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S2S

Pollution Incident Response Management Plan

Newcastle Inner City Bypass – Shortland to Sandgate

S2S-PL-GL-PIR-001-00

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TABLE OF CONTENTS 1. INTRODUCTION ............................................................................................................................ 3

2. SCOPE AND PURPOSE ................................................................................................................ 3

3. DESCRIPTION AND LIKEIHOOD OF HAZARDS ......................................................................... 4

3.1. Risk Assessment ..................................................................................................................... 4

4. PRE-EMTIVE ACTIONS TO BE TAKEN........................................................................................ 6

4.1. Preparedness .......................................................................................................................... 6

4.1.1. Large spills and leaks (chemicals, fuel, hazardous liquids) ............................................ 7

4.1.2. Bitumen spills, site run-off ............................................................................................... 7

4.1.3. Concrete Works (ie wet curing run-off entering waterway, concrete wash outs) ............ 8

4.1.4. Storage of liquids (chemicals, fuel, hazardous materials)............................................... 8

4.1.5. Acid Sulphate Soils ......................................................................................................... 8

4.2. Inventory of pollutants ............................................................................................................. 9

4.2.1. Hazardous substances register ....................................................................................... 9

4.2.2. Material Safety Data Sheet (MSDS) ............................................................................... 9

4.2.3. Handling and storage of hazardous substances ............................................................. 9

4.2.4. Waste handling and storage ......................................................................................... 10

4.2.5. Erosion and sediment ................................................................................................... 10

4.2.6. Air quality ....................................................................................................................... 11

4.3. Safety equipment .................................................................................................................. 12

4.4. Contact details....................................................................................................................... 12

4.5. Communicating with neighbours and the local community ................................................... 13

4.6. Minimising harm to persons on the premises ....................................................................... 14

4.7. Training of Emergency Response Personnel ....................................................................... 14

4.8. Testing Plans......................................................................................................................... 15

5. EMERGENCY PROCEDURES .................................................................................................... 16

5.1. Notification ............................................................................................................................. 16

5.2. Pollution Incident Response Procedures .............................................................................. 19

5.3. Clean Up ............................................................................................................................... 22

APPENDIX A – ENVIRONMENTAL ASPECTS AND IMPACTS RISK ASSESSMENT ..................... 23

APPENDIX B – MINIMUM SAFTEY EQUIPMENT ON SITE ............................................................... 33

APPENDIX C – APPROVED PROJECT SEDIMENT BASINS ............................................................ 35

APPENDIX D – POLLUTION INCIDENT NOTIFICATION FORM........................................................ 37

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1. INTRODUCTION

This Pollution Incidence Response Management Plan (PIRMP) has been prepared for the

Newcastle Inner City Bypass (NICB) - Shortland to Sandgate section of the Hunter

Expressway project.

The Shortland to Sandgate section will provide a four-lane divided carriageway extension of

the Newcastle Inner City Bypass for 1.8 km between Shortland and Sandgate.

This extension will pass underneath Sandgate Road at Shortland, bridge over Deepbridge

Creek and the main northern railway line, run past the western side of Sandgate Cemetery

and join the Pacific Highway at Sandgate. This extension of the existing Jesmond section will

provide improved access between the developing western parts of Newcastle, regional

produce markets and the port of Newcastle.

The scope of this PIRMP covers the 1.8 km route between Shortland and Sandgate only.

The PIRMP has been developed by the Shortland to Sandgate Alliance (S2S) in response to

amendments to the Protection of the Environment Legislation Amendment Act 2011 as set

out in Part 5.7A of the POEO Act. The plan provides a guide for the operations, actions and

notifications to be carried out in the event of a pollution incident and/or emergency as

application. Whilst deviation from the plan should be avoided, all events shall be managed

according to the specific conditions of the incident.

As part of the development of the PRIMP a risk assessment was undertaken to identify

current and future environmental risks associated with the project. As part of the risk

assessment it was identified what preventative measures are in place and what further

measures need to be implemented, the emergency response processes and notification

requirements.

2. SCOPE AND PURPOSE

The PRIMP provides an easily interpreted reference document that ensues that pollution

incidents can be managed and responded to in an appropriate manner.

The PRIMP documents the risk assessment process implemented at S2S and the activities

that create pollution risks associated with the project. The top five risks which will remain

current to the completion of the project have been identified and form the focus of the Plan.

All risks and any subsequent pollution incidents however would be managed through the

implementation of this Plan. The PRIMP details the pre-emptive actions that have been

implemented on the project these include:

specific measures implemented to minimise the risk of an incident occurring due

to spillage, storage of hazardous materials or fire;

inventory of potential pollutants on site;

minimum safety equipment requirements;

communication with the community;

minimising harm to persons;

training of personnel and;

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Testing of the PRIMP.

The PIRMP also details the procedures to be used in the event of a pollution incident

including notification requirements. The PIRMP links to existing safety, environmental and

emergency systems and plans already in place at the S2S project.

3. DESCRIPTION AND LIKEIHOOD OF HAZARDS

3.1. Risk Assessment

Environmental risks associated with the Project have been identified using the Risk

Assessment Process. The risk assessment process was developed to identify, describe and

rate potential hazards. All environmental risks currently identified for the project have been

outlined in Appendix A of the PIRMP. Appendix A shall be updated if future risks are

identified.

The following tables outline the risk assessment process using three steps to identify the

appropriate management measures required.

Table 3.1 is used to determine the likelihood that the aspect will have an impact

on the environment.

Table 3.2 is used to determine the potential consequence rating of the risk

identified

From these two tables, a risk rating can then be assigned by using Figure 3.1 to

determine how severe the potential impact will be.

Table 3.3 can then be used to assess what level of management each type of risk

will require.

Where a significant risk to the environment has been identified, environmental protection

measures to reduce the risk to an acceptable level shall be implemented. Aspects with a

medium or low risk shall also have practicable management measures implemented if these

can further reduce risk.

