1RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

Regional Information Meeting and Workshop related to the RRC-06 for the Administrations of the Arab Group of

countries

“Coordination and Administrative declarations for the

Draft Plan”

A. Méndez BR/TSD/TPR

Damascus, 16-18 August 2005

2RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

Clarify the concept

Share BR’s experience during the Planning exercise

Present a summary of the IPG-1 decisions on Administrative declarations for the Draft Plan

Present the data format for notification

Objectives of this presentation

3RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

Searching for a definition of “Administrative Declarations”

• RRC Report Chapter 1

• RRC Report Chapter 5 (5.1.6.2)– Reduce incompatibilities

– Negotiation/agreement between administrations

– Possible request for assistance to the BR

4RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

• RRC Report 5.3.1.1.1.5

Searching for a definition of “Administrative Declarations” (cont.)

Adm AReq 1

Adm AReq 2declares compatibility/

incompatibilityAdm AReq 1

Adm BReq 2

• RRC Report 5.3.1.1.2.4(Same concept between requirement / recorded assignment)

5RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

RR - Definition of Coordination

• Coordination– Area– Contour– Distance

• Article 9 – Process of seeking an agreement of other administration

RR

6RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

Comparison between Administrative declarations and Coordination

Notifying ADM “A” states that ADM “B” had agreed that “A’s” notified requirementdoes not affect any of “B’s” recorded assignments (analog BT / other services)

Notifying ADM “A” states that it acceptsinterference to their requirement xxx causedby recorded assignment or requirement yyy from ADM “B”

Administrative declaration

Coordination information

7RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

Administrative declarations for the Planning exercise

• Addendum 1 to CR 229 (24.05.2005)– Provisional solution (requirements)

– Guidelines

– File format

– 15 days after publication of requirements

8RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

Some statistics from the Planning Exercise

35 notifying Administrations

50 incoming emails

<5 outgoing emails

<10 telephone calls and unregistered emails

4 days Total processing time

150 000 valid input administrative declarations for the exercise

Percentage of errors: LESS than 1 % of the declarations received!!!!

9RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

1. Encourage ALL administrations to submit declarations

2. Keep the notification procedure as simple as possible

3. Avoid bottlenecks in submission

BR’s goals for the next phase

10RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

IPG-1 Decisions

- Annex 14 “Review of the results of the first planning exercise”

- Annex 18 “Review of Time Schedule”

- Annex 21 “Report from ad hoc Group 2 on administrative declarations”

11RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

IPG-1 Decisions (cont.)

• Additional run of the Planning Exercise

• Administrations may submit additional administrative declarations

Date limit: 22 August 2005Format: add.1 to CR/229

12RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

• When to submit (for Draft Plan)?– Before 27.01.2006 (see also time schedule)

• Who can notify?– Authorized contact person

• What should be notified?– ALL declarations, even if there are no changes with

respect to those submitted for the planning exercise

• How to prepare the notification files?– Using a text processor or Excel (equivalent) software

Basic questions on administrative declarations

13RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

Draft Plan - Time Schedule (source IPG-1 report annex 18)

Activity/event Duration Deadline Action by

Production of the draft Plan      

Reference situation date   31.10.2005 Administrations

Last submission of input data prior to the second session of the RRC

  31.10.2005 Administrations

Validation, correction and publication of input data

3 months

31.01.2006 BR and administrations

Submission of administrative declarations   27.01.2006 Administrations

Production of the draft plan1

month

  BR assisted by experts See

resolve 1a)

Meeting of the Inter-sessional Planning Group; submission of the draft plan to RRC-06

February 2006

IPG

Publication of the draft plan 28.02.2006 BR

Analysis of the draft Plan by administrations 2 months

  Administrations

Submission of additional administrative declarations

  20.03.2006 Administrations

Publication of additional synthesis results   31.03.2006 BR

Beginning of the second session of RRC   May 2006  

14RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

Annex 21 of IPG-1 Report

• To remove constraints from the Synthesis process• To cover cases between different or same

administration• Valid if “date declaration” > “date of requirement”• “Definitive Recording” not yet defined (issue

submitted to RPG)

Scope of pre-coordination

15RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

• “Primary tool” for indication of agreement!

• COORD_A and COORD_O only when single channel requested

Annex 21 of IPG-1 Report (cont.)

New mechanism

16RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

• One single file per administration• Declarations should be submitted by both

administrations– BR validates and eventually excludes

• BR publishes the files on the Web• Changes in requirements need new declaration

Procedure for submission

Annex 21 of IPG-1 Report (cont.)

17RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

How to prepare notification files?

Administration’s own softwareText processorsExcel softwareBR’s software tool under preparation

18RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

Administrative declarations

Administration code of the

affected requirement

Unique identifier of the affected requirement

Administration code of

interfering requirement

Unique identifier of the interfering requirement

Declaration

MKD DAB-1 HRV HRR0901 compatibleMKD DAB-1 HRV HRR8102 compatibleMKD DAB-1 HRV HRR8202 compatibleMKD DAB-1 HRV HRR8302 compatibleMKD DAB-1 I I__00312 compatibleMKD DAB-2 BUL BUL-TDAB-001 compatibleMKD DAB-2 BUL BUL-TDAB-002 compatibleMKD DAB-2 BUL BUL-TDAB-007 compatibleMKD DAB-2 BUL BUL-TDAB-008 compatibleMKD DAB-2 HRV HRR0902 compatibleMKD DAB-2 HRV HRR0901 compatibleMKD DAB-2 HRV HRR8102 compatibleMKD DAB-2 HRV HRR8202 compatibleMKD DAB-2 HRV HRR8302 compatible

Sample file (Excel format)

19RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

Administrative declarations

Sample file (delimited text format)

20RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

References

- RRC Report (revised version)- IPG-1 Report (plus IPG-1 documents)- BR Circular Letters (CR/…)- ITU Web site

(http://www.itu.int/ITU-R/conferences/rrc/rrc-04/intersession/index.asp)

- BR Contact address: brmail@itu.int

21RRC - Administrative declarations for the Draft Plan – Damascus, 16-18 August 2005

Summary

• Still possible to submit administrative declarations for an additional run of the Planning Exercise– Date limit: 22 August 2005

– Format: add.1 to CR/229

• Administrative declarations for the Draft Plan should be in accordance with Annex 21 of IPG-1 Report

Pre-coordination: Key element for a successful Plan