RWyoU Resource HR newsletter for and by the employees of Roger Williams Universi ty The Department of Human Resources is excited to present Volume 5, Issue No. 1 of our quarterly employee newsletter! I N S I D E T H I S I S S U E 1 Catamaran Home Delivery – 90-day Prescription Supply 2 Getting to Know RWU Employees Name A Sandwich Campaign Winner 3 Benefits Information - FSA 4 HRA Information 5 Welcome New Employees 6 HR on the Go! Reporting of Workplace Injuries You Said It! Who’s Who in Human Resources? 7 RIHETC Professional Development Trainings 8 February Calendar of Events 9 March Calendar of Events 10 April Calendar of Events 11 May Calendar of Events Volume Five - Issue One Winter-Spring 2015 INTERESTED IN A CONVENIENT AND COST-SAVING WAY TO GET YOUR PRESCRIPTIONS FILLED? We can help! Employees who are enrolled in Roger Williams University medical coverage are eligible to participate in the Catamaran Home Delivery program. What are the benefits of using Catamaran? Receive up to a 90-day supply of medicine at a time. Discounted co-pays when 90-day supplies are ordered. Medications are shipped to the destination of your choice, free of charge! Registered pharmacists are available 24 hours a day, seven days a week, to answer any questions. Refill your prescription by mail, online, or over the phone. What prescription drugs are covered? Most prescription drugs that are covered by Blue Cross are available through mail order. Typically, these are maintenance drugs; those you need to take regularly. When will I get my order? You should receive your order within 10-14 days. What if I need my prescription faster than the 10-14 day delivery time? 2 nd day air or next day air delivery is available at an additional cost. How do I get started? – It’s as easy as 1, 2, 3 1. Get a written prescription from your doctor for a 90-day supply of medication, plus refills. (If you need your prescription filled right away, also get a prescription for a short-term supply that you can fill at a local participating pharmacy.) 2. Fill out the Mail Service Order Form located online at: https://www.bcbsri.com/sites/default/files/Catamaran_mail_form.pdf 3. Mail the original prescription (not a copy) and your completed Mail Service Order Form to: Catamaran Mail P.O. Box 407096 Ft. Lauderdale, FL 33340
Transcript
RWyoU Resource HR newsletter for and by the
employees of Roger Williams University
The Department of Human Resources is excited to present Volume 5,
Issue No. 1 of our quarterly employee
newsletter!
I N S I D E T H I S I S S U E
1 Catamaran Home Delivery –
90-day Prescription Supply
2 Getting to Know RWU
Employees
Name A Sandwich Campaign Winner
3 Benefits Information - FSA 4 HRA Information
5 Welcome New Employees
6 HR on the Go!
Reporting of Workplace Injuries
You Said It!
Who’s Who in Human Resources?
7 RIHETC Professional
Development Trainings 8 February Calendar of Events
9 March Calendar of Events
10 April Calendar of Events
11 May Calendar of Events
Volume Five - Issue One Winter-Spring 2015
INTERESTED IN A CONVENIENT AND COST-SAVING WAY TO GET
YOUR PRESCRIPTIONS FILLED?
We can help! Employees who are enrolled in Roger Williams University medical
coverage are eligible to participate in the Catamaran Home Delivery program.
What are the benefits of using Catamaran?
Receive up to a 90-day supply of medicine at a time.
Discounted co-pays when 90-day supplies are ordered.
Medications are shipped to the destination of your choice, free of charge!
Registered pharmacists are available 24 hours a day, seven days a week, to
answer any questions.
Refill your prescription by mail, online, or over the phone.
What prescription drugs are covered?
Most prescription drugs that are covered by Blue Cross are available through
mail order. Typically, these are maintenance drugs; those you need to take
regularly.
When will I get my order?
You should receive your order within 10-14 days.
What if I need my prescription faster than the 10-14 day delivery time?
2nd day air or next day air delivery is available at an additional cost.
How do I get started? – It’s as easy as 1, 2, 3
1. Get a written prescription from your doctor for a 90-day supply of medication, plus
refills. (If you need your prescription filled right away, also get a prescription for a
short-term supply that you can fill at a local participating pharmacy.)
2. Fill out the Mail Service Order Form located online at:
CHERYL FRANCIS IS A BIG CHEESE! Congratulations to Cheryl Francis of MNS, winner of the
Name A Sandwich campaign.
