RUTHERFORD COUNTY BOARD OF EDUCATION · 9/13/2018 · RUTHERFORD COUNTY BOARD OF EDUCATION ... Jay...

Page | 1 Agenda September 13, 2018

RUTHERFORD COUNTY BOARD OF EDUCATION 2240 Southpark Drive

Murfreesboro, TN 37128

September 13, 2018 5:00 P.M.

1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. MOMENT OF SILENCE 4. APPROVAL OF AGENDA Recommend Approval ‐‐‐ motion to approve the agenda as presented.

5. APPROVAL OF CONSENT AGENDA (TAB 1)

A. Minutes: August 30, 2018 September 5, 2018 B. Use of Facilities C. Quality Teacher Development, LLC Contract D. EVERFI Contract and Agreement E. Routine Bids: Bid #3354 – Orlando FL Band Trip (Oakland Middle School) F. School Salary Supplements and Contract Payments:

Name Amount School Funded By Description Ronnie Bray NTE $4,500.00 Blackman

High School Funds‐Wrestling

Open facilities over Christmas Break + Coaching off season

program


Courtney Gregory

NTE $2,500.00 Blackman High

BHS Football Cheer

Boosters

Coach for Competition

Barry Wortman


School Funds‐General Athletics

Coaching Basketball

Heather Wortman


BHS Football Cheer

Boosters

Coach for Competition

Brad Cowan NTE $1,500.00 Oakland High School Funds‐General Athletics

Athletic Director

Brad Cowan NTE $5,000.00 Oakland High Oakland End Zone Club

Field Maintenance/Coaching

Amanda Jones NTE $6,800.00 Riverdale High Riverdale Band Boosters

Choreography, Flag Design/Construction

Steven McClanahan

NTE $3,500.00 Riverdale High School Funds‐Football

Field Maintenance

Joshua Pelchat NTE $1,500.00 Riverdale High School Funds‐Football

Field Maintenance

Benjamin Bowers

NTE $2,212.00 Stewarts Creek High

School Funds‐Baseball

Assistant Baseball Coach

John Calley NTE $2,212.00 Stewarts Creek High



Andrew Schmeltzer




Jay McLemore NTE $2,000.00 Eagleville School Funds‐Wrestling

Wrestling Coach

William Elliott $20 per lesson Blackman Middle

School Funds‐Band

Low Brass Lessons

Zephanie Dykes

NTE $4,800.00 Riverdale High School Funds‐Dance Team

Coaching Dance Team

Megan Manning

NTE $4,800.00 Riverdale High School Funds‐Dance Team

Choreographer/Assistant Coach for Dance Team

Craig Watkins NTE $7,200.00 Riverdale High School Funds‐Half‐timers

Choreography/Dance Instruction

Preston Bailey NTE $1,000.00 Rock Springs Middle

School Funds‐Band

Private Music Instruction

Tara Johnson NTE $750.00 Rock Springs Middle

School Funds‐Band

Private Music Instruction

Michael George

$20 per lesson Rockvale Middle

School Funds‐Band

Private Lessons


Timothy Hale $20 per lesson Rockvale Middle

School Funds‐Band

Private Lessons

Maureen Moeller

$20/half hour Rockvale Middle

School Funds‐Band

Private Flute Lessons

Karl Wingruber $20 per lesson Rockvale Middle

School Funds‐Band

Private Lessons

Casey Brefka NTE $5,000.00 Siegel High Siegel Band Boosters

Jazz Band Director

Wilson Sharpe NTE $5,000.00 Siegel High Siegel Band Boosters

Band Lessons

Garrett Smith NTE $10,000.00

Siegel High Siegel Band Boosters

Color Guard Instruction

Phillip Smith NTE $10,000.00


Band Lessons

Tara Johnson $30 per lesson Smyrna High School Funds‐Band

Private Lessons

Danny Dale NTE $500.00 Stewarts Creek High

Redhawk TD Club

9th Grade Football

Charles Mitchell




Christopher Vondohlen




Jayla Walker NTE $2,000.00 Stewarts Creek High

School Funds‐Dance Team

Choreography + Coaching Dance Team

Brandon Utley (2)

Hourly Oakland High Clubs, Athletics + Outside Groups

Additional Custodial work for the 2018/2019

school year

**Unless listed as an hourly rate 1. approved previously for an amount $500 or greater 2. not less than regular hourly rate – or overtime rate if working over 40 hours during the week 3. anticipate amounts over $500 this school year 4. amend prior approval 5. less than $500 but part of event total 6. pending approval by Transportation Dept.