Table 3.1 Likelihood criteria

Occurrence (likelihood) Description

A Rare/improbable The event may only occur in exceptional circumstances.

B Unlikely/remote The event may occur at some time (about once every five years).

C Possible The event is likely to occur at some time (about once every year).

D Likely The event will probably occur in most circumstances (at least once every six

months).

E Almost certain The event is expected to occur in most circumstances (at least once every

month).

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Table 3.2 Consequence Criteria

Consequence (impact) Description

1 Insignificant/negligible Short-term disturbance with minor environmental release or damage that is

non-reportable.

No impact outside site boundary.

No community complaints or media reports.

2 Minor/low Minor violation of regulation or guideline with minimal damage to the

environment and small clean-up.

Immediately contained on site.

Local government action, minor community complaints.

Potential or actual breach of legislation.

3 Moderate Violation of regulation or guideline with moderate damage to the

environment and significant clean-up costs.

Release of pollution off site.

Detrimental media reports, community concerns and complaints.

4 Major Significant environmental damage – potentially permanent.

Release of pollution off site. Significant loss of environmental resources.

Detrimental media reports in the national or state media, organised

community concern.

High likelihood of EPA fine or court action.

5 Catastrophic Long-term environmental harm.

Permanent irreparable damage to the environment.

Sustained detrimental state and national media reports. Sustained

community outrage.

Penalty Infringement Notice/court action.

Figure 3.1 Risk Rating

Table 3.3 Risk Severity

Risk severity Management required

Priority Immediate management action required.

A B C D E Risk Severity

1 Priority

2 High

3 Moderate

4 Low

5

Co

ns

eq

ue

nc

e

Likelihood

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High Priority management action warranted.

Moderate Management action warranted.

Low Management action should be considered, particularly for low-level impacts that

nevertheless occur on a continual basis.

The Environment Manager in consultation with the person(s) responsible for the activity will

determine how the risks can be successfully remedied to ensure sound environmental

management.

This may include updating the CEMP or associated documents (e.g. Daily Hazard Pre-start

Risk Assessments, Job Safety and Environmental Assessments, Work Method Statements

(WMS), Environmental Construction Method Statements (ECMS)) to cover any further

identified management measures and mitigation strategies.

Job Safety Environmental Analyses (JSEA) details the specific safety and environmental

risks and controls for each work area or specific construction activity for the Project

As part of the development of the PRIMP a risk assessment was undertaken to identify the

current top five risks associated with the project. A copy of the risk assessment is provided in

Appendix A.

The top five risks identified were:

1) Large spills i.e. diesel truck accident on/off site

2) Bitumen spills, site run-off

3) Concrete Works (i.e. wet curing entering waterways, concrete wash outs, etc.)

4) Storage of liquids (chemicals, fuel, hazardous materials)

5) Acid sulphate leachate

4. PRE-EMTIVE ACTIONS TO BE TAKEN

4.1. Preparedness

The key to effective prevention of incidents is risk assessment, procedure development,

monitoring and training. During construction activities, S2S’s inspections and preventive

actions include:

activity specific and daily risk assessments;

development of work procedures and construction method statements in

consultation with relevant S2S staff such as work teams, environment team

members and senior management;

daily inspections of active work sites;

completion of routine environmental checklists;

issue and quick close-out of non-compliance notices;

ongoing environmental training;

environmental audits of work sites, subcontractors and compliance issues;

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community notification and construction updates;

Work Method Statements (WMS) and/ or Work Packs provide the structure for

documenting major areas of the work including risk and quality and align design

and constructability early in the process. The Work Packs draws together or

references other related documentation (including JSEAs and ECMS) to

demonstrate to all stakeholders that all relevant issues have been considered in

planning the works; and

Activities associated with potential or major environmental incidents are identified in the

respective management plans i.e. Soil and Water Management Sub Plan.

In addition the following specific measures will also be implemented to minimise the risk of an

incident occurring due to spillage, storage of hazardous materials or fire.

4.1.1. Large spills and leaks (chemicals, fuel, hazardous liquids)

Plan and implement works involving the use of chemicals, dangerous goods or

other potential contaminants, to minimise the possibility of pollution.

Use and store chemicals and dangerous goods strictly in accordance with

relevant legislation, manufacturer instructions and the MSDS.

Establish transport, handling, storage and application methods (with the relevant

method statement) to prevent chemical, fuel and lubricant spillage on or around

the site.

Keep adequate quantities of emergency response materials, such as oil spill kits,

absorbent materials, sand bags, flocculating agents and pH buffer solutions,

readily available and in designated compounds. Also keep oil-spill kits in

emergency response, superintendents’ and the Environmental Manager’s

vehicles and vehicles that carry substantial quantities of chemicals.

Provide temporary bunding for refuelling or maintenance of plant and equipment,

mixing cutting oil with bitumen or any other activity that could result in spilling a

chemical, fuel or lubricant (where the activity occurs in a location with direct

drainage to a waterway or environmentally sensitive area)..

Ensure chemical drums removed from bunded areas are not left unattended.

The major response to spills and leaks will involve containing the offending

material.

Where safe to do so, install containment measures such as sandbags, booms,

earth bunds or cut drains to capture and retain spilled material and prevent it from

leaving site, entering any watercourse or impacting on vegetation stands.

4.1.2. Bitumen spills, site run-off

When monitoring the progress of product transfer ensure that kettle levels are

observed and kettles are bunded to contain any spills

Ensure spill kits and emergency response equipment is available on site to

facilitate an immediate response to an incident and help ensure the safety of

public and property.

Ensure vehicles are not parked under tree drip line.

Stockpiled material not placed within 5 meters of trees.

Keep ignition sources 15 meters away from cutter and bitumen.

Bituminous products (i.e. primes, primer seals, seals, tack coat, etc.) not applied

if rain is likely.

Stationary vehicle driver operator to spot and guide the moving vehicle to the

refuelling position.

