Roles & Responsibilities

of Club Managers

Roles & Responsibilities

of Club Managers

Developed by:Texas 4-H & Youth Development

Strengthening Clubs Initiative Team

TopicsTopics

1. The Big Picture of Club Management 1. The Big Picture of Club Management

2. Qualifications and Expectations 2. Qualifications and Expectations

3. Duties of Club Managers 3. Duties of Club Managers

4. Youth Adult Partnerships 4. Youth Adult Partnerships

A Club Manager Should…Stand Up!A Club Manager Should…Stand Up!

• Enroll all 4-H club members and leaders

• Teach all 4-H projects for the club

• Plan every club meeting and tell officers the plan

• Communicate with the agent only when there is a problem with the club

• Rely on the agent to train the officers

• Amend the Texas 4-H Rules & Guidelines

A Club Manager Should…Stand Up!A Club Manager Should…Stand Up!

• Empower other volunteers to take a leadership role

• Exclude new members from leadership roles in a club

• Rely on the agent to provide recognition for 4-H club members and leaders

• Create a club atmosphere that is inclusive

• Be a good role model for youth and adults

What is the big picture?What is the big picture?

• Volunteers:– are the key to success– are important role models for youth– provide leadership in recruitment of other

volunteers and 4-H members– provide leadership for 4-H clubs, projects and

activities

The Club Manager’s FocusThe Club Manager’s Focus

• Develop the club leadership team

• Play to the strengths of team members

• Model and maintain open communication

• Be an active participant in club functions

• Empower others to take leadership roles

The Club Leadership TeamThe Club Leadership Team

• Club Managers• Club officers • Project leaders• Activity leaders• Committee advisors• Committee chairman• Committee members• Teen leaders• Juniors leaders

Qualifications and Expectations of Club Managers

Qualifications and Expectations of Club Managers

• Reside in the county

• Registered volunteer

• Passed criminal background check in past 3 years

• Participate in volunteer orientation

• Attend county club manager training

• Work with volunteers and Extension professionals to teach and motivate youth

Qualifications and Expectations of Club Managers

Qualifications and Expectations of Club Managers

• Provide environment that is nurturing, promotes self-esteem, decision-making, responsibility and leadership

• Effective in organization, delegation, and communication

• Work with minimal supervision

• Abide by Texas 4-H Rules & Guidelines

Duties of a Club ManagerDuties of a Club Manager

• Primary link between the county Extension office, agent(s) and 4-H club

• Complete 4-H Charter application annually

• Recruit members and volunteers

• Coordinate enrollment for youth and volunteers

• Train and supervise officers and committees

• Manage executive committee, 4-H club meetings, and 4-H projects

Duties of a Club ManagerDuties of a Club Manager

• Involve other volunteers, parents, and youth in club activities and projects

• Assist in annual club program planning

• Provide recognition for members and leaders

• Uphold Texas 4-H Rules & Guidelines

• Be a positive role model for youth and adults

Extension’s Role in 4-H ManagementExtension’s Role in 4-H Management

• Provide training opportunities

• Provide educational materials and resources

• Be available to consult with and listen to volunteers

• Provide recognition and awards for volunteers

Youth Adult PartnershipsYouth Adult Partnerships

What is it?

Youth and adults working together in a positive, mutually respectful environment

with the recognition that each group contributes unique strengths to the

relationship.

Just The Facts…Just The Facts…

• 25% of the U.S. population are young people ages 15-19

• Youth want to be active participants in their community

• These youth are tomorrow’s leaders and policymakers

• Partnering with youth will benefit our future!

What do youth gain from YAP?What do youth gain from YAP?

• Life skills: leadership, planning, teamwork and more!

• A sense of belonging and being accountable and committed to their community

• Civic awareness• The capacity to care for others• A desire to change and improve the lives of

others• Sense of pride and being valued• New respect and acceptance from adults

What do adults gain from YAP?What do adults gain from YAP?

• First-hand information about youth issues• Satisfaction of seeing youths willingly accept

the services and messages of the relationship• Open and honest interaction and feedback• Access to new collaborators• New perspectives on decision-making and

community problem-solving• Opportunities to foster active community

members for the future

What do communities gain from YAP?

What do communities gain from YAP?

• Resources and creativity to solve problems & provide services

• Increased trust between youth and adults

• New alliances among organizations

• Fresh perspectives on policy making from youth

• Citizens who are more involved

Tips for creating a YAPTips for creating a YAP

• Establish clear goals and responsibilities

• Possess mutual respect

• Ensure open communication

• Provide capacity-building and training

• Share the leadership

Divide and ConquerDivide and Conquer

• Club managers can divide responsibilities

• Play to your strengths!

• Plan, plan, plan!

• Involve executive committee in planning

• Hold youth accountable to their roles

• Don’t bail them out all of the time – failure can lead to learning

Example of Division of DutiesExample of Division of Duties

• Club Manager Duties– Primary link between the county Extension

office, agent(s) and 4-H club

– Train and supervise officers and committees

– Manage executive committee, 4-H club meetings, and 4-H projects

Example of Division of DutiesExample of Division of Duties

• Assistant Club Manager Duties– Complete 4-H Charter application annually

– Coordinate enrollment for youth and volunteers

– Provide recognition for members and leaders

Example of Division of DutiesExample of Division of Duties

• Shared Duties of Club Managers– Recruit members and volunteers

– Involve other volunteers, parents, and youth in club activities and projects

– Assist in annual club program planning

– Uphold Texas 4-H Rules & Guidelines

– Be a positive role model for youth and adults

Activity: Division of DutiesActivity: Division of Duties

• Working in club groups, club managers will develop a division of club manager duties that fits their strengths and interests

• Remember, some duties may be assigned to both (all) club managers!

ResourcesResources

• Club Ed: Roles & Responsibilities of Club Managers

• Club Manager Position Description

• Club Ed: Benefits of Youth Adult Partnerships

• Club Ed: The Club Leadership Team Model