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Safeguards Monitoring Report

Project Number: 46499-002 Loan: 3392 Semi Annual Report (January-June 2017) October 2017

SOL: Sustainable Transport Infrastructure

Improvement Program (STIIP)

Prepared by Ministry of Infrastructure Development for the Solomon Islands Government and the

Asian Development Bank.

This safeguards monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

SOLOMON ISLANDS GOVERNMENT

MINISTRY OF INFRASTRUCTURE DEVELOPMENT

CENTRAL PROJECT IMPLEMENTATION UNIT

SAFEGUARDS MONITORING REPORT

JANUARY - JUNE 2017

Six month SMR Jan June 2017 -1 Final_JW+NCRDM020518 003 v2.docx 2

Document History and Status Revision Date issued Reviewed by Approved by

Date approved

Revision type

0.1 Draft

1.0 Final

2.0 Final for Web

Distribution of copies

Revision Copy no Quantity Issued to

0.1 1 1

1.0 1 1 MID

2.0 1 1 ADB

Printed: 10 May 2018

Last saved: 10 May 2018 02:44 PM

File name: Document2

Author: Douglas Martin

Project Manager: Harry Rini

Name of organisation: Central Project Implementation Unit

Name of project: Sustainable Transport Infrastructure Improvement Program STIIP

Name of document: Safeguards Monitoring Report

Document version: Rev 1.0

Project number:


TABLE OF CONTENTS

1.0 Introduction .............................................................................................. 6 1.1 Project Background ............................................................................................................. 6

2.0 Legislative and Policy Framework ......................................................... 7 Environmental Procedures ...................................................................................................... 7 LAR Procedures ............................................................................................................................ 7

3.0 Institutional Arrangements ..................................................................... 9

4.0 Safeguard Activities .............................................................................. 13 4.1 Monitoring Framework .................................................................................................... 13 4.2 Overall Work Plan .............................................................................................................. 16 4.3 Timing of Monitoring Undertaken ................................................................................ 20 4.4 Summary of Status of Active Sub-projects with Monitoring Undertaken ....... 20 4.5 Environmental Safeguards .............................................................................................. 22 4.6 Social Safeguards ................................................................................................................ 23 4.7 Universal Access Plan(Gender Disability) ................................................................. 24 4.8 Effectiveness of Consultations, Disclosure and Grievance Redress .................. 26 4.9 Implementation Compliance with SPM ....................................................................... 26 4.10 Monitoring and Disclosure Compliance ................................................................... 26

5.0 Issues and Corrective Measures ........................................................ 27


Acronyms

AIDS

AP

Acquired Immune Deficiency Syndrome

Affected Person

BMP

BOQ

CAC

CCP

Building Materials Permit

Bill Of Quantities

Community Advisory Committee

Consultation and Communication Plan

CEMP Construction Environmental Management Plan

CLEHSO Community Liaison, Environment, Health and Safety Officer

CPIU Central Project Implementation Unit

CPSEM

DDR

Community Protocol, Safety and Environment Management Guideline

Due Diligence Report

DMM

DMSP

Department of Mines and Mineral

Domestic Maritime Support Project

ECD Environment Conservation Division

EMP

EO

FSR

GAP

HIV

IEE

IP

IR

LAR

Environmental Management Plan

Environment Officer

Feasibility Study Report

Gender Action Plan

Human Immune Deficiency Virus

Initial Environment Examination

Indigenous People

Involuntary Resettlement

Land Acquisition Resettlement

LBES

MBMC

Labour Based Equipment Supported

Machine Based Maintenance Contract

MECDM Ministry of Environment Climate Change Disaster Management and Meteorology

MID Ministry of Infrastructure Development

MMERE Ministry of Mines, Energy and Rural Electrification

MoA

MOFT

Memorandum of Agreement

Ministry of Finance and Treasury

MoU Memorandum of Understanding

PE Project Engineer


PER

RC

RP

SDO

Public Environment Report

Rehabilitation Contract

Resettlement Plan

Social Development Officer

SEMP

SIG

SPA

SPM

SPS

STI

Site-specific environmental management plan (part of CEMP)

Solomon Islands Government

Social Poverty Assessment

Safeguards Procedures Manual

Safeguards Policy Statement

Sexually Transmitted Infection

ToR Terms of Reference

STIIP

TSDP

UAP

Sustainable Transport Infrastructure Investment Program

Transport Sector Development Project

Universal Access Plan


1.0 Introduction

1.1 Project Background

1. This six-monthly Safeguards Monitoring Report has been prepared by the Central Program Implementation Unit (CPIU) safeguards team for the Ministry of Infrastructure Development (MID) of the Solomon Islands Government (SIG). The CPIU has been established to implement transport infrastructure projects and strengthen and sustain the MID transport infrastructure program. The Sustainable Transport Infrastructure Improvement Program (the program) is aimed at improving transport infrastructure financed by the National Transport Fund (NTF) that pools government and development partner resources and uses improved country systems and government agencies to deliver transport infrastructure and services. Transport infrastructure to be covered under the program will include land, maritime and aviation infrastructure, with emphasis mainly on land and maritime transport.