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Refuelling to be conducted at a minimum of 20 meters from any water course

To prevent truck roll over identify poor road shoulder conditions and mark as

hazards with cones, ensure truck is not overloaded, and tips slowly to allow

aggregate to run out tail gate and when loading and unloading plant ensure the

plant is parked on a level area

Ensure regular plant maintenance

4.1.3. Concrete Works (i.e. wet curing run-off entering waterway, concrete wash outs)

Designated concrete wash out bays to be provided and used for concrete work.

Concrete bays to be constructed to minimise ingress of rainfall and site run-off.

Concrete wash out bays to be maintained to ensure adequate capacity.

Concrete driver/operator to inducted into concrete washout locations.

Concrete surfaces to be protected prior to initial set where rainfall is likely.

Ensure spill kits and emergency response equipment is available on site to

facilitate an immediate response to an incident and help ensure the safety of

public and property.

Ensure vehicles are not parked under tree drip line.

Stockpiled material (concrete waste) not placed within 5 meters of trees.

Wet curing of bridge structures to be undertaken using minimal water volumes to

avoid run-off of excess water. Any areas of potential water run-off are bunded to

contain material for testing prior to discharge.

Refuelling to be conducted at a minimum of 20 meters from any water course

Ensure regular plant maintenance

4.1.4. Storage of liquids (chemicals, fuel, hazardous materials)

Bund and cover all liquid storage areas – ensure 120% of liquids stored can be

captured within the bund.

Ensure that storage areas are not within 20 m of a natural or built drainage line,

flood-prone areas or on slopes steeper than 1:10 or near vegetated areas.

Monitor and drain water captured in the bunded storage area (as required) after

each rain event to ensure bund capacity is maintained at all times.

Arrange appropriate treatment or removal if the water is not suitable for

discharge. Any water discharged from site must be prior approved through the

HEA Water Movement Permit (WMP) system. Contact Environment Staff for

WMP.

Ensure records are kept of water quality checks, discharges and any remedial

actions taken.

Ensure adequate ventilation of stored materials

Remove potential ignition sources from storage area (minimum 20m)

Material Safety Data Sheets (MSDS’s) to be maintained and readily available

4.1.5. Acid Sulphate Soils

Potential areas of acid sulphate soils to be identified in accordance with the

project specific Acid Sulphate Soil Management Sub Plan (ASSSP)

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Establish bunded acid sulphate soil treatment areas in accordance with the

ASSSP (construction to minimise ingress of rainfall and site run-off)

Sample and test potential acid sulphate soils to determine pH and associated

liming rates for treatment (pH neutralisation)

Verification testing of treated acid sulphate soils for effective neutralisation

Monitor bund for signs of water build-up within bund or potential leachate. Treat

water within bund prior to discharge (in accordance with the Water Movement

Permit system).

Ensure ready availability of agricultural lime prior to exposure of acid sulphate

soils.

Storage of agricultural lime shall be elevated off the ground and covered to

ensure no rainfall run-off from stored agricultural lime.

MSDS to be readily available for stored agricultural lime (including provision of

appropriate personal protective equipment for safe handling).

4.2. Inventory of pollutants

4.2.1. Hazardous substances register

A Hazardous Substances Register has been developed for the project. This is being

maintained by the Safety Manager and will be made available to Emergency services as

required. The Hazardous Substances Register includes an indication of quantities stored on

the site. The first aid officer shall be notified of the location of the register and have ready

access if the need should arise.

4.2.2. Material Safety Data Sheet (MSDS)

The Safety Manager will ensure that Material Safety Data Sheets for all hazardous

substances on the site’s Hazardous Substances register are available to Emergency Services

as required. The first aid officer shall ensure all relevant MSDS’s and the Register of

Hazardous Substances is available in the first aid rooms. An electronic Register will also be

available in the Oracle Applications Express data base.

4.2.3. Handling and storage of hazardous substances

Hazardous and dangerous substances (including all fuels, oils, lubricants and chemicals)

brought onto the worksite are only to be handled or stored within designated bunded areas to

ensure retention of any spills or leaks. Storage and bunding for areas for hazardous liquids is

to conform with AS1940 – Storage and Handling of Flammable Liquids and AS/NZS 4452 –

Storage and Handling of Toxic Substances. Storage of hazardous solids is to be in

accordance with the MSDS and where practicable is to be undercover within bunded areas.

Requirements associated with AS1940 and AS/NZ 4452 includes but is not limited to:

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Storage areas shall be secured against unauthorized entry.

A supply of water shall be available at a nearby location, for personal hygiene.

adequate ventilation shall be provided for all storage and handling areas

Packages shall not be kept near substances with which they are incompatible or

with which they may react dangerously.

Packages shall be kept away from sources of heat.

Packages shall be kept securely closed when not in use.

Packages shall be kept in such a manner as to avoid spillage.

Appropriate spillage-retention measures shall be provided at locations where

packages are likely to be opened or their contents transferred.

The contents of a package shall not be transferred to any other container for

storage, unless the latter is suitable for the storage of the toxic substance and is

clearly marked.

Appropriate control measures shall be instituted for any process involving product

transfer operations, e.g. decanting or filling.

