mans hasketbal for RccVa.tay.
C&de.l stifled the Gocen Eagles in Inc F rat hat
with ta pressure defense, liTting Rock Valley to iust
36 parcel shVng from the f:e:c. Li Davis. Brart
Votes and Jared Mayes responded and took control for
Rock Valley, leading a 40-25 run through the opening 15
minutes of the second half to take a 57-54 lead with 4:23
minutes remaining in the title game.The Cobras would not go quietly, cutting the RVC lead
to three at 72-69. Davis then hit a three- pointer for theGolden Eagles and hlt a par of free throws on The next
pcssessicn to seal the w.Das finished me game wth 21 points and five assists.
Ln tnree games he amassed 54 points a:id shot 50
percent troT. me laId to earn Tcurnarrer,t MVP roras
Maycs, an All-Tournantent selection, led all scorers with
26. Lawrence Jackson, also an All-Tournament honoree,poured in 21 tor CaIdwell Tech to lead the Cobras. VJtH
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Golden Eagles of Rock Valley Capture FirstNational Title in Men’s Basketball
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TQPROCA Valley guardL TDavisy#2ldctestathebaskelicr one of his seven held gOals agamsr Calthc&I Tech in the
Dill menlo championship game. RIGHT Rock Valley College —
2074 ,k)jr44 DIP Menlo Thskeibaff Crampions. Photos ccurlesy of
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CHAMPIONSHIP
TEAMRock Valley. III. (30-5) 79Caldweii Tech. NC. (29-7) 69
Complete tournament results and awards a,e flea dab/c online atMwrttaaw
Heading i ie 2014 LC DIII WcmerisBasketball Cnampionship as file No 7 seed, thePioneers of Northland (Minni felt they were
overtooked, slighted and taken for granted. Their attitudeand edge was understandable, considering they enteredthe tournament withal 0-game winning streak and a 24-1overall record.
Instead of complaining, Northland did The only thing onecan do to prove doubters wrong — win.
After defealing No. 2 Onondaga (NY) 58-57 in theopening round and No. 3 Anoka-Ramsey lMinn.) in thesemIfinals, Northland defeated top seed and two-timedeterdng camcio R Vaey (W.) 69-60 In cncti theFirst aid ory riatcna tk:e in the schoo:s history — in anyspoil
crhlanc used great detense and reccurding to post
the unset. The Pioneers toted 14 tenovers. held lheGolden Eag!es 10 32-percent shxt ig From the fled and
oulrebcur.Ced RVC 51-45Tournament M:i? Saran Durand powered tie Pioneers
wIth poInts and rebounds, finishing Ilie tille game wilh 14in each category. Shammara Christian contributed ninepoints, seven assisls and three steals.
Crystal Amundson scored 14 points and grabbed eightrebounds for Northland while Bailey Jenkins came oft thebench ID score 10.
Aleesha Cleaver and Marquiesha Grant both scored1710 lead flock Valley, who became the tturd women’sbasketball program to advance to the DIII championshipgame in three consecutive seasons (Anoka-Ramsey 97’98-90 / Mohawk Valley — 06-07-08).
ThMkonr,tane, Minn 27-1)Re-ok Valey ‘II. t2S-6l
Csirpiete ioumarnsi ,esucs and a;tocds are avajiatie aniMe atIflvsv*aa 54g.
Northland Unseats Rock Valley for DillWomen’s Title
TOP: Members of the Northland women basketball team celebrate the programfirst national championsh’,. RIGHT Tournament MVP Slirah Durand scored 53 pointsand pulled down 37 rebounds in Northland victories over the top three seededteams, Pt:otos co’amesy of the Rochester Amateur Sper’s Cctnm,ssvn
‘ Not only was Northland’s national title the first in school history,it marked The first time the No. 7 seed has won the DIII women’schampionship since the tournament began seeding teams in 2008.