2. The impact of the program will be sustainably improved access to socioeconomic opportunities and inclusive growth.

3. The outcome will be multimodal transport system efficiency and sustainability improved.

4. The outputs of the program are selected from the NTP’s key performance indicators. Certain outputs are further developed into annual disbursement-linked indicators (DLIs), achievement of which will set the progressive steps towards the NTP outcome achievement.

5. These outputs of the program are:

transport infrastructure rehabilitated and maintained for all users, with safety and gender responsiveness and climate-and-disaster-resilience improved;

country systems strengthened; and

MID’s management and supervision capacity strengthened.

6. At 30 June 2017, the program had completed 6 months of the 60 months duration (10%). The program is due for completion January 2021. STIIP is supporting delivery of projects identified in the National Transport Plan (NTP) that make up the Annual Work Plan (AWP) of the CPIU.

7. The STIIP program is the first transport infrastructure program involving results-based lending (RBL) and one of the assumptions of the program was that it would work within the country safeguard system (CSS) to the extent possible and monitor all sub projects whilst ensuring that the key principles of the Asian Development Bank (ADB) Safeguards Policy Statement 2009 (SPS) and Government of Australia’s safeguard requirements are followed in all planning and implementation activities.


2.0 Legislative and Policy Framework

8. Monitoring activities form part of the implementation of the environmental impact assessment and management system in the Solomon Islands which is provided for under the Environment Act of 1998 and the accompanying regulatory instrument, the Environment Regulation, 2008. The act and regulations are administered by the Ministry of Environment, Climate Change, Disaster Management and Meteorology (MECDM). STIIP operates under this legislation and is also subject to the requirements of the ADB’s Safeguard Policy Statement 2009 (SPS). Program loan agreements require safeguards screening and assessment in accordance with the MID Safeguards Procedures Manual (SPM) - 2015.

Environmental Procedures

9. For each sub-project, a development application is prepared, which includes a detailed sub-project description. The Environment and Conservation Division (ECD) of MECDM then carries out screening of the development activity and makes recommendations concerning the level of environmental assessment that is required before development consent can be granted. Labour Based (LBES) and Machine Based (MBMC) Contracts are generally exempted from Development Consent. Major road rehabilitation and new projects normally require a Public Environment Report (PER) which is a limited impact assessment which requires and Environmental Management Plan (EMP) and some community consultation as part of the process.

LAR Procedures

10. The LAR procedures in the SPM build upon the existing procedures developed by the CPIU under the TSDP and subsequently being used in STIIP. Across the different tiers, there are common steps taken such as scoping, information disclosure, consultation, establishment of a CAC, grievance redress, contract enforcement, and monitoring and assessment.

11. The major differences are in the length of the project cycles and the level of detail in the stages that the Tiers have in common. Since Tiers 1 and 2 address existing infrastructure whose right of way (ROW) is more or less defined and established (though not by any means uncontested), the project cycle is shortened. They do not undergo feasibility studies and appraisal, since the benefits of maintenance are not in dispute and the scope of works is relatively straightforward and defined. The design is not as complicated as new works and can be done using internal CPIU resources. Consequently, procurement is a one-time endeavour and is done for the selection of the civil works contractor.

12. No LAR plan (LARP) is prepared for Tier 1 and Tier 2 projects, as there is no land acquisition. In both tiers, only temporary access is required in adjoining land. Certain Tier 3 activities will require permanent land access or acquisition, and in these cases, will require LARPs.

13. The difference between Tier 1 and Tier 2 procedures are in three areas:

The solicitation of Request of Expression of Interest (REOI) which is only done in Tier 1 as the works are labor intensive.


The organization of the CACs is recommended but not required in Tier 2 contracts which are less than six months in duration.

The signing of a Memorandum of Understanding (MOU) with customary land owners voluntarily granting the MID/CPIU and the private contractor access to land as staging area and for the conduct of works. This is done in MBMC contracts for Tier 2 activities only.

14. Depending on their scope of work and the circumstances which prompted their implementation, certain Tier 3 activities may also have a truncated project cycle. Urgent emergency works implemented in the aftermath of a natural disaster do not have time for extensive feasibility studies, appraisal and approval.

15. The basic procedures across the different tiers are similar but in Tier 3 they iterate or repeat throughout the project cycle. The procedures for Tier 3 account for the possibility of physical displacement and resettlement, however remote.

16. For land acquisition, the MID/CPIU generally enters into a Memorandum of Agreement (MOA) with the land owners for NTF sub- projects. The MOA has almost the same terms and conditions as the MOU which the MID/CPIU enters into with customary landowners for non-NTP MBMC projects. It grants Tier 3 projects voluntary access, i.e., with no cash compensation to land outside the road reserve or the ROW for expansion, staging area, and the conduct of works. Unlike the MOU, the MOA requires payment for any non-land assets affected by the works. More importantly, it is legally binding, as it goes through review and approval of the Attorney General’s Office (AGO) before taking effect and Third Party validation.

17. If a MOA is refused by the landowners, the MID/CPIU would coordinate with the Commissioner of Lands for land acquisition under Part V of the Land and Titles Act. A LARP is prepared, approved by the MID, and disclosed for Tier 3 activities. To date, this process has been rarely used.


