RT26/59/60/64-2018

SUPPLY AND DELIVERY OF VARIOUS CTFL

PRODUCTS FOR THE STATE FROM 01 OCTOBER

2018 TO 30 SEPTEMBER 2021

Presented by: Dorah Kgotse

09 May 2018

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AGENDA

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1. Welcome and Introduction

2. Bid Timelines

3. Background

4. Scope of Work

5. Bid Evaluation Process

6. Pricing Structure

7. Other Conditions of Bid

8. Bid Submission and Format of Submission

9. Support on Electronic Submission

10. Q&A

BID TIMELINES

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ACTIVITY DUE DATE

RFP Advertisement in E-tenders website 04 May 2018

RFP Advertisement in Government Tender Bulletin 04 May 2018

Tender documents on E-tenders website 07 May 2018

Non-Compulsory briefing session 09 May 2018 @ 12:00

Questions relating to RFP 31 May 2018

RFP Closing Date 08 June 2018, 11h00

Notice to bidders Bidders are required to visit the

etenders website regularly in order to

receive update regarding the bids.

BACKGROUND

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The President of the Republic of South Africa in his State of the Nation Address (SONA) on the16 February

2018 indicated the government’s intention to stimulate manufacturing in key commodity areas amongst others

the Clothing, Textile, Footwear and Leather (CTFL) sector of the economy.

Consequently, the Transversal Contracting Unit within the Office of the Chief Procurement Officer has seen an

opportunity to operationalise the President’s commitment by ensuring that the central state procurement of the

CTFL will be one of the leavers to stimulate the economy.

The State procurement will ensure sustainability of the existing manufacturing capacity, SMME development,

local economic development and overall transformation of the sector. This in an effort to create much need

jobs.

All the four bids will be targeting to empower local manufacturing by encouraging that SMMEs to participate in

the manufacturing sector and do away with tenderprenuers in this sector.

BACKGROUND, cont.

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The Office conducted an industry study in 2017, whereby various manufacturing within CTFL were visited.

The outcome indicated that there is manufacturing capacity in the country, however is under utilized due to amongst

others:

Imports that are crippling the sector

Organs of state that do not comply with local content requirements during their procurement processes

Low demand due to budget cuts; etc. etc.

All this lead to job losses in the sector and closing down of manufacturing companies

SCOPE OF WORK

The duration of the contract shall be for a period of 36 months reviewed and renewable annually commencing

on 1 October 2018 to 30 September 2021.

This will allow for any amendments, improvements of the contract if necessary in consultation with all the

appointed service providers. The four bids are as follows:

RT26/2018 – Supply and delivery of blankets and household textiles to the state

RT59/2018 – Supply and delivery of footwear and leather products to the state

RT60/2018 – Supply and delivery of fabric and toweling to the state

RT64/2018 – Supply and delivery of clothing to the state

Important documents are:

Special Conditions of Contract;

Pricing Schedule; and

Specification docs for each item;

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Pre-Qualification

Phase I

BEE Scored

Phase IV

Price Scored

• Standard Bidding Documents

• (SBD 1, TCC, SBD 4, SBD 6.1 & 6.2, SBD 8, SBD 9, GCC, SCC)

• TCBD 1 – Authorisation Declaration,

• TCBD 6 – Response Field Explanation

• Capability Report

• Company Profile & shareholding portfolio

• Local Economic Development Initiative

• 3 years Reviewed/Audited Financial Statements or Letters from the auditors

• Company Experience

• Capacity to deliver (Production capacity

and resource plan)

• Capability report and test reports

(SABS and SANAS accredited

Institutions)

• Closing date and time

• Proof of application at SABS

and SANAS accredited

Capacity and capability

Phase II

• Original/Certified

copy of BEE

certificate

• Pricing Schedule

Bid Evaluation Process

• Job creation opportunities

• SMME Development Initiatives

• SMME or Cooperatives or any potential

manufactures who are interested in

manufacturing sector to provide more

information in order for to have the

records for future SMME development

initiatives & incubation process – 12

Months period to comply to capability

report requirements

Phase III

Technical Specification

Compliance

• Local Content compliance verification

– SBD 6.2

• Standards/Private specification

verification

• Samples verification (visual

screening)

• Test reports verification

• Elimination & disqualification on this

phase

PRICING STRUCTURE

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Bidders to complete the excel version and the e-procurement version. This is a COMPULSORY

requirements. Bidders to submit the pricing on CD or USB and hard copy.

