SafetySuite An online Hazard & Incident reporting system for Global Studies Social Science and Planning

RMIT University©2009 People and Culture 2

What is SafetySuite?

• SafetySuite is an online Hazard and Incident reporting system imbedded into our existing ESS portal.

• It replaces the current hard copy Incident form, and sends emails to relevant staff who have OHS responsibilities for the room in which the hazard exists, or where the incident took place.

• The investigation of hazards and incidents are recorded in SAP, and therefore can be reported on.

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Current Incident/Hazard Form

People & Culture

Health & Safety Rep

Head of School

Injured Person

White C

opy

Yellow Copy

Green Copy

Pink Copy

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New ESS SafetySuite Hazard Form

People & Culture

Health & Safety Rep

Head of School or Delegate

Property Services A

uto

mat

ic E

mai

l N

oti

fica

tio

n

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New ESS SafetySuite Incident Form

People & Culture

Health & Safety Rep

Head of School or delegate

Injured PersonA

uto

mat

ic E

mai

l N

oti

fica

tio

n

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Benefits of Safetysuite• Easily accessible to all staff, including casual employees, which should lead

to an improved safety culture

• Improved hazard reporting. Separating hazard reporting from incident reporting means that hazards can be reported before an incident occurs. This has the potential to reduce incidents, therefore reducing injuries and workcover claims.

• Increased incident reporting.(minor incidents give us a clue that a more serious incident may occur)

• More timely notifications compared to hard copy(Some incident reports have taken months to reach People and Culture)

• Additional information (eg investigation) can be added at a later date

• Improved Management reporting in terms of:1. Where hazards are located

2. What controls are in place to manage the risks associated with hazards

3. What hazards are yet to be assessed

4. Where incidents occur

5. What causes incidents

6. What incidents haven’t been investigated

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Benefits of Safetysuite

Average Days to Record Incident in SAPBy Year and Compared to SafetySuite

0

10

20

30

40

50

60

70

Day

s to

Rec

ord

Average Days to Record in SAP 68.39 32.96 28.29 37.51 34.64 26.57 0.45

2003 2004 2005 2006 2007 2008 SafetySuite

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SafetySuite Progress at January 2010

• SafetySuite rolled out to Peope and Culture, Property Services and Schools in SEH in 2009.

• SafetySuite introduced to DSC College Office in Jan 2010 with a seamless rollout.

• Aim to implement SafetySuite to entire college over the coming months.

• GSSP among the first schools to ‘go live’

• New and improved reporting options giving greater clarity for the school