ROI – Moving to BI360 Cloud - Amazon S3...4 IT Services & Support for BI360 Software...

www.solverglobal.com


ROI – Moving to BI360 CloudA discussion of the benefits of migrating to BI360 Cloud


10:00 am

08/21/2019 & 08/22/2019

[email protected]@solverglobal.com

Mike Buehner – Solver SalesCraig Anderson – Solver Services


Session Objectives

• The business benefits of moving to BI360 Cloud• The financial benefits of moving to BI360 Cloud• How to use the Solver ROI Calculator• How to migrate• Lessons Learned


Session Agenda• Business Benefits• Financial Benefits• ROI Calculator• Migrating to BI360 Cloud


Business Benefits of Cloud

• Free from reliance on IT• Immediate new features• Downtime disappears• Reduce lost productivity• Immediate access (no waiting for an installation)


On-Premise v4 vs Cloud DIFFERENCES OF KEY FEATURES

*See Average Annual Savings Analysis Slide

KEY FEATURES Version 4 On-Premise Cloud

Average Annual Savings*Usually Lower Usually Higher

Same/Similar Functionality

Completely Managed by Solver

Frequent, Automated Upgrades

Live ERP Reporting Coming Soon!


Financial Benefits of Cloud

• ROI is quick and long term• No more hardware • No more server licenses• Opportunity cost is positive for System Support Personnel• Cost certainty• Pay for only what you need• Multi-year renewal options


Average Cost Savings AnalysisCLOUD UPGRADE vs ON-PREMISE RENEWAL SCENARIOS

Categorization of company size and modules are based on typical user counts and related associated costs. Calculations have been formulated with conservative, legitimate lower-bound input figures. Cost savings can typically exceed amounts shown, especially when the 20% off first year Cloud discount for existing customers and multi-year prepay discounts of up to 30% off are applied!

Accuracy of numbers and calculations will vary by each customer’s specific situation and their related BI360 licenses and assumptions. The ranges and figures provided are purely examples for illustrative purposes and not final cost savings. Savings do not factor in the already incurred one time initial v4 perpetual software license cost and are only based on continued recurring costs of annual enhancement & support fees and the associated costs of hosting software on-premise, as shown in the savings calculator.

Specific figures based on each circumstance can be determined through a cost savings calculator exercise with your Solver Account Executive or BI360 vendor partner.

Company Size Category and Module(s) Number of Power Users

Number of End Users

Annual v4 Enhancement and Support Fees

Annual Cost to Staying On Premise

Annual Cost on Cloud

Average Cost Savings

Annual Savings

5 Year Savings

SMALL: REPORTING1 3 $2,153 $11,060 $9,456 14.5% $1,604 $8,0181 10 $2,910 $18,716 $11,220 40.1% $7,496 $37,479

MEDIUM: REPORTING2 5 $2,680 $14,543 $14,040 3.5% $503 $2,5155 15 $4,382 $30,198 $17,172 43.1% $13,026 $65,130

MEDIUM: REPORTING AND BUDGETING2 5 $6,214 $18,078 $16,512 8.7% $1,566 $7,8285 15 $9,582 $35,398 $20,904 41.0% $14,494 $72,469

LARGE: REPORTING5 15 $5,113 $30,929 $18,432 40.4% $12,497 $62,485

15 30 $11,701 $64,277 $28,452 55.7% $35,825 $179,124

LARGE: REPORTING AND BUDGETING5 20 $10,630 $43,494 $22,164 49.0% $21,330 $106,649

15 30 $17,011 $69,586 $30,924 55.6% $38,662 $193,312


Total # of Reporting/Budgeting Users: 20 Total Estimated Average Annual Savings with BI360 Cloud $14,493.77Estimated internal Hourly Cost: 48.08$ *5 Total Estimated Average 5 Year Savings with BI360 Cloud $72,468.83

Estimated Average Savings with BI360 Cloud 40.95%

Important: Adjust figures in the YELLOW cells as instructed per cell commentary.

Item Area of Cost SavingsEstimated

Annual HoursFixed Costs Total Annual

CostTotal 5 Year

CostEstimated

Annual HoursFixed Costs Total Annual

CostTotal 5 Year

CostAnnual Savings

Total 5 Year Savings

Comment

Grand Total 440.00 $27,043.92 $35,397.77 $176,988.83 $20,904.00 $104,520.00 $14,493.77 $72,468.83 Grand total cost estimates and savings by upgrading to BI360 CloudIT-related Assets & Services 80.00 $17,462.00 $8,508.15 $42,540.77 $9,600.00 $1,920.00 $9,600.00 $6,588.15 $32,940.77

