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Sample Report On

PROJECT MANAGEMENT

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Table of Contents

Introduction ......................................................................................................................................4

LO1 analysis of the business objectives for the identification of the feasibility of the project .......4

1.1 Identification of projects required from an appraisal of established business objectives ......4

1.2 Production of the sub-division of the project and estimation of time and resources

required for the project.................................................................................................................5

......................................................................................................................................................7

Illustration 1: Network diagram ...................................................................................................7

1.3 Suitable methodology for the project .....................................................................................7

1.4 Assessment of the feasibility of the project ...........................................................................8

Systems and planning for the initiating, managing and the controlling the project ......................10

2.1 Devising structure for the administration and the management of the project ....................10

2.2 Roles and responsibilities of the project manager ............................................................... 11

2.3 Detailed plan for the project ................................................................................................13

Organization and management of the project ................................................................................15

3.1 Assessing the alternative project team structures.................................................................15

3.2 Interpersonal skills required for effective project management...........................................17

3.3 Quality management processes ............................................................................................18

3.4 Procedures for managing change proposals .........................................................................19

LO 4 Monitoring and controlling the progress of THE project .....................................................20

4.1 Identification of risks and issues which can become barrier for the project ........................20



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4.2 Monitoring and appraising the status of a project ................................................................21

4.3 Control systems for the detection and management of the issues arising in the course of

project ........................................................................................................................................21

LO 5 Evaluation and the closeout of project .................................................................................22

5.1 Identification of the issues and risks likely to be encountered in the final stages of the

project ........................................................................................................................................22

5.2 Assessment of the essential project tasks to be completed in the final stages of the

project ........................................................................................................................................23

Conclusion ....................................................................................................................................24

REFERENCES ..............................................................................................................................25



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INTRODUCTION

Project refers to a group activity designed to achieve the desired output by the

organization. Project management refers to the application of the knowledge, skills and

techniques for the execution of the project with efficacy and effectively. The project report

focuses on the feasible and convenient execution of the project (Bryde, 2003). It will include the

implications of the project and a suitable methodology for it along with the structure of the

human resources for the organization. Procedure of the monitoring and controlling will be

included in the project according to the detection of the management aspects in the business.

Finally, risk management will be added along with the description of the necessary steps for the

completion of the project.

LO1 ANALYSIS OF THE BUSINESS OBJECTIVES FOR THE

IDENTIFICATION OF THE FEASIBILITY OF THE PROJECT

1.1 Identification of projects required from an appraisal of established business objectives

A company is planning to relocate to the area around Banbury, Oxfordshire. The main

objective of this relocation is to reduce cost and to increase the profitability of the business by

10%. Therefore, the company is required to analyze its operational procedure

Regular examination of the operational processes is essential for the success of the

business and it should be undertaken based on suitable techniques of project management, taking

into consideration the cost benefit and the trend of the organization. The selected methodology

should enhance the quality of the project and efficiently drive it towards an output that is

compliant with the requirements (Eve, 2007). It will make the process of the monitoring and

controlling easier and help the project manager to complete the project in a shorter period with

economical resource management. In the present project report, this business relocation is

analyzed to attain the goal of expansion and the growth of the business. Apart from this, it is very



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important to review the business operation and procedure so that suitable project can be identity

in order to meet requirement of business. At this juncture, management can conduct cost benefit

analysis which leads to provide detail information regarding project to be done. Not only this,

time line, resources, budgeting and accountability of project also need to be considered and

accordingly project should be selected. In addition to this, team manager can also make

arrangement for alternative project which in turn objectives set can be meet out in specified time

span. Also, it facilitates to complete the project on right time.

1.2 Production of the sub-division of the project and estimation of time and resources required

for the project

Project management has to pay attention to work distribution in order to complete the

project efficiently. Distribution of tasks in the project management is crucial; if they are divided

into proper stages and allocated to competent departments, efficiency will be facilitated. A

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timescale will be developed for the relocation based on the model of Work breakdown structure

(Brewer, and Strahorn, 2012).