As the winner, Cheryl will work with RWU’s chef to create a unique
sandwich and give it a special name. The sandwich will be featured
in the Lower Commons beginning early February through the end of
March. Best of all, Cheryl will receive one free sandwich per week
during the promotion.
The Name A Sandwich campaign was a big hit with over 40 new
gifts to the University and RWU School of Law.
Stay tuned to learn what Cheryl’s sandwich creation will be!
One thing for sure, it will be:
C - Crunchy
H - Healthy
E - Energizing
R - Really
Y - Yummy
L - Lunch
Getting to know… GET TO KNOW A FEW OF YOUR FELLOW CO-WORKERS!
1. How long have you worked at the University?
2. What do you enjoy most about your job?
3. What do you do for fun?
4. What RWU sports team will you follow this Winter?
Page 2
RWYOU BENEFIT INFORMATION
DID YOU SIGN UP FOR A FLEXIBLE SPENDING ACCOUNT (FSA) FOR 2015?
If you signed up to contribute to a health, dependent care, or transportation FSA, then you should have received two important items mailed to your home in December:
1. A new debit card. 2. An FSA Member Guide from Blue Cross/Blue Shield of RI.
As announced last October, FSA plan information is now located on the Blue Cross/Blue Shield of RI website. The Member Guide explains how you can set up your user account and also how to be reimbursed for your health, dependent care, or commuter expenses. If you don’t have a copy of the guide, you can find one on our HR website:
The FSA information on the Blue Cross website includes the names of covered dependents and account information. It’s very important that you received this information, because it has your FSA Employer ID number on Page 7. The FSA Employer ID is necessary for your account set up on the Blue Cross website, if you do not have medical insurance through the University. If you did not receive the FSA Member guide, or your new debit card, please contact London Health Administrators at 401-435-4700, Option 3 (Customer Service).
What else is new to the FSA plan? Your debit card can be used for health, dependent or commuter expense. Previously your debit card could only be used for health expenses. What if your dependent care provider doesn’t accept debit cards? No problem…. on the Blue Cross website you can set up direct reimbursement of your dependent care costs to your bank account. Once you set up direct reimbursement then future dependent care claims will be deposited directly into your account.
Another new feature is that you can check your claims status and account balance, or submit claims for payment and view paid claim information on the Blue Cross website. You can even verify your debit card information including the card and pin numbers; and if you have lost your debit card, you can request a new one. Where you check the information depends on whether you have Blue Cross insurance through the University. If you have health insurance through the University then you can access both your medical claims information, your HRA (Health Reimbursement Arrangement Account) and your FSA account information by using this link:
www.bcbsri.com
You may have already set up a user name and password to check your Blue Cross plan information or claims history. If that is the case, then you can use the same login information to access your FSA and HRA account information.
If you do not have health insurance coverage through the University, then you can access your FSA account information at: www.mywealthcareonline.com/bcbsri
On this website you can register for access using the unique FSA Employer ID number provided in the FSA guide. You will have the same features and services as someone who has Blue Cross coverage and an FSA account through the University.
There’s even a mobile app if you prefer not to use your desktop computer! The application is compatible with your Apple or Android smartphone. Downloadable instructions are in the FSA Member Guide and on the Blue Cross/Blue Shield of RI website.
What about any balances from 2014?
As of January 1, 2015, remaining balance information for your FSA account remains with London Health Administrators. The FSA balance information includes any 2014 health FSA unused deposits and your transportation FSA account balance.
Remember your health FSA balance as of December 31, 2014 may be used for any eligible health-related expenses you incurred during 2014 and through March 15, 2015. You have until June 15, 2015 to submit any health-related expenses you had up to March 15, 2015 that are to be paid from your 2014 contributions. To submit a claim, complete a London Health Administrator’s claim form, and submit to London Health Administrators. The claim form is located on the HR website on the Benefits page.
Questions? Call London Health Administrators Customer Service line, available Monday-Friday, 8:30 am to 4:30 pm.
Health Reimbursement Arrangement (HRA) – New Claims Process…
If you have medical insurance through the University and School of Law, then you have an HRA plan. The University and the School of Law introduced the HRA plan in 2009, and coverage continues today.