3.0 Institutional Arrangements

18. The ECD is also tasked to assist in auditing the implementation of the EMP’s that are required for more complex sub-projects and to ensure that environmental management and mitigation of the projects complies with the consent conditions and that they are undertaken to the required standards. One of the requirements of ECD is that they participate during monitoring and auditing of major rehabilitation, reconstruction and construction projects at agreed intervals, on a sample basis dependent on availability and project budget.

19. The MID’s Safeguards Procedures Manual (SPM), approved on 15th May 2015, establishes the Environmental Management System (EMS)1 including the three-tiers of activities/projects linked with anticipated impact/risk levels as follows:

20. Tier 1 – labour-based equipment support (LBES) or community-based routine maintenance contracts, mainly for roads, including clearing drains/culverts/outlets, patching potholes, cutting grass, etc.

21. Tier 2 – machine-based maintenance contracts (MBMC), mainly for maintenance of roads, includes repairing damage, refilling and/or compacting base materials, sealing, etc.

22. (Tier 3 – includes rehabilitation or reconstruction (roads and wharves) which have been badly neglected and have fallen into dis-repair and/or damaged by extreme weather events or other natural disasters. The works include resurfacing or re-sheeting roads, repairing jetty/wharf slabs or piles, rebuilding/repairing/replacing damaged bridges and large culverts, building new water crossings or rehabilitation of roads. In some cases, wharves or jetties will be constructed at new locations.

23. The Safeguards Team Environment Officer (EO) and Community Development Officer (CDO) within the CPIU are responsible for implementation of safeguards including monitoring which support the program managers to implement relevant contract conditions and ECD regulations. These two officers are normally supported by sub-contractors working under MID term contracts with local consulting companies to support the overall CPIU program. For this period, there has been only one consultant working full time on the Kukum Highway Project which has JICA funding so staff resources during the reporting period have been limited. Towards the end of the period an additional short term consultant consultant was hired to work on planning and monitoring of implementation of Social and environmental issues also through the term consultant (LBS Engineers).

1 The EMS was initially established under the Transport Sector Development Project


Table 3-1 Implementation Arrangements

Project implementation organizations

Management Roles and Responsibilities

Ministry of Finance Executing agency and Ministry representing the recipient

Ministry of Infrastructure Development (MID)

Implementing agency

The MID is responsible for infrastructure development in Solomon Islands. Its main responsibilities are planning transport infrastructure development, providing transport infrastructure asset management, and contracting transport infrastructure works including road, wharf, and airstrip routine maintenance, periodic maintenance, rehabilitation and upgrading, and new construction. The MID’s Transport Infrastructure Management Services Department performs these responsibilities through the Central Project Implementation Unit (CPIU).

Responsible for overall implementation of the Project

It must establish a Technical Working Group (TWG) to back up NTB to review and approve Project documents and policy issues arising direct

Responsible for submitting withdrawal applications, reporting requirements, including submitting the annual audit report and audited financial statements and record keeping

Responsible for providing counterpart in-kind contribution (e.g., land, office space, taxes and duties, counterpart staff) for sub-project components

Review of safeguards documents and key liaison for the interaction of government departments

MECMD Screen all development activity in the Solomon Islands

Provide exemptions to development which require no formal assessment under ECD regulations

Coordinate and liaise with MID and confirm the process and safeguards instruments to be prepared for the project

Provide advice, information and assistance on the environmental details and existing management plans or legislation covering aspects of the subproject areas

Review the development application in line with statutory requirements and determine whether further information and/or assessment is required

Upon acceptance of the applications and assessments, issue development consent with or without conditions

Undertake periodic monitoring of the subprojects and implementation of consent conditions as required

Undertake to review the environmental grievances or complaints that cannot be resolved through the GRM

ADB Financier through Asian Development Fund grant and loan into NTF

Technical and compliance review of safeguards documents

Provide a part time International safeguards advisor

Department of Foreign Affairs & Trade (DFAT) Australian Aid

Financier through Australian Development Fund grant into NTF




Technical and compliance review of safeguards documents particularly Universal Access Plan(previously Gender & Disability Action Plan- GADAP)

MID Safeguards Team Consult with MECDM to confirm the process and safeguards instruments to be prepared to meet both SIG and SPS requirements

Employ a national safeguards team including national environmental and social safeguards officers and other national consultants commensurate with the workload including a gender specialist to prepare and implement the Universal Access Plan (previously referred to as GADAP)

Undertake safeguards assessments during any feasibility studies in accordance with ECD regulations and the approved MID SPM.

Ensure that the EMPs from approved environmental assessments are included as part of construction bid and contract documents

Undertake monitoring only on a sample basis due to logistics

Supervise the implementation of the EMP during construction

Brief all sub- projects contractors on CCP requirements and SPM procedures that need to be implemented throughout the sub- project duration Project

In consultation with ECD agree on the screening of each subproject

Prepare the environmental assessments for the selected or prioritised subprojects

Undertake adequate consultations with affected people and studies of the subproject area/catchment to identify baseline conditions and impacts

Prepare and/or ensure that Contractors prepare other permits as required.