1 Servers $12,700.00 $2,540.00 $12,700.00 $2,540.00 $12,700.00 Estimate of 5 year server lifetime with maintenance *6

2 SQL Server License (and other 3rd Party Licenses) $3,300.00 $660.00 $3,300.00 $660.00 $3,300.00 Estimate of license renewal every 5 years *6

3 Electricity Cost of Servers $1,462.00 $1,462.00 $7,310.00 $1,462.00 $7,310.00 Average electricy cost/year/server of $731 (2015 ZDNet Survey) *6

4 IT Services & Support for BI360 Software Installation/Upgrades, etc. 80.00 $3,846.15 $19,230.77 $3,846.15 $19,230.775 One-time Upgrade Cost for Migrating from v4 On-Premise to BI360 Cloud $9,600.00 $1,920.00 $9,600.00 -$1,920.00 -$9,600.00 Cost allocated over 5 years for purposes of annual cost savings. *8

Opportunity Costs 360.00 $17,307.69 $86,538.46 $17,307.69 $86,538.461 Opportunity Cost of Disruptions/Downtime due to being On-Premise 360.00 $17,307.69 $86,538.46 $17,307.69 $86,538.46

BI360 Software Recurring Costs $9,581.92 $9,581.92 $47,909.60 $18,984.00 $94,920.00 -$9,402.08 -$47,010.401 BI360 v4 - Annual Enhancement and Support $9,581.92 $9,581.92 $47,909.60 $9,581.92 $47,909.60 Annual recurring BI360 Enhancement & Support Cost *3,*4

2 BI360 - Cloud Subscription $18,984.00 $18,984.00 $94,920.00 -$18,984.00 -$94,920.00 BI360 Cloud Cost *4,*7

Notes*1. All assumptions have been inputted with conservative, legitimate lower-bound figures for sake of providing the most accurate estimate possible. *2. Accuracy of numbers and calculations will vary by each customer's specific situation and their related BI360 licenses and assumptions. *3. Savings are determined based on continued annual recurring costs of Enhancement and Support plans and the additional associated costs of hosting software On-Premise, and do not factor in the already incurred one-time initial v4 perpetual software license cost. *4. Assumption of 1 Connector Integration and 5 Data Modules (via bundle pricing) were used for all On-Premise and Cloud pricing scenarios. User License totals were calculated via bundled end user rates with built-in 20% off discount for v4, where applicable.*5. Assumptions of Estimated Internal Hourly Cost kept constant for all scenarios (calculated at 1 IT employee at $80,000 Salary plus $20,000 social expenses per year).*6. Assumptions of two servers and their enhancement fees (SQL and Web servers) at a variable cost determined by user counts with a lifetime of 5 years, SQL & Windows server licenses (does not include other license costs such as CAL, application, enterprise level, or other licenses) including software assurance at 20% cost per year also formulated variably by total user count with 5 year server license lifetime renewal period regardless of total number of servers/users, and electricity cost of $731 per server per year kept constant for all scenarios.*7. Cloud pricing shown is in full and does not factor in the existing customer 20% off first year Cloud discount or multi-year prepay discount savings of up to 30% off.*8. Additional one time upgrade cost for migration work is not included in total Cloud price and is invoiced separately based on level of complexity and hours needed. For purposes of the cost savings calculator, average assumption of 40 hours at $240/hr rate used and dispersed over 5 years time.

Estimates - BI360 On-Premise Estimates - BI360 Cloud

Cost Savings when Upgrading to the BI360 CloudThe purpose of this Cost Savings calculator is to help an existing customer understand savings and to compare the cost of upgrading to BI360 Cloud vs remaining on BI360 v4 On-Premise *1,*2


Migrating to BI360 Cloud

Assess Migrate Validate


Assess - your situation

• Data sources• Report and budget templates• House cleaning• Compelling events• Allocate time• Sponsors

• IT • Executive• Early adopters

• Mind the gaps• Begin learning


Solver Data Sources


Assess - your situation

• Data sources• Report and budget templates• House cleaning• Compelling events• Allocate time• Sponsors

• IT • Executive• Early adopters

• Mind the gaps• Begin learning


Migrate - database and integrations

• Gateway • Update integrations• Load data to Cloud DW• Upload specific templates• Create

• Categories• Users• Roles

• Additional learning


Validate – reports and forms

• Minor differences in functionality• Update and validate – Avg 2hrs per template• Run parallel 1 or 2 cycles• Socialize new portal and process with early

adopters• Additional learning• UAT and Rollout


Key Takeaways & Resources

• There are significant business and financial reasons for migrating to Cloud

• The ROI makes it worth it• The process for migrating is

relatively easy

• ROI Calculator• Benefits of Cloud Whitepaper• Videos


Your feedback is valuable:

www.solverglobal.comwww.solverglobal.com

THANK YOU!• Craig Anderson – Solver Services• Mike Buehner – Solver Sales










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