What’s New

Sage 50 version 1.9.3.2

Release Date:

28 March 2017

V1.9.3.2 Changes The following enhancements are being released:

New Branding Design

Rounding Mechanism Enhancement

M2U Biz Enhancement

New Fields in Purchase Report Designer

New Fields in Sales Report Designer

New Field in Accounting Report Designer

Filtering Creditor Ledger Listing by Creditor Control

Filtering Debtor Ledger Listing by Debtor Control

New Branding Design Rebranding Sage 50 with new icon, font and new screen designs.

Important Note: After completion of the V1.9.3.2 Online Update process with your PC restarted, you are required to run the

application as ‘administrator’ for your first-time access of the system only:

o To enable certain settings to allow smooth implementation of the new branding design;

o To grant access authorization required by Windows

Please follow this simple step Right-click at Sage 50 icon. -> Select Run as administrator.

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Changes in the new branding design:

New Sage 50 icon design:

Installation screen design:

Start-up Loading screen design:

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User Login screen design:

Change Password screen design:

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Change Password (with error message) screen:

Company Selection screen design:

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Company Loading screen design:

About screen design:

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Menu toolbar design:

Rounding Mechanism Enhancement

Introducing Rounding Mechanism Journal - RA

Pre-requisites:

Go to Control Panel -> Settings -> Accounting Settings -> Others -> Rounding Adjustment -> Map ROUNDING

ADJUSTMENT GL

How RA journal works?

Example:

1. Add a USD Customer

2. Add a Sales Invoice with Amount USD 200.00 @ rate 3.9401

3. Add 1 Official Receipt with Amount USD 150.00 @ rate 3.9401

4. Add 1 Official Receipt with Amount USD 50 @ rate 3.9401

5. Offset the sales invoice with the 2 Official Receipts.

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View Debtor ledger: USD Customer

Foreign Currency

Debit

Foreign Currency

Credit

Local Currency

Debit

Local Currency

Credit

Sales invoice

USD 200.00 @ rate 3.9401 200.00 0.00 788.02 0.00

Receipt OR-0001

USD 150.00 @ rate 3.9401 0.00 150.00 0.00 591.02

Receipt OR-0002

USD 50.00 @ rate 3.9401 0.00 50.00 0.00 197.01

Total 200.00 200.00 788.02 788.03

In foreign currency, the debtor aging amount will have zero balance.

However, in local currency, the debtor aging amount will have 1 cent balance because 788.02 – 788.03 = -0.01.

To handle this scenario, Sage 50 will create a RA-journal to handle the 1 cent difference under Rounding Adjustment

GL.

Bank Enhancement – M2U Biz

Introduction

Maybank M2U Biz provides the convenience of online banking to business owners. Sage 50 is integrated with Maybank M2U Biz,

you can now create payment, check payment history and generate report via the accounting system. After the payment is

confirmed, you just need to generate the payment file from Sage 50 and upload to M2U Biz online portal for further processing.

Other than that, fund transfer feature is also made available in Sage 50, allowing you to transfer fund to 3rd party accounts (within

Maybank) or other Banks. Kindly be informed that the daily transfer limit is RM50,000.00.

Pre-requisites:

Go to Maintenance -> Bank/Cash/Credit -> Set Maybank account’s Banking Institution to MYBB Malayan Banking Berhad or MYIB

Maybank Islamic Berhad.

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You can access to this feature via Accounting -> Electronic Banking -> Maybank -> M2U Biz.

M2U Biz Payment Listing

All the saved payment transactions are listed here.

You can generate 3 types of payment file from Sage 50:

Bill Payment

Intrabank Transfer (Transfer within Maybank)

Interbank Transfer (GIRO)

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For user guide on M2U Biz feature, please visit to Sage Knowledge Base portal:

http://knowledge.sage.my/index.php?/article/AA-08061

New Fields in Purchase Report Designer New fields below are available for use in Purchase Reports Designer: Goods Received Note, Purchase Order, Purchase Return,

Purchase Credit Note, Purchase Debit Note and Self Billed Invoice now.

