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S A D I E G O L F T O U R N A M E N T S O F T W A R E
Golf Tournament Organizer User Guide Golf Tournaments
V1.2 September 2014
© Sadie Golf Tournaments USA, LLC 1355 NW 13th Ave Portland OR 97209
Volume
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Table of Contents
Golf Tournament Organizers, Welcome to Sadie Golf! ............. 1
American Golf Corporation Tournaments .................................. 1
Introduction ..................................................................................... 1
Support ...................................................................................... 2
Let’s Get Started ........................................................................ 2
Landing Page………………………………………………………..2
Create a New Tournament ........................................................ 3
Key Details ...................................................................................... 5
About Tournament .......................................................................... 6
Tournament Rules ........................................................................... 7
Logos and Imagery ......................................................................... 8
Entry Fee Packages ........................................................................ 8
Sponsor Logos .............................................................................. 10
Maps ............................................................................................. 11
Photo Albums ................................................................................ 11 Activate Tournament…………………………………………………..12
Player Management ................................................................ 12
Group Management……………………………………………….14
Tournament Communications ................................................. 15
Print Materials .......................................................................... 16
Contact Us ............................................................................... 16
S A D I E G O L F U S E R ’ S G U I D E
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Golf Tournament Organizers, Welcome to Sadie Golf! This manual assumes you have already received your Sadie Golf login information and are ready to begin setting up your golf tournament. If you have not received your login, please contact the golf tournament director at your contracted American Golf course.
adie Golf is an innovative, cloud-‐based tool built to address the needs of the golf tournament industry. Specifically, Sadie Golf will improve the tournament planning process, increase tournament revenue, aggregate vendor resources, and increase player involvement for tournaments conducted on American Golf properties.
American Golf Corporation Tournaments Whether you’re a professional golf tournament planner, tournament chairperson, or first-‐time tournament organizer, it can be a challenge to meet financial goals, and organize a successful golf tournament. Fortunately, American Golf Corporation and Sadie Golf will supply you with every tool necessary to plan, create and manage a successful golf tournament.
Introduction American Golf is uniquely structured to help organizations of all kinds host successful and profitable golf tournaments; Sadie Golf is a first-‐of-‐its-‐kind utility built to help you plan, organize, and implement your golf tournament. Together, American Golf and Sadie Golf, will help keep your tournament on course!
What you can do with Sadie Golf With Sadie Golf you will be able to set up your tournament, create and edit a tournament specific homepage, manage player registration, process registration payments, print tournament materials, and manage your players.
In the coming months you will also be able to purchase various products and services through Sadie Golf’s online interface, including: apparel, signage, awards, hole-‐in-‐one insurance, online auction services, and live scoring.
Chapter
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S A D I E G O L F U S E R ’ S G U I D E
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Support For a detailed list of technical support options: Sadie Golf Tournaments USA, LLC 1355 NW 13th Avenue Portland, Oregon 97209 Phone: 1-‐888-‐363-‐6447 [email protected]
Let’s Get Started Are you ready to begin setting up your first golf tournament in Sadie Golf? Great, we are excited to help!
Each section within the site will guide you through the process of setting up your golf tournament. Once your tournament specific site has launched, you will be able to easily manage your tournament and make real-‐time updates.
Landing Page Once you have successfully logged into Sadie Golf, the first page you will see is your unique Sadie Golf landing page. From the top navigation you will see the following: Tournaments, Facilities and Users. Only users with admin rights will have the ability to add golf facilities and users. Golf tournament organizers will have the ability to create new tournaments and modify existing tournaments.
From the Your Tournaments list, you can quickly view tournaments associated with your account. From the Options drop down, you can quickly navigate to the following sections of your tournament: Preview Tournament, Edit Tournament, and Copy Tournament.
User Log-ins Do you still need to acquire your login information? Contact your Course Tournament Director
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Create New Tournament From your Sadie Golf landing page, select Add Tournament from the Tournaments drop down menu, or click the Create New Tournament button to begin setting up your tournament.
You will be prompted to complete the following: Tournament Name, Facility, Course(s), and Organizer.