Appropriate personal protective equipment shall be worn by any person involved

in product transfer operations.

any spills or leaks shall be cleaned up immediately, and disposed of appropriately

according to the standard

4.2.4. Waste handling and storage

Where waste is required to be handled and stored onsite prior to onsite reuse or offsite

recycling/disposal in accordance with the Waste Management Sub Plan and the following

measures apply:

spoil, topsoil and mulch are to be stockpiled onsite in allocated areas, where

appropriate, and mitigation measures for dust control and surface water

management will be implemented as per the Air Quality Dust Management Sub

Plan and the Soil & Water Management Sub Plan

Liquid wastes are to be stored in appropriate containers in bunded areas until

transported offsite. Bunded areas will have the capacity to hold 120% of the liquid

waste volume.

hazardous waste will be managed by appropriately qualified and licensed

contractors, in accordance with the requirements of the Environmentally

Hazardous Chemicals Act 1985 and the EPA waste disposal guidelines

all other recyclable or non-recyclable wastes are to be stored in appropriate

covered receptacles (e.g. bins or skips) in appropriate locations onsite and

contractors commissioned to regularly remove/empty the bins to approved

disposal or recycling

waste disposal sites are to be shown on site VMPs

4.2.5. Erosion and sediment

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Erosion and sediment shall be managed in accordance with the Soil and Water Management

Sub Plan (SWMSP) this includes but is not limited to the following:

maximise the diversion of clean stormwater run-off from entering disturbed work

areas

maximise the retention of stabilised areas (i.e. vegetated ground cover, existing

pavements, etc.) and existing drainage structures (i.e. retain kerb & gutter and

stormwater infrastructure where possible during construction)

re-stabilise disturbed work areas as soon as practicable

progressively construct works to ensure re-sealing of disturbed work surfaces (i.e.

smooth drum rolling), natural sheet flow run-off (i.e. avoid concentrated scouring

and/or unnecessary pooling)

staging of works to minimise area/period of disturbance and potential erosion

construct sediment basins to suit construction staging requirements to ensure

adequate capacity

maximise the diversion of stormwater run-off containing suspended solids to

sediment basins

where practicable, re-use captured stormwater

meet project water quality standards (as per EPL 13264) prior to release

o pH between 6.5 & 8.5, and

o TSS below 50mg/L, and;

o no visible grease or oil

obtain an approved water movement permit prior to release

floats and other devices including hard (fail safe) controls used at the pump/pipe

inlet

adequate scour protection to be provided at the pump/pipe outlet

basin must be discharged within 5 days of the cessation of rainfall

All basins are designed to meet the 80th percentile (5 day) rainfall depth (mm) value taken

from the Newcastle area. This equates to 30.5mm for the 5 day rainfall event after which over

topping may occur. All basins must be treated to project water quality standards prior to

release.

A list of approved sediment basins and discharge locations can be found in Appendix B

4.2.6. Air quality

All air quality shall be managed in accordance with the air quality management sub plan

(AQMSP).

Precautions to minimise the generation of dust will include:

Spraying of earthworks, roads and other surfaces as necessary with water or

other suitable liquids,

Providing dust suppression equipment to any on-site materials batching plant,

Sealing of temporary haul roads,

Applying dust block or similar material to exposed surfaces so as to supress

possible generation of dust during periods of high winds.

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Compacting exposed surfaces in the event of high winds, and

Modification of operations during high or unfavourable wind conditions.

4.3. Safety equipment

The Safety Manager shall ensure that emergency equipment is available at each site, and

appropriately located and maintained in good working order.

Minimum emergency equipment at all sites is identified in Appendix C.

Consideration will also be given to the establishment of a set of emergency equipment

located centrally and available to all sites.

On some of the larger sites, there may also be an equipped first aid shed that can be utilized

in an emergency.

All S2S vehicles are also equipped with a Type C first aid kit as a minimum which is to be

kept fully maintained at all times.

Materials for handling environmental spills, etc. will include oil spill kits and sand bags,

together with other items as deemed to be appropriate.

Specialised equipment available for an emergency response will be maintained in a “fit for

purpose” state and in a readily available. Other equipment available for incident response

needs to be identified at each site, for example, specific construction vehicles and other

equipment types available on site. On call equipment will be obtained through hire

companies.

The Safety Manager, in consultation with the Environment Manager, shall maintain a list of

safety and environmental emergency response equipment held in the project store, ensure

the ongoing availability of an adequate stock of consumable equipment and ensure all

emergency equipment is being inspected, tested and maintained as necessary.

4.4. Contact details

Organisation Name Number/s Other details

S2S Emergency Controller;

TBA by Construction Manager in the event of an Emergency

Chris Prowse 0418 228 640 Safety

Andrew Aylett 0417 944 096 Environment

Matt Quinn 0408 885 281 Traffic

Roads & Maritime Services Interface Manager

Jason Laverty 0408 604 042

Project Alliance Director Peter Chatburn 0418 233 905

Environmental Manager Tracey Doczy 0411 952 658

or delegate to notify relevant authorities in the event of a ‘material harm’

Environmental & Community Co-ordinator

Andrew Aylett 0417 944 096

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Development Manager Greg Fell 0417 436 418 Community liaison

NSW Police 000

NSW Fire Brigade 000 Notify in the event of ‘material harm’

NSW Ambulance Service 000

Hospital John Hunter Hospital 02 4921 4960

Address:

Lookout Road New Lambton NSW 2305

Rural Fire Services 000

SES 132 500

Poisons Information 131 126

EPA Cameron Perry 4908 6808

EPA Pollution Line 131 555 Notify in the event of ‘material harm’

NSW I&I (Fisheries) Scott Carter 02 4916 3931

0419 185 508

Local contractor services (e.g. waste collection, spill clean-up)

Thiess Services;

Richard Hepworth 0418 967 265

Jemena (Gas Utility) Thomas Bourke 131 909

WorkCover 131 050 Notify in the event of ‘material harm’

Public Health Unit 02 4924 6477 Notify in the event of ‘material harm’

City of Newcastle 02 4974 2000

Hunter Water 1300 657 000

4.5. Communicating with neighbours and the local community

Information prepared for distribution to the community will be tailored to the needs of the

target group and approved by the RMS before release. It may address progress, traffic

disruptions and controls, temporary detours, work outside normal hours and may be provided

as:

a community notice;

advertisements (e.g. progress updates, road closures, disruption to traffic);

newsletters;

brochures;

internet updates;

noticeboard information;

door nocking; or

A display/information area.

Key community groups along the upgrade include:

interest groups (environmental and commercial);

adjacent residential communities (e.g. Shortland and Sandgate);

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Sandgate Cemetery; and

Hunter Wetland Centre Australia.