This structure will work as a guide for the business for completing the activities on time

along with appropriate monitoring. Resources will be identified by project manager after listing

of operating tasks. For the present project various sources will be required such as human,

financial and technical (Hamilton, 2010). These resources will be allocated in different operating

tasks in order to maximize the output. Apart from this, effective budgeting has been followed for

relocation project. The budget has been prepared as follows-

Resources Budget for

resources (US ($)

Human resources 250$

Land 350$

Material 260$

Total 860$

There are several kinds of resources like human, physical and financial required to

complete the relocation project. At this juncture, project team also require training and proper

allocation of resources among selected personnel in team. Furthermore, team members will be

communicated about task to be done and accordingly accountability will be determined. In

addition to this, all team members will report project manager. Further, communication center is

also project manager by which smooth flow of communication can be maintained.

Table Error! No sequence specified.: Time scale for completion of project

Activities List of activities Days Predecessors



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A Supervisor meeting for planning for relocation 1

B Assessment of required resources 3 A

C Assessment and Arrangement of financial sources 5 B

D Implementation of planning 7 B, C

E Collection of resources 3 D

F Resource allocation in different activities 6 D, E

G Controlling and monitoring 3 F

H Variance analysis in implemented project 1 G

I Review the project 2 H

J Necessary modification for relocation 3 I



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Illustration Error! No sequence specified.: Gantt chart

Illustration Error! No sequence specified.: Network diagram

In accordance with the critical path entire activities of project will be completed in 26

days. Critical path of the activity is 1-2-4-6-7-8-9-10. By implementation of this model,

organization can accomplish their activities in timely manner.

1.3 Suitable methodology for the project

Relocation of the business is a complex task because it is a highly standardized process

and it will require huge financial resources. The following methodologies can be implemented in

the business.

1. Waterfall project management - This is a traditional approach of handling activities of

project management in a sequential manner (Callahan, and Brooks, 2004). This

methodology is suitable for large scale software development projects.

2. Agile project management - This approach is usually chosen when the project is

designed to adopt certain changes (Puus and Mets, 2010). Agile project management is

suitable for smaller software projects and/or those with accelerated development

schedules.



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3. Critical chain path - As opposed to the waterfall project management, this method

focuses on schedules and tasks. The critical chain methodology allocates adequate

resources to the processes that have been identified as crucial but there is still sufficient

buffer to reassign resources as deemed necessary during the course of the project

(Andersen, and et.al. 2006).

4. Prince2 - (Managing Successful Projects with Prince2 paperback 31 May 2005 by

Great Britain: Office of Government Commerce. This methodology is endorsed by the

British government. It is a process-oriented methodology, dividing projects into multiple

stages, each with their own plans and processes to follow (see Figure 1).

For the relocation of the office to Banbury, Oxfordshire in London the suitable

methodology could be PRINCE 2 technique. The selected technique is linked to the controlling

and the management of the project and will offer the modified tools for its management. It is a

process-based approach used for the project management (Harry, 2013). This approach assists in



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enhancement of the performance of new business system. It also helps in attaining aims and

objectives of the business in an effective manner. By considering the various stage of this

method, the project manager can evaluate various elements of the relocation project along with

improvement in infrastructure with an appropriate manner. Furthermore, managers also apply

critical path method to assess a certain schedule of activities for which management can develop

various other strategies to support different aspects of project management that would provide

efficient return to firm (Kousholt, 2007). In addition to this, selected methodology is front loaded

by which all efforts are made to determine that project is viable and corporation should proceed

the same. In this regard, prior preceding all information related to proper planning, associated

risk, quality standard and requirement of customer are considered in order to carry out effective

project plan. Thus, this methodology reduces risk to a great extent and increases the chances of

success for company. Apart from this, PRICE 2 is a standardized technique where employees

have common approach to work. With this fact it can be said that time taken to hire additional

employees can be reduced to a great extent. Therefore, selected methodology is helpful in

achieving organizational objectives and catering requirement of consumers in an effectual

manner.

1.4 Assessment of the feasibility of the project

For the relocation of the project it is mandatory to assess the feasibility of the project. The

study of the feasibility is the analysis of the evaluation for the potential of the proposed project.

It is based on the extensive investigation and research. By the feasibility analysis management of

the business will be in position to make better decisions.

For the assessment of the viability for the relocation it should be technically,

operationally, financially and economically feasibility of the project. The project feasibility can

be assessed by the risk identification and its management. It will include the process of the



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prioritization of the risk through the coordination in utilizing of the resources for the monitoring

and controlling of the unexpected circumstances.

