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Sage User NetworkThe Sage
February 22nd 2010
www.sl-ect.co.uk
www.sl-ect.co.uk
www.sl-ect.co.uk
www.sl-ect.co.uk
Contact:
Steve Littlewoodsl-ect limited
0844 358 0777
Mob. 07791 862 556Email. [email protected]
www.sl-ect.co.uk
www.sl-ect.co.uk
M.I.Manufacturing Intelligence
What Does It Do?www.sl-ect.co.uk
Enables you to replace manual timesheets - by collecting real-time data from the shop floor using touch screen terminals
Quick Demowww.sl-ect.co.uk
A quick look at a live system
Open a riteTIME terminal session Clock in as an employee Create a Sage WO for BB BIKE Tell the system that I am working on order no. ????
And leave it like that to build up some hours while we look at more slides!
www.rite-soft.com
riteTIME slides.......
www.rite-soft.com
Labour Tracking
When Data Entry is Simple, Accurate Data is Collected.
www.rite-soft.com
Business Benefits
With riteTIME, plant managers can:
Better monitor performance on the shop floor with accurate, real-time information
Collect data in a way that’s simple enough for your workforce to use
Streamline processes so that your employees can spend more time doing their work than documenting it
www.rite-soft.com
Business Benefits
riteTIME enables you to increase CONTROL and EFFICIENCY:
Find the true costs of making items – per department or productAutomate the entry of timesheets – reduce errors and triple-entry of dataScale-ability – double the number of operators without doubling the admin costsReconcile hours worked to make payroll faster and more accurateCalculate bonus payments that are based on “standard hours earned”Motivate employees by giving them a real-time view of how they are performingMonitor your production facility in (near) real-time. Are you doing what you planned? What is the factory efficiency versus standard?Record scrap as it happens, with reason codes
www.rite-soft.com
Site Configurable
Eliminate paper job tickets
Very easy to use
Record production labor in real-time
Enable employees to work multiple jobs at the same time
Enable employees to work job sets
Use barcodes and/or popup data listings
Deploy messages to people
Backend database is SQL Server 2005/2008 32/64 –bit
Enabling and disabling features is as easy as checking and un-checking items
Record job punches and/or hours entry
Supervisor editing
Configurable data validations
Multi-lingual – currently enabled for English, Spanish and French
Standard Features
www.rite-soft.com
Hand written time tickets
Supervisors pick up and review time
tickets
Time tickets delivered to accounting
Next Day
Time tickets manually keyed into
ERP
Time tickets manually keyed into
other system
Reporting of production labour
Typical Shop Floor Data Collection
riteTIME replaces the paper job tickets and other manual operations for recording employees’ time against jobs or work orders.
www.rite-soft.com
Reporting of production labour
Log in on touch screen
terminal
riteTIME sends labour data to other
systems
Shop Floor Data Collection
riteTIME records this information in real-time.
Whenever an employee logs in or out of a job, riteTIME instantly records it in the SQL database.
By storing this information on a real-time basis, management reporting and information processes can report on data as of the moment the reporting or processes are executed.
www.rite-soft.com
Overall System Design
PeopleTouch Screens riteTIME Server App /
Database
Integration Manager
ERP / MRP
Time &labour
Excel
ReportingEngine
www.rite-soft.com
Types of Entry
riteTIME comes with a “virtual keyboard” for clients that will use touch screens and will need the ability to enter information as they would from a keyboard
Clients that use travelers and/or barcodes can attach scanners to the terminals to scan the barcodes
Clients NOT using barcodes can select from popup lists
OR use a normal PC and screen with mouse and keyboard!!