G. Non‐Faculty Volunteer Coaches: According to Tennessee Secondary School Athletic Association (TSSAA) guidelines, Board of Education approval is required to allow non‐ faculty volunteer coaches to participate in the school athletic programs.


The following non‐faculty volunteer coaches are for the 2018‐2019 school year: Name School Sport Preston Bailey Rock Springs Middle School Band Casey Brefka Siegel High School Band William Elliott Blackman Middle School Band Michael George Rockvale Middle School Band Tim Hale Rockvale Middle School Band Tara Johnson Rock Springs Middle School Band Tara Johnson Smyrna High School Band Maureen Moeller Rockvale Middle School Band Wilson Sharpe Siegel High School Band Garrett Smith Siegel High School Band Phillip Smith Siegel High School Band Karl Wingruber Rockvale Middle School Band Rotaye Franklin LaVergne High School Track Scotty Garrison Blackman High School Wrestling Eric Sacharczyk Blackman High School Wrestling Mark Meshotto Blackman High School Trap Gene Hayes Siegel High School Band Devonte Cheers LaVergne High School Band Kirstin Studdard Blackman High School Swimming Zachary Newman Central Magnet Baseball Thomas Davis Siegel High School Archery Jill Speight Central Magnet Tennis Patrick Gatlin LaVergne Middle School Baseball

Recommend Approval ‐‐‐ motion to approve the consent agenda as presented.

6. VISITORS 7. RECOGNITIONS TN Ready Ambassadors

Melinda Fleischer, Rutherford County Schools

Eric Hoffman, Rutherford County Schools


Carol Keasler, Rutherford County Schools

James Sullivan, Rutherford County Schools 8. FACILITIES (TAB 2) A. Stewarts Creek High The staff at Stewarts Creek High has requested to install a canopy to protect the school’s UTV’s. This canopy will be located near the rear loading dock and will be attached to the building. Engineering and Construction has reviewed the proposed location and finds it acceptable for this purpose. The cost for this canopy will come from the school’s general fund. Recommend Approval ‐‐‐ motion to approve the addition of a wall mounted canopy to protect the schools UTV’s as presented. B. Stewarts Creek High Baseball and Softball The staff at Stewarts Creek High has requested to begin planning and fund raising to construct a hitting facility for baseball and softball. This facility has yet to be designed, but the location has been reviewed by the Engineering and Construction. This facility will be at no cost to the Board and will be of similar size to other school’s structures. After Board approval, the final building design and plans will need to be brought back for approval. Recommend Approval ‐‐‐ motion to approve the concept to begin raising funds for a joint use hitting facility for both baseball and 9. INSURANCE UPDATE

10. DIRECTOR’S UPDATE 11. GENERAL DISCUSSION BY BOARD MEMBERS 12. ADJOURNMENT

Minutes of August 30, 2018 1

RUTHERFORD COUNTY SCHOOL SYSTEM BOARD OF EDUCATION MEETING

2240 SOUTHPARK DRIVE MURFREESBORO, TN 37128

MINUTES OF AUGUST 30, 2018

Board Members Present E. J. Jordan, Chairman Jim Estes, Vice Chairman Terry Hodge Aaron B. Holladay Lisa Moore Wayne Blair Coy Young Bill C. Spurlock, Director of Schools

1. CALL TO ORDER

The Board Chairman called the meeting to order at 5:00 p.m. Aaron Holladay led the Pledge of Allegiance.

2. MOMENT OF SILENCE

The Board Chairman called for a moment of silence and asked us to remember the family of Mr. Charles Young who passed away recently.