In the event of a pollution incident affected community members will be notified of any

measures they can undertake to minimise the risk of harm. This will be carried out by

emergency services or S2S personnel as relevant. Measures to minimise harm may include

but is not limited to the following:

shutting windows and doors;

remaining inside;

avoiding the use of water in creeks; and

evacuating if instructed by emergency services

4.6. Minimising harm to persons on the premises

In the event of an emergency that is likely to cause harm to persons the Emergency

Response Management Plan shall be followed. Document number HEA-PL-GL-ICR-001-00-

01.

4.7. Training of Emergency Response Personnel

The Project Manager, in consultation with the Safety Manager, Environmental Manager and

relevant Zone Manager, will determine the specific competencies required to respond to an

emergency situation on each site and the training required to achieve the level of expertise

required. Training needs for emergency response will conform to all PAA requirements

including any environmental emergency response training. An example of the kinds of

environmental incident response competencies (training requirements) required of key

personnel is provided at Table 4.7.

Training will be provided to:

provide (or refresh) specific skills such as emergency response drills,

evacuations, fire wardens, first aid, etc.;

enable the proficient use of specialised equipment;

ensure detailed familiarity with the provisions of this Plan and supporting

procedures;

ensure learnings from mock evacuation and other emergency management

exercises are communicated; and

ensure knowledge of legislative and statutory requirements.

All S2S personnel and subcontractors will also receive some training to ensure that they are

fully aware of their roles and responsibilities in the event of an emergency situation arising.

This training will generally be provided through -

Site Inductions -

o provided to all employees & subcontractors prior to commencement on

site; and

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o content includes basic emergency procedures and incident reporting.

Toolbox Meetings -

o mainly covers safety issues but can be used as refresher training on

response procedures, dealing with the public, locations and use of

response equipment.

Specific training will also be provided to Emergency Response Teams to ensure their roles

and responsibilities in relation to construction site significant incidents / emergencies are

understood and they are fully trained in responding to construction site emergencies.

Table 4.7 Example of environmental incident response competencies

Position

Training Requirement

Incident

Response

Storage and

handling of

Chemicals

Oil Spill

Clean Up

Concrete Wash-

down

Management

Dealing

with Media

Alliance Project

Director

X X

Project Manager X X X X

Safety Manager X X X

Traffic Manager X

Environment Manager X X X X

CEC X X X

Emergency Response

Teams

X X X X

Safety Coordinators X X X

Environmental Officers X X X X

4.8. Testing Plans

Environmental response procedures may be tested in areas where a pollution risk is present,

such as in workshops. Personnel involved in emergency response activities will be provided

with specific training.

An up-to-date list of emergency response personnel and organisations will be maintained at

the main office and compounds. Testing of the plan will be undertaken every 12 months to

ensure that information in the plan is accurate and capable of being implemented effectively.

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5. EMERGENCY PROCEDURES

The definition of a pollution incident is:

A pollution incident is an incident or set of circumstances during or as a consequence of

which there is or is likely to be a leak, spill or other escape or deposit of a substance, as a

result of which pollution has occurred, is occurring or is likely to occur. It includes an incident

or set of circumstances in which a substance has been placed or disposed of on premises,

but it does not include an incident or set of circumstances involving only the emission of any

noise.

5.1. Notification

The Environmental Manager will notify the EPA Regional Manager (and/or EPA Pollution Line

on 131 555) immediately (i.e. promptly and without delay) of pollution incidents which have

occurred in the course of the project’s activities, in the following circumstances (i.e. incident

which cause or threaten material harm):

If the actual or potential harm to the health or safety of human beings or

ecosystems is not minor.

If actual or potential loss or property damage (including clean-up costs)

associated with a pollution incident exceeds $10,000.

Pollution incidences that could constitute material harm include such things as:

sediment basin discharge that does not meet project water quality standards;

chemical spill into a waterway;

dust plume from construction area;

uncontrolled discharge of water from Potential Acid Sulphate (PASS) treatment

area that does not meet project water quality standards; and

Exposure of contaminated materials.

Furthermore, the following parties shall be notified;

1) Ministry of Health (via the local Public Health Unit (PHU)) - (02) 4924 6477

2) WorkCover - 13 10 50

3) Local Council

a. City of Newcastle (CoN) – (02) 4974 2000.

4) Fire and Rescue NSW - 000

Refer to Figure 5.1 for notification procedure flowchart.

Additionally the S2S’s RMS Interface Manager will be notified verbally within 2 hours and in

writing within 24 hours of any pollution incidents involving the EPA.

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All incidents shall be notified to RMS (i.e. Interface & Environment Manager) via the Alliance

incident reporting system (e.g. HSE reporting system) in accordance with RMS Incident

Management and Reporting Procedure (April 2012 or updated version) and Thiess HSE

system. All incidents shall be recorded within the S2S Monthly Environment Report.

Notification to the community will be conducted using methods outlined in Section 4.5.

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Incident Occurs

Site Personnel notify Foreman

Environment Co-ordinator

for immediate assistance

Andrew Aylett 0417 944 096

Foreman /Superintendent

to notify the following as appropriate

Environment Manager or delegate

Tracey Doczy

0411 952 658

EPA WorkCover

Ministry of Health via

Public Health unit

Fire and Rescue

Local Council Project Emergency Response

Team (determines if CMP need to be activated)

Refer to CMP

Safety

Chris Prowse

0418 228 640

Community

Andrew Aylett

0417 944 096

Potential or actual affected community

Traffic

Matt Quinn

0408 885 281

Notification Process Team members are responsible for contacting those persons in the boxes immediately below

Figure 5.1 Notification procedure flow chart

Page 19 of 38

5.2. Pollution Incident Response Procedures

The general procedure for all pollution events is shown in Figure 5.2. For specific incident

type flowcharts see:

- Figure 5.3 for managing spills

- Figure 5.4 for managing sediment control devices

- Figure 5.5 for managing major spills

Figure 5.2 Emergency Response Procedures

The following flow charts relate to management procedures for spills, remediation of sediment

controls and major chemical spills in Figures 5.3, 5.4, and 5.5 respectively.