www.rite-soft.com
Detailed Look
Four main entities:
People Supervisors
Terminals Jobs / Work Orders
www.rite-soft.com
People
Obviously – the employees whose labour time you wish to track
But can also create Machines as People For example so that a team leader could track the true machine
times, quantities and scrap reasons Whilst the real people just book their personal time for jobs /
meetings etc (and maybe not quantities)
www.rite-soft.com
Supervisors
Supervisors are “people”, but they have extra functions available To correct or add transactions for people
They are linked to the people in their team For example to quickly add a transaction for all people in the team Such as book time spent in a meeting that all attended
www.rite-soft.com
Terminals
“Soft” terminals are added in the configuration They represent physical terminals Two terminals could run with a different set of prompts Terminals can be linked 1:1 with a person Or can ask for the person on every transaction They can be linked 1:1 with a machine
www.rite-soft.com
Jobs / Works Orders
Orders are probably imported from the ERP system With validation that the job is current And that the selected operation is allowed for the selected order
But riteTIME can work as a stand-alone system Possibly just asking for people, department / cost centre and time
www.rite-soft.com
Data Captured by riteTIME
Employee Terminal where punch was created Date and time of the punch Supervisor that made edit (if edited) Type of transaction (start, stop, etc…) Total time between start and stop Notes Date and time it was sent to other systems (ERP /
Payroll) Group ID (if part of a group punch)
Captured for ALL Transactions
www.rite-soft.com
Data Captured by riteTIME
Job
Operation
Work Center
Machine
Scrap Quantity
Good Quantity
Up to 10 pieces of data per transaction
…arranged in a sequence to suit your process….
TYPICAL User-Defined Data to Capture
www.rite-soft.com
Works Order
Operation
Machine
Scrap Qty
Good Qty
riteTIME allows you to define the information you want to collect from your employees.
The 10 user-defined data fields can be defined by you and prompted for in a sequence that you decide.
Prompts Example 1Choose any job, then only operations for that job
Prompts Example 2Terminal defines machine, only jobs for that machine can be selected
Client Definable Prompts
Machine
Works Order
Operation
Scrap Qty
Good Qty
Add the Scrap Reason etc...
www.rite-soft.com
Administrative Setup
Set up exactly what you want to prompt your employees for when they log time against jobs/work orders.
Different terminals can prompt for different information, or all terminals can prompt for the same items.
www.rite-soft.com
What Can Employees Do?
Punch In/Out like on a time clock
Punch In/Out for jobs
Enter total hours on a job
Enter Notes on jobs
Look at their punch history
Look up jobs to see where they are at and what work
has been performed on them
Employees Can (if permissions allow)
www.rite-soft.com
What Can Supervisors Do?
Perform all functions that an employee can perform Edit dates and times Delete transactions Approve transactions View and edit their employees jobs View and edit an individual employee’s jobs Perform group edits for multiple employees at the same
time View who is currently logged in
Supervisors Can (if permissions allow)
www.rite-soft.com
Time can be allocated:• Evenly• Each job gets total time• Split according to qty
Only One Job at a Time Job Sets
More Than One Job at a Time
Each job gets actual time
Job Transaction Types
www.rite-soft.com
Job Operations
These buttons appear and disappear depending on the employee’s security access and status of the currently selected job/job set
www.rite-soft.com
Single Job Operations
Job Set Operations
Job Operations
www.rite-soft.com
Shows the currently active jobs for the employee as they enter the job screen.
Employees select the function they want to perform.
This particular example is for an employee that is allowed to work more than one job at a time.
Employee’s Jobs Screen
www.rite-soft.com
Job Detail
The detail screen for data related to a specific employee working on a specific job.
Where employees will select, enter or scan data associated with the job they are working on.
www.rite-soft.com
Display filter
Operation buttons. These
appear and disappear
depending on status and security.
All transactions of the
supervisor’s employees
Supervisor’s View
Date range to view
Interfaceswww.sl-ect.co.uk
Interfaces......
Interfaceswww.sl-ect.co.uk
Payroll and HR software
riteTIME is a software solution designed to automate the collection of time used on Jobs, Operations, Machines, Work Centers and to record Quantities (completed, scrap, etc.).
riteTIME is not a payroll system and does not apply any payroll policies or breakout the clocked times into pay types such as Standard, Overtime and others.
