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EU Customs Advanced Manifest Rule

Update

November 2010

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What is the EU Customs Advanced Manifest Rule?

What is an Entry Summary Declaration (ENS) and when is it required?

ENS basic principles

ENS non-compliance

What are the elements of an ENS?

When does Safmarine need to provide the ENS to the EU Customs?

When do I need to provide the ENS related information to Safmarine?

How is an ENS filed? (a visual illustration)

Can the ENS related information be amended?

What is an Exit Summary Declaration (EXS)?

How will Safmarine help you?

Contact information

Contents

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What is the EU Customs Advanced Manifest Rule?

The EU Customs Advanced Manifest Rule will be enforced from the 1 January 2011

and apply to all 27 European Union (EU) member states .Switzerland and Norwaywill adopt rules. The 27 members states also include the overseas areas such as

Canary Islands, French Guyane, Madeira, Martinique, Reunion, Guadeloupe and

Acores ( see map)

Primary purpose: ensure security risk assessment is performed before goods arrive

in the EU

The components of the Manifest are:

Entry Summary Declaration (ENS) these are the customer shipping

instructions which must be submitted by the carrier for all the cargo arriving in

the EU from outside

Exit Summary Declaration (EXS) this must be submitted to cover cargo that

is leaving the EU (EXS roll-out date to be confirmed)

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What is Entry Summary Declaration (ENS)?When is it required?

Entry Summary Declaration or ENS are electronic messages that need to be sent to the EUCustoms prior to your cargo entering an European Union (EU) port

To ensure that cargo is permitted to load on vessels bound for the EU member states as well as

preventing delays at the EU port of arrival, it is critical that complete and accurate shippinginstructions are submitted within the deadlines set by the local Safmarine offices. This will allow

for an accurate and timely ENS submission with customs at the first port of entry into the EU

The ENS is required for all goods that are scheduled to ARRIVEin the EU:

All EU Imports

TranshipmentsFor EU and non-EU destinations (e.g. Cargo discharged at Algeciras and onboard anothervessel to Tunis destination can be EU or non EU)

Transit CargoWith final discharge port in the EU but delivery outside of the EU (e.g. Finland trucking toRussia)

Freight Remaining on Board (FROB)(e.g. cargo loaded in USA, is on board when the vessel calls Spain and will discharge inMorocco)

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ENS basic principles

Who is responsible for submitting the ENS?

We as carrier* are responsible for the timely electronic transmission the

ENS with the EU Customs

Can a third-party file an ENS?

Yes, third-party parties may file an ENS, however only with writtennotification to Safmarine for our consent and knowledge.

Where shall the ENS be submitted?

We will submit the ENS to the Customs office of first port of entry into the

EU

* In the case of Vessel Sharing Agreement or similar ongoing contractural agreement, the billof lading (B/L) issuing carrier is responsible for filing the ENS

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ENS non-compliance

What happens if there is a non-compliance of ENS or the ENS is missing?

The consequence of non-compliance (or a missing ENS submission) would be the

halting of loading or unloading and the consequent disruption of cargo flows and supply

chains

Customs will electronically alert Safmarine should there be any risk identified with

cargo scheduled to arrive in the EU

Risk types and their consequence:

Risk type A: Do not load

Risk type B: Hold at entry port

Risk type C: Hold at discharge port

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What are the elements of the Shipping Instruction for ENSthat you must submit to the Carrier?

Consignor (EORI number if available) - Shipper

Consignee (EORI number if available)

Notify Party (mandatory for To Order B/L)

Acceptable goods description

Code for the type of packages Number of packages

Shipping marks for packaged goods (not necessary for containerised goods)

Container number(s)

Seal number(s)

The first 6 (six) digit HS code (Safmarine would like to insist on receiving this code in order

to ensure smooth handling by local customs and to avoid possible language

misinterpretations)

Gross weight (kg)

UN code for dangerous goods

Transport charges method of payment code ( where available)

The ENS must include the following data elements or risk rejection by the EU customs

authorities:

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What are the additionalENS elements that Safmarine -thecarrier- submit to EU Customs on your behalf?

Number of items

Unique consignment reference number bill of lading number

Place of loading

Place of unloading

Goods item number

Declaration date

Authorisation/Signature

Person submitting the summary declaration

Carrier

Conveyance reference number vessel IMO code

Identity and nationality of active means of transport crossing the border vessel, voyage, flag

First place of arrival code

Date and time of arrival

Countries of routing codes cargo, not vessel routing

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When does Safmarine need to provide the ENS to EUCustoms?

Safmarine needs to provide the ENS to the EU Customs for:

Containerised cargo, deep sea 24 hours prior vessel loading at the overseas load

port on the vessel that will enter the EU

Containerised cargo, short sea* 2 hours prior arrival in the EU

Non-containerised cargo 4 hours prior arrival in the EU

* Short sea shipments are defined as being either one of the following:

i. Movements between - Greenland, Faroe Islands, Ceuta, Melilla, Norway, Iceland, ports on the Baltic Sea, ports on the North Sea, portson the Black Sea or ports on the Mediterranean AND The Community except French overseas department, Azores, Madeira and CanaryIslands

ii. Movements with a duration of less than 24 hours, between -A territory outside the customs territory of the Community AND TheFrench overseas departments, Azores, Madeira and Canary Islands"

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When do I need to provide the shipping instructions forENS to Safmarine?