Tournament Name: Enter your complete tournament name and include a date so that you can easily identify tournaments year after year.
Facility: The facility is your contracted American Golf facility.
Course(s): The course is the course (or courses) from that facility on which your golf tournament will take place.
Organizer: The Organizer is the person responsible for setting up the golf tournament. If you, put your name. If you are setting up this tournament for someone else to manage, put their name. NOTE: Before you set up a tournament for someone else to manage, make sure you have created a User profile for that person.
Once you have entered the Tournament Name, Facility, Course(s), and Organizer click the Create New Tournament button to set up your tournament.
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Note
If the facility is unable to locate the golf course or club you have contracted to host your tournament, please send a message to [email protected]. Include a description of the issue and someone will get back to you immediately.
You will see a brief explanation of the tournament set up process. Once you have read the information in the text box, click the OK button.
Key Details The Key Details section will prompt you to fill in the following tournament key details:
1. Tournament Name – This will be prepopulated based on the name provided by you in the Create a New Tournament window.
2. Tournament Homepage URL – This will be pre-‐populated based on the name provided by you in the Create New Tournament window. The Tournament Homepage URL will be used as the web address for your tournament’s homepage.
3. Event Location, Dates & Times – Select the date(s) of your tournament. Please review the contract with your hosted course to ensure dates match.
4. Registration Deadline – If you would like to close registration on a predefined date, set that here. If not, the expiration date should be the date of the tournament.
5. Starting Format – Select between the following formats:
• Consecutive Start Times – Groups tee off one after another on the same hole.
• Shotgun – All groups in the field tee off simultaneously on different holes. For example: group 1 starts on hole 1, group 2 on hole 2, group 3 on hole 3, etc.
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NOTE: Starting formats are published on printed materials and your tournament homepage, and are used for player management.
6. Scoring Format – Select your scoring format. Scoring formats will be displayed on your tournament rule sheet.
• Stroke Play – For every hole, players record the number of strokes (shots), including penalties, it took to complete the hole. At the end of the round, the total number of strokes for each player is tallied. The player who completed the round with the fewest strokes wins.
• Best Ball – Each player plays their own ball throughout the round, and, on each hole, the low score ("best ball") of the group serves as the team score. At the end of the round, the team with the lowest score wins.
• Scramble – Each player tees off on each hole. The best of the tee shots is selected and each player plays their second shot from that location. Then, the best of the second shots is selected and each player plays their third shot from that location, and so on until the ball holed. The team's score is a tally of team strokes (best shots) it took to complete the round.
• Shamble – This scoring format is a combination of the scramble and stroke play formats. Each player tees off on each hole. The best tee shot is selected and each player plays their second shot from that location. Unlike the scramble, the rest of that hole is then played by individual stroke play rules, until each player has holed out.
• Skins – A type of match play wherein each hole is assigned a value. The player who wins (requires the fewest strokes to finish the hole) the hole is said to have won the "skin" and whatever that skin is worth. Whoever has the most points after the round is completed is the winner. In the case of a tie on an individual hole, the value of that hole is carried over and added to the value of the next hole.
NEXT SECTION Verify the accuracy of your Key Details. If you need to make changes, make them now, then click the “Next” blue button on the page footer to proceed to the next section.
About Tournament The About Tournament section provides you two text boxes (Tournament Description and About the Charity) to populate with information about your tournament and charity. The About the Charity section is optional.
1. Tournament Description – Provide a brief summary of your tournament. Your tournament summary will be prominently displayed on your tournament’s homepage and will be one of the first sections potential players and sponsors read upon reaching your tournament homepage. Tournament descriptions should be compelling and give your audience ample motivation to support your tournament and your cause.
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2. About the Charity (Optional) – Provide a brief description of the cause your tournament supports. Every tournament has a cause, whether it’s team building or trying to raise funds for a worthy charity. This section should provide its readers with an understanding of the impact your tournament will have on your community.
3. Donate URL (Optional) – If you support a charity and have an existing link setup for fundraising, you can enter in the URL and it will be linked via a Donate button on your tournament homepage. If you do not have a donation URL, leave this section blank.
