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SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.
Chemical Inventory Management System
(CIMS) WorkshopYogyakarta, Indonesia, October 2013
2
Welcome to the Chemical Inventory Management System Workshop
Objectives To improve chemical management in your labs Using a Chemical Inventory Management System
(CIMS) in your labs
Goals: Understand cradle-to-grave management Train The Trainer: propagate knowledge and
practices forward Identify challenges/barriers and paths forward Develop an Action Plan and draft SOPs to
implement CIMS.
4
Workshop Materials
Binder: ◦ Presentations ◦ Resource section
◦ Useful Websites ◦ Information for labs and
teaching resources ◦ List of items on USB
USB Flash Drives:◦ Presentations ◦ CIMS
◦ Software files, forms, manual CIMS Installation Manual:
5
Introductions
Instructors◦ Dr. Joe Hardesty◦ Dr. Christine Straut
Participants◦ Name, ◦ Country, ◦ Institution, ◦ Specialty
SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.
Workshop Overview
7
Workshop Organization Day 1:
o Welcome, Overview, Organization and Objectiveso Chemical Management Overview o Fundamentals of Chemical Inventory Management Systems (CIMS) o Group Discussion: Current Inventory Management o Chemical Procurement: Approvals, Ordering and Trackingo Central Receiving & Storage: Advantages & Disadvantages o CIMS Software: Installation, Setup and Basic Features
Day 2: o Chemical Storage and Use in Labs: Receiving, Storage & Trackingo Standard Operating Procedures (SOPs) o SOP Activity: Chemical Procurement, Receiving & Storage o CIMS Activity: Chemical Storage and Use in Labs o Chemical Waste and Disposal: Inventory management practiceso Inventory Audits & Reporting o CIMS Software: Inventory Setup, Tracking, Audits and Removals o CIMS Exercise: Inventory Audits, Reports, Waste and Removal o SOP Activity: Inventory Audits, Reports, Waste & Disposal
Day 3: ◦ SOP Activity: Complete Draft SOPs ◦ CIMS SOP Test Stations◦ Group Discussion: Issues of CIMS Implementation ◦ Group Activity: CIMS Implementation, Action Plan and Schedule ◦ Next Steps and Conclusions
8
Take-Aways from Workshop
Discussions and Activities◦ Identify gaps between existing and ideal situation◦ Develop plans and procedures for improvement
Sustainability◦ Train the Trainer◦ Opportunities to apply new knowledge to your
home institution’s situation ◦ Follow-up with Action Plan and Next Steps
9
Sustainability: Next Steps plan for CIMS Implementation
Task 1 month 3 months 6 months 1 year On-going/ Continuous
SOP Draft complete Management Approval
Staff Training and implementation
First Review Review/Revision
Chemical Procurement:
Task 1 month 3 months 6 months 1 year On-going/ Continuous
Add chemicals to CIMS software
Train staff and students on CIMS
Each lab must submit chemical inventory to CIMS Admin
First CIMS Audit Second CIMS Audit
Inventory modifications, Audits, reporting
Chemical Tracking and Management:
10
Workshop: DAY 1
Welcome, Overview, Organization and Objectives Chemical Management Overview Fundamentals of Chemical Inventory Management
Systems (CIMS) Group Discussion: Current Inventory Management –
Organization, Issues and Goals Chemical Procurement: Approvals, Ordering & Tracking Central Receiving & Storage: Advantages &
Disadvantages CIMS Software: Installation, Setup and Basic Features
SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.
Chemical Management Overview
Chemical Management: Overview
Key Principles Cradle to Grave Benefits and Best Practices Procurement Storage Inventory Waste
12
13
Chemical Management: Key Principles
Cradle to Grave
Advance Planning
Chemical Inventory Management System
Access Control
14
Chemical Use
Waste Managemen
t
Ordering/ Procuremen
t
Delivery/ Receipt
Storage/ Inventory
Legacy/Waste Disposal
Recycling
Control and accountability of chemicals at all times, from procurement to disposal as waste
Cradle-To-Grave Life Cycle of Chemicals
15
Benefits of Chemical Management Best Practices
Reduces costs◦ Smaller and fewer purchases◦ Less storage space◦ Reduce waste
Saves time◦ Surplus sharing◦ Less searching
Improves research and teaching◦ Track expiration◦ Teaches industry standards,
expectations◦ Improved Quality Control
Environment and Community Friendly◦ Reduces hazards and waste◦ Regulatory compliance◦ Emergency response
Safety and Security◦ Hazard Identification◦ Appropriate procedures◦ Prevent incidents
Opportunities for Recognition◦ Publications◦ Presentations◦ Awards
16
Benefits of Chemical Management Best Practices
Opportunities
:
in the field of
chemical
management
www.sciencedirect.com
17
Key Principles: Chemical Safety and Security (CSS) Controls
Involves all CSS controls◦ Administrative
Develop Chemical Safety and Security Policy and programs Implement Chemical Safety and Security Policy
◦ Operational Standard Operating Procedures Substitution (Using less dangerous chemical) Scale down (Procure and use a smaller amount of dangerous
chemical
◦ Engineering Isolate or enclose the process, hazardous material or worker
◦ PPE Last line of defense, for emergency or non-standard operations
18
Chemical Management: Program Elements
Proper chemical management program has several essential elements• Recycling of chemicals, containers and
packages• Procedure for chemical ordering and disposal• Source reduction• Inventory and tracking• Storage in stockrooms• Access control• Waste management
19
Procurement
Planning
Substitution
Source reduction
Surplus sharing
Ordering Chemicals
Receiving Chemicals
20
Procurement: Planning
Think “Cradle to Grave” before purchasing or accepting chemicals◦ What chemicals are needed?◦ How much is needed?◦ How/where will they be stored?◦ How will they be handled/used?◦ How will disposal take place?