3. APPROVAL OF AGENDA Motion made by Mr. Blair, seconded by Mr. Hodge, to approve the agenda as presented. Vote: All Yes 4. APPROVAL OF CONSENT AGENDA A. Minutes: August 16, 2018 B. Community Use of Facilities C. Carl D. Perkins Career and Technical Ed. Act of 2006 Grant

D. Memorandum of Agreement with Boys & Girls Clubs of Rutherford County

E. STARS Agreement


F. Endure Athletics Agreement G. Clinical Affiliation Agreement-Tennessee State University Speech and Hearing Science Program H. YouScience Contract I. Walking Track at Smyrna Middle School J. Approve School Activity Accounts Receivable and Accounts Payable K. Matlock Clements, PC-Extend audit contract for 2018-2019 L. Athletic Trainers and For-Profit or Team Fee Tournament/Events M. Routine Bids: Bid #3347-Safety Bollards Bid #3351-Classroom Furniture (Siegel High and Oakland Middle) N. Transportation: Bus #163 Voluntary Contract Termination Bus #165 Bus Upgrade O. School Salary Supplements and Contract Payments:

Name Amount School Funded By Description Brad Frasier NTE

$1,000.00 Blackman High

School Funds-Baseball

Field Maintenance/Summer Work

Malina Gonzalez

NTE $600.00

Blackman Middle

School Funds-Volleyball

Assistant Volleyball Coach

Zack Martin NTE $500.00 Blackman Middle

School Funds-Football

Football Announcer

Jason Scott NTE $500.00 Blackman Middle


Football Announcer

Larry Smith NTE $500.00 Blackman Middle


Football Clock Operator

Bryan Brown 6 NTE $825.00 LaVergne High


Van Driver

Vladimir Borombozin

NTE $500.00 Oakland High Oakland End Zone Club

Assistant Football Coach

Kevin Creasy NTE $8,000.00

Oakland High Oakland End Zone Club

Coaching Football


Stephen Jackson

NTE $3,500.00



Jeffrey Keeton NTE $3,500.00


Assistant Football Coach/Field Maint.

Ronald Marshall, Jr.