The University and School of Law pay for the majority of the cost of the Blue Cross Plan deductible through the HRA plan. The Blue Cross plan deductible is $3,000 per calendar year for individual coverage and $6,000 per calendar year for family plans. Until recently you’ve had two medical ID cards; one from Blue Cross/Blue Shield of RI and one from London Health Administrators. We’ve made it easier for you to notify a health provider that you have additional coverage for the deductible. Now you have one card, a new Blue Cross ID card, and it has “HRA” printed on the bottom of the card. When a medical provider sees it, they know not to bill you for the deductible.
What happens when your claim is sent to Blue Cross? The Blue Cross HRA administrator pays the eligible deductible amount to the health care provider. You are sent a statement if you owe a portion of the deductible.
What if my medical provider bills me? Don’t pay the bill…call or email Blue Cross Customer Service and ask about the deductible cost….is it being processed? You will have to pay your portion of the deductible, and you will be billed for that amount once Blue Cross processes both the Blue Cross plan payment and the HRA plan payment. The Customer Service contact information is located on the back of your Blue Cross ID card. We’ve listed it below for your convenience:
On the phone: (401) 459-5000 or, from outside Rhode Island, 1-800-639-2227 Monday through Friday, 8:00 a.m. to 8:00 p.m.
On the Web: Use the secure messaging feature to send a message 24 hours a day, seven days a week. You’ll receive a reply within one business day. You can click here to send a secure message or go to the Blue Cross website and click on the “Contact Us’ link.
Where can you find more information about the HRA plan? A Blue Cross Member Guide explains how you can set up your user name and password on the Blue Cross website. The Guide was mailed to your home in December. If you need a copy of the guide, go to the HR website:
What else can you do on the Blue Cross website? Visit www.bcbsri.com and you can:
- Review your plan benefits; - Check claims status; - Request a replacement ID card; - Find out about discounts for gym memberships and other products and services; - Find and compare health providers; - Review plans they accept and read patient reviews; and - Watch videos about healthy eating, health habits, and learn about health conditions.
Questions? Call Blue Cross customer service at 800-639-2227, or you can also call London Health Administrators customer service at 401-435-4700, Option 3.
Please welcome the following new employees who joined the campus community since August, 2014.
STAFF
Anne Alix – Learning Commons Desk Monitor
Charlene Amado – Retail Operation
Attendant
Emily Andrade – Accounts Payable Clerk
Melissa Andrade – Culinary Preparation Cook
Sharmin Attaran – Continuing Education
Instructor
Mallory Beskid – Service Crew
Corey Brisson – Utility Crew
Justin Bongiardo – Admissions Reader
Joyce Botelho – Assistant Director of Student
Programs
Alison Bower – Assistant Athletic Trainer
Amanda Burns – Medical Assistant
James Cabral – Utility Crew
Michael Cassata – Culinary Preparation Cook
Corey Coelho – Culinary Preparation Cook
Katherine Craig – Acquisitions and Digital
Resources Librarian
Melissa Davy – Cont. Education Instructor
Monica Depin – Payroll Specialist
Stephen Donato – Culinary Baker
Megan Dumaine – Admissions Reader
Nicole Dyszlewski – Research/Access Services
Librarian
Kathleen Farnham – Admissions Reader
Timothy Ferreira – Assistant Coach Wrestling
Alexandra Finney – Career Advisor
Nicole Foti – Project Coordinator Community
Partnerships
Rachael Gabler – Culinary Baker
Olivia Gamache – Assistant Softball Coach
Robert Garcia – Building Manager
Daniel Gausz – Culinary Preparation Cook
Kasey Geremia – Assistant Director of
Student Programs and Leadership
Sherry Gibson – Public Safety Officer
Felicia Green – Director of Donor Relations
and Stewardship
Carole-Lynn de Groat – Accounts Receivable
Collections Specialist
Colby Harris – Counselor
Samantha Hogan – Service Crew
Margaret Jablonski – Director of Center for
Student Academic Success