Purchaser

PurchaserFamilyName

PurchaserMobileCountryCode

PurchaserMobileNo

Go to Purchase -> Reports Designer -> Expand and select the Report Designer. -> Click Customize. -> Select Field List.

Expand the document tree. -> The new fields are available for use.

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New Fields in Sales Report Designer New fields below are available for use in Sales Reports Designer: Cash Sales, Consignment Order, Consignment Return, Delivery

Order, Picking List, Quotation, Sales Credit Note, Sales Debit Note, Sales Invoice, Sales Order and Sales Return now.

UserFamilyName

CountryCode

MobileNo

Go to Sales -> Reports Designer -> Expand and select the Report Designer. -> Click Customize. -> Select Field List.

Expand the User tree. -> The new fields are available for use.

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New Field in Accounting Report Designer New field below are available for use in Accounting Reports Designer: Payment Voucher, Payment Voucher (Format D) and Receipt

now.

Bank Charges

Go to Accounting -> Reports Designer -> Expand and select the Report Designer. -> Click Customize. -> Select Field List.

Expand the document tree. -> The new field is available for use.

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Filtering Creditor Ledger Listing by Creditor Control User can view Creditor Ledger Listing filtered by the selected Creditor Control when double clicking the Creditor Control’s Ledger

Balance (YTD) value from GL Accounts Maintenance.

Maintenance -> GL Accounts -> Click on Ledger Balance (YTD) value of any Creditor Control account.

Creditor Ledger Listing prompts out filtered by the selected Creditor Control.

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Filtering Debtor Ledger Listing by Debtor Control User can view Debtor Ledger Listing filtered by the selected Debtor Control when double clicking the Debtor Control’s Ledger

Balance (YTD) value from GL Accounts Maintenance.

Maintenance -> GL Accounts -> Click on Ledger Balance (YTD) value of any Debtor Control account.

Debtor Ledger Listing prompts out filtered by the selected Debtor Control.

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Useful Fixes No. Case ID Solution Area Brief Description

1 187-146769 Accounting entry Payment/receipt Copy not function

Solution: Ensure payment/receipt details is copied exactly when user Copies

existing payment/receipt.

2 316-137314 Accounting entry Wrong double entry for Deposit

Solution: Accounting -> Receipt -> New -> Deposit -> Generate Double

Entry: Now display correct financial entries.

3 321-143934 Accounting entry Bank/Cash Acc of Payment Debtor missing

Solution: Fix issue which certain Bank/Cash Acc of Payment or Receipt shows

blank after saved and posted.

4 354-141181 Accounting entry Missing reverse journal

Solution: Ensure reverse journal of voided sales invoice is auto-generated

correctly.

5 354-145966 Accounting entry Display issue on Receipt and Payment

Solution: Total Applied and Difference at bottom of Receipt and Payment

screens refresh to 0 when click New after saved.

6 366-148266 Accounting entry Can't void the sale journal

Solution: Sales journal can be voided successfully.

7 45-101219 Accounting entry Cheque receipt journal - UI issue

Solution: Page layout fits perfectly in Cheque Receipt Journal.

8 45-134418 Accounting entry Journal Entry - Rich text at Remarks

Solution: Remarks are no longer showing weird character when saving

general journal after closed line comment screen.

9 187-142114,

354-147329

Accounting report Negative amount of sales invoice in PV,

Payment voucher shows negative amount

Solution: Accounting -> Payment -> View Payment details -> Preview:

Payment Voucher shows correct amount which is positive amount for

Supplier Invoice line, but negative amount for Purchase Debit Note line.

10 187-150493 Accounting report Balance sheet not added current P&L

Solution: Ensure Balance Sheet includes Current Profit & Loss figure in the

calculation of Shareholder's Equity.

11 187-151429 Accounting report RTE in in creditor aging

Solution: Fix runtime error when generating Creditor Aging with 'include

unposted transaction' option.

12 353-139197 Accounting report Incorrect PL Report by Analytical codes

Solution: Rectify variance in amount when generating reports with Analytical

Codes.