NTE $2,000.00



Michael Parker NTE $500.00 Oakland High Oakland End Zone Club


Eric Vetetoe NTE $2,250.00



David Watson NTE $1,500.00



Briana Englebert

NTE $1,000.00

Riverdale High

Riverdale Band Booster

Band Camp

Amanda Jones NTE $1,700.00

Riverdale High

Riverdale Band Booster

Band Camp

Kristen Neu NTE $600.00 Rock Springs Middle



Julie Wankel NTE $1,500.00

Rock Springs Middle

School Funds-Girls Basketball

Assistant Girls Basketball Coach

Carolyn Burns NTE $1,400.00

Siegel High Girls Soccer Boosters

Assistant Girls Soccer Coach

Scott Cochran NTE $700.00 Siegel High School Funds-Football

Ticket Seller

Jason Pitts NTE $1,000.00

Siegel High School Funds-Football

Academic Coordinator

James Thurston 6

NTE $3,000.00

Siegel High School Funds-Various

Bus Driver

Kelly Oberg NTE $625.00 Thurman Francis

School Funds-Boys and Girls Soccer

Soccer Field Maint. Fall 2018 & Spring 2019


Wendy Allen NTE $1,500.00

Blackman High

School Funds-Cross Country

Assistant Cross-Country Coach

Keya Mabiala NTE $500.00 Blackman High

BHS Band Boosters

Band Camp Instruction

I’Tavius Mathers

NTE $1,000.00

Blackman High



Jamie Wright NTE $500.00 Blackman High

BHS Band Boosters

Band Camp Instruction

Michael George

$20 per lesson Blackman Middle

School Funds-Band

Music Lessons

Tonya Lawson $20 per lesson/$10 per group lesson

Blackman Middle

School Funds-Band

Music Lessons

Maureen Moeller

$20/half hour Blackman Middle

School Funds-Band

Flute Lessons

Wilson Sharpe $20 per lesson Blackman Middle

School Funds-Band

Music Lessons

Ian Alward NTE $7,500.00

Oakland High Oakland High School Band Boosters

Drumline Tech

Jacob Breed NTE $7,500.00

Oakland High Oakland High School Band Boosters

Color Guard Instructor

Shelby Fox NTE $2,000.00

Oakland High Oakland Swim Boosters

Assistant Swimming Coach

Jessica Graves NTE $3,500.00

Oakland High Oakland HS Band Boosters

Woodwind/Visual Staff

Valanna Lyons NTE $3,000.00

Oakland High Oakland Softball Boosters

Assistant Softball Coach

Daniel Parcell NTE $7,500.00

Oakland High Oakland HS Band Boosters

Color Guard Instructor

Wilson Sharpe $20 per lesson Oakland Middle

School Funds-Band

Private Lessons


Sydney Caldwell

NTE $1,100.00

Riverdale High



Jordan Peyton NTE $2,500.00

Riverdale High

RHS Spirit Boosters

Assistant Cheer Coach

Kelsey Woodruff

NTE $1,200.00

Riverdale High

Riverdale Softball Boosters

Speed Training

Mary Braschler

NTE $500.00 Rock Springs Middle

School Funds-Choir

Piano Accompaniment

Garen Webb $20 per lesson Rock Springs Middle

School Funds-Band

Private Lessons

Matthew Jefferson

$20 per lesson Rockvale Middle

School Funds-Band

Private & Small Group Instruction-Brass

Kyle Hayes NTE $5,000.00


Private Horn Lessons

Jeremy Hewgley

NTE $8,000.00


Color Guard Choreography and Training

Maureen Moeller

$20/half hour Siegel High Siegel Band Boosters

Flute Lessons

Morgan Pope NTE $5,000.00


Private Bassoon Lessons

Jeff Shipley NTE $800.00 Stewarts Creek Middle

School Funds-Football & Basketball

Football & Basketball Announcer

Terry Armstrong 2

Hourly Blackman High

Clubs, Athletics & Outside Groups

Additional Custodial work for 2018/2019 school year

John Ayers 2




Brandon Cunningham 2




Eric Edwards 2





Henry Edwards 2




Rayshawn Frazier 2




Megan Glanz 2




Ricky Plaisance 2




Callie Smith 2




Juan Zuvala 2




Juliet Voncile 2


School Funds-General & Athletics

Friday School Admin for after school detention & gate worker

** Unless listed as an hourly rate 1. Approved previously for an amount $500 or greater 2. Not less than regular hourly rate – or overtime rate if working over 40 hours during the

week 3. Anticipate amounts over $500 this school year 4. Amend prior approval 5. Less than $500 but part of event total 6. Pending approval by Transportation Dept.

P. Non-Faculty Volunteer Coaches:

According to Tennessee Secondary School Athletic Association (TSSAA) guidelines, Board of Education approval is required to allow non-faculty volunteer coaches to participate in the school athletic programs.

The following non-faculty volunteer coaches are for the 2018-2019 school year:

Name School Sport Ian Alward Oakland High School Band Jacob Breed Oakland High School Band Michael George Blackman Middle School Band Jessica Graves Oakland High School Band Kyle Hayes Siegel High School Band Jeremy Hewgley Siegel High School Band


Matthew Jefferson Rockvale Middle School Band Tonya Lawson Blackman Middle School Band Maureen Moeller Blackman Middle School Band Maureen Moeller Siegel High School Band Daniel Percell Oakland High School Band Morgan Pope Siegel High School Band Wilson Sharpe Blackman Middle School Band Wilson Sharpe Oakland Middle School Band Terry Frazier Rockvale Middle School Basketball/Girls Geri Eusepi TFAA Cheerleading Baily Davis Rockvale Middle School Swimming Katelyn Archibald Blackman Middle School Cheerleading Timothy Westfall Siegel High School Softball Preston Hurley Siegel High School Softball Christopher Vondohlen Stewarts Creek Middle Baseball Charles Mitchell Stewarts Creek High Baseball Amy Caulkins LaVergne High School Swimming Katie Smith WBMS Softball Jason Finley Siegel High School Soccer/Boys Michael Cook Central Magnet Archery Addison Edvard Christiana Elementary Archery Zephanie Dykes Riverdale High School Dance Terrilyn Noblin Oakland Middle School Dance Steven Music Stewarts Creek Middle Tennis Tavarus Holloway RFMS Football Megan Manning Riverdale High School Dance Craig Watkins Riverdale High School Halftimers Mary Watkins Riverdale High School Halftimers Rodney Bonds Riverdale High School Basketball/Girls Jayla Walker SCHS Dance Chad Hewitt Christiana MS Basketball/Boys Brandon Taylor WBMS Baseball Jervell Ford Christiana Middle School Football Motion made by Mr. Young, seconded by Mr. Estes, to approve the consent agenda items as presented.

Vote: All Yes


5. VISITORS

Michael Schmidth, Allison Bloodworth and Michael Belden, citizens, addressed the Board regarding the Foxland Drive traffic flow at the Stewarts Creek Schools. Mr. Tyson Hoppe, representing the REA, thanked the departing Board Members, Wayne Blair and Aaron Holladay, for their services.