One National Price required per item

All prices are fixed for 1 year and Bidders must ONLY complete Year 1 prices Column. Year 2 and Year 3 will

be negotiated and approved 3 months prior to the anniversary of the contract.

Quantities for Year 2 and Year 3 are indicative and will be confirmed 3 months prior to the anniversary of the

contract

Bidders must refer to item description and specifications before completing the pricing schedule

The quoted prices MUST be inclusive of VAT and all other related costs (Direct and Indirect costs). No

additional costs will considered post award.

Bidders should not temper with the template for pricing.

Bidders to provide the cost components that makes up their pricing (e.g. raw material - %; labour- %, Imported

raw material - %, Transport - % etc. etc.). Percentage to add up to 100%

OTHER CONDITIONS OF BID

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In order to achieve, transformation in the sector, Local Economic Development and SMME Development, preference will

be given to bidders who demonstrate the following:

A bidder having a B-BBEE status level of contributor 1 to 4; the bidders above level 4 should submit their bids and

provide a transformational plan that will be achieved during the first 12 months of the contract. This will be monitored

periodically over the contract life cycle. Only non-compliant suppliers will be disqualified.

A bidder subcontracting a minimum of 30% to:

• an EME or QSE which is at least 51% owned black people

• an EME or QSE which is at least 51% owned by black people who are youth;

• an EME or QSE which is at least 51% owned by black people who are women;

• an EME or QSE which is at least 51% owned by black people with disabilities;

• an EME or QSE which is 51% owned by black people living in rural or underdeveloped areas or townships;

• a cooperative which is at least 51% owned by black people;

• an EME or QSE which is at least 51% owned by black people who are military veterans;

• an EME or QSE

Bidders are encouraged to subcontract portion of their contract that is ONLY relevant to manufacturing processes as

part of their SMME development initiatives. This will ensure skills transfer and sustainability of the sector.

The state reserves the right to remedy any adverse situation if it affects the awarding of the contract and or service

delivery.

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TENDER BOXNational Treasury; 240 Madiba Street, Tender Box

Any enquiries must be referred, in writing via email to:

dorah.kgotse@treasury.gov.za or noni.Myeni@treasury.gov.za

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Bidders must submit 1 hard copy file, Electronic tender and a CD-ROM/Flash drive with content

of each file by the 08 June 2018 at 11:00

Original

Bid Submission

+ Content of File

(Pricing to be excel

version)

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Section 1 Pre-qualification documents (SBD documents and CSD report)

Section 2• Capability Reports

Section 3 • Test Reports

FORMAT AND SUBMISSION OF BID

Section 4 • Authorisation Declaration

Section 5

Section 6

Section 7

Section 8

Section 9

• Company profile, Resource Plan & Job Creation

• Reference Letters

• Financial Statements/Auditors letter

• Pricing Schedule & Item Questionnaire

• Others

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SUPPORT ON ELECTRONIC BIDDING & TECHNICAL ASSISTANCE

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Training sessions are provided every Monday from 14h00 to 16h00 at National Treasury,

240 Madiba Street, Pretoria.

Bidders must send an e-mail to Noni.Myeni@treasury.gov.za to book their seats and

confirm availability.

The manual with detailed instructions can be downloaded from this link

https://eprocurement.csd.gov.za/PROD/ISS_NT/portaldefault.aspx and follow the “How

to complete bids’’ section.

The process to register on the electronic platform is reflected in Electronic Tender Supplier

Activation Process (Annexure C).

For further technical assistance the bidders can direct their inquiries to

gcommerce@treasury.gov.za

Thank You

Questions and Answers