Incident occurs.Contact the Foreman for the area.

Implement initial incident management procedures such as contain the leak/spill, protect drainage lines etc.

Contact Environment TeamContact Construction Manager or Superintendent if

Environment team members are not available.

Is the incident routine, significant or major?

Routine Incident (e.g. minor hydraulic spill contained on the

formation)

Significant Incident (e.g. over-clearing, spills that leave the site)

Major Incident (e.g. over-clearing in EEC, spills that escape into

waterways)

Clean–up with onsite resources Stop works and wait until Senior Management attends site.

Implement containment strategies

as directed.

EM notifies Client, EMR and Regulatory Agencies as required.

EM notifies Client, EMR and Regulatory Agencies as required.

Implement addition site management procedures as directed and complete HEA incident and investigation report.

Stop works and wait until Senior Management attends site.

Implement containment strategies

as directed.

Page 20 of 38

Figure 5.3 Environmental Management Procedures for Spills

PRIOR TO ANY ACTION, IDENTIFY MATERIALS INVOLVED & OBTAIN PERSONAL PROTECTIVE EQUIPMENT

Stop further leak If leak from oil drum, roll drum so that

leak area is uppermost. If leak from pipe, close valve etc .

Inform supervisor Stop human and vehicular traffic and isolate area .

Determine the site of the leak For major leaks

notify superintendent. If spill has escaped offsite/into creek/ring

Environmental Manager immediately

Form barrier around leak/spill Use foam barrier material in kit. Use soil/sand if kit not available .

Stop the spreading of leak Transfer fuel/oil from spill drum into another drum etc .

Put barrier around drains/outlets Seal drain grates by putting sand bags etc. around them .

Obtain oil spill kit *and apply oil absorbent on spill Use “absorbent W” or equivalent .

Clean up/remove absorbent material to bin **

Use “ Chem - Oil - A - Way” or equivalent for clean - up of area. Use brush/pan

provided in kit .

Clean up hard surface by excavating contaminated soil

Stockpile contaminated material in designated area

Clean up soft surface by excavating contaminated soil

Stockpile contaminated material in designated area

Inform Environmental Manager and fill in Incident Log Form

Record incident and review procedures

Person causing/finding leak

Supervisor/Person

Supervisor

Foreman / Superintendant







Environmental Manager

* oil spill kit available at both compounds . ** bin located at Construction Compounds.

1

2

3

4

5

6

7

8

9

10

11

Action Responsibilities Comments

Page 21 of 38

Action Responsibilities Comments

1. Inform area supervisor of problem/

exact location and the magnitude.

Person causing/ discovering

the problem

Assess whether the problem can

be promptly rectified.

2. If uncontrollable, notify sediment

control crews.

Foremen/superintendents State the magnitude of the

problem and the materials

required.

. Divert flow away from existing

waterways.

Foremen/superintendents and

available machinery

Stop vehicular traffic and

construct an earth bund or

diversion drain.

4. Form a barrier around the affected

area. Establish emergency berm

(earth or sandbags) to trap sediment

or reduce flow.

Emergency response unit -

5. Work on the restoration of original

control device.

Foremen/superintendents/

Operators

Stem the flow and replace

damaged control device.

6. Assess impact and devise remedial

action for affected waterway and

embankment.

Environmental Manager Proceed with water quality

monitoring.

7. Apply buffering solutions/agents if

required.

Emergency response unit Monitor effects of this application

8. Clean away sediment build-up

deposits before leaving area.

Foremen/superintendents

/Operators

Use available machinery.

9. Record all stages of event on

Environmental Incident Report form

and investigate causes.

Environmental Manager/


Witness accounts/ photographs/

monitoring results

10. Review remedial actions and find out

if response process can be improved.


Foremen/Superintendents

Initiate change in the process if

required.

11. Review incident to determine if

environmental system failure.

Improve system if required.



Initiate change in system if

required.

Figure 5.4 Procedures for the Remediation of Sediment Control Devices

Page 22 of 38

Figure 5.5 Responses to Major Chemical Spill or Exposure

5.3. Clean Up

In the event of a pollution incident clean up actions will be established this may involve the

removal of used spill kits and disposal in appropriate bins, the removal of sediment. If a

pollution incident occurs resulting in material harm the clean-up process will be managed by

appropriately qualified and licensed contractors as necessary (e.g. liquid wastes/ asbestos

waste) and in accordance with the requirements of the EPA waste disposal guidelines.

In the event of a major chemical spill or exposure, the following procedure should be implemented:

Safety first

STOP WORK IN THE SPILL AREA; AND

EVACUATE THE AREA IF NECESSARY;

Notify the Environment Co-ordinator and Superintendent;

Notify the relevant emergency services - Dial 000 and provide as much detail as possible including

o location of emergency,

o nature and size of spill,

o UN numbers and/or chemicals involved;

Control the Spill

ATTEMPT TO CONTROL THE SPILL OR EXPOSURE IF IT IS SAFE TO DO SO,

e.g. SHUTTING OFF VALVES ETC;

DO NOT ATTEMPT TO CONTROL THE SPILL IF IT IS NOT SAFE TO DO

SO!!!!

If chemical spill enters or is likely to enter a watercourse, contact Waterways Authority and the EPA to

engage a clean-up crew to attend the site;

Environment Co-ordinator to ensure appropriate internal S2S management are notified;

Environment Manager (or delegate) to ensure appropriate external environment authorities are notified;

Environment Manager to ensure that the appropriate investigation and reporting processes are put in

place.