Financial feasibility - Present project will be financially feasible as the funds will be

generated from the available financial resources of the organization. In this aspect inflow

and outflow of financial sources will be considered to determine that project will be able

to provide profits or not.

Technological feasibility - The management will take the issues of current place of

business in the consideration for reference that it should not occur in the relocated

business (Kerzner, 2009). Information technologies systems will be adopted for the

business for improved and expand the earning capacity of the business. In this aspect

current techniques will be considered to ensure that project can be accomplished by

manager in an effective manner.

Risk management - Under this risk will be managed effectively because of selection of

appropriate methodology as PRINCE 2. This enables project manager the assess the

potential risk and remove the same before it affects progress of project. Furthermore,

appropriate risk management plan will be made by Banbury to respond the same on right

time. For example, in case of financial constraint bank loan as alternative source of

finance is taken into account.

Resource feasibility- In this aspect organization will ensure that they have appropriate

resources in order to complete operational activities. With this feasibility analysis

organization will not involve project in which high resources are required. It is because,

they are not able to arrange sufficient resources required for the completion of project.

Feasibility of project-the current project is feasible for corporation because of cost

reduction and increasing profitability. However, appropriate sources of finance and other

related sources are available which in turn organization can successfully relocate near



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area of Banbury. Furthermore, company has competent workforce as well as necessary

physical resources which makes it feasible to execute the new project.

SYSTEMS AND PLANNING FOR THE INITIATING, MANAGING AND

THE CONTROLLING THE PROJECT

2.1 Devising structure for the administration and the management of the project

Description of several stages included in project management is as follows- (see figure 2)



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Figure 2: Prince 2 approach



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Beginning of the project – the initialed of the project will be planning for the relocation

of the office will be inquired and analyzed and the derivation of the solution will be utilized for

the continuation of the project. Various approaches and methods will be applied for the analysis.

Direction of the project – this step comprises of the procedure of the monitoring and the

controlling of the relocation of the premises for leading the project towards the appropriate

direction.

Implementation of the project – in this stage the planning will be implemented in the

project. Constructional changes and the process of transfer will begin in this step which will

done under the monitoring of the project managers.

Project control will consist of a regular assessment and evaluation of implemented

actions and their contribution to the overall improvement targets

These improvement actions had been agreed and scheduled through the planning

procedure.

Project closet- this will be the end step of the project where the relocation of the premises

will completed and test will be done for the comparison of the actual result with the desired

ones.

The above diagram is showing traditional approach to complete the project. This is

because all team members are allocated their responsibilities and task to be done by them. Under

this, all workforce is responsible for given tasks and they need to communicate as per the

requirement among team. Furthermore, critical change approach could also be adopted in case of

need of immediate change. It assists management to bring modification in the present work

environment and increase the chances of successful completion of project. Besides, PRICE 2 has

already been adopted for the completion of project. It depicts that proper structure has been

followed for the management and administration of project. Furthermore, above diagram depicts



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that structured process will be adopted in completing project by which company can easily carry

out its business.

2.2 Roles and responsibilities of the project manager

The project manager plays a role similar to the captain of a ship in the completion of the

project. For the purpose of the relocation project, managers should fulfill the following

responsibilities-

Management and coordination – Project manager is required to manage the team

and coordinate activities in an effective manner. They should have a professional

degree in project management along with experience of 2 years in this field. They

should be able to synchronize project activities and reporting regularly on

progress to senior managers and the client (Tsoukalas, 2014).



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Budgets – Managers are required to prepare budgets and allocate resources to

support the relocation project. With these budgets they will be able make

optimum utilization of available resources in order to achieve their aims and

objectives in an effective manner. For this aspect they are required to identify

different cost categories such as fixed, variable, direct, and indirect and sunk. For

these expenses they are recommended to generate funds from appropriate

financial sources (Sabyasachi, 2015). For this purpose they should be able to use

capital budgeting techniques. In order to manage different payment to different

stakeholders they are required to prioritize the expenditures of the business.

Delegation of authority- Project management delegated authorities among team

members. Here, detailed project plan is required to be prepared by the project

managers which is comprises of the management of the risk which is likely to be

occur in the project (Andersen, and et.al., 2006). The design and control of the

project is managed through the project plan. The main role of the manager is

resolving conflicts and aligning human resources according to project needs. In

order to analysis risk, project managers are required to forecast future activities.