13 354-138785 Accounting report Debtor outstanding amount

Solution: Accounting -> Enquiry -> Debtor Ledger: Now displays correct

outstanding amount.

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No. Case ID Solution Area Brief Description

14 354-139290 Accounting report Profit and Loss report - This Year

Solution: Accounting -> Financial Statement -> Profit and Loss report -> Tick

This Year - This Month: This Year column is showing amount.

15 354-139933 Accounting report Wrong foreign currency balance

Solution: Bank Transaction Report displays the correct amount of local

currency and Foreign Currency.

16 354-141957 Accounting report Trade Creditor amount not tied

Solution: Exclude voided transactions in Trial Balance report.

17 354-143792 Accounting report Include unposted transaction

Solution: Include all unposted transactions in Debtor & Creditor Aging

reports before or in the selected month of As on Date.

18 354-145722 Accounting report TRADE DEBTOR and TRADE CREDITOR GL

Solution: Fixed Balance B/F & Balance amount in these reports:

1) General Ledger

2) Debtor Ledger

3) Creditor Ledger

19 354-146164 Accounting report payeecode field not working

Solution: Ensure 'payeecode' field is working correctly in the Customize

report.

20 354-150354 Accounting report Term days in Debtor Aging Summary

Solution: The Debtor/Creditor Aging Summary follows the terms day of

Debtor/Creditor maintenance.

21 354-150559 Accounting report Credit Term column chooser

Solution: Open Sales Invoice Listing -> Right click on Header and pull Credit

Term column from Column Chooser Customization list: Credit Term column

in Sales Invoice Listing shows correct credit term selected in the related Sales

Invoice.

22 187-141514 Bank

Reconciliation

Restructure Bank Recon Phase 2

Solution: Accounting -> Bank Reconciliation -> Select any bank -> Refresh ->

View all -> Save: Only reconciliation date of marked record that have empty

Recon date will be updated.

23 321-142017 Bank

Reconciliation

Bank reconciliation shw inc foreign curr

Solution: Ensure only transaction with matching currency will be listed in

Bank Reconciliation Unpresented Receipts / Cheques listing.

24 354-141789 Bank

Reconciliation

Bank reconciliation report

Solution: Ensure BANK AS PER BANK BALANCE (SYSTEM) displays correct

amount when previewing Bank Reconciliation Report by ‘Balance as per bank

balance (System)’ Report Type with all records is marked.

25 354-132922 Foreign Currency Currency revaluation process

Solution: Fix General Ledger Detail to include the first opening balance.

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No. Case ID Solution Area Brief Description

26 354-142770 GST Tax code changed from PO to SI

Solution: Purchase -> Create Purchase Order -> Create GRN and linked to

Purchase Invoice -> Create Supplier Invoice linked to Goods Received Note:

Ensure Tax Code displayed in the Supplier Invoice is correct as per linked

Purchase Order / Goods Received Note.

27 293-135227 GST GST Tax Report and GST-Return

Solution: Enhance GST Return to display correct sign for Taxable Amount in

General Journal to differentiate between positive or negative amount.

28 354-141336 GST Wrong taxable amount and tax amount

Solution: Ensure tax report displays correct Taxable amount and GST amount

when one payment offset multiple supplier invoices and imported service

supplier invoices.

29 354-143520 GST GST report variance - Aug 16

Solution: Accounting -> Tax Report: Tax Report able to show record without

Reference No. for Sundry Expenses.

30 354-144670 GST Wrong balance in ledger listing report

Solution: Current month's B/F balance will take the ending balance from

previous month correctly.

31 380-145200 GST SCN August 16 CN appear in Sep 16 GST

Solution: GST-03 will process Sales Credit Note’s Output Tax based on

Document Date, instead of Posted Date.

32 316-145349 Inventory report Unit cost issue - FIFO

Solution: Fix incorrect Unit Cost issue in Stock Card Enquiry and Inventory

Valuation Report to capture Cost Adjustment for Cost of Sales calculation

when Supplier Invoices is created and linked to Goods Received Notes.