NEXT SECTION Verify the accuracy of your About Tournament section. If you need to make changes, make them now, then click the “Next” blue button on the page footer to proceed to the next section.
Tournament Rules The Tournament Rules section allows you to set up your on course competitions and any rules of play you would like printed on your rules sheet.
1. Contest Recommendations – Your contracted golf course/club will have recommended holes assigned for various competitions. Setting up competitions for your tournament will provide additional activities for your players and additional revenue sources for your tournament. If you are planning to set up a contest on a hole that is not recommended, contact your golf course’s tournament coordinator to discuss options.
2. Desired Starting Tees – Use the dropdown lists to select the tee boxes you would like to have the men and women participating in your tournament tee off from.
3. Additional Rules (Optional) – The additional rules section is a freeform text box you can use to add additional sections to your rules sheet. If you are not sure what additional rules to add, work with your golf course tournament organizer to get any course specific rules. These rules will be displayed on your tournament’s rules sheet.
Sample of additional rule sections:
• Course monitor or volunteer information • Any exceptions to USGA Rules that govern play • Notification of water hazards • Scorecard submission locations • Location of restrooms and drinking fountains • Rules for slow play
4. Schedule of Events (Optional) – Use this freeform text box to input your tournament’s
schedule of events (IE starting time, lunch, awards ceremony, etc). The Schedule of Events will be displayed on your tournament’s homepage
NEXT SECTION Verify the accuracy of your Tournament Rules section. If you need to make changes, make them now, then click the “Next” blue button on the page footer to proceed to the next section.
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Logos and Imagery The Logos and Imagery section will allow you to upload your golf tournament logo and a custom background for your tournament homepage.
1. Tournament Logo (Optional) – If your tournament has a logo, you may upload in this section. The logo will appear on your tournament homepage and printed materials.
2. Top Background Image – If you have an image of the golf course or an image from a previous year’s tournament, you may upload here. If you do not have an image you would like to use, feel free to use one of the images we have provided in the image gallery.
NEXT SECTION Verify the accuracy of your Logo and Imagery section. If you need to make changes, make them now, then click the “Next” blue button on the page footer to proceed to the next section.
Entry Fee Packages
1. Registration Ability
a. Private Tournament – Private tournaments are closed to outside registrations.
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b. Public Tournament – Public tournaments have open player registration. By creating a public tournament you will be able to customize sponsorship and registration packages available for purchase through your tournament's homepage.
IMPORTANT: Once you activate your tournament you can no longer change this setting.
If you select Public Tournament, a section will appear that allows you to define player and sponsorship packages and pricing.
2. Set Player and Sponsorship Packages (Ignore this section if you are planning a private tournament) – There are two options for defining your player packages:
a. Add a Custom Package – This section will allow you to create custom sponsorship or player packages. Creating custom sponsorship packages will allow your sponsors to
purchase sponsorships online.
b. Add a Template Package – This section will allow you to easily select the most common player groupings: single, double and foursome. Once you select the template packages you would like to offer your players, you can set the prices for each.
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3. Registration Fee Liability – Use this section to indicate whether tournament registrants will be liable for the online registration fees (3% online booking fee and 2.5% merchant bank fee) associated with their registration through the Sadie Golf site, or if the tournament will assume liability for these fees.
4. Registration Capacity – Set the maximum number of players able to register for your tournament.
5. Additional Player Information (Optional) – Use this optional section to set custom fields that must be filled out by registrants as they register for your tournament. These fields can be used to capture any player information you may need, such as: shirt size, age, food allergies, etc.
NEXT SECTION Verify the accuracy of your Entry Fee Packages section. If you need to make changes, make them now, then click the “Next” blue button on the page footer to proceed to the next section.
Sponsor Logos The Sponsor Logos section allows you to upload your tournament sponsors’ logos. The logo loaded into the leftmost position will be displayed in the most prominent section of your tournament’s homepage. You can move the position of the logos once they have been uploaded.
1. Add Sponsor Logos (Optional) – Add your sponsor logos individually. Once you have uploaded a logo, you can add a caption to identify the logo and the sponsor’s sponsorship level.
