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Asia Pacific Regional Rotaract Conference 2009
MULTI-DISTRICT INFORMATION ORGANIZATION (MDIO) in Asia
Pacific
Leaders’ Meeting (November 23, 2009 / Singapore Sports School)
Your Facilitator:
Devie C. Ontolan
http://devie-on-rotaract.blogspot.com• Member of Rotaract since 2000
•President Rotaract Club of Cubao RY 2003-04
•District Rotaract Representative RY 2006-07
•Pilipinas MDIO Founding Chair RY 2007-08
•Pilipinas MDIO Information Repository Committee Chair RY 2008-09
•Pilipinas MDIO Information Repository Committee Vice-Chair RY 2009-10
•Adviser – Interim MDIO Asia Pacific
Leaders’ Meeting - Asia Pacific Regional Rotaract Conference 2009
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFIC
ON-LINE SURVEY RESULTS
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
YES. It will strengthen more Rotaract Clubs in Asia Pacific
14
NO. Current trainings suffice the needs of Rotaract Clubs in Asia Pacific.
2
I DON’T KNOW. What’s MDIO anyway 3
Total 19
QUESTION: Do you think we should establish Multi-District Information Organization (MDIO) in Asia Pacific?
ANSWERS:
• Stands for Multi-District Information Organization• Functions as regional offices of information &resources• Comprises of Rotaract Clubs in 2 or more districts• Formed for the purpose of facilitatingcommunication & disseminating information
Over the last 10 years, Rotaract MDIOs have been a driving force
in enhancing communication & promoting Rotaract awareness &
growth in many regions of the world.
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
WHAT IS MDIO?
• Contact the district Rotaract representatives(DRRs) of the districts involved• DRRs to get approval from at least two-thirds ofthe clubs in their districts• Develop guidelines, such as a constitution andby-laws, to govern the functioning of the MDIO• Once the guidelines are finalized, district governors(DGs) must give their formal Approval• Send the MDIO guidelines and all documentsapproving the MDIO to RI World Headquarters• The RI Board will consider the proposal and notifythe DRRs and DGs when a decision has been made• Once approved, the MDIO will be listed in theWorldwide Rotaract Directory and website
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
RI REQUIREMENTS TO FORM AN MDIO:
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
SOME OF THE EXISTING MDIOs
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
ROLES OF MDIO OFFICERS & COUNCIL
CATEGORY RGBI ERIC Pilipinas MDIO
Significant Accomplishments • New PR material• Created Kickstart Guide &Extension Manual• Improved Communication• Training Packs for all clubofficers• DRR Training seminar• Rotaract Overseas ProjectsImproved website – www.rotaract.org.uk• Created NEW Online Project Library• Written a development plan for Rotaract & asked each district to do the same (with guidelines)• Improved communication with all Rotarians• Hold an annual conference for Rotaractors toshare ideas & problem
• Organized international meetings and events• www.rotaracteurope.org• Provided European event calendar• Provided information regarding Rotaract clubs offering homeHospitality• 3 Annual meetings• Newsletter 4 times per Year• Best European Service Project Contest (BESP)• Twin Club Award (TCA)• Numbers of participants at all events are increasing
-Organized annual DRRs –Elect Training-Celebrated nationwide World Rotaract Week (nationwide)-Hosted annual MDIO Induction and Turnover Ceremonies-Conducted unpredictable but frequent meetings-Integrated District Rotaract Chairmen module in DRRs training-Established MDIO Chair Election Guideline and Award Point System guide for the ten (10) districts in the Philippines
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
PILIPINAS MDIO AND SELECTED ACCOMPLISHED MDIOS
SOME OF THE MDIO PILIPINAS ACTIVITIES
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
First MDIO meeting last February 4, 2007. Set Memorandum of
Understanding and MDIO Constitution and By-Laws.
SOME OF THE MDIO PILIPINAS ACTIVITIES
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
Organized annual District Rotaract Representatives-Elect’ Training.
SOME OF THE MDIO PILIPINAS ACTIVITIES
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
Integrated Rotarians’ group (District Rotaract Chairmen) module during the
annual DRRsE’ Training.
SOME OF THE MDIO PILIPINAS ACTIVITIES
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
Fellowship! Fellowship! Fellowship!
SOME OF THE MDIO PILIPINAS ACTIVITIES
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
Hosted nationwide celebration of World Rotaract Week.
SOME OF THE MDIO PILIPINAS ACTIVITIES
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
Never ending meetings…
TIMELINE: In terms of RI Approval
* Total Number of Districts in the Philippines : 10
The MDIO PILIPINAS EXPERIENCE
YEAR APPLIED NUMBER (Districts Applied)
YEAR APPROVED
(by RI)
NUMBER (Districts
Approved)
APPROVED DISTRICTS
2007 5 2008 3 3780,3810, 3820
2008 2 2009 2 3790, 3830
2009 2 2010 2 3800, 3860
TOTAL 7
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
TIMELINE: In terms of Organizational Accomplishments
The MDIO PILIPINAS EXPERIENCE
2007 -Memorandum of Understanding-Constitution and By-Laws
2008-09 - RI Approval - MDIO Chair Election Guideline-Awards Point System
2009-10 -Refinements of Policies
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
TIMELINE: In terms of Activities
The MDIO PILIPINAS EXPERIENCE
2007 -First meetings-Organized DRRsE’ Training (3rd)
2008-09 -Organized DRRsE’ Training (4th)-Celebrated in national level the World Rotaract Week
2009-10 -Organized DRRsE’ Training (5th)
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
Pilipinas MDIO Status in
COMMUNITY LIFE CYCLE
The MDIO PILIPINAS EXPERIENCE
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
The MDIO PILIPINAS EXPERIENCE
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
TOP 10 LESSONS:
1.Look and gather for shared vision first.2.Identify and establish persistent but diplomatic Leadership.3.Properly comply with the paper requirements set by RI.4.Secure and guide succession (start with end in mind).5.Get started with trust but immediately formulate formal policies.6.Protect the group from wreckers.7.Policies should be dynamic (Revise, revise and revise!).8.Provide effective training and support to DRRs.9.Watch the wallet! (Strategize the financial status of MDIO).10.Don’t let go of the “JEDI” and Tap the ”LORDS”. (MDIO Founders and officers should remain to guide the group even after their term of office. Know when and whom to seek help to solve disputes)
The MDIO PILIPINAS EXPERIENCE
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
MDIO List (with links to Web sites)http://www.rotary.org/programs/rotaract/resources/mdio.html
Standard MDIO Guidelines
By-laws and RI Policy on MDIOs
RGBI Web site http://www.rotaract.org.uk
ERIC Web site http://www.rotaracteurope.org/
Rotaract Handbook http://www.rotary.org/newsroom/downloadcenter/pdfs/562en.pdf
Pilipinas MDIO Representing Districts 3780, 3790, 3800, 3810, 3820, 3830 and 3860http://www.mdio-philippines.org/
MDIO Seminar.pdf by Lisa Burnett (RI Rotaract Committee member)
Centre for Innovative & Entrepreneurial Leadershiphttp://www.bankofideas.com.au/Newsletter/Downloads/Community_Life_Cycle_Matrix.pdf
The Seven Habits of Highly Effective People by Stephen R. CoveyMULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com
REFERENCES:
THANK YOU!
MULTI-DISTRICT INFORMATION ORGANIZATION IN ASIA PACIFICLeaders’ Meeting – Asia Pacific Regional Rotaract Conference 2009Devie C. Ontolan – D3780 (Philippines)http://www.devie-on-rotaract.blogspot.com