Page 23 of 38

APPENDIX A – ENVIRONMENTAL ASPECTS AND IMPACTS RISK

ASSESSMENT

Page 24 of 38

Table A-1: Summary of environmental aspects and impacts

Category Activities/ hazard Impact/risk description

Risk (pre-control) Reference to sub plan where required

mitigation measures are documented Risk impact Risk likelihood Risk category

Environmental -

general

Culture Poor environmental culture leading to

increased environmental incidents

4 - Major D - Unlikely Medium Construction Environmental Management Plan

Construction Noise and Vibration Management Sub Plan

Soil and Water Management Sub Plan

Construction Air Quality Management Sub Plan

Historical Heritage Management Sub Plan

Indigenous Heritage Management Sub Plan

Waste Management and Re-Use Sub Plan

Hazard and Risk Management Sub Plan

Flora and Fauna Management Sub Plan

Spoil Management Sub Plan

Performance Poor non-conformance systems 3 - Moderate D - Unlikely Medium Construction Environmental Management Plan










Performance Issues not actioned 4 - Major C - Possible High Construction Environmental Management Plan

Performance Issues are not identified 4 - Major D - Unlikely Medium Construction Environmental Management Plan

Performance Poor relationships with relevant 3 - Moderate C - Possible Medium Construction Environmental Management Plan

Page 25 of 38




Government Agencies and Councils. Construction Noise and Vibration Management Sub Plan









Design Management Plan

Performance Breach of Environmental Protection

Licence

4 - Major C - Possible High Construction Noise and Vibration Management Sub Plan



Performance Working hour conditions not complied

with.

3 - Moderate C - Possible Medium Construction Environmental Management Plan


Performance Failure to comply with applicable

legislation.

3 - Moderate C - Possible Medium Construction Environmental Management Plan

Noise and

vibration

General Exceedance (complaint) of construction

noise limits within approved working

hours

2 - Minor B - Likely Medium Construction Noise and Vibration Management Sub Plan

General Structural damage due to vibration

(Sandgate Cemetery)

4 - Major C - Possible High Construction Noise and Vibration Management Sub Plan

General Inadequate consideration of noise

impacts from construction traffic

2 - Minor C - Possible Medium Construction Noise and Vibration Management Sub Plan

Piling Noise impacts on sensitive receivers

during construction


Page 26 of 38




General Generating complaints due to out of hours

work activities


Notifications Failure to notify local community of noisy

works resulting in complaints

2 - Minor C - Possible Medium Construction Environmental Management Plan


Aboriginal cultural

heritage

Vegetation clearing.

Removal, stockpiling and

re-spreading of soil.

Site establishment - site

compounds, access points

and access routes.

.

Adjustments of existing

public utilities.

Site re-vegetation.

Disturbance / destruction of unidentified

Aboriginal objects and places

3 - Moderate D - Unlikely Medium Indigenous Heritage Management Sub Plan

Poor relationships with Aboriginal

communities

3 - Moderate D - Unlikely Medium Indigenous Heritage Management Sub Plan

Failure to notify appropriate authorities in

case of unidentified Aboriginal relics

disturbance

3 - Moderate E - Rare Medium Indigenous Heritage Management Sub Plan

Construction Environmental Management Plan

Historical heritage Vegetation clearing.





and access routes.


Disturbance / destruction of identified

historical heritage objects and places

(Sandgate Cemetery)

3 - Moderate C - Possible Medium Historical Heritage Management Sub Plan

Page 27 of 38




public utilities.

Site re-vegetation.

Disturbance / destruction of unidentified

historical heritage objects and places

2 - Minor D - Unlikely Low Historical Heritage Management Sub Plan

Failure to notify appropriate authorities in

case of historical heritage relics

disturbance


Construction Environmental Management Plan

Structural damage to historical heritage

items (Sandgate Cemetery)

3 - Moderate C - Possible Medium Historical Heritage Management Sub Plan

Noise & Vibration Management Sub Plan

Inadequate protection of identified

historical heritage sites (Sandgate

Cemetery)


Air quality Vegetation clearing.





and access routes.


public utilities.

Site re-vegetation. Plant

and equipment

maintenance.

Impacts on adjacent properties from dust

and emissions from heavy construction

machinery & traffic

3 - Moderate C - Possible Medium Construction Air Quality Management Sub Plan

Spoil Management Sub plan

Reduced visibility / safety due to dust in

air

2 - Minor C - Possible Medium Construction Air Quality Management Sub Plan

Poor stockpile management 2 - Minor C - Possible Medium Construction Air Quality Management Sub Plan


Soil & Water Management Sub Plan

Page 28 of 38




Landscape Management Plan

Health impacts (i.e. breathing or eye

irritation) if elevated levels persist.

3 - Moderate C - Possible Medium Safety Management Plan

Inadequate dust suppression measures 2 - Minor C - Possible Medium Construction Air Quality Management Sub Plan

Poor maintenance of plant / equipment 2 - Minor C - Possible Medium Construction Air Quality Management Sub Plan

Flora and fauna Vegetation clearing



and access routes.



Clearing, removal and disturbance of

threatened species or populations

including riparian vegetation outside of

approval. i.e. access tracks/ ancillary

sites.

4 - Major C - Possible High Flora & Fauna Management Sub Plan

Damage to vegetation or areas outside of

designated construction sites and work

compounds.

4 - Major C - Possible High Flora & Fauna Management Sub Plan

Sediments illegally entering waterways. 4 - Major B - Likely High Flora & Fauna Management Sub Plan

Death of animals during clearing. 2 - Minor C - Possible Medium Flora & Fauna Management Sub Plan

Loss and degradation of fauna habitat. 2 - Minor B - Likely Medium Flora & Fauna Management Sub Plan

Temporary blockage of fish passage

during construction.

3 - Moderate D - Unlikely Medium Flora & Fauna Management Sub Plan


Encounter of unidentified threatened

flora/fauna.

2 - Minor C - Possible Medium Soil and Water Management Plan

Spreading of Chytrid fungus off site. 3 - Moderate C - Possible Medium Green and Golden Bell Frog Management Sub Plan

Page 29 of 38




Site re-vegetation Introduction and spreading of noxious

weeds and feral fauna species.

