Ronnarit Chaiyo-saengProcurement Officer

Mekong Institute

• The only exception to the rule is when there is a preferred supplier and/or a Standing Agreement for a good or service. If this is the case, Procurement Services has negotiated terms and conditions with a supplier for best value and therefore additional quotations are not necessary.

• These quotations can be solicited by the end-user or by Procurement Services.

• Any purchase of goods (not in MI stock) and/or requires the use of a Purchase Order.

• Purchase Orders are issued by the Procurement Services.

• Purchase Requisition are issued by MI Staff (not procurement officer).

Purchasing Process

Requester

Admin.

Finance

IKMP

PPD

TI&F

RDPM

Supplier

Valid Item?

Requester authorised

for request?

Budget available?

Update Budget & Issue Purchase Order

Match PO, Invoice &

Goods Receipt

Request Payment / Pay (detailed method not

shown)

Record expense details / update accounts

Reject

Reject

Reject

Purchase Request

Purchase Order

Delivery Note

Goods Received Note Invoice

Copy Purchase Order

N

N

N

N

Y

Y

Y

Y

Payment

Query

How to fill in a Purchasing Requisition

Procurement ServicesRevised January 2012

Purchase Requisition Form

The Purchasing Requisition form is the document that initiates the process of creating a Purchase Order.

Purchase Requisition Form

The Purchasing Requisition form is the document that initiates the process of creating a Purchase Order.

Officer: Mr.Ronnarit Chaiyo-saeng (ART) 

Contact InformationOffice: +6643-202-411-2 exit 129

Mobile: +6686-8969-154 Fax: +6643-343-131

Email: ronnarit@mekonginstitute.org 

THANK YOU AND WELCOME TO MI

MEKONG INSTITUTE