6. FACILITIES

A. Smyrna Middle School Additions and Renovations Change Order

Sain Construction Company has submitted an Additive Change Order in the amount of $12,780.00 for additional scope of work during the Smyrna Middle School Additions and Renovations Project. The additional scope of work consists of but not limited to the excavation and pouring of concrete storm water swells located in the front and rear of the building. This would change the contract amount for the construction of Smyrna Middle School Additions and Renovations from $10,207,367.00 to $10,220,147.00.

Motion made by Mr. Blair, seconded by Mr. Hodge, to approve Additive Change Order submitted by Sain Construction Company. Vote: All Yes B. New School Sites Due Diligence 1. Site Layout Engineering and Traffic Impact Study At the request of Gary Clardy, Goodwyn, Mills, Cawood and Perry Perry Engineering have submitted a quote for various proposed school sites in Rutherford County for due diligence before purchase of the sites by the Rutherford County School Board.

The Scope of these services include preliminary site plans, zoning ordinance research and traffic impact studies for a cost not to exceed $10,000 per site. Also, reproduction, printing, copying, overnight deliveries and travel are included in this lump sum fee. This is a professional service.


Motion made by Mr. Holladay, seconded by Mr. Estes, to approve the Site Layout Engineering and Traffic Impact Study. Vote: All Yes 2. Surveying and Topographical Contours, Utility Location At the request of Gary Clardy, Brown Land Surveying Inc. and Ragan-Smith Associates, Inc. submitted their rate schedule for surveying of various proposed school sites in Rutherford County for proposed school buildings. Due to the current work load of surveyors, we are bringing forth these two different companies for approval. This is a professional service.

Motion made by Mr. Young, seconded by Mr. Hodge, to approve Surveying and Topographical Contours, and Utility Location. Vote: All Yes 3. Geotechnical Testing and Environmental Study

At the request of Gary Clardy, Collier Engineering Co., Inc. has submitted a proposal for geotechnical and environmental services for proposed future school sites for Rutherford County Schools.

The not to exceed prices are as follows:

840 Site $16,900 231 North Site $13,475 Christiana 1 $ 9,775 Christiana 2 $10,275

The breakdown for these prices are presented for the Board’s examination. Also presented for the Board’s examination are examination are current rate schedules from Collier Engineering Co. Inc., that were requested by Mr. Lee earlier. I am asking for approval of these rates for use on this proposed property or any changes that may take place for the purpose of expediting the purchases. These rates include proposed geotechnical, proposed material testing and survey fee rates. These are all professional services.


Motion made by Mr. Holladay, seconded by Mrs. Moore, to approve Collier Engineering Co., Inc. for geotechnical, environmental, material testing and surveying fees. Vote: All Yes 4. Appraisal and Property Comps At the request of Gary Clardy, Johnny M. Sullivan, SRA has submitted a proposal for appraisal of proposed school sites for future Rutherford County Schools. The fee for an 85 to 125-acre tract will not exceed $3,000 per site. This fee includes a complete appraisal report with property comps. This is a professional service. Motion made by Mr. Hodge, seconded by Mr. Blair, to approve Johnny M. Sullivan, SRA for Appraisal and Property Comps. Vote: All Yes 5. Soil Type and Porosity for Wastewater Disposal At the request of Gary Clardy, Lonnie Norrod Professional Soil Scientist submitted a unit price for soil testing for wastewater disposal at proposed school sites for new school buildings. His not to exceed price is $50 per acre for preliminary work and $550 per acre for a Water Resources Soil Map for the final wastewater system design. We will do preliminary testing on all proposed sites to see if they are worth pursuing for future school sites. Motion made by Mr. Young, seconded by Mr. Holladay, to approve Lonnie Norrod Professional Soil Scientist for preliminary and Water Resource Soil Map work on proposed school sites. Vote: All Yes 7. FINANCIAL MATTERS

2018/19 General Purpose School Amendments – Fund 141 A. Board Member Fees The Rutherford County Commission raised the pay for the newly- elected County Commission and School Board on August 16, 2018. This is the first increase in twenty years. The first meeting of the month will


be $500 instead of $300. Other meetings in the month will be $250 rather than $150. The Commission funded this change by amending $64,810 from our unassigned fund balance to cover this change to the 2018/19 General Purpose School Budget. The Board needs to approve this use of its fund balance. This amendment will not need to be sent to the Commission. Motion made by Mr. Blair, seconded by Mr. Young, to approve the amendments to General Purpose School Fund balance. Vote: All Yes B. Donations and Appropriations from Fund Balances This amendment uses $56,575 in donations and $18,900 in fire insurance proceeds that have gone to fund balance accounts and a new $30,000 donation from the Jennings Jones Foundation to the Spectrum Program to fund the expenditures related to this $105,475.