“Extra” chemicals are not usually a good idea
Donated chemicals are not always “free”o Hazardous Wasteo Spent or contaminated chemicals
21
Chemical Inventory
Database of chemicals◦ Computer/web-based
Barcodes◦ ID, location, owner, hazards
Control access to database
Maintain with inspections
Ensure control and accountability◦ No orphan chemicals
22
Storage: General Guidelines
Separate incompatible chemicals Separate flammables and explosives from
ignition sources◦ flammable storage cabinets
Use secondary containment◦ Label with compatibility groups
All containers properly labeled and closed Do not store chemicals:
◦ On top of cabinets◦ On the floor◦ In hoods◦ In hallways◦ With food◦ Where there is wide variations in temperature,
humidity, or sunlight
23
Storage: Access Control
Access limitations depend on the material or information◦ More control of access if COCs* are present
Lock areas, rooms, cabinets◦ Control of keys, combinations, codes
Label areas “Authorized Personnel Only”◦ Means of identifying authorized personnel
Challenge unfamiliar people in restricted areas
Authorized personnel◦ Trusted◦ Background check◦ Trained◦ Legitimate need
* COCs = Chemicals of Concern
24
Chemical Management: Waste
Plan ahead◦ Minimize amount and
hazards
Separate during collection and storage
Recycling and/or disposal
Prevent orphans and unknowns
25
Key Concepts from CSSO Training
Chemical Safety and Security Officer (CSSO)◦ Duties◦ CSS Plan
Laboratory Design Laboratory Ventilation/Chemical Hoods Chemical Toxicology Safe/Secure Transport of Chemicals Fire Prevention and Protection in the Laboratory Emergency/Security Planning and Management Spill Cleanup Chemical Waste, On-site Recycling, and Waste Treatment
ALL are Improved When Supported by a Proper CIMS
26
Conclusions:Chemical Management
Key to chemical safety and security
Involves all CSS controls◦ Administrative◦ Operational◦ Engineering◦ PPE
Many issues addressed by planning ahead
Best practices in chemical management and high quality research are positively correlated
Opportunities for those willing to pioneer improvements
SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.
Break
SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.