For this purpose, project managers are required to have interpretation skills. In

order to manage risk in an effective manner they can use following model: (see

figure: 3). Furthermore, following table is showing the roles and responsibilities

of each team members. It facilitates to complete their respective task on right time

hence the specified objectives can be achieved.

Team members Roles and responsibilities



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Project manager Supervision of all activities.

Top management Decision making and allocation of

resources

Administration department Implementation of tasks described by

top management

Technical person Testing and system maintenance

2.3 Detailed plan for the project

A project plan can be termed as an approved formal document (see figure 4), which

provides direction regarding how to accomplish a particular project. Further it is set of activities

which provide direction to achieve final goals and objectives.

Value proposition –The main objective of business is to grow and expand in long rum.

Further it also aims at increasing profitability in future. In order to meet these objectives

and aims economic and technological approaches will be applied on project research.

Sponsorship – The project will be sponsored by management and board of directors of

the company.

Accountability and responsibilities – The accountability and responsibilities to team

members will be assigned by the project manager. Each team member will be

responsibility and answerable for his part of work. Further the complete project will be

the responsibility of project manager.



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Resources allocation – The manager has to take care that the resources should be

allocated in the best and most optimum manner. This will help in getting out the best and

most desired output.

Time and Milestone – The process of Time and Milestone is related to procurement and

hiring of labor for project. It also includes activities of research and trend analysis of

labor market (see figure 4).

The following table is showing that how project plan will be implemented in what time

span. It is also showing that which activities will take place after one. Under this, at meeting is

held in the presence of supervisors regarding the relocation project. Further, 3 days for

assessment of required resources. After that viability of project will be checked with respect to

financial resources. This activity will take approximate 5 days. Accordingly, all related activities

of project are listed in the table along with time taken for all.

Table Error! No sequence specified.: Activity table

Activities List of activities Days

Preceding

activities

A Supervisors’ meeting for planning the relocation 1

B Assessment of required resources 3 A

C

Arrangement of financial sources and

assessment of financial viability 5 B

D Implementation of the plan 7 C

E Collection of resources 3 C

F Resource allocation in different activities 6 D,E



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G Controlling and monitoring 3 F

H Variance analysis of the implemented project 1 G

I Review of the project 2 H

J Necessary modifications 3 I

Figure 4: Gantt chart

ORGANIZATION AND MANAGEMENT OF THE PROJECT

3.1 Assessing the alternative project team structures

Following team structures can be implemented by project manager for relocation-

Functional team structure



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This structure is hierarchal in nature in which activities of sub departments is supervised

by main departments. (see figure 5).

Figure 5: Hierarchal project structure

(Source: Larson and Larson, 2012)

(Source: The Best Structure to Work Under for the Project Manager, 2014)

Hybrid organizational structure

It is also known as matrix structure. It is established by combining characteristics of

functional and project based structure. In this kind of structure, activities are interrelated for

better coordination and support. (See figure 6)



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Figure 6: Matrix organization structure


Project based organization structure

In Project based organization structure, an individual project team is established which is

comprises of experts from different fields. Further tasks are allotted to individual teams which

are performed by experts (see Figure 7).



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Figure 7: Project based organization structure


The suitable structure for the completion of the project will be hierarchal (Haughey,

2013). (see figure 8) Through this structure the appropriate responsibilities and accountabilities

to the subordinates and there will be proper reporting of the work to the senior managers. The

structure for the relocation of the Banbury, Oxfordshire in London will be led by the board of

directors and they will do the supervision of the project managers. Further the managers will lead

the other subordinates of the business.



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Figure 8: Hierarchal structure for the relocation

All the structure is explained as follows which depicts that hierarchical structure proves

to be effective for the relocation project. The reason behind selecting this structure is effective

reporting procedure. Under this, supervisors can effectively assess work of those who are

working under them. Accordingly, effective reporting system can also be followed. In addition to

this, selected structure facilitates to implement the project successfully.

3.2 Interpersonal skills required for effective project management

Project managers are required to be dedicated and responsible towards their work. They

should delegate their work effectively to become a role model for the employees who can then

improve their performance and follow the footsteps of the project manager. The person should be



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motivating and open minded so that the quality ideas of the subordinates can be adopted without

any ego clashes.