Smyrna West Alternative - $7,513 from Smyrna Rotary Club Coordinated School Health - $34,250 from Ascension Health/St.

Thomas Spectrum Program - $7,247 from the Jennings Jones Foundation Children’s Charity Fund - $7,565 from the United Way and other

donors Blackman High Wrestling Building - $18,900 for demolition

Motion made by Mr. Estes, seconded by Mr. Young, to approve the Donations and Appropriations from Fund Balances.

Vote: All Yes

8. RUTHERFORD COUNTY DIRECTOR OF SCHOOLS’ GOALS

Goal 1: RCS will prepare students for college and career readiness by increasing the average ACT composite score by 0.3 points, and increasing EPSO opportunities while maintaining a high graduation rate above 95%.

Goal 2: RCS will increase English/language arts achievement to exceed the single AMO target, double AMO target and increase value-added scores to ensure that all students are demonstrating expected growth. Students will be prepared for the next grade level expectations.


Goal 3: RCS will increase math achievement to exceed the single AMO target, double AMO target and increase value-added scores to ensure that all students are demonstrating growth. Students will be prepared for the next grade level expectations.

Goal 4: RCS will recruit, retain and grow effective teachers, building leaders and district leaders to support our growing diverse student population.

Goal 5: RCS will implement strategies to ensure all students will receive a well-rounded education and will have an opportunity to learn in a safe orderly environment.

Goal 6: RCS will engage stakeholders throughout our district through a series of townhall meetings. Information concerning the mission, goals and day to day operations of the school system will be disseminated during these meetings. Feedback will be sought to provide opportunities to identify the strengths of the system and areas in which we can improve. Our goal is to develop partnerships and produce strong advocates for our school system.

Goal 7: The Director of Schools will assist the Board in making decisions that positively impact the mission of the Rutherford County School System. Resources that will be used in meeting this goal will be provided through clear communication, annual trainings and leadership by the Board Chairman.

Motion made by Mr. Holladay, seconded by Mr. Hodge, to approve Director’s Goals aligned with District E-Plan as presented.

Vote: All Yes

9. DIRECTOR’S UPDATE

Mr. Spurlock presented the current student enrollment.

10. TENNESSEE LEGISLATIVE NETWORK (TLN) UPDATE

No report at this time.


11. FEDERAL RELATIONS NETWORK (FRN) UPDATE

No report at this time.

12. GENERAL DISCUSSION

Each Board Member expressed their appreciation to Wayne Blair and Aaron Holladay for their service on the Board.

There being no further business, the meeting adjourned at approximately 6.09 P.M.

______________________________ ______________

E.J. Jordan, Chairman Date

______________________________ ______________

Bill C. Spurlock, Director of Schools Date

RUTHERFORD COUNTY BOARD OF EDUCATION 2240 Southpark Drive

Murfreesboro, TN 37128

September 5, 2018

Board Members Present Jim Estes Coy Young Terry Hodge Tiffany Johnson Jeff Jordan Lisa Moore Tammy Sharp Bill C. Spurlock, Director of Schools 1. CALL TO ORDER

The Director of Schools, Bill Spurlock, called the meeting to order at 5:00 P.M. on September 5, 2018. Mr. Terry Hodge led in the Pledge of Allegiance. 2. MOMENT OF SILENCE Mr. Spurlock called for a moment of silence and requested we remember the families involved in the tragedy of the Oakland High School students. 3. ELECTION OF 2018-2019 BOARD OFFICERS

A. Chairman

Motion made by Mr. Young, seconded by Mr. Hodge, to nominate Mr. Jim Estes as the Chairman of the Board for 2018-2019. Motion made by Ms. Moore, seconded by Mr. Hodge, that the nominations cease. Vote on nominations to cease: All Yes Vote on Mr. Estes as Chairman of the Board: All Yes

B. Vice-Chairman

Motion made by Mr. Hodge, seconded by Mr. Jordan, to nominate Mr. Coy Young as the Vice-Chairman of the Board for 2018-2019. Motion by Mr. Hodge, seconded by Mr. Jordan, that the nominations cease. Vote on nominations to cease: All Yes Vote on Mr. Young as Vice Chairman of the Board: All Yes