For Tier 3 sub-projects update based on detailed designs, update the EMP from the approved environmental assessment. Integrate the revised/updated EMP and MEMCD development consent conditions into the construction section of the bid and contract documents

Address requirements of the Communication & Consultation Plan CCP

Arrange public awareness and consultation in accordance with CCP to advise affected communities of the scope and scheduling of the subproject and to raise awareness within the communities of the likely phasing of events that will occur within their boundaries

Ensure Community Advisory Committees are appointed for al sub- projects of more than six months duration in accordance with SPM.

Ensure MOU/MOA are prepared and signed by landowner tribe representatives for all temporary access arrangements

If necessary prepare RAP in accordance with MLHS Law & regulations and ADB SPS,2009 at feasibility stage for Tier 3 sub- projects

Following the award of the contracts and prior to submission of the construction EMP (CEMP), provide EMP and safeguards induction for the contractor

Ensure that contractor has access to any of the environmental assessments of the subprojects (for Tier 3 sub- projects only) and the development consent conditions issued by ECD




Evaluate, and when satisfactory, advise MID (Engineer to the Contract) that the CEMP may be approved

Advise the contractor of their responsibilities to mitigate environmental impacts and implement the GRM for any issues associated with construction activities including a grievance register.

Inspect, supervise and monitor the contractor’s compliance with the approved CEMP and carry out quality assurance audits on behalf of MECDM if this agency does not have resources available

Issue defect notices concerning non-compliant work. Any instructions or requirements for corrective actions will be issued through the Engineer and/or regional manager.

prepare safeguards monitoring reports twice per year

Contractor Prior to any construction of Tier 3 sub- project (including clearing and grubbing), address the construction section of the EMP which will be developed into the detailed CEMP that addresses the development consent conditions and details working statements and methodologies (including site-specific EMPs) as required by the EMP. It will include a monitoring plan and a reporting program

Submit the CEMP to MID Safeguards Team for clearance

Provide briefings and training seminars for all workers (and sub-contractors) on the CEMP and safeguards requirements governing the Project

As required for development of new quarry sites, or extraction of river gravels for works, prepare Building Materials Permit (BMP) submission materials. Consultations with land/resource owners will be documented along with agreements reached. A quarry management plan will be prepared and cleared by MID Safeguards Team. NO activities to be undertaken until the BMP has been issued

Following approval of the CEMP, the contractor is required to attend a site meeting where the approved CEMP is further discussed to ensure that all compliance conditions are clearly understood

Site engineer and environmental and safety officer will be responsible for daily checking of compliance with approved CEMP.

Undertake work as directed by the MID or resident Engineer. If the work is non-compliant with the CEMP or conditions, the Contractor must respond to the defect notice issued and rectify the issue or work

Report on CEMP implementation, including grievance redress, in the monthly reports that will be submitted to MID by the appointed resident engineer. The report will contain checklists in agreed format with photos, highlight non- compliances and also contain the monthly accident/incident report.

.


4.0 Safeguard Activities

4.1 Monitoring Framework

24. Monitoring is undertaken at different levels and to meet different requirements. The monitoring framework includes checking by the contractor, inspections by the supervision consultant and audits by the CPIU (on behalf of ECD, MECDM) all to verify compliance with the approved CEMP and effectiveness of the mitigation and management measures being implemented. Contractors are required to report on environmental matters and health and safety issues arising on a monthly basis as part their contractual requirements. Responsibility for day to environmental quality control rests with the Regional Manager, their Job Managers and Work Supervisors and in some cases there are term project management consultants responsible for some parts of the three MID regions. The safeguards team within the CPIU plays a predominantly quality assurance role in the monitoring function and is structured to carry out audit and review of safeguards implementation to help ensure that all required procedures are carried out. The responsibility for preparing internal monitoring reports rests with the Contractor and auditing and external reporting on MID safeguards and/or MEMCD. The quality assurance role concerns process, as it focuses on the review of planning, systems, reporting as well as implementation. The MID Environmental Officer(s) (EO) may undertake a regular quality assurance audit (dependent on resources) together with the Contractor and the Job Manager.

25. Quality control of works on a day to day basis is the responsibility of the sub-project Job Managers, delegated by the Regional Manager or their representative. Preparation of monthly reporting on sub-projects is the responsibility of the Contractor working with the Job Managers, who use the Contractor’s reports and Work Supervisor’s reports as the basis for their own internal reporting and are accountable for the performance outcomes. It is the responsibility of the Job Manager to enforce the contract conditions including safeguards aspects.

26. Compliance and incident monitoring is the responsibility of the Job Manager based on inputs from the safeguards team. For compliance monitoring, the safeguards team can only make recommendations to the job manager to issue directions or non- compliance notices when field monitoring identifies compliance issues. Incident monitoring involving environmental and social issues is also the responsibility of the job manager but is dependent on the issuance of an incident report by the Contractor. Incidents monitoring continues until the issue is brought to closure.

27. The CPIU safeguards team provides support to both NTF and some SIG projects to manage safeguard issues. Care must be taken to ensure that the appropriate policies are considered, depending on the requirements of each funding source. The extra responsibilities of servicing SIG projects leads to the need for additional staff and has been an on-going issue in the reporting period which has not been addressed.

28. Table 4-1 and Table 4-2 show the Monitoring Framework which describes how the various monitoring items are managed for each tier of sub-project, and for both environmental and social safeguards.