Project managers must be able to coordinate the various activities of the project

effectively without any contradiction among them (Project control, 2013). They should have

good communication and interpretation skills. Managerial skills should also include problem-

solving techniques in respect of issues among the subordinates and the ability to minimize or

eliminate the effects of conflicts on the project activities.

For example, project team with several interpersonal skills like decision making, leadership,

motivating others and network building makes it possible to complete the allotted task on right

time. For instance, network building skills will enable all team members to work with integrity

and will ensure better coordination among them (Tsoukalas, 2014). Apart from this, good

communication skills in all team members will reduce the chances of misunderstand. This in turn

gap between actual and expected results are reduced to some level. In addition to this, presence



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of intern personal skills proves to be effective in collaborative learning which leads to achieve

specified objectives in give time slot with set standards. These all also contribute towards

management of all project activities effectively and accordingly overall risk is minimized which

may be occurred during completion of project (Haughey, 2013).

3.3 Quality management processes

Quality management refers to the procedure of maintaining the selected methodology and

techniques adopted for the completion of the project. It assures that the procedure does not have

loopholes which might endanger the successful completion. The following process and

techniques will be implemented in this process.

Communication- Communication is essential part of quality management process. (Puus,

and Mets, 2010). Due to this aspect, there should be effective communication and

coordination between the board of directors, project managers and other stakeholders so

the project can be executed with convenience.

Regular monitoring- In order to prevent variances between actual and desired results it is

essential for project manager to monitor activities in regular time interval. In this manner,

project manager will able to resolve issues in operational activities.



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External and internal audit- For the management of financial resources the audit trails

will be conducted. Through internal and external audit trails company will be able to

prevent embezzlement of the cash and other resources.

Meeting- For supervision of performance of subordinates’ regular meeting will be

held. In this meeting project manager will discuss their future strategies to achieve

aims and objectives in effective manner (Richardson, 2010).

On the other hand, formalized framework and stages are the effective meaning to follow

the quality aspect of project. For example, total quality management can be adopted in order to

complete the project as per the set standard. Further, regular monitoring meeting is also the

effective method by which all team members can consult regarding quality aspect of project and

solve the same if any. Apart from this, traceability is done at the team members end because they

work on the basis of specified guidelines. Furthermore, above mentioned diagram is showing

Illustration 1: Quality management



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that corporation can easily ensure effective quality of products and services. It enables customers

to buy products and services offered by the firm. In addition to this, employees need to be

informed on right and they also must be communication related to policies and procedure

(Lester, 2007). It proves to be effective in delivering good quality of services and creating

competitive edge of the firm. Therefore, quality management process contribute towards

increasing flow of production and meeting requirement to business in most effective manner. It

also makes it possible for corporation to retain buyers by offering them good product with

compliance of quality standards.

3.4 Procedures for managing change proposals

In this step loopholes will be identified which will cause barriers in completion project.

Change process comprises activities such as scrutinizing, evaluating and analyzing of change

before its final implementation. Initially related stakeholders (Client, employees and supervisors)

will be informed regarding changes. For implementation of change the project manager will be

responsible (Hayes, 2014). (see figure 9) Further the required changes will be made only after

proper analysis of situation. In the present proposal the changes required will be communicated

to broad of director for the final approval. Further, it will be communicated to employees along

with its requirement to prevent resistance for change. These changes will be incorporated in

operational processes and same will be implemented. Project manager will monitor the work of

subordinates in order to assure that changes have effective placed. Following process will be

followed project manager to make change in proposal-



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LO 4 MONITORING AND CONTROLLING THE PROGRESS OF THE

PROJECT

4.1 Identification of risks and issues which can become barrier for the project

Several kinds of risks and issues have been detected in the process of the relocation. Main

risk in this process is of inaccuracy in the planning process. There are many errors in forecasting

plan which has made the present circumstances more adverse. Other than this, it has been

identified that the allocation of resources has not done in proper manner which is caused delay in

completion of project. Following risks can arise that can crease barrier for the project-

Inefficient forecasting- Major risk involved in the project is defective planning because

it will affect entire activities of the project.

Economic and political change- Further there are some issues which are beyond the

control of project managers. It includes some key challenges such as dynamic

circumstances in the environment. For example there is a change in policy of contract

which has caused many problems for managers.