4. APPROVAL OF AGENDA

Motion made by Mr. Young, seconded by Ms. Moore, to approve the agenda as presented. Vote: All Yes

5. APPROVAL OF CONSENT AGENDA

A. Minutes: August 30, 2018 B. Title III Contracts for after school tutoring and English classes C. Jane Ross Tutoring Workshop Contract for Oakland High School

D. Routine Bids: Bid #3353-Access Control Systems E. Non-Faculty Volunteer Coaches: According to Tennessee Secondary School Athletic Association (TSSAA) guidelines, Board of Education approval is required to allow non-faculty volunteer coaches to participate in the school athletic programs. The following non-faculty volunteer coaches are for the 2018-2019 school

year: Name School Sport Jeromy Barbee Blackman High School Basketball/Girls Michael Potts WBMS Archery

Motion by Mr. Hodge, seconded by Mr. Young, to approve the consent agenda as presented.

Vote: All Yes

6. TITLE-RECOGNITION OF SCHOOLS FOR TENNESSEE SAFE STARS

Rutherford County High Schools have been awarded Gold Level recognition as Tennessee Safe Stars leagues. Safe Stars is a new effort to recognize Tennessee youth sports leagues with high standards of safety for athletes. This summer, Safe Stars expanded its scope to recognize schools for their outstanding safety policies and Rutherford County Schools are the first educational institutions to receive recognition from the program.

The Tennessee Safe Stars was awarded to the following schools: Blackman High

School, Central Magnet School, Eagleville School, Oakland High School, Riverdale High School, Siegel High School, Smyrna High School, and Stewarts Creek High School. This is the first year to receive this recognition. 7. VISITORS - No visitors.

8. FACILITIES

Rocky Fork Middle The final cost for the Rocky Fork Middle School project, from RG Anderson Company is $32,387,022.30. This Change Order, Change Order #2, is to close out this project. Motion to approve Change Order #2, from RG Anderson Company in the amount of $-280,707.70). Final Contract amount is $32,387,022.30. Motion made by Mr. Hodge, seconded by Ms. Moore, to approve Change Order #2 in the amount of ($-280,707.70)

Vote: All Yes

9. DIRECTOR’S UPDATE – No update at the present time.

There being no further business, the meeting adjourned at approximately 5:15 P.M. _______________________________ ________ Jim Estes, Chairman Date _______________________________ ________ Bill C. Spurlock, Director of Schools Date

1

FACILITIES USE

September 13, 2018 Barfield Elementary Japanese Supplemental School; field day; 9/13/18 all day; outside unless inclement weather then gym & cafeteria,

boys & girls restroom, teacher’s lounge, & closest outdoor outlet; $238.41 Supervision fees ONLY per Principal

Blackman High Beasley Elite Sports Training, strength training, 9/13/18‐ 10/20/18 Thursdays 5‐6pm, weight room, $15/day

Oakland Middle Dance Works; dance performance; 3/2/19 7am‐10‐pm; auditorium, band room, choir room, theater room; $330 Rock Springs Elementary McFarlin Pointe HOA, meeting, 9/25/18 6‐8pm, cafeteria, $36

Pursuant to Board Policy 3.206 public education schools and institutions, post‐secondary education Institutions, private universities and colleges, governmental entities or agencies that provide benefits to the Rutherford County school system or have an in‐kind relationship approved by the Director of Schools may request the Board of Education to allow an exemption from the use of facilities fee which the Board may allow or deny based upon the details of the specific request. The following groups qualify for the exemption: Cedar Grove Elementary Cub Scouts, sign‐ups, 9/13/18 6:30‐7:30pm, cafeteria, no fee McFadden Engineering for Kids, STEM afterschool enrichment program, 9/24/18‐11/5/18 Mondays 3‐4:30pm, cafeteria, no fee Oakland High Ilead ACT Prep, ACT Prep Classes, 9/15/18‐10/20/18 Saturdays 7:30am‐12:30pm, Classrooms TBD, no fee

