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San Francisco Bay Area CouncilOfficer Training Workshop
January 25, 2014
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Finding Your Way in IEEEor… What is the SFBA Council?
or
What did I get myself into?
Bill DeHopeOEB Past Chair
January 25, 2014
Michael’s RestaurantShoreline Drive and Amphitheater
Mountain View, CA
2014 Tri-Section Officer Training Workshop
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Not powerful enough to take you where you want to go?
Does IEEE look a little mysterious? Maybe even a little foreign?
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What is the IEEE? • The World’s largest (>400,000) technical professional society
>800 active standards; >100 periodicals; >300 conferences/year; “responsible for 30% of the world’s knowledge”
• Our charter:
“Scientific advancement and diffusion of knowledge”
“Advancement of the profession” (our careers)
“Use skills to enhance the quality of life for all people”
• Our strengths:
Peer-reviewed Transactions, practical publications, newslettersInternational conferences & workshops, published proceedings40 active technical Societies & 6 Technical Councils1500 chapters in 307 sections; grassroots member involvementProfessional advancement, support; networking; career benefits Local
You are part of something big. Welcome!
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What are the IEEE’s “entities”? (Finding yourself in the alphabet soup)
• Societies – Communications, Computer, NPSS, etc– Active at the national level (journals, conferences)– Active at the local level (chapters)
• Geographic entities– Regions, Areas, Sections, Councils, Chapters
• (Student) Branches– Berkeley, Stanford, etc– Can have technical chapters
• National entities– PACE, IEEE-USA, TISP, etc.
• Affinity Groups– GOLD, WiE, Consultants Network, Life Members
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Who is the IEEE?
• See why chapters are the of IEEE?• But how can they be in 3 places at once?
Exec CommBoard of Directors
StandardsAssociation
Chapters
Societies
TechnicalActivities
Publication Prods& Services
Chapters
PACE
IEEE-USA
Chapters
Regions
RegionalActivities
EducationalActivities
IEEEPiscataw ay NJ
TAB
MGA (RAB)
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The to understanding IEEE organization:
IE E E G e og ra p h ica lly
9 G eo gra p h ica l"R e g io n s"
S a n ta C la ra
L o ca l"C h a pte rs"
O ffice rs
O a k la n d /E a st B ay"S e ctio n"
S a n F ra n c isco
B a y A rea"C o u n c il"
R e g io n 6W e s tern U S
IE E EU S A
IE E E m e m b e rs
$
Viewed Geographically
The Regional Activities Board(Now Member & Geographic Activities Board)
IE E E T ech n ica lly
4 2 T e ch n ica lS o c ie ties
A u th o rs
E d ito rs R e v ie w e rs
P u b lica tio ns O ffice rs
P re sen te rs,S p e ake rs
L o ca l O rg an ize rs
C o nfe ren ces
e .g . N u c le a r &P la sm a S cie n ces
IE E EN a tio n a l
$
Viewed “Technically”
The Technical Activities Board
But what is a Council?
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What is an IEEE Council? • “An optional collaboration of contiguous sections”• The San Francisco Bay Area Council consists of:
– Santa Clara Valley Section– Oakland/East Bay Section– San Francisco Section
IE E E G e og ra p h ic a lly
9 G eo gra p h ica l"R e g io n s"
S a n ta C la ra
L o ca l"C h a p te rs"
O ffice rs
O a k la n d /E a st B ay"S e ctio n "
S a n F ra n c is co
B a y A rea"C o u n c il"
R e g io n 6W e s te rn U S
IE E EU S A
IE E EIE E E F in a n cia l F low
9 G eo gra p h ica l"R e g io n s"
S a n F ra n c isco
L o ca l"C h a p te rs"
B a y A rea"C o u n c il"
O a k la n d /E a st B ay"S e ctio n"
S a n ta C la ra
R e g io n 6W e s te rn U S
IE E EU S A
IE E E
Council Viewed Geographically
Council Viewed Administratively
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What does your Council do? • Provide a vehicle for services aided by section
interaction – When “more is merrier”– When the “extra mile” is worth it – Like this Officer Training Event – Like tri-section summer banquets or BBQ
• Coordinate communications– The Online Grid– Enhance Region ties
• Tri-section Events– Officer Training; sharing of Best Practices– Sponsor Sections Congress, GHTC13 ! – PACE activities, consultants network– affinity groups: WiE, GOLD !
