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SAD Proposal Format

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    STUDENT AFFAIRS

    DEPARTMENT

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    CompletedProposal

    1. Cover

    2. Introduction

    3. Objective

    4. Justification

    5. Venue

    6. Invitees

    7. Speakers 8. No. ofParticipants

    9. Participantsparticulars

    10. Programitinerary

    11. OrganisationStructure

    12. Budget

    13. Equipment

    14. Conclusion

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    COMPLETED PROPOSAL

    Title

    Date & Time

    Venue

    Organizer

    1.COVER

    Programme background

    Ifexternalparty involved,statesignificance.2.INTRODUCTION

    At least 4 objectives, precise in terms of descriptions &meanings .

    Must connect to programme objective if cooperation isrequired with external party.

    Short, comprehensive & clear.

    3.OBJECTIVE

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    COMPLETED PROPOSAL

    For hol ing projects4.JUSTIFIC TIO

    If hel outsidecampus,please providejustification.

    5.VE UE

    Guest(s) & official(s) Information

    Etc: ame, IC, Status(Protocol Purpose)Company/Organization, Contact number,Vehicle umber (s).

    6.I VITEE(S)

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    COMPLETED PROPOSAL

    Completeparticularsneeded.7.SPEAKER(S)

    Providejustification & elaborationofwhyparticular groupsarethetarget groups.

    8.NUMBER OF

    PARTICIPANTS

    Name

    Reg. No Course

    Year

    Current & permanentaddress

    Contactno. (incaseofemergency) only for outstationactivity & camps.

    9.PARTICIPANTSPARTICULARS

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    COMPLETED PROPOSAL

    Musthavedirector,advisor,etc.

    10.ORGANISATION

    STRUCTURE

    State inco e expense11.BU GET

    Listdown (if relevant)12.EQUIPMENT (S)

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    COMPLETED PROPOSAL

    13.PROGRAMM

    E ITINERARY

    14.CONCLUSION

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    Approvalletter (Refer to: Appendix4a)

    Exemptionofliability form(If relevant, refer to: Appendix4b)

    Application for withdrawalof fund fromBursary(if relevant, refer toForm:BY/G/309/94(1))

    Sampleof Programme Evaluation Report(Refer to: Appendix 6)

    Documents issuedby SAD(programmeapproved)

    * Please ignore itemsthatarenot relevant.

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    TUNKU ABDUL RAHMAN COLLEGESCHOOL OF BUSINESS STUDIES

    STUDENT WELFARE COMMITTEE

    Organizedby: SBS Student WelfareCommittee

    Date: 20th September to 24th September 2010 (Monday Friday)

    Time: 9.00am 5.00pm

    Venue:Canteen 2 Counter 2 & 4

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    INTRODUCTION

    SBS Student Welfare Committee (SBS SWC) is a leading student body under the wings of Tunku Abdul

    Rahman College (TARC). SBS SWC also channelling students voices to college authorities, it is also an

    active student body that holds a variety ofactivities every year such as: committee trips, and donation

    drive and SBS Night. In order to contribute to our society funds, we have planned a fund raising

    activity.

    For that purpose, SBS SWC will be taking up counter 2 and counter 4 in Canteen 2 Foyer from 20th

    September to 24th September 2010.

    Our society members have been divided into two groups, namely What The Fund$And DeliXious.com. Members will have to work together as a team in order to achieve the best

    results. Both groups have proposed the products that they are going to sell and the marketing

    strategies to maximize their sales profit from this activity.

    OBJECTIVE

    1. To raise funds to finance SBS SWC activities in the future.2. To enable students to put into practice knowledge and theories learnt such as

    coming up with sales idea and planning marketing strategies.

    3. To develop leadership qualities among SBS SWC members.

    4. To create a greater teamwork & cohesion among SBS SWC members.

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    Committee Members:

    TO MA AGEME T

    OSTS AMES REG. O COURSE H/ HO E

    O.