However, the raw data for each person can be sent to a spreadsheet or third party payroll software.
For example that software may have logic to say that someone clocking in to the building at 7:49am should only be paid from 8:00am onwards. riteTIME does not do this calculation.
Interfaces – Sagewww.sl-ect.co.uk
There is an interface between riteTIME and Sage line 500 / 1000
Sage WOs have a live link into riteTIME to control which jobs are available to run
riteTIME sends information back to Sage to update Works Order quantities, hours and costs
Interfaces – Sagewww.sl-ect.co.uk
Sage WO on drop-downs in riteTIME:
Or F10 to see the hours....
Interfaces – Sagewww.sl-ect.co.uk
Data sent back to the Sage WIP Status enquiry:
Interfaces – Sagewww.sl-ect.co.uk
What else in in the pipeline?
Looking to partner with a client who would gain from using this factory data to automate WO Issues and Completions: If one BOM level has multiple operations and spans say 3
days then the quantities coming out of the FIRST operation can be used to do a backflush from stock of the materials / components, rather then waiting until the end of the WO!
Why book quantities out of a FINAL operation and re-key the same information in WO Completions to say that the same 100 need booking into the warehouse? Get the system to do it!
Do I Need Routings?www.sl-ect.co.uk
No, but you’ll get more from Sage and riteTIME if you do have them In Sage then the knock-on benefits are many:
Planning Costing – calculate STANDARD costs Shop floor instructions from text blocks on routings (WIP module)
Add riteTIME to complete the circle: Costing – compare ACTUAL costs versus STANDARD Efficiency – compare ACTUAL hours used versus STANDARD
hours earned from the quantities made Leading to reports showing the efficiency of people, products,
departments or in total for the whole business Display the shop floor instructions on the same terminal that is
used to collect the times
Do I Need Routings?www.sl-ect.co.uk
Should I build up all the routings before implementing riteTIME?
You choose – but note that you can use riteTIME to generate routings! By initially configuring riteTIME to ask for:
Machine Times and Quantities ( std time per item ) Description
And then upload these to Sage (Import from Excel available)
Interfaces - Preactorwww.sl-ect.co.uk
There is an established interface between riteTIME and
Preactor system sends a list of valid jobs to riteTIME to control which jobs are available to run
riteTIME sends information back to Preactor to monitor progress against the plan
Example of “Mid-batch updates” ..........
Interfaces - Preactorwww.sl-ect.co.uk
Grey line = Now
Green section = Progress from riteTIME = Behind schedule
So job P14940 = Ahead of schedule
Sage Interface Reportswww.sl-ect.co.uk
Factory Performance
Factory Efficiency for the Week
Sage Interface Reportswww.sl-ect.co.uk
Others Who’s IN or OUT Employee clocked hours per week (for payroll use) Comparison of clocked hours versus WO and Indirect hours to
look for missing time Detailed WO reports showing where and when the variances
occurred Real-time list for each machine of
Current job Status – setup / running / suspended Current efficiency %
Live Demowww.sl-ect.co.uk
Lastly.... a more detailed look at a live system
Book some quantity against our new WO Add some indirect hours for a meeting or training Clock out for lunch Look at some reports
www.rite-soft.com
Business Benefits
riteTIME enables you to increase CONTROL and EFFICIENCY:
Find the true costs of making items – per department or productAutomate the entry of timesheetsScale-ability – double the number of operators without doubling the admin costsReconcile hours worked to make payroll faster and more accurateCalculate bonus payments that are based on “standard hours earned”Motivate employees by giving them a real-time view of how they are performingMonitor your production facility in (near) real-time. Are you doing what you planned? What is the current efficiency level against standard times?Record scrap as it happens, with reason codes
PlusBuild routings in Sage for added benefits
Any questions?
www.sl-ect.co.uk
www.sl-ect.co.uk
Contact:
Steve Littlewoodsl-ect limited
0844 358 0777
Mob. 07791 862 556Email. [email protected]
www.sl-ect.co.uk