Fundamentals of Inventory Management
Inventory Management: Overview
Definitions Key Principles Inventory Basics Inventory Database Inventory Reporting Inventory Inspections Access Control Conclusions
29
Definitions
Inventory◦ Database that tabulates the chemicals in the
lab Can include materials, Synthesized products and
samples Inventory (and tracking) system
◦ Procedures and tools to update information and storage locations
Inventory Management◦ Entire process involved in tracking inventory
items throughout the life cycle (procurement through disposal)
30
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Key Principles: Chemical Inventory Management System (CIMS)
Set of policies, procedures, and tools for chemical management
“Living” database of chemical inventory◦ Updated with procurement, transport, use,
and disposal
Requires training, maintenance, and inspection
Control access to database
Ensure control and accountability◦ Designate chemical owners ◦ No orphan chemicals
Meet regulatory and institutional requirements
32
Key Principles: Chemical Inventory Management System (CIMS)
CIMS Types (examples): Paper-based
◦ Card catalogue◦ Inventory log book◦ <100 Inventory items
Computer/web-based system◦ Microsoft Access or Excel◦ Commercially available software
CIMS Use and Function (examples): Inventory Tracking
◦ Unique identifier◦ Barcodes
Many desirable functions◦ Improve laboratory work◦ Reduce inventory
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Chemical Inventory Basics
Database fields◦ Chemical or tradename ◦ CAS number ◦ Hazards◦ Ingredient list◦ Owner/ purchaser◦ Location/organization◦ Dates:
Order/received/expiration ◦ Amounts: ordered,
remaining, used◦ Lot numbers
Searches and Reports:◦ Find an (M)SDS◦ Chemical Inventory Search◦ Chemical Regulatory Reports◦ Find Chemical Storage
Locations
System-generated Alerts◦ Expiration◦ Hazardous or reportable
materials
Inventory Management: Database
The Database - information collected and tracked by the inventory system
Varies from small to large, simple to complex◦ Individual amounts and algorithms to calculate total
amounts Selection of database system depends on regulations
and tracking interests◦ The size of the database may dictate how advanced your
inventory management system needs to be Examples:
o For synthesis labs• Enter synthesis products into inventory, or • just label properly
o For Numerous Samples or Standards• Keep track of individual vials after preparation,
or • Track batches, or • Just label properly
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35
Inventory Management: Database
Name◦ IUPAC, common, trade
CAS number Formula Ingredient Lot number Location
◦ Facility, building, room, cabinet, shelf
Owner◦ Organization◦ Individual
Requester Purchaser
Barcode Supplier or producer Physical state Hazards
◦ Compatibility/storage info◦ COC flag◦ Biosafety/biosecurity level
Safety Data Sheet (SDS) Certificate of analysis Quantity Date purchased or received Expiration date Status (open or not) Use and transfer history
It is possible to keep track of a lot of useful information with a computer/web-based chemical inventory management system
36
Inventory Management: Database Examples
What information is missing?◦ Expiration date?◦ Owner?
Barcode Location Date In Name Cas # StateQuantit
y Units Container Hazards/Alerts
AQ879816 124/2 2/12/2011 Sulfuric Acid 7664-93-9 Liquid 500 mL Glass acid
AQ879817 122/1 5/24/2003 Ferric Chloride 7705-08-0 Solid 500 gram Metal Can toxic, corrosive
AQ879818 124/3 1/1/2001 Oxygen 7782-44-7 Gas 5 m3 Gas Cylinder flammable
AQ879819 121/A 6/24/2005 Acetone 67-64-1 Liquid 1 L Plastic flammable
AQ879820 122/2 2/7/1998 Diethyl Ether 60-29-7 Liquid 1 L Plastic peroxide former
AQ879821 124/1 5/8/1996 Magnesium 7439-95-4 Solid 100 gram Metal Can flammable
AQ879823 121/B 5/30/2005 Pinacolyl Alcohol 464-07-3 Liquid 26 kg Glass CWC sch 2
AQ879824 121/A 10/24/2002 Sodium Cyanide 143-33-9 Solid 5 gram Glass toxic
37
Inventory Management: Physical Inspection
Inventory Audits/Reconciliation
Assures accuracy of inventory database
Provides visual assessment of chemical condition
Should be done once or twice a year◦ More often for COCs
38
Inventory Management: Reporting
Use of a computer/web-based system makes reporting easier
Helps coordinate with emergency responders
Inventory reports may be required by law or by institution policy◦ Based on location◦ Quantities of chemicals
purchased or used◦ Price◦ Expiration◦ Transport◦ COCs
1994, California State University, Northridge◦ Magnitude 6.7 earthquake, epicenter a
few km from campus
◦ Fires in science buildings allowed to burn because chemical inventory/hazards unknown
Image courtesy: P.W. Weigand, California State University Northridge Geology Department, Image source: Earth Science World Image Bank http://www.earthscienceworld.org/images
Inventory Management: Reporting
A spreadsheet may not be useful for emergency responders
Use spreadsheet to create a summary of chemical hazards◦ For Institution◦ For building◦ For individual labs
Useful when making hazard door signs
39
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Inventory Management: Access Control
Different levels of access to inventory system and database◦ Students◦ Faculty, staff researchers◦ Department heads, system
administrators◦ Chemical safety and security
officers, centralized procurement
Outsider Threat◦ Restrict access to
information about COC locations and physical security
Insider threat◦ Personnel management◦ Procurement◦ Inventory management
Chemical Owner Physical Inspection Data protections
41
Inventory Management: Conclusions
What are the main challenges to effective chemical inventory management?
Benefits of a Chemical Inventory Management System◦ Save time◦ Save money◦ Improve research◦ Improve safety◦ Improve security◦ Regulatory compliance◦ Earn recognition
Published articles about chemical inventory management1
◦ Ateneo de Manila University◦ Stanford University◦ Temple University◦ Los Alamos National Laboratory
1 These and other articles are in Journal of Chemical Health and Safetyhttp://www.journals.elsevier.com/journal-of-chemical-health-and-safety/
SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.