Table 4-1 Safeguards Monitoring Requirements and Responsibilities by Level of Sub–Project - Environment

LBES MBMC RC Comments

Items In Monitoring System

* CPSEM Guideline Contract Requirements. * Development Consent Exempt granted for 81 LBES subprojects

* Site Specific CEMP * Contract Requirements. * Development Consent Exempt * 6 MBMC contracts ongoing in 2017 AWP

* PER/IEE and Development Consent required * Various rehabilitation, bridge and wharf projects starting in Q3 2015

In general terms all sub–projects are Category B or C. Category A sub projects would be excluded due to work program and resourcing implications

Environmental Management Monitoring Document

Monitoring Protocol to be signed by Contractor before construction starts

CEMP to be prepared by Contractor and approved by CPIU Safeguards before full mobilisation

CEMP to be prepared by Contractor and approved by CPIU Safeguards before full mobilisation

CEMP’s have been prepared but not necessarily approved

Responsibility for day to day quality control and preparation of documents

Regional Manager /Job Manager/Site Supervisor is responsible for supervision and quality control based on. Contractor prepares weekly and monthly Reports. All incidents to be reported,

Regional Manager /Job Manager/Site Supervisor is responsible for supervision and quality control based on. Contractor prepares weekly and monthly reports

Regional Manager /Job Manager/Site Supervisor is responsible for supervision and quality control based on. Contractor prepares weekly and monthly reports

The main responsibility for monitoring is carried by the safeguards even though their role in the SPM is more of a quality assurance function. The project manager site supervisor is supposed to be responsible for quality control on a day to day to basis. This situation is due to resources available for supervision.

Responsibility for quality assurance

Safeguards Team CPIU Random basis except for incident

Safeguards Team CPIU Routine 2 months dependent on availability

Safeguards Team CPIU Routine 2 months dependent on availability


Table 4-2 Monitoring Requirements and Responsibilities by Level of Sub–Project - Social Safeguards

LBES MBMC RC Comments

Items in Monitoring System

* CPSEM Guideline Contract Requirements. * Development Consent Exempt granted for 81 LBES subprojects

* Site Specific CEMP * Contract Requirements. * Development Consent Exempt *14 MBMC contracts ongoing

* PER/IEE and Development Consent required * One sub-project Approved * Six sub-projects in various stages of preparation

In general terms all sub – projects are Category B or C. Category A sub projects would be excluded due to work program and resourcing implications

RP /Negotiated Agreement

CPIU/Contractor establish CAC and organise MOU Contractor Safeguards Specialist prepares monitoring checklist

CPIU/Contractor establish CAC and organise MOU Contractor Safeguards Specialist prepares monitoring checklist

CPIU /Contractor implements DD/RP and/or negotiated agreement Contractor prepares Monthly Monitoring Report

In general land acquisition or easements for use of land are only required for RC sub- projects. Other categories generally stay within rights of way.

Gender & Universal Access

Awareness Training and Training of Trainers /Mentoring



If required when community groups are used to operate and maintain facilities.

HIV/AIDS Awareness Training and Training of Trainers /Mentoring



Applied to all sub project contractors

Governance CAC role and responsibilities/ Perceived Contractor Performance

CAC role and responsibilities

CAC role and responsibilities/ Perceived Contractor Performance

Applied to all sub project contractors

Responsibility for quality control and preparation of documents

Contractor/CAC Contractor/CAC Contractor/ Engineering Rep/Contract Supervisor/CAC

The main responsibility for monitoring is carried by the safeguards even though their role in the SPM is more of a quality assurance function. The project manager site supervisor is supposed to be responsible for quality control on a day to day to basis. This situation is due to resources available for supervision.

Responsibility for quality assurance

Safeguards Team CPIU Safeguards Team CPIU Safeguards Team CPIU May also be done by ECD, MECDM


4.2 Overall Work Plan

29. There are currently 34 subprojects in the 2017 AWP under investigation and safeguards processing, of which 12 are Tier 1 (LBES), 12 are Tier 2 (MBMS), and 10 Tier 3 subprojects. The 24 Tier 1 and Tier 2 maintenance subprojects are seeking exemptions from the development consent from the MECDM and Tier 2 will still require Contractor’s environmental management plans (CEMPs) to be prepared. There were two tier 3 sub projects the Mberande-Mbokokimbo road sealing sub-project and separate Mbokokimbo bridge sub-project which will require CEMP but were still in the procurement process during the reporting period. Tables 4-3,4-4 & 4-5 show the current status of safeguards due diligence for each MID region.

30. The reporting period has been hampered by a number of organisational constraints brought about by severe budgetary restrictions on new SIG projects and the operational funding of the CPIU. Completion of normal fieldwork activities was difficult due to lack of vehicles, fuel, travelling and living expenses.


Table 4-3 Region 1 Safeguards Status Table 4-4 Region 2 Safeguards Status


Table 4-4 Region 2 Safeguards Status


Table 4-5 Region 3 Safeguards Status


4.3 Timing of Monitoring Undertaken

31. The monitoring reported below was undertaken between January and June 2017 and effectively was the first six months of the STIIP program due to delays in the July-Dec 2016 period.. During this period monitoring activities on STIIP was limited due to the low number of activities moving forward from planning to implementation

4.4 Summary of Status of Active Sub-projects with Monitoring Undertaken

32. A summary of the status of sub- projects (Tables 4-3,4-4,4-5) and monitoring activities undertaken during the reporting period (Table 4-6) are set out below.