Whitney Jaillet – CEED Assistant Aquatic
Diagnostic Technician
Jennifer Kendrigan – Admissions Reader
Ryan Lauriat – Assistant Coach Baseball
Pitching
Matthew Lawrence – Retail Operation
Attendant Lead
David Levesque – Continuing Education
Instructor
Dawn Lewis- Associate Registrar of
Operations
Kiersten Luis – Assistant Coach Men’s and
Women’s Swimming and Diving
Caroline Mandler – Learning Commons Desk
Monitor
William Marroquin – Technology Services
Specialist
Hannah Mauger – International Student
Graduate Intern
Joseph McCarthy- Culinary Cook
Ian McCormack – Tech. Services Specialist
Michael McCormick – Continuing Education
Instructor
Scott McGovney – Building Manager
Amanda Mello – Retail Operation Attendant
Oscar Menchola – Culinary Preparation Cook
Jaclyn Metzger – Tutor
Bryan Mora – Technology Services Specialist
Cornelia Murphy – Admissions Reader
Stephen Najarian – Public Safety Officer
Megan Nash – Assistant Coach Women’s
Volleyball
Elizabeth Niemeyer – Assistant Director of
Student Advocacy
Joel Normandin – Technology Services
Specialist
Victoria Nunez - Lifeguard
Travis O’Dell – Admissions Reader
Anne O’Hara – Retail Operation Attendant
Lead
Christopher O’Keefe – Admissions Reader
Daniel O’Neill – SAAHP Shop Technician
Matthew Paknis – Continuing Education
Instructor
Curtis Papa – Utility Crew
Angela Paolino – Continuing Education
Instructor
Pamela Pereira – Academic Liaison
Lauren Petrie – Health Education Graduate
Assistant
Elijah Porter – Culinary Preparation Cook
Amy Redfearn – Admissions Reader
Melissa Roberts – Service Crew
Mary Robinson – Admissions Reader
Patricia Salcone – Retail Operation
Mia Sargent - Tutor
Franklin Custodia Sanchez – Culinary
Preparation Cook
George Seyez – Shuttle Driver
Gerald Shellard – Assistant Athletic Trainer
Catherine Smeykal – Assistant Coach
Women’s Lacrosse
Leigh Starzynski – Assistant Athletic Trainer
Marie Stoeckel – Continuing Education
Instructor
Attendant Lead Kyle Sousa – Retail Operation
Attendant
Chad Taber – Culinary Cook
Victoria Thompson – Human Resources
Clerk I
Antonio Trubiano – Tutor
Franklin Tunche – Culinary Preparation Cook
Miranda Verissimo – Utility Crew
Terrence Williams – Continuing Education
Instructor
FACULTY Katie Ahern – Visiting Assistant Professor of Law Alexander Knights – Assistant Professor Geraldo Matos – Assistant Professor
ADJUNCT PROFESSORS Caryn Amedee Lawrence Appleman Janette Baird Kyle Bamrick Brandon Catalan Louis Cerbo Katherine Condon Richard DeMerchant Mick DiGrazia Uriah Donnelly Linn Foster Freedman Joseph Godino Nancy Howard Ernestine Jennings Kara Maguire Stephanie Medden Marlanea Peabody Alan Ricks Judith Savage Patricia Sullivan Jeremy Thibodeau James Verinis Bradley Wester Adrienne Wood
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HR On the GO! is designed to provide an opportunity for the University community to visit with an HR staff representative in person and in close proximity to their office/building location to ask any questions related to current benefits, policies and employment processes and procedures.
Visit us this Spring on:
Thursday, March 26, 2015 2:00pm – 3:00pm Dining Commons
1st floor Staff Dining Room next to the Lower Commons
We look forward to seeing you!
Where can I send questions
and suggestions for the next newsletter?
Human Resources welcomes your input! If you have suggestions that you would like us to include in the next newsletter, please send them to [email protected]. The next newsletter will be published in July 2015.
“Lynda.com Online Training”
Just a reminder that RWU, through the Office of Information Technology,
would like to announce its efforts in promoting your professional growth and contribution to the University by
providing an array of offered and approved technology applications.
RWU will be utilizing “Lynda.com
Online Training Library“ to provide a comprehensive collection of video tutorials and online courses on a
variety of computer software topics.
Access Lynda.com via:
https://lyndalog.rwu.edu/ at the user
page, pull down to RWU.EDU or
ACADEMICS (depending on your
You Said It! If you could meet anyone, past or present,
who would it be?