2

Rockvale Elementary Rockvale Jr. Pro Basketball, practices & games, 10/9/18‐

12/22/18 Tu/Th/Sa 5‐9pm Tu/Th & 7am‐5pm Sa, gym, no fee Rockvale Middle Rockvale Rugby‐Tennessee Youth Rugby Foundation, practices & meetings, 9/13/18‐5/24/19 Tu‐Th 3:30‐5:30pm, cafeteria & outside fields, no fee Roy Waldron 615 Elite Basketball, conditioning & practices, 9/13/18‐6/17/19 Su/Tu/Th Su 4:30‐6:00pm & Tu/Th 6‐7:30pm, gym, no fee

Siegel High TSSAA, TSSAA umpire clinic, 9/29/18 8am‐5pm, baseball field, no fee Siegel Middle Girl Scouts Troop 187, meetings, 9/21/18‐5/24/19 every other Friday 5:45‐6:45pm, room 211, no fee Wilson Elementary Alpha Delta Kappa Theta of TN, meeting, 9/13/18 4‐6pm, library, no fee Note: Facility use for 9/13/18 has been granted pending Board action. A certificate of insurance with $2,000,000.00 limits ($1,000,000.00 if approved) is required by each user. Each group must forward any renewals of insurance to the Board on time; otherwise approval is terminated at the end of the policy period. All approvals are for no more than a 1‐year period.

Bid #3354Orlando, FL Band TripOakland Middle School

(February 15, 2019 - February 18, 2019)

Item #Description

*Bob Rogers Travel Martin School Travel Thomas Tours

1 Quad (40 - 59 paying passengers) $ 599.00 675.00$ 585.00$



4 Quad (100 +) paying passengers) $ 475.00 665.00$ 590.00$

Mailed to 14 vendors *Vendor did not meet bid specifications11 vendors did not respond

Recommend: Motion to award to Thomas Tours for overall lowest and best bid.

To be funded through Oakland Middle School.

09/13/18

Date 8/27/2018 by

615‐566‐5010

Name

ATTN : JENNI SMITH

Street City/Zip

Mobile 615-202-5700 OFFICE 615-904-6771

EMAIL [email protected]

Quantity Price Extended

423 8.75$ $3,701.25

4 115.00$ $460.00

3 270.00$ $810.00

2 54.00$ $108.00

****

****

*****

Note

Terms

$5,079.25

No Tax -$ Total $5,079.25

Thank you for your business

THIS QUOTATION IS SUBJECT TO THE FOLLOWING CONDITIONS AND TO ACCEPTANCE

WITHIN 30 DAYS FROM ABOVE DATE.This quotation is for materials only unless noted above. Materials will be furnished as soon as possible, subject to delays

occasioned by strikes, lock-outs, fires, carriers, and other causes beyond our control. This quotation includes only those

items listed. All purchases due and payable by the 10th day of the following month preceding purchases to established

Will need tax exempt number

33% deposit required ,also signed copy of estimate /contract

Accepted: _____________________________________ Date: ___________________

NOTE CANNOT WALK ON THIS UNIT

STARTING HEIGHT 10 FT - PITCH 8'' DOWN

ATTACHMENT POINT

FURNISH AND INSTALL THE FOLLOWING

SCOPE OF WORK - COVER FOR EQUIPMENT

SQ FT, BELLEW ALUM CARPORT SIZE 9 FT PROJ X 47FT WIDE

COLOR - BRONZE -.025 GAUGE

EA 3'' X 3'' X 10 FT POST INSTALL APPROX 16 FT APART SEE DRAWING

INCLUDES POST ANCHOR BRACKETS EA 7'' X 24 FT SELF MATTING BEAMS - BRONZE

EA DOWNPIPES OVERSIZE 3X4 BRONZE ( one on each end )

NO FLASHING - CAN NOT FLASH - MUST SEAL WITH SILCONE/ SOLAR SEAL AT BRICK

Description

HOME BUILDING PRODUCTS, INC.

P.O. Box 330739

300 West Castle Street

Murfreesboro, TN 37133‐0739

Phone 615‐896‐4135 Fax 615‐896‐4158

Estimate/Contract LEO FAULKNER

STEWARD CREEK HIGH SCHOOL

301 RED HAWK PWY SMYRNA, TN. 37167

STEWARD CREEK HIGH SCHOOL

LFH,FE15

SET THIS POST BACK 1 FOOT

ATTA

CHED

ATTACHED

8 FT

1 FT

47 FT

GO AROUND EXISTING BOX DOWNPIPE WHICH IS IN PVC DRAINPIPE

Date post:	06-Jun-2020
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