Andrew SallansHead of Strategic Data Initiatives / Scientific
Data Consulting Group (SciDaC)University of Virginia Library
Research Data Access and Preservation Summit
30 March 2011
NSF Data Management Plan Case Study: UVa’s
Response
Outline1. DMP templates2. Advising/consulting with researchers3. Expansion of DMP Online tool
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Our organization
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Mostly a virtual organization, coordination is priority
University LibrariesScientific Data Consulting Group (2 FTE, 2 PTE)Professional School Data Librarians Subject LibrariansAttorneyIR Team
VP/Chief Information OfficerInfo Security, Policy, and Records OfficeOther infrastructure managers (ie. storage, networks,
etc.)Office VP for ResearchOffice of Sponsored Programs
NSF Data Management PlansNew NSF Directorates/Divisions
continue to release and specify guidelinesEducation and Human Resources (EHR)Engineering (ENG)Geological Sciences (GEO)Mathematical and Physical Sciences (MPS)Social, Behavioral, and Economic Sciences
(SBE)
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DMP TemplatesCoordination of entire effort with VPR, CIO, and OSPInform researcher of the requirements for their
respective directorate/program, try to help them make good decisions
Provide instructions for how to develop a DMP for that directorate/program (not just giving them a DMP)
Formatted template in the structure that is specified by the directorate/program (if not specified, use the general)
Encourage review/feedback on DMP draft from SciDaC before submission
We use a disclaimer to try and avoid liability for misunderstood advice or other points gone wrong
Available at: http://www.lib.virginia.edu/brown/data
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Advising/Consulting to ResearchersAiming to get in the front of the research process, to
reduce the amount of extra work necessary for project wrap-up
Conducting data interviews/assessments (combination of many methods including UIUC/Purdue’s, DCC’s, and others) to establish a baseline with a given researcher
Involving subject librarians for collective learning and development of skills
Delivering a final assessment report and recommendations on data management process improvement to the researcher, with an open offer for consultation on how to implement the recommendations
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Expansion of DMP Online ToolRecognition of need
for US version of DCC’s DMP Online Tool
Partnership developed between a number of institutions (CDL, UIUC, Smithsonian, UVa, DataONE, and DCC)
Seeking additional participation from many other institutions (already ICPSR)
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DMP Online Tool (continued)5 user types for system (Researcher, Editor, Funder
Admin, Institution Admin, Super Admin)Multiple authentication options (using institutional
options like Shibboleth as well as local system)Starting with NSF DMP requirements, will expand
to other funders quicklyWill provide institution-specific guidance, tied to
authentication, and ideally make referral to local expertise
Open to everyoneAiming to have a first version by around June (will
be doing a big testing run first week of May with researchers and NSF officials at DataONE workshop)
Details available: http://www.cdlib.org/uc3/datamanagement/dmpo.html
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Challenges ahead… (a selection)
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Tighter coordination of services and support across the institution
Data ownership issuesBalance of priority (benefit to the
institution or the researcher/community?)Alignment of these efforts with
community, national, international efforts for data management
Funding of the support services (part of overhead costs?)
Thank you!Andrew SallansHead of Strategic Data Initiatives / Scientific Data
Consulting GroupUniversity of Virginia LibraryEmail: [email protected]: asallanshttp://www.lib.virginia.edu/brown/data
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