Delays- There can be delay in some activities like technological decisions, resource

availability can create hurdles for the completion of the project. Other than this, issues

such has lack of resources are affecting the overall quality of the project.

Planing errors-Under this, issues may be faced because of planning issue which affect

the completion of project. These issues can be faced because of wrong anticipation of

time and allocation of resources. On the other, it is very important for project

management to assess risk of external factors while planning for the project. In case of

absence of such kind of consideration barriers may be faced.



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Skills and resource deficits-This is the foremost issue which can affect overall relocation

project. Here, resources deficit such as lack of financial or physical resources create

constraint for the completion of project in given time span. Further, insufficient

knowledge among workforce is also barriers as they find difficult when executing the

project at the end step.

4.2 Monitoring and appraising the status of a project

The monitoring of the entire process will be done by the considering following document

of project plan:

A regular supervision on the activities will be done in order to ensure that whether they

are carrying out in desired manner. Here, criteria can be set in accordance with daily

work by preparing documents. These document will contribute at the time of inspection.

There will be regular meetings so that the problems during project can be identified and

corrective measures can be taken to resolve them. This will help in completing the

project on time and in effective manner. Furthermore, during meeting all team members

will be asked to communicate regarding the project performance and issues faced by

them (Lester, 2007). With this, project manager can have ideas regarding the need of

training or risk that can be occurred during project. Thus, effective plan can be

implemented to reduce the risk.

By giving responsibility to team members- all the team members will be provided by

responsibility and roles for the completion of activities. In this manner accountability of

individuals will be assured. At this juncture, monitoring process become quite easy

because project manager can ask responsible people to give review of project at the end

of each working day.



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Appraisals and rewards- The system of appraisals and reward will be based on the

performance of team members. Further it will be provided every month and it will be

communicated in team meetings. The motivation behind this process is the reduce the

chances of risk and complete the project as per the set standard. Thus, for providing

reward management need to keep record of all workforce and their performance which

in turn indirectly serve as the effective method of monitoring.

4.3 Control systems for the detection and management of the issues arising in the course of

project

Effective control is essential to resolve issues arises in the course of project. In present

case scenario project effective control system can be developed by considering following aspects

in order to detect and manage issues-

1. Manager should implement constructive culture to provide better environment to

workers. Constructive conflict spurs open communication in the workplace. Further

high-quality ideas will be provided by stakeholders for better decisions. Employees will

be able to develop better relationships with each other and their project manager. As a

consequence, collaboration begins to occur more often and overall productivity

increases.

2. Internal and external check can be conducted in timely manner. With this strategy, the

organization can check efficiency of employees and issues in their performance. Further,

feedback can be taken. This will help management to highlight the issues and factors

which are causing conflict in the team.

3. Regular team meeting can be held to represent reports of team members. In this

meeting project manager can identify issues and can develop appropriate strategies to

overcome problems which can create conflicts.



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4. Review-Under this, project manager will review the current process of working as per

the discussion of team members. This makes it possible to reduce the gap between

actual and expected results. It facilitates organization to execute the business

successfully without any kind of barriers during completion.

5. Control and modification-It is the last step wherein control will be done on risk in

accordance with review. Here, project manager will set the corrective measure in case of

issue found during the completing of project. This will reduce the risk to a great extent.

LO 5 EVALUATION AND THE CLOSEOUT OF PROJECT

5.1 Identification of the issues and risks likely to be encountered in the final stages of the project

Main role of project manager and sponsor is to manage all tasks of project in such

manner that all the issues can be prevented. From this aspect they are required to identify key

issues and risk factors that can affect success of the project in adverse manner. This can be done

through adequate planning. They should consider threat factors in planning for proper

management of project (Lester, 2007). Following risk can be occurring at the final stage of

project-

Lack of ownership- Some decisions regarding project can be taken only by authorized

persons i.e. client. However, project managers are authorized for all decision but in some

cases there is still the requirement for BOD permission such has payment to stakeholders.

Due to this aspect, there may be unreasonable delay in completion of the project.

Less accountability- If responsibilities are not properly assigned by project managers

then it cannot be identified who is responsible for the misconduct.

Lack of resources- In final stages there is always threat of deficit of resources. It can be

raised through inefficiency in allocation of resources which can be managed by proper

planning.



