Consulting Phone: 1300 406 233

Email: admin@rtoconsultant.com.au

Web: www.rtoconsultant.com.au

RTO

The Process for

Setting Up an RTO

The Process for Setting Up an RTO

Registration as an RTO is a structured three (3) stage process that requires applicants to

demonstrate their ability to operate as an RTO. The stages included in the process are as

follows:

Stage 1 - Preparation and Submission of Online Application

Stage 2 - Desk Audit

Stage 3 - Site Audit

How prepared do I need to be?

To gain RTO registration you are required to demonstrate to the registering body

that you are ready to start your RTO as soon as you are granted registration.

This means you must:

Know which qualifications or units that you want to offer

Have the necessary resources for the qualification/units you will be

delivering

Training facilities suitably equipped according to training package

requirements (unless training is work based)

Have the trainers and assessors who have the relevant qualifications and

relevant industry experience, evidence of ongoing professional

development, recent currency in the appropriate industry and be able to

document this.

Trainers and assessors must hold the Certificate IV in Training and

Assessment

Have access to an industry person; to consult with regarding the training

and assessment strategies

Be prepared to develop a business plan and realistic financial projections

which demonstrate the viability of the business

Have all necessary documents and systems in place to run the business, this

includes the training and assessment material for all units to be offered

Demonstrate a strong understanding and commitment to compliance

You will need to prove that you have all of the above prepared through the

stages of the application process, first at the initial desk audit and then the site

audit.

Stage 1 - Preparation and Submission of Online Application

Research - Establish the need, identify the market, determine the qualification(s)/unit(s) to be offered and the

methods of delivery.

Preparation and Self-Assessment - This stage involves preparing all documents, handbooks, templates, docu-

ments and policies required to operate your RTO. Included at this stage is the development of the business plan,

financial projections, training materials, assessments, training and assessment strategies and more.

The conduct of a self-assessment against the NVR Standards is a requirement for the application but also helps

identify any areas needing improvement prior to submitting the application.

Submit Online Application - Submit your application with supporting evidence online using ASQAnet. You are re-

quired to pay the non-refundable application lodgement fee of $640. All ASQA fees are GST free.

Before progressing any further your financial projections will need to pass a Financial Risk Assessment conducted

by an external contractor nominated by ASQA (currently Kingsway undertake all Financial Risk Assessments). The

company nominated to conduct the Financial Risk Assessment will contact you via email and request additional

information to be provided which will enable them to complete the assessment.

Applicants will be advised if their financial assessment was unsuccessful or successful.

Successful Financial Risk Assessment

Applications that past the financial risk assessment will be notified by ASQA and requested to pay the Assessment

Fee of $3300 (for up to 10 qualifications or 20 units) and proceed to the desk audit stage. Refer to the ASQA web-

site for detailed fee information.

Unsuccessful Financial Risk Assessment

Unsuccessful applicants will be given opportunity to resubmit their financial data. The fee of $640 is required

when resubmitting financial data.

Research

Preparation and

Self-Assessment

Submit Online

Application

Financial

Projections

Reviewed

Successful Not Successful

Resubmission fee payable

Desk Audit

Successful Not Successful Given another chance to

submit further evidence

Stage 2 - Desk Audit

Desk Audit - This stage involves the review of the documents submitted online through AQSAnet.

Successful Desk Audit

Applicants who are successful during the desk audit will be allocated an auditor. This auditor will make contact to

organise a day and time for the site audit.

Unsuccessful Desk Audit

Applicants that don’t meet the requirements of ASQA at this stage will be notified in writing and given another

opportunity to submit additional documentation to meet the identified gaps.

Stage 3 - Site Audit

Prior to the Site Audit - The auditor will contact you and request specific evidence prior to the site audit. The rea-

son behind this is twofold. The first, being that the auditor can confirm that the business is ready for the site audit

and the second, being that it cuts down on the amount of documentation to be reviewed at the site audit and

makes time available for more discussion.

The Site Audit - The site audit is usually one day in duration and is your opportunity to demonstrate readiness to

operate your RTO and compliance with the VET Quality Framework.

Following the Site Audit - During the site audit you should be aware of any non-compliances from feedback given

by the auditor. ASQAs policy is to complete the audit report and send it to applicants within 10 working days of

the site audit.

Compliant Applications - Successful applicants with no non-compliances will be notified of the outcome and once

formally issued with an RTO ID, can commence marketing and provide training and assessment services.

Non-Compliances - Where non-compliances have been identified during the site audit an audit report will be

completed detailing the rectifications required. Applicants have 20 working days to resubmit evidence to address

non-compliances. For this reason alone it is essential to spend the time making sure you have everything required.

Post Initial Audit - Following registration, all RTO’s should be audited 12 months after initial registration was

granted.

RTO Consulting’s full service RTO set up package manages the application process and supports you from Prepara-

tion to Registration.