Table 4-6 Current Procedural Status of Sub–Projects Active from January to June 2017

Sub Project SPS Environment

Category

SPS SS

Category Tier Category Fund

Source Status Remarks

Naro Lambi Road Rehabilitation

B

B RC SIG Contract awarded 23 April 2016

Contractor has finished all bridge designs and will start field construction in Oct 2017. SIG funded

Kukum Highway Upgrade

B

A RC JICA

On-going construction

Presently under construction weekly monitoring of CEMP in place. JICA funded

6 MBMC works

C

B MBMC NTF/SIG

6 sub- projects were ongoing at 30/06/17.

Routine monitoring of six sub projects completed by one EO.

16 LBES works C

B

LBES SIG/NTF

CPSEM Checklist Signed by Contractor as part of Agreement for ongoing works

Monitoring Checklists completed by Contractor and reviewed by site supervisor


4.5 Environmental Safeguards

33. During the January to June 2017 period there were only a small number of sub- project under implementation. No Tier 3 RC sub-projects progressed to implementation so there were no monitoring activities undertaken. The sub-project specific monitoring activities undertaken during the period were associated with Tier 2 MBMC sub-projects. The monitoring activities were focused on the Guadalcanal, Malaita & Makira machine based contractor’s compliance to their Contractors Environmental Management Plans (CEMP). Six contractors have submitted CEMP’s and were monitored for compliance with their CEMP’s by the EO’s. The current MBMC sub-projects are listed in Table 4-7 showing compliance with CEMP.

Table 4-7 Ongoing MBMC, LBES Contracts June 30 2017

Contract name Contractor CEMP

New Sealing Honiara Selected Roads SSS Construction Ltd YES

Periodic Maintenance of Makira Coastal Rd

Fair Trade Construction YES

South Malaita Bridges Emergency Repairs

Island Engineering Construction Ltd

YES

Emergency Repairs of Fiu Bridge Island Engineering Construction Ltd

YES

Auki Sealing Dalgro YES

East and Lower North Malaita Emergency Repairs

TTC YES

16 LBES Routine Maintenance Various Smaller

Contractors Not required

34. The environmental issues in this period for MBMC have medium to low risks and are considered manageable with the implementation of mitigation measures proposed in the CEMPs by Contractors. However, overall during this period, the performance of the MBMC contractors has been variable with reasonable compliance with SPM planning procedures but compliance with implementation of agreed mitigating measures remain a challenge. Job managers are responsible for implementation of measures with input from safeguards personnel. They either don’t understand their role in enforcement or are unwilling to instruct contractors to carry out corrective actions. More training on enforcement issues for job managers will be necessary to both improve monitoring procedures and practice. There were no registered grievances during the period.

35. There are six contracts that require a CEMP shown in the above Table. Of 6 contracts either started in this period or continued from the previous period- all have submitted a CEMP. These documents tend to be too general and in some cases were not based on a prior inspection of the proposed works location in order to assess potential environmental and associated social issues. Site specific detail is always lacking. The Checklist used by safeguards staff to monitor compliance is shown in Appendix 1.

36. The following issues were common to five of six contractors.

Workers safety with PPE is severely lacking:


Erection of signage and traffic management is restricted to a minimal number of signs and the use of cones only.

For the contracts on gravel roads and sealed roads under construction located in densely populated areas or business centres, dust generation is a significant on-going issue for majority of the contractors. Watering of roads with water tankers and some water applied with pressure sprays is the normal treatment but the majority of local contractors do not have access to such equipment.

Spot checks for LBES contracts were undertaken in Malaita sub- projects and the Makira Coastal road project. The non-compliant environmental issues noted were minor due to the scale of the works. The common issues are with public and worker safety regarding traffic signage and PPEs. For LBES projects, contract management issues with the delay of payments hampers the confidence communities have with the contractors and reinforces the need for active involvement of the CAC’s in monitoring agreements with community workers.

One of the contractors inspected was not compliant on all PPE requirements which was a smaller contractor who said that they could afford such equipment.

4.6 Social Safeguards

37. During this reporting period, there has been monitoring conducted for CAC implementation. Monitoring has been conducted with contractors from Makira and Malaita. The team visited these contractors to provide assistance in CAC establishment and capacity building. Compliance with CAC requirements in Malaita remains an on-going issue. There are aof number of reasons for non-compliance:

Pressure applied by other bidders from the same area for local people not to join a CAC being formed by a winning contractor

Many projects going to the same contractors leads to scepticism about the role of the CAC.

Payment to Contractors has been very slow leading to issues with equipment suppliers for consequent repayment and ultimately contractors walking off job

Supervision is carried out by consultants recommending non - payment for performance but lack of coordination with MID leads to p

38. The status of the implementation of the social safeguards policies for sub- projects using the stages of the CCP plan is shown in Table 4-8 below,

39. Screening, operational and monitoring procedures have been applied to sub-projects during the implementation process.