• Provide shared resources– in the past, an office & secretary– Now, ideas and volunteers
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A little about SFBAC & money…
• Rules– Council’s cash-on-hand < 1 * Yearly Budget (directed by MOU)
– Chapter’s cash-on-hand < p * Yearly Budget (my rule of thumb)– Audits if any entity’s cash-on-hand > 100 k$ (IEEE’s rule)
RAB/MGA$5/member70,20,10k$
GridAd
Revenue
LocalConf.
Support
Sections
Chapters
Council
ShortCourses
TAB
OEB
SCV
SF
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Thanks to the 2013 SFBAC ExCom…
• Santa Clara: 2013 Chair– 2013 SCV Chair: Ed Aoki
– 2013 SCV Rep: Ed Aoki
• Oakland/East Bay: 2013 Secretary– 2013 OEB Chair: Kate Jenkins
– 2013 OEB Rep: Bill DeHope
• San Francisco: 2013 Treasurer – 2013 SF Chair: Shirin Tabatabai
– 2013 SF Co-Reps: Mike ButlerShirin
Tabatabai
The right-hand rule of SFBAC positions
OEBSec’y
SCVChair
SFTreas.
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Meet your 2014 SFBAC ExCom…
• Oakland/East Bay: 2014 Chair– 2014 OEB Chair: Brent McHale
– 2014 OEB Rep: Kate Jenkins
• Santa Clara: 2014 Treasurer– 2014 SCV Chair: Ed Aoki
– 2014 SCV Rep: Ed Aoki
• San Francisco: 2014 Secretary– 2014 SF Chair: Jonathan Burrows
– 2014 SF Rep: Jonathan Burrows
The right-hand rule of SFBAC positions
OEBChair
SCVTreas.
SFSec’y
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Summary
• IEEE is a unique, highly-beneficial organization to the world and to you.
• Active local chapters (you!) are the of IEEE.
• Get involved in your Section; you can help each other.
• Know about your Council:
– The Council is the geographic entity above Sections, but below Areas and Regions.
– The Council is below Sections in terms of control and finances.
– Your Council exists to help, never lord over, the Sections.
• Your Council coordinates tri-section activities, like this!
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Get your motor running…have a great 2014!
IEEE: Powerful & nothing foreign about it
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Questions/Notes:
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Thanks to the 2012 SFBAC ExCom…
• San Francisco: 2012 Chair – 2012 SF Chair: Shirin Tabatabai
– 2012 SF Rep: Dan Sparks/Shirin
• Santa Clara: 2012 Secretary – 2012 SCV Chair: Brian Berg
– 2012 SCV Rep: Ed Aoki
• Oakland/East Bay: 2012 Treasurer – 2012 OEB Chair: Bill DeHope
– 2012 OEB Rep: Brent McHale
The right-hand rule of SFBAC positions
OEBTreas.
SCVSec’y
SFChair
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What could a Council do?
• Provide a vehicle for services aided by section interaction – In the past, sponsor local conferences, shows
• Coordinate communications– The Grid magazine
• Host Tri-section Events– In the past, volunteer recognition– Yearly kickoffs
• Provide shared resources– in the past, an office & secretary
• Get too big for its breeches– Redirect section $ to Council
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SFBAC’s checkered past… • SFBAC was initially founded in the 1950’s
• Along with LAC, we sponsored a trade show called Wescon
• Throughout the 1960’s & 70’s, Wescon was phenomenally successful and made lots of M$
• The love of money became a root of much evil:
– Council rented its own office space and hired a full-time secretary
– Section rebates were directly-deposited to Council’s account
– Sections became subservient to Council
• In the 1990’s, the Internet boomed & trade shows busted. Judgment Day cometh to Wescon, and to SFBAC.
• In 2005, Council was re-formed, clearly under its sections. It’s MoU now limits its funds to a year’s budget. Excesses flow to the Sections.
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What should a Council do? • Provide a vehicle for services aided by section
interaction – When “more is merrier”– When the “extra mile” is worth it – Like this Officer Training Event – Like tri-section summer banquets or BBQ
• Coordinate communications– The Online Grid– Enhance Region ties
• Tri-section Events– Officer Training; sharing of Best Practices– Sponsor Sections Congress, GHTC13 ! – PACE activities, consultants network– affinity groups: WiE, GOLD !
• Provide shared resources– in the past, an office & secretary– Now, ideas and volunteers