    Chairperson XXX 09 WBD xxxxx 2DMK xxx-xxxxxx

    V. Chairperson XXX 09 WBD xxxxx 2DEC xxx-xxxxxx

    Secretary XXX 08 WBD xxxxx 2DAC xxx-xxxxxx

    Asst Secretary XXX 09 WBD xxxxx 2DAC xxx-xxxxxx

    Treasurer XXX 08 WBD xxxxx 2DBU Xxx-xxxxxx

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    Budgeted rofit and Loss Statement by Both Teams

    Particulars Amount(RM) Amount(RM)

    Gross rofit

    DeliXious.com 2853.50

    What The Fund$ 2985.00

    5838.50

    Less: Expenses

    Advertising 40.00

    Decoration for Booth 200.00

    Packaging 300.00

    Programme 50.00

    Sub-expenses 100.00

    (690.00)________________________________________________________________

    et rofit 5148.50

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    PRODUCT BYDelixious.Com

    Item Unit Costs

    (RM)

    Unit rice

    (RM)

    rofit per unit

    (RM)

    Estimated

    Sales

    Volume

    Total

    rofit

    Jelly Soda

    Drinks

    1.20 2.00 0.80 250 200

    Float Drinks 1.00 2 1 250 250

    Chocolate

    Fountain

    1.50 2.00 0.50 250 125

    Curry Fish

    Ball

    0.50 1.00 0.50 250 125

    TOTAL 700

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    During the five-dayperiodof fund raising activity,somemarketing strategieshavebeen

    plannedtopromotetheboothsandboostupsales. Highlightswillbecarriedoutduring peak

    hoursofcertaindaystoattractcrowds.

    Marketing Strategies

    -Flag Line

    -Passout flyers

    -Attractivebanners

    -E-advertise(friendster,blogs)-Packagesales

    Highlights/ romotion

    -Twister

    -Limbo

    -BlackBox-Spin The Wheel

    -Performanceby TT Night finalist

    -Guitar performanceby Michael Tan

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    Conclusion

    Webelievethatthis fund raising activitywouldbenefitboth SBS SWCmembersandthecollegestudents. Fromthisactivity,our membershaveanopportunityto

    developtheir softskillssuchasleadership,teamworkandcommunicationskills.

    Theywouldalso gainexperiencesonhowtomaketheir businessesmoreprofitable.

    Atthesametime,theprofitearned formthisactivitycanbecontributed into SWC

    fundtobeusedwhenorganizing activities in future.

    Ontheother hand,other students gettoenjoyaffordable foodandproductssoldat

    their convenienceasour bootharesetup inCanteen 2. Furthermore,by

    participating intheactivitiesheldduring theweekdays,participantswillenjoy

    themselvesaswellaswina free gift.

    Proposedby, Recommendedby,

    ____________ _______________

    (NAME) (NAME)

    Position Position

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    (I) Approval From Advisor(s)

    (a)

    REMARKS:

    Recommendedby,

    _______________

    Committees Advisor

    (b)

    REMARKS:

    Recommendedby,

    ________________

    Committees Advisor

    (II) Approval/Recommendation by Head of School/Director of Students

    Affairs Department

    (d)

    REMARKS:

    Recommendedby,

    _______________

    Name:

    Headof School

    (e)

    REMARKS:

    Recommendedby,

    ________________

    Name:

    Director

    Student Affairs Department

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    PROGRAMME EVALUATION REPORT1. Society/Club:

    2. Activity/Event:

    3. Date:________ Time:________ Venue:__________

    4. Attendance:(Staff)_____ (Student) ______( Guest/Others)_________

    5. Organizing committee

    6. Financial Report Budget & Final Account

    7. Reportof Activity/Event

    Introduction

    Objectiveof Activity/Event

    Invited guestandspeaker (ifapplicable) Activity/Event Flow

    Listof Results/Awards/Winners(ifapplicable)

    Problems faced

    Waysto improvetheactivity/event

    Newlearning experiences

    Satisfactionof facilities/services/equipmentprovided

    Others Conclusion

    8. Photoofthe Activity/Eventwithcaption

    PreparedbyOrganizing Secretary VerifiedbyChairman Verifiedby Advisor

    __________________________ ________________ _______________

    Name: Name: Name:

    Date: Date: Date:

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    QUESTION???


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