40. A due diligence report was prepared for the high priority Mbokokimbo Aola Road and bridge sub-project and the community consultation to obtain consent from the landowners has been completed. The landowners on either side of the bridge have an outstanding compensation claim from issues associated with the operation and collapse of the previous going back more than ten years (para 44). SIG has agreed to pay but currently has no funding available to pay the outstanding claims.

41. Involuntary Resettlement- No RPs have been prepared during the monitoring period.


42. Work is also continuing on supervision and project management meetings of the SIG funded Naro Lambi Bridge. A CAC has been set up and have been briefed regarding progress so far. All required processes have been completed. Monitoring of social and environmental requirements will happen during construction.

4.7 Universal Access Plan(Gender Disability)

43. A preliminary draft gender and disability plan (GADAP) based on the STIIP program GAP was prepared and distributed to the development partner (Australian Aid). Comments were integrated and the next step is to engage with the Solomon Islands Disability Services for their input and comments. The original GAP was prepared as part of the STIIP loan preparation. In the latter part of TSDP a draft Gender & Disability Plan (GADAP) was prepared be in order to be more inclusive of the disability issue and to give more context on current regional, SIG and MID policies on inclusion. This document was then redrafted under STIIP as the Universal Access Plan (UAP) and the action program in the Appendix utilised the original STIIP GAP in order to measure progress against both the Plan and DLI’s.

44. It should be emphasized that the focus of the UAP activities from the STIIP GAP was on including relatively small but cost-efficient gender and other special group interventions on individual sub-projects. This is considered a priority as one of the STIIP program’s DLI’s is directly linked to achievements on the ground such as increasing women’s access to water and facilitation of labor saving facilities such as laundry slabs and tubs. Public toilet provision is also planned for the larger sub-projects in strategic locations such as wharves and market places along roads.

45. The gender intervention component is being planned for inclusion in the Mbokokimbo Aola sub-project. Similarly, the Naro Lambi Bridge project is also progressing and a Women’s committee has been formed in order to assist in the design of the interventions for both laundry and water access at the most appropriate bridge or water crossing or spring locations.


Table 4-8 Social Safeguards - Summary of Implementation and Monitoring

Sub-project Initial Consultation

Baseline Survey/FGD'

CAC Formed MOU/MOA Signed

RP Prepared

Compensation Paid

Contractor Social Safeguards Training

Trainers Comment

12 LBES works

Completed NA Yes CPSEM Guideline

NA NA Yes CPIU Safeguards

CAC for each sub project

MBMC 6 contracts

Completed NA Only required if project is for more than 6 months

Yes NA NA NA . NA

Naro Lambi Design & Build Bridge Project

Completed Completed Yes Yes Yes Being processed Yes CPIU Safeguards

.


4.8 Effectiveness of Consultations, Disclosure and Grievance Redress

46. The following sections describes the community consultations; awareness and training sessions have been conducted during the monitoring period.

47. Naro Lambi Consultation and Capacity Building –The CAC for Naro Lambi subproject were updated on the progress of the design of the five new bridges. The contractor has maintained a good relationship with the community and has been cooperative in addressing the on-going quarantine issue of the African Snail infestation. A method was agreed with SIG Quarantine officials to ensure cleaning and disinfection of all machinery before entering the area of the Naro – Lambi project which remains relatively free of the pest.

48. There were no formal grievances lodged during the period as a result of current projects. A legacy issue remains outstanding for the Mberande-Mbokokimbo road and bridge sub-project. The landowners on either side of the bridge have an outstanding compensation claim from issues associated with the operation and collapse of the previous going back more than ten years. SIG has agreed to pay but currently has no funding available to pay the outstanding claims. During the period, the reduced safeguards team maintained effective consultation and communications with the Mbokokimbo community and has managed to obtain agreement for the bridge connection component to proceed. The MOU/MOA was signed on 11th May,2017 and was reviewed by the Attorney General’s office before the parties signed.

4.9 Implementation Compliance with SPM

49. To ensure compliance with social requirements with the SPM, ongoing MBC and LBES Subprojects have integrated safeguards mechanism and approaches through safeguards contractor’s training. A training workshop on preparation and monitoring of CEMP ‘s and social safeguards LAR aspects was carried out in June 2017 and the feedback was very favourable. Contractors have requested further sessions on specific issues like CAC establishment and CEMP preparation.

4.10 Monitoring and Disclosure Compliance

50. A safeguard monitoring report has been submitted for disclosure, the report covered the period from January – June 2017 has been submitted to ADB for final approval.


5.0 Issues and Corrective Measures

52. One of the most significant issues identified during the period was the total lack of operational funding for the CPIU. This issue has severely hampered the regular field work of the safeguards team and consequently the ability to effectively monitor the work program.

53. The results of the screening of the 2017 Work Plan led to recommendations for three consultants to be re-engaged by MID so that the necessary processing of the sub-projects could be processed within the proposed birth certificate and procurement schedule. During the period one consultant was re – mobilised which improved the ability of the safeguards team to carry out the regular SPM procedures. By the end of the period, the additional two staff requested has not been mobilised due to budgetary constraints.

54. Feasibility Reports(FSR)’s were not prepared during the period as CPIU was in the process of engaging the necessary specialist staff to prepare studies. These include a wharf engineer, highway engineer, transport economist and bridge engineer.