33 321-143869 Inventory report How Cost calculate in Profit Margin Rpt

Solution: Fix Profit Margin Report (By Item) to capture item Cost upon sales

creation instead of latest Cost for Moving Average Costing Method.

34 354-140477 Inventory report Voided GRN but no stock OUT adjustment

Solution: Return Quantity Out item after DO & GRN are voided.

35 371-140379 Inventory report unit cost differences

Solution: For Moving Average Costing Method, fix Stock Card details to

update Latest Cost and Standard Cost correctly upon stock in and ensure

Inventory Valuation Report is tally with figures in Stock Card details.

36 187-141343 Maintenance Foreign Currency Bank Opening Show 0

Solution: Maintenance -> Bank/Cash/Credit Card -> Select any foreign

currency Bank: Now displays correct Current Financial Year Opening Balance

in foreign/local currency at Maintenance screen right panel.

37 293-139929 Maintenance Customer contacts can't be retrieved in

Solution: Able to see all contacts in Debtor & Creditor Maintenance after

copied database through Copy Master Data.

38 354-142403 Maintenance Delete GL Accounts in Maintenance

Solution: Ensure non-admin user is unable to delete GL account by clicking

delete icon when he/she is not granted with delete GL Account user rights.

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No. Case ID Solution Area Brief Description

39 293-139832 Offset Transaction AR settlements

Solution: Ensure offset amount of receipt is captured correctly when its

Details in GL has negative amount.

40 321-142257 Offset Transaction Incorrect Foreign show in Offset/Reverse

Solution: Standardising the validation on voiding / reversing offset

transaction as follows:

1) Able to void all non-offset transactions regardless of the transaction

currency.

2) For offset transactions, only allow voiding offset Payment and non-

prepayment receipt regardless of the transaction currency.

3) Allow reversal of all local currency offset, except Prepayment.

4) Not allow reversal of all foreign currency offset, including Prepayment.

41 354-141283 Offset Transaction Sales invoice not appearing in Offset

Solution:

1) System do checking on offset/reverse documents before allow to void.

Offset document cannot be voided and error message "Not allowed to

void, document has been offset" is prompted.

2) Once the offset document is reversed, the outstanding amount before

and after offset/reversal is same and balance with debtor aging details

report.

42 370-146985 Offset Transaction Able to reverse knocked off prepayment

Solution: Accounting -> Offset/Reverse Document -> Debtor Documents: Not

allowed to reverse knocked off prepayment.

- User is advisable to create manual journal to contra knocked off

Prepayment, if any.

43 354-135914 Posting Unable to post/void for TEXT item code

Solution: Allow to post/void Sales Credit Note for TEXT item code with unit

price = 0.00.

44 187-137099 Purchase entry GRN status reopen due PI cancel/void

Solution: Fix posted Goods Received Note changed to Status Open issue upon

cancellation / voiding of the linked Supplier Invoice.

45 313-140489 Purchase entry Supplier Pricing: Foreign currency

Solution: Purchase document unit cost will auto-calculated based on currency

rate and item unit cost that pre-set in supplier pricing.

46 353-148490 Purchase entry /

Sales entry

Duplicate Ref When Use Copy Function

Solution: Select existing document with Reference -> Copy -> Remove

Reference -> Click Save: Reference value removed accordingly.

Impacted areas:

Purchase Sales

1) Purchase Order

2) Goods Received Note

3) Supplier Invoice

4) Purchase Return

5) Purchase Credit Note

6) Purchase Debit Note

7) Quotation

8) Sales Order

9) Delivery Order

10) Sales Return

11) Sales Credit Note

12) Sales Debit Note

13) Cash Sales

14) Consignment Order

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No. Case ID Solution Area Brief Description

47 45-140714 Purchase entry PI - extra amount added into Inv GL

Solution: Fix discrepancy in Inventory-to-Receive GL that caused by foreign

currency conversion for Supplier Invoice that links to Goods Received Note.

48 331-156663

354-156924

Purchase entry Supplier Invoice linked to GRN w/o PO.