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Issues can be detected by monitoring process and strategy of feedback. Regular reports

will be prepared by the team on the basis of their work so continuous evaluation can be done by

project managers. Prior arrangements should be made to manage ownership issues in the project

(Eve, 2007). Further entire procedure should be documented to keep proper record of

accountability and responsibility. Deficiency in resources can be managed by proper allocation

of resources by considering plus margin in the situation of contingencies.

5.2 Assessing of the essential project tasks to be completed in the final stages of the project

It is the last stage of the project. In this stage, remaining formalities will be done to

complete the project. In this financial statement will be prepared to represent actual cost and

expenditure of the project (Bryde, 2003). Board of Directors will clear the account of project

managers by paying final payments. Entire documentation will be audited by external auditors in

order to assure financial accuracy. All authorities and obligations of new business will be

transferred by project managers to BOD of the companies. Final presentation will be done by



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project managers on the completion of the project. Team will be reassigned by company

according to their procedure (Richardson, 2010). If there are any issues, they will be solved by

project managers and the project will be completed by sign off on deliverable. Apart from this

assessment is done by checking that whether project is completed or not. In this regard several

aspects like introduction of new project and its execution in successful manner is taken into

account. For example in case execution is done appropriately then project team need to review

that task to be done. In addition to this, it has also been assessed that quality aspect are done and

project has been completed successful. Thus, specified criteria are checked to ensure that all

essential task associated with project are completed effectively.

Representation of actual cost-Under this process all expenses incurred for project will be

represented. It will include overall relocation cost including cost of human, financial and

physical resources.

Payment to project members-After completion of project, all the project members will be

paid according to contract.

Documentation with external auditors-This step is the foremost wherein project

manager will complete the documentation with extent auditors with certain facts which

need to be considered in future for successful running of business.

Assessing success factors-Here, success factors will be communicated among team

members. This could be related to team work, proper coordination, timely completion of

the task and optimum utilization of resources.

Post implementation report-Under this process post implantation report will be prepared

to carry out the business activities smoothly.

Contract closures-Here, contract will be closed after proper settlement with all related

parties and relocation project will be start its business at new location.



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Reassign team-Here, all team members will be assigned their duties and responsibilities

to run the business which has been relocated.

CONCLUSION

In accordance with the present project report, conclusion can be drawn that project

manager is required to consider all the vital factors while relocation of business. For this aspect,

they are required to evaluate financial and non-financial feasibility of project. For better

performance, there should be proper controlling and monitoring on the project activities. It will

reduce variances and increase the quality of the project. Further project managers should have

adequate interpersonal skills to execute project in an effective manner and to reduce risk factors

in future actions.



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REFERENCES

Andersen, S. E., and et.al., 2006. Exploring project success. Baltic Journal of Management 1(2).

Andersen, S. E., Dysvik, A. and Vaagaasar, L. A., 2009. Organizational rationality and project

management. International Journal of Managing Projects in Business. 2(4).

Brewer, G. and Strahorn, S., 2012. Trust and the Project Management Body of Knowledge.

Engineering, Construction and Architectural Management, London. 19(3)

Bryde, J. D., 2003. Modelling project management performance. International Journal of Quality

& Reliability Management. 20(2).

Hayes, J., 2014. The theory and practice of change management. Palgrave Macmillan.

Callahan, J. R. and Brooks, L. M., 2004. Essentials of Strategic Project Management. John

Wiley and Sons, Canada.

Eve, A., 2007. Development of project management systems. Industrial and Commercial

Training. 39(2).

Hamilton, A., 2010. Art and Practice of Managing Projects. London: Thomas Telford.

Haughey, D., 2013. Project Planning a Step by Step Guide, [Online]. Available:

<http://www.projectsmart.co.uk/project-planning-step-by-step.html>. [Accessed on 4th

June 2014].



Toll Free No: +1 213-929-5632




Saint, C., 2013. The Importance of Project Management. [Online]. Available:

<http://mmidentitylab.com/marketing/the-importance-of-project-management/>.

[Accessed on: 4 August, 2015].

Jeynes, J., 2002. Risk management: 10 principles. Oxford: Butterworth-Heinemann.

Kerzner, H., 2009. Project Management: A Systems Approach to Planning, Scheduling, and

Controlling. 10th ed. John Wiley & Sons, Canada.



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