2 - Minor C - Possible Medium Flora & Fauna Management Sub Plan



Poor soil preparation for re-vegetation \

failure

4 - Major B - Likely High Spoil Management Sub Plan


Waste Vegetation clearing.


public utilities.



Operation of site

compound.

Plant and equipment

maintenance.

Vehicle wash down.

Concreting activities.

.

Site re-vegetation.

Excess generation of waste during

construction activities including building

materials, excess unsuitable spoil

material, vegetation material.

4 - Major B - Likely High Waste Management & Re-Use Sub Plan


Inappropriate management and storage of

waste

3 - Moderate D - Unlikely Medium Waste Management & Re-Use Sub Plan


Inappropriate disposal of waste 3 - Moderate D - Unlikely Medium Waste Management & Re-Use Sub Plan


Failure to adopt waste hierarchy 2 - Minor D - Unlikely Low Waste Management & Re-Use Sub Plan

Construction Framework Environmental Management Plan

Non-compliance with legislation 2 - Minor D - Unlikely Low Construction Environmental Management Plan

Waste Management & Re-Use Sub Plan

Page 30 of 38




Inappropriate spill and spill absorbent

material management

2 - Minor D - Unlikely Low Soil and Water Management Sub Plan


Soil and water Vegetation clearing.





and access routes.


public utilities.

Operation of site

compound.

Erosion and subsequent sedimentation

leading to water contamination and fish

kills.

3 - Moderate B - Likely High Soil & Water Management Sub Plan

Spoil management Sub Plan

Hazard & Risk Management Sub Plan

Inadequate management of Potential Acid

Sulphate Soils leading to water and soil

pollution.

4 - Major C - Possible High Acid Sulphate Soils Management Sub Plan

Inadequate provision of bunding leading

to soil and water pollution


Unauthorised release of water particularly

during heavy rain events.


Inadequate management of contaminated

soils leading to water, soil and air

pollution.

2 - Minor D - Unlikely Low Soil & Water Management Sub Plan

Water, soil and air pollution from

inappropriate disposal of contaminated

soils, surface water and/or groundwater.

2 - Minor D - Unlikely Low Soil & Water Management Sub Plan

Slow progressive re-vegetation leading to

erosion.



Page 31 of 38




Poor construction works staging leading

to erosion and sedimentation.

4 - Major C - Possible High Construction Environmental Management Plan


Failure to separate clean and dirty water

on site leading to water pollution.

3 - Moderate C - Possible Medium Soil & Water Management Sub Plan

Use of incorrect / ineffective flocculants

leading to water pollution.


Potential disposal of contaminated

groundwater from excavation works.

3 - Moderate D - Unlikely Medium Soil & Water Management Sub Plan

Mud tracking 2 - Minor A - Almost

Certain

High Soil & Water Management Sub Plan


Inadequate water resources 3 - Moderate C - Possible Medium Soil & Water Management Sub Plan

Management of erosion

and sedimentation

controls.

Inadequate ESC resources leading to

poor management of erosion and

sedimentation controls.


Plant and equipment

maintenance.

Failure of plant / equipment leading to soil

and water pollution

2 - Minor C - Possible Medium Soil & Water Management Sub Plan

Waste Management & Re-Use Sub Plan

Vehicle wash down.

Handling, storage and

disposal of hazardous

materials.

Accidental spills and leaks of oils,

lubricants, fuels, chemicals, herbicides or

other pollutants onsite or into nearby

watercourses.

2 - Minor C - Possible Medium Soil & Water Management Sub Plan

Sediment basin

construction

Slow sediment basin installation. 3 - Moderate D - Unlikely Medium Soil & Water Management Sub Plan

Insufficient clearing footprint to allow

basin construction

4 - Major B - Likely High Soil & Water Management Sub Plan

Poor design and location of sediment 3 - Moderate C - Possible Medium Soil & Water Management Sub Plan

Page 32 of 38




basins.

Concreting activities. Concrete wastes and washing out

concrete mixers as well as slurry from

saw cutting impacting upon adjacent

water quality.


Topsoils storage locations

and management

Insufficient space for storage of topsoil 4 - Major A - Almost

Certain

Extreme Soil & Water Management Sub Plan


Poor vegetation establishment due to

dispersive/sodic soils



Insufficient space for sediment basin

installation


33

APPENDIX B – MINIMUM SAFTEY EQUIPMENT ON SITE

34

The following minimum emergency equipment will be available

50 x Clean up Fuel / Oil Absorbent Spill Pads;

3 x Clean up Fuel / Oil Absorbent Water Booms;

9 kg Dry Chemical Powder Fire Extinguishers (number depends on site)

The following minimum emergency equipment will be available at the main compound

Fully equipped First Aid Room including 1 x “A” Standard First Aid Kit (fixed)

1 x “A” Standard First Aid Kit (portable);

1 x “B” Standard First Aid Kit (portable);

Automatic Defibrillator Equipment (portable)

9kg Dry Chemical Powder Fire Extinguishers

The following minimum emergency equipment will be available at each compound kitchen

1 x “B” Standard First Aid Kit

9kg Dry Chemical Powder Fire Extinguisher

1 x Fire Blanket

The following minimum emergency equipment will be available at each crib room

9kg Dry Chemical Powder Fire Extinguisher

1 x Fire Blanket

35

APPENDIX C – APPROVED PROJECT SEDIMENT BASINS

36

Basin Name Location Description Comment

SB3.10E Eastern side of Cut 1 at chainage 3100 Permanent basin. Not yet constructed.

SB3.58W Western side of Fill 2 at chainage 3910 Permanent and construction basin. Under construction

SB3.91W Western side of Fill 1 at chainage 3581 Permanent and construction basin. Under construction

SB4.45W Western side of Fill 3 at chainage 4450 Permanent basin. Not yet constructed.

37

APPENDIX D – POLLUTION INCIDENT NOTIFICATION FORM

38

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