Unable to save Supplier Invoice

Solution: Fix runtime error when saving new Supplier Invoice that links to

Goods Received Note which has no linking to Purchase Order.

49 354-141864 Purchase entry When PO linked to supplier invoice

Solution: Transaction mapped to correct GL account, following these

sequences:

1) GL in Item Maintenance (Maintenance), else

2) GL in Purchase-Related Item Group (Maintenance > I&B), else

3) GL in Inventory Settings (Control Panel), else

4) Prompt message before saving Supplier Invoice.

50 354-141933 Purchase entry Financial entries of GRN included GST

Solution: Fix Goods Received Note's Financial Entries to exclude GST.

51 354-144680 Purchase entry ITR wrongly reversed in Supplier Invoice

Solution: Exclude discount values from ITR amount in Supplier Invoice's

Financial Entries, but only take the actual amount of the item.

52 354-158135 Purchase entry Wrong linkage of Purchase document.

Solution: Ensure Supplier Invoice shows correct linked document (PO / GRN)

icon and does not duplicate single item line upon posting / second Save

onwards.

53 370-157524 Purchase entry Incorr double entries Supp Inv links GRN

Solution: Ensure financial entries and journal entries are generated correctly

for Supplier Invoice that links to Goods Received Note without Purchase

Order.

54 354-138884 Purchase report Purchase transacted price report

Solution: Enhance Item - Supplier Transacted Price Report and Supplier - Item

Transacted Price Report to show every item line in purchase document even

the item lines are same.

55 354-141438 Purchase report Show tax code in journal

Solution: User can customize journal voucher format to show tax code.

56 321-140640 Report Designer GST Dashboard not tally with GST Report

Solution: Tax Report to includes Purchase Invoice that is posted to Journal

Type created by user.

57 354-143285 Report Designer Sales source document listing

Solution: 'Sales Source Document Listing' is available in Sales Report

Designer for all four licenses (MY, HK, SG and International)

58 255-141794 Sage Connect New version causing Sage Connect failed

Solution: Fix version numbering issue that causes Sage Connect login failure.

59 187-142042 Sales entry Total amount added Up when change tax

Solution: Grand Total no longer accumulates tax amount when changing

footer tax.

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No. Case ID Solution Area Brief Description

60 187-142117 Sales entry Sales/Purchase footer tax

Solution: Footer tax is now filtered by Tax Code Maintenance Transaction

Type.

61 187-143635 Sales entry Line Tax not added to Grand Total

Solution:

- Sub Total is now displaying the sum of Line Total which includes line tax,

instead of showing sum of Gross Amt.

- Ensure Grand Total always show correct amount and includes footer tax /

discount.

62 330-143251 Sales entry Jumping DO

Solution: Direct Sales invoice -> Resave the auto-generated DO -> DO

number no longer jump to next DO number, but remains the same.

63 354-136152 Sales entry Value cannot be null

Solution: Fix error that happens when saving duplicate Sales Invoice number.

64 354-139275 Sales entry Subtotal and discount

Solution: Subtotal now display equal to sum of line total. Total Discount will

be deducted base on Subtotal. Grand Total is calculated correctly now

whenever line discount and footer discount apply in the transaction.

65 354-139778 Sales entry Customer and supplier pricing

Solution: Sales Document default unit price will capture correct unit price

that pre-set in Maintenance -> Inventory Billing- > Customer Pricing, as per

exchange rate.

66 354-156672 Sales entry Unable to void Direct Sales Invoice

Solution: Create and Post Direct Sales Invoice. -> Post its Delivery Order. ->

Void journal of the Direct Sales Invoice: Direct Sales Invoice and its DO are

voided successfully without error.

67 45-140045 Sales entry Unable to save invoice due to Discount

Solution: Accounting -> Sales -> Sales Invoice: Able to save transaction with

discount when Sales Discount GL is set at Item level, but not in Inventory &

Billing Settings.

68 354-141835 UI / Usability Close PO button in Chinese

Solution: Close PO button will be shown when Chinese Language is selected.