Who’s Who in Human Resources? Jerome F. Williams EVP for Finance & Administration
Mirlen A. Mal AVP for Human Resources
Mary Correia Manager of Employment
Marco Pais Manager of HR Information Systems
Jennifer Almeida Benefits Specialist
Connie Palermo HR Information Systems Analyst
Stephanie Luiz HRIS and Compensation Assistant
Flora A. Prestipino Employment Coordinator
Joyce Maynard Manager of Compensation & Benefits
Magee Kmec HR Assistant
Victoria Thompson Human Resources Clerk I
HR on
the GO!
IMPORTANCE OF TIMELY REPORTING OF WORKPLACE INJURIES
The Roger Williams University Department of Environmental Health and Safety develops and monitors programs to assist in providing a safe environment for all members of the University’s community. All reported accidents, injuries and illnesses are investigated by the Department of Environmental Health and Safety.
In order to ensure prompt investigation and reporting to the University’s workers’ compensation carrier as well as fulfill federal and state regulatory requirements, it is mandatory that every employee illness or injury that occurs at work, regardless if it results in lost time, is reported to the employee’s direct supervisor and to Human Resources within 24 hours, utilizing the University-provided illness/injury reporting form. The illness/injury reporting form is available on both the Human Resources and Environmental Health and Safety websites. The form should be submitted within the 24 hour time frame even if all details or required fields are not available (such as the signature of the injured employee). An updated copy of the report with the additional information can be provided after the initial report is filed.
Please direct any questions regarding employee illness/injury reporting to either:
Environmental Health & Safety or the Department of Human Resources.
The Rhode Island Higher Education Training Consortium (RIHETC) Winter and Spring learning events are now live and open for registration. The RIHETC is a consortium of area colleges and universities offering comprehensive programs designed to address mutual needs within the member institutions at affordable costs. You can access the RIHETC website at: https://sites.google.com/site/rihetcmembers/2015-spring-programming. Select the 2015 Winter/Spring Calendar of Training Programs to register for a workshop. There is a minimal fee for each workshop.
Below is the list of the workshops that are being offered:
Topic: Leading High Performance Teams For more details or to register, click HERE. When: Wednesday, February 11, 2015 Time & Location: 9:00 am-12:00 pm, Providence College, Concanon Conference Room
Topic: Assertive Communication For more details or to register, click HERE.
When: Thursday, February 12, 2015 Time & Location: 9:00 am-12:00 pm, Bryant University, Room 2C Fisher Student Center
Topic: Dealing with Difficult Conversations and Managing Problem Employees
For more details or to register, click HERE. When: Friday, February 20, 2015 Time & Location: 9:00 am-12:00 pm, Salve Regina University, Warwick, RI
Topic: Diversity & Inclusion Fundamentals For more details or to register, click HERE. When: Wednesday, February 25, 2015 Time & Location: 9:00 am-3:00 pm, Salve Regina University, Warwick, RI
Topic: Dealing With Difficult Behaviors For more details or to register, click HERE.
When: Thursday, March 5, 2015 Time & Location: 9:00 am-12:00 pm, Providence College, Concanon Conference Room
Topic: Becoming a Strategic Thinker (MANAGERS ONLY) For more details or to register, click HERE.
When: Wednesday, March 18, 2015 Time & Location: 9:00 am-3:00 pm, RI School of Design, Providence, RI
Topic: Critical Thinking and Problem Solving For more details or to register, click HERE.
When: Thursday, March 19, 2015 Time & Location: 9:00 am-12:00 pm, RI School of Design, Library Room 228
Topic: Managing the Generations For more details or to register click HERE.
When: Tuesday, March 31, 2015 Time & Location: 9:00 am-12:00 pm, Bryant University, Room 2B Fisher Student Center
Topic: Transitioning Through Change For more details or to register, click HERE
When: Monday, April 6, 2015 Time & Location: 9:00 am-12:00 pm, Bryant University, Room 2B Fisher Student Center
Topic: Project Management 101-Tips, Tools and Techniques For more details or to register, click HERE.
When: Friday, April 10, 2015 Time & Location: 9:00 am-12:30 pm, RI School of Design, Providence, RI
Topic: Listen Up! For more details or to register, click HERE.
When: Thursday, April 23, 2015 Time & Location: 9:00 am-11:30 am Bryant University, Room 2B Fisher Student Center
Topic: Write it Right! For more details or to register, click HERE.
When: Friday, May 1, 2015 Time & Location: 9:00 am-12:30 pm, Salve Regina University, Warwick, RI