2. Preview Sponsorship Layout – Use this to review the logo format and positioning.
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NEXT SECTION Verify the accuracy of your Sponsor Logo section. If you need to make changes, make them now, then click the “Next” blue button on the page footer to proceed to the next section.
Course Maps The course map will be pulled from the profile of your selected golf course. If you would like to showcase another map of your selected course, you may add it in the section. Adding additional course maps is optional Photos The Photos section allows you to showcase imagery from previous tournaments, golf course images or images that support your charity. Images will be showcased as a slideshow on your tournament’s homepage. You may add more than one photo album.
1. Add New Album – This will allow you to name the album before you upload images. Once you have created your album, you can designate it as your pages default album.
2. Add – Add images you would like to showcase. Image file size should not exceed 2mb per file.
Once you have selected the Activate Tournament button, you will be directed to the Activate Tournament page.
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You may preview your tournament’s homepage before you activate. If you need to make any changes, use the left hand navigation to jump to the section you would like to change. Any changes you make will be automatically saved. When you are ready to activate your tournament page, using the left hand navigation, click the Activate Tournament link to get back to the Activate Tournament page, then Click Activate this Tournament to activate your tournament and publish your tournament’s homepage.
If you are missing any information, you will be prompted to make updates before you can activate your tournament.
Congratulations, you have created your first tournament using Sadie Golf!
Player Management Once you have created and launched your tournament, you will be able to add, edit and manage your tournament’s registrants.
View/Edit Players The View/Edit Players section of Sadie Golf will allow you to add, edit and manage your tournament’s participants.
1. Download Template – if you have a list of preregistered players, who will not be registering or paying through your tournament homepage, you can download a preformatted excel spreadsheet on which to input these players.
2. Upload the completed list – Once you have populated the list with your player data, you can upload that list. Doing so will automatically populate your player list on Sadie Golf. After you
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have uploaded the list, you can individually select players that have paid for their spots, or mark them all as paid using the Set All Players Paid button.
NOTE: The numerical order used in the spreadsheet will be used to populate your player list. If you have grouped foursomes, make sure they are in groups of four before you upload your player list. You can make edits to the groups from the View/Edit Groups page.
3. Add a Player – You can add player individually using the Add a Player button.
4. Export Player List – Use the Export List button Player List to export a report of your current player roster to your computer
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View/Edit Groups The View/Edit Groups section of Sadie Golf allows you to name your tournament groups, edit tee times and move players to and from player groups. As your tournament date draws closer, you should use this page to organize and edit your player groups.
You can move players simply by dragging and dropping players from one group to the next. If you try to place too many or too few players into a group, you will see an error message alerting you to fix your pairings.
To customize your foursomes, set the group’s starting hole, or switch a group’s assignment to A,B,C, or D on an individual hole, click the Info button to the right of the assigned hole.
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Tournament Communications Send Email – Use the Communications section of Sadie Golf to send emails to your registered players and golf course contacts. You will only be able to send email via Sadie Golf to those who have registered through the site.
Attachments – You will be able to send attachments to your players by using the Add Attachments button at the bottom of your message. There is a limit of 6mb per email.
Send Free Links – Use this section to send a free registration link via email to selected tournament participants. This link will allow the recipients to register for your tournament without paying a registration fee. Use the Import Recipients from Spreadsheet button to import a list of recipients.
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Print Materials The Print Materials section of Sadie Golf allows you to print a selection of helpful documents that pertain to your tournament (Alphabetized Player List, Rules Sheet, Hole-‐by-‐Hole Player List, Cart Signs Score Cards and Sponsor Logos).
To customize your print materials, upload the logo you would like to showcase. You can select your golf tournament logo, or showcase a specific sponsor on your print materials.
You will have the ability to print and save your documents in a variety of formats, including: PDF and Excel. The Rules Sheet will also be available in Microsoft Word format.
Contact Us If you have any questions, please contact us:
Sadie Golf Tournaments USA, LLC 1355 NW 13th Avenue Portland, Oregon 97209 Phone: 1-‐888-‐363-‐6447 [email protected]