Re-Registration - RTO status is not a once off application. Registration is valid for only 5 years. Existing RTOs that

want continue operating are required to apply for re-registration no later than 90 days prior to the registration

expiring. The application for continuing registration is made against the NVR Standards for continuing registration.

Successful

Site Audit

Successful

Registration

granted

Not Successful 20 working days to resubmit

evidence to address non-

compliances

Failure to demonstrate

compliance will result in

the application being

rejected.

Stage 3 - Site Audit (Continued…)

RTO Set Up Service

RTO Consulting can work with you and guide you through the process from the development of your

business plan and financial projections through to the registration. We will not only prepare the initial

application, customise the templates and documents but we will develop your skills and knowledge so

that you are ready to run the business once registered as an RTO.

The following page provides a list of what is included in our service.

Detailed Application guide … Step by step guide, written by a specialist, on how to prepare your application for the

registration of your RTO. Guiding you through the application complex process.

Templates for the setup and operations of your RTO … Ready to use, templates including; policies & procedures,

handbooks, business plan, financial projections & many more to be used in conjunction with application guide.

Step by Step Checklist … Detailed checklist for you to follow in the completion of your application to help make sure you

keep on track, are fully prepared and that nothing if overlooked.

Telephone and Email Support … Access to a team of experts to help you with your application via telephone and email as

required as per the stated amount of time.

VET sector updates … Receive regular updates about changes to legislation, industry event, professional development

opportunities and information that will assist you in running your RTO.

Customisation of the templates for setup of your RTO … One of our expert team will work with you to adjust the templates

to suit your business. This is essential for the success of the application, avoid costly mistakes and save your valuable time.

Our RTO Set Up Service Includes...

1-on-1 consulting to support you with your application … From the beginning through to registration you will be supported

and guided by an industry expert who will not only direct you through the process but coach you so you have a clear under-

standing of how to run your RTO once registered.

Conduct of Self-Assessment Audit … Your application for RTO status requires that you undertake a self-assessment audit and

submit to the regulator in the first stage of the application. Our experienced auditor will complete this audit for you and docu-

ment the findings in accordance to the current requirements of the regulator.

Review of Assessment Tools … Every application requires you to demonstrate that you have assessment tools ready for all

units to be offered. Your consultant will review 2 assessments against the current standards and provide feedback and coach-

ing as required.

Prepare and Submit your Application… Our industry experts will prepare your online application for your approval. This way

you can be sure that all required evidence is submitted and your application is complete.

Assistance following initial audit… Should any documents created by our team require rectifications following the audit we will

action these. We will interpret the report and assist you in identifying what is needed.

Our RTO Set Up Service Includes...

Not sure if you want to run an RTO or you have questions you want answered before

starting the application process, then the following option may suit…

I want to run an RTO – one-on-one session

This package gives you the opportunity to speak to a consultant with over 13 years experience, who has owned their own

RTO, set up hundreds of RTOs for others and understands the industry and difficulties in accessing information. You can ask

your questions, gain clarification on what an RTO is and is it right for you.

This package includes information sheets and a review to help you decode what the best option is for your business.

Get answers to your questions including:

Is being an RTO right for me?

Do I need a consultant, can it be that hard?

What is the process?

What do I need to prepare?

How long does it take to become an RTO?

What are the alternatives to being an RTO?

Cost: $550

Duration: 2 hour consultation

Method: via Skype

Bookings are essential

I think

V

Client Testimonials

"South Burnette Ventures recently engaged the services of RTO Consulting to assist us with the initial registration process to

become to registered training organisation. The service provided by Angela and her team was extremely professional and of a

consistently high quality..."

Leesa Osborne, Training Manager

“Engaging Angela to assist with our application (For RTO registration) was the best decision we made and I have no doubt that

it is the reason we are where we are today, after such a short time. I have no hesitation in recommending Angela to anyone

who is considering applying for registration as a training provider. I am very happy with the service she provided to us…"

Debi Pinard, CEO

To read more of our client’s testimonials please visit:

www.rtoconsultant.com.au and click on the Testimonials page

Consulting Phone: 1300 406 233

Email: admin@rtoconsultant.com.au

Web: www.rtoconsultant.com.au

RTO

Our services include but are not limited to:

RTO set up

Development of accredited courses

Rectification assistance following an external audit conducted by ASQA

Development of learning and assessment strategies

Internal site and desk audits including audit report and an action plan to address rectifications

Attendance and support at external audits

Review of policies

Development of policies, procedures and templates

Professional development sessions and coaching for staff

Assessment validation

Facilitation of assessment moderation sessions

Many services can be provided without the need for lengthy face to face meetings. Many of which can be

completed remotely.

Please don’t hesitate to contact us if you have any questions

regarding the set up of an RTO or the services offered by RTO Consulting.