55. Universal Access Plan (UAP) – The UAP implementation has been ongoing during this reporting period. A preliminary MID draft Universal Access Plan has been(UAP) prepared and been distributed to the development partner (DFAT) Comments have been integrated and the next step is to engage with the Solomon Islands Disability services for their input and comments. Further progress has been hampered because the mobilisation of the local gender specialist has been further delayed even though the request was originally prepared in November 2016.


Appendix 1

MID Safeguards

Environmental Monitoring Checklist For Verification of CEMP & Site Inspection


Sub Project Name:

Project:

Site Section checked:

1 GENERAL

Yes/No

1.1 The environmental responsibilities of all staff are documented in the CEMP and it has been approved by MID safeguards manager

2 CONTRACTOR’S RESPONSIBILITY Yes/No

2.1 The on-site Supervisor is appointed as the Environment and Safety Officer (ESO).

2.2 The ESO maintains a daily Site Diary recording all relevant matters concerning environmental management on the Site including protections and controls, audits, inspections, and related incidents.

3 CONTRACTOR’S EVIRONMENTAL MANAGEMENT PLAN (CEMP) Yes/No

3.1 CEMP prepared and monthly report has sections listing issues, non compliance and incidents

3.2 The CEMP is incorporated as part of the Contractor’s Project Quality Plan.

3.3 No Site construction works proceeds until written approval of the CEMP.

3.4 The CEMP is reviewed by the Contractor monthly and revised if necessary. Revised copies are issued to the Engineer for acceptance.

4 ENVIRONMENTAL SITE INDUCTION Yes/No

4.1 The Contractor has documented and implemented a plan relating to the provision of relevant environmental site induction and training for Contractor’s Personnel.

Contractor maintains a record of meetings and register of attendants

5 ENVIRONMENTAL REPORTING Yes/No

5.1 The Contractor immediately notifies the Engineer of incidents which cause or have the potential to cause unauthorised material or serious Environmental Harm.

.


5.2 A process for the auditing of the project’s environmental performance has been documented and implemented.

5.3 Environmental and safety reports prepared and submitted.

6 ENVIRONMENTAL AMENITY Yes/No

6.1 The Site is kept neat and tidy at all times.

7 DISPOSAL OF REFUSE Yes/No

7.1 Adequate measures taken to ensure the sites of works and associated areas are maintained in a clean and orderly condition.

7.2 Provision is made for the removal of sewage and rubbish, debris, surplus materials, etc and for the tidy disposal, stacking and storing of materials.

7.3 Food scraps are deposited in covered bins provided for the purpose.

7.4 Bins are provided for garbage.

7.5 Garbage collected and disposed of regularly.

7.6 Solid, liquid and gaseous contaminants are disposed of in accordance with all statutory and contractual requirements.

7.7 All solid or liquid contaminants are stored in approved leak-proof containers for disposal.

7.8 Sewage disposal – A sanitary septic system gas been installed and the outflow is checked regularly for indication of poor operation such as odour and colour.

8 EROSION CONTROL Yes/No

8.1 Measures employed that protect against any possible erosion of soil or materials such as gravel, sand or aggregates stored on Site from damaging the marine and surrounding environment.

.

8.2 Sediment and erosion control plans developed and implemented with specific details relevant to each site.

.

8.3 Erosion plans are submitted to the Engineer for approval before work commences.

.

8.4 Erosion plans are regularly audited and updated and corrective action taken where necessary.

.

9 CLEARING Yes/No

9.1 Vegetation cleared only from designated Sites where materials are to be stored, camp is set-up and waste material are stored.

9.2 Steps taken to prevent erosion and re-establish vegetation.


9.3 Silt traps or silt retention ponds used to ensure storm-water run-off from stripped areas is appropriately managed particularly in areas with erodible solis.

10 MANAGEMENT OF NOISE AND DUST Yes/No

10.1 Practical precautions taken to minimise noise and dust resulting from work under the Contract.

10.2 A water Tanker is on station and spraying at regular intervals

10.2 Construction equipment is fitted with noise suppressors.

10.3 Audits undertaken to ensure that equipment is used so that noise is kept to a minimum.

12

FUEL STORAGE AND REFUELLING Yes/No

12.1 Fuel storage areas are located at an elevated location above high tide levels and any likely flood level.

12.2 Fuel storage areas and refuelling areas are within a bund walled area.

12.3 Spills are trapped and collected and disposed of at a designated site.

12.4 Plans in place to manage and mop up in the event of an accidental fuel spill.

13 ENVIRONMENTAL COMPLAINTS Yes/No

13.1 Register maintained of all environmental complaints and incidents received or otherwise documented.

13.2 Engineer notified of each complaint and incident.

13.3 All environmental complaints and reports received are investigated and, where necessary, measures undertaken to redress the matter.

14 ENVIRONMENTAL INCIDENTS Yes/No

14.1 Appropriate action taken immediately to minimise any impact of any environmental incident.

.

14.2 Engineer informed of any environmental incident. .

14.3 Any contamination caused by the construction works is cleaned up.

Legend: N.A. – Not Applicable; N.C. – No Complaints; N.I. - No Incidents

Signed: Date:

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