Customers are required to send us their shipping instruction at least 48 hours prior to CYcut-off at the loading port outbound to the EU (or as stipulated by local country office)

Note: if after business hours please increase hours to submit during business hours

Example:

CY Cut-off at load port X, outside EU:

Sept 29 at 21:00 h local time

Subtract 48 hours:

Sept 27, 21:00 h

As it is after business hours (close at 17:00 local time) please submit before 17:00

Sept 27

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Exporter

ENSSafmarine submitsENS electronically

for verification

before 24hrs ofcargo being loaded

Customs Office

ENS is verified as OK.

Sends notification

with Movement

Reference Number

Submits accurate Shipping

Instructions 48 hours prior to CY

cut-off (or as stipulated by the

local office)

First port of entry in theEU receives the ENS for

verification

How an ENS is filed (a visual illustration)

Safmarine

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Amendments to your filings

Safmarine customers are requested to file amendments in the same manner as as

you submit your bill of lading

The person filing the ENS, the representative and the customs office of first entry

should not be amended

The amended ENS does not initiate a new time limit, it is still considered from

when it was first submitted

The amendment triggers, a new risk analysis with regards to the amended

particulars

If an amendment is made shortly prior arrival of goods this could potentially delay

the release of the goods, since the customs authorities need additional time fortheir risk analysis

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Who can submit the amendment?

Amendments may be submitted by the same entity who submitted the original ENS or

its representative. However, amendments can only be submitted to the customs

office of first entry

When is an amendment request not acceptable?

The amendment request cannot be accepted when the person submitting the original

ENS has been informed that the office of first entry intend to examine the goods or the

custom authorities have established that the particulars in question are incorrect or

the office of first entry, upon presentation of the goods, has allowed their

removal

All containers on the same Bill of Lading will be affected not just the ones rejected by

customs.

Amendments to your filings (Continued)

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What is an Exit Summary Declaration (EXS)?

An EXS is required for goods to be brought out of the EU without a customs or re-export

declaration

is responsible for submitting the EXS to the customs office at the load port of the vessel

that will carry the cargo out of the EU

Deadlines and data elements are similar to those for ENS

EXS exemptions are highly complex

The EXS roll-out date will be confirmed at a later time and accordingly more information

will be made available to our customers

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European Union (EU)

Member countries:

Austria Belgium

Bulgaria

Cyprus

Czech

Republic

Denmark Estonia

Finland

France

Germany

Greece

Hungary Ireland

Italy

Latvia Lithuania

Luxembourg

Malta

Netherlands

Poland

Portugal Romania

Slovakia

Slovenia

Spain

Sweden

UnitedKingdom

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Please note Norway, Switzerland as well as French Guyane, Canary Islands, Madeira, Martinique, Reunion, Guadeloupe and Acores will also

apply the same rule.

http://europa.eu/about-eu/member-countries/countries/member-states/austria/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/belgium/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/bulgaria/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/cyprus/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/czechrepublic/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/czechrepublic/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/denmark/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/estonia/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/finland/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/france/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/germany/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/greece/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/hungary/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/ireland/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/italy/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/latvia/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/lithuania/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/luxembourg/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/malta/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/netherlands/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/poland/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/portugal/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/romania/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/slovakia/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/slovenia/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/spain/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/sweden/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/unitedkingdom/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/unitedkingdom/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/unitedkingdom/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/unitedkingdom/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/sweden/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/spain/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/slovenia/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/slovakia/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/romania/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/portugal/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/poland/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/netherlands/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/malta/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/luxembourg/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/lithuania/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/latvia/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/italy/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/ireland/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/hungary/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/greece/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/germany/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/france/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/finland/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/estonia/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/denmark/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/czechrepublic/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/czechrepublic/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/cyprus/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/bulgaria/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/belgium/index_en.htmhttp://europa.eu/about-eu/member-countries/countries/member-states/austria/index_en.htm

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How will Safmarine support you?

Safmarine is committed to assist you throughout the implementation of this rule with minimal impact

to your business. We are preparing for the implementation by ensuring that relevant processes are inplace. Preparations include:

Working closely with EU customs We have extensive experience working with EU customs

and are receiving accurate and timely responses regarding the implementation

Test runs and pilots- We have already initiated real-time test runs and pilots in different EU

countries. This simulates the conditions during actual implementation of the rule; therefore anyissues that may arise can be resolved prior to the official go live date

Safmarine Training We will ensure our employees have the necessary knowledge in order to

support you throughout the implementation process

We will continue to send updates regarding developments and other relevant

information. Should you have any further questions regarding this rule, please visit ourEU Customs Advanced Manifest Rule page on www.safmarine.com or contact your

local Safmarine office.

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For more information on the EU Customs Advanced Manifest Rule and ENS,

please contact your local Safmarine representative.

Further information can also be found on:

European Commission website

EU Member states

HS Codes

ENS FAQ

Appendix

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http://ec.europa.eu/ecip/security_amendment/index_en.htmhttp://europa.eu/abc/european_countries/index_en.htmhttp://ec.europa.eu/taxation_customs/dds/cgi-bin/tarquer?Lang=ENhttp://ec.europa.eu/ecip/documents/procedures/import_faq_en.pdfhttp://ec.europa.eu/ecip/documents/procedures/import_faq_en.pdfhttp://ec.europa.eu/taxation_customs/dds/cgi-bin/tarquer?Lang=ENhttp://europa.eu/abc/european_countries/index_en.htmhttp://ec.europa.eu/ecip/security_amendment/index_en.htm

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Cherry YangE-Business Live-Help Team

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