Group Discussion: Current Inventory Management
Group Discussion: Current Inventory Management
What is your current inventory management system?
What improvements would you like to see?
Please refer to handout: ◦ “Group Discussion: Current Chemical
Inventory Management System (CIMS)”
43
SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.
Lunch
SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.
Procurement Overview
46
Procurement: Key Principles
Planning
Substitution
Source reduction
Surplus sharing
Ordering Chemicals
Receiving Chemicals
Procurement: How it relates to Inventory Management
How is procurement involved in inventory management?◦ Planning◦ Ordering Chemicals◦ Receiving Chemicals◦ Surplus sharing
47
Procurement: Planning
Chemical purchase planning◦ Need?◦ Availability and amount needed?◦ Hazard?◦ Storage considerations?◦ Perform Risk Assessment
Chemical purchasing authorization/approval◦ Who needs to know?
Lab Manager, Department Head, Institution Head?◦ What should they check?
Laws/regulations Storage and Use conditions Training or additional specialty training
What else might be important to your institution?
48
49
Procurement: Surplus Sharing
How it works◦ Extra chemicals in good condition are posted to a list◦ Procurement requests go first to the surplus list◦ If in stock, requester gets option of taking surplus chemicals for free
Barriers to surplus sharing◦ Requires coordination with centralized procurement◦ Chemical collecting, hoarding◦ Requires training
Benefits◦ Reduces cost, waste, and hazards
Do you currently use a surplus sharing method in your lab, department, institution?
50
Procurement: Ordering Chemicals
Ordering Procedure Centralized system
◦ Ensure proper planning◦ Tracking and accountability
Things to Consider Costs
◦ Purchase◦ Handling
Human Monetary
◦ Receiving◦ Storage◦ Disposal Who can/does order chemicals for you lab,
department, or institution?
Procurement: Ordering Chemicals
Know your suppliers◦ Chemical Integrity
Storage and Shelf-life Assay expiration, impurities Hazardous decomposition
Peroxide-forming chemicals
◦ Legitimate/licensed source◦ Company reputation
Customer satisfaction Delivery
51
SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.
Central Receiving & Storage
Central Receiving and Storage: Basic Considerations
Basic Considerations◦ Trained personnel◦ Storage requirements◦ PPE◦ Emergency Equipment
First aid, spill kit, etc.◦ Inventory control and tracking◦ Transport within the facility
use outer protective container
53
Central Receiving and Storage: Advantages
Centralized location◦ Easier chemical tracking◦ Easier reporting
Permanent employees (less turnover)◦ Easier to track annual training◦ Preserve experience and knowledge
Expertly trained personnel to handle any chemical issue
Coordination for emergency response Localized transport equipment Safety equipment/facilities maintained
54
Central Receiving and Storage: Receiving
Delivery methods:◦ Domestic mail, commercial delivery, express
mail, direct shipment Confine deliveries to:
◦ Loading dock, receiving room, specified lab Chain of custody (Tracking)
◦ Receipt of delivery◦ Verified order and shipment
Inventory◦ Barcode item(s) for master inventory file
Training◦ Trained to recognize and prevent hazards◦ Prevent and clean-up spills
55
Central Receiving and Storage: Training for Receiving Personnel
Basic First Aid and CPR Hazard Communication Chemical Health Effects Hazard/Emergency Response Blood Borne Pathogens Spill Containment/Cleanup Forms of PPE and Appropriate Use Fire Prevention/ Fire Fighting Ergonomics/Equipment for Safely
Moving Materials
56
Central Receiving and Storage: Receiving Considerations
Where, how, who opens shipment?
Should package be opened in a hood?
Is material radioactive, flammable, reactive, explosive, etc.?◦ Has the vendor labeled packaging properly?◦ Has vendor provided SDS?
Is monitoring equipment needed?◦ Toxic gases◦ Radioactive materials
Is special storage needed on receipt?◦ Separation for incompatible items
57
Central Receiving and Storage: Bulk Chemicals
Bulk Chemical Deliveries◦ Solvents, fuels and other hydrocarbons common
Delivered by railcar or tanker truck◦ Transfer equipment should be intrinsically safe
Transfer personnel should have special training Proper electrical grounding and bonding of equipment
◦ Have a designated delivery location or facility Locate away from general employee population Fire suppression system or fire response team Inspect equipment periodically, replace as needed Outdoors and well ventilated
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59
Central Receiving and StorageSmall Facility
1- 50 Deliviers per day Few locations
◦ Department or building◦ Delivery to labs
Fewer manager and employee support
Smaller quantity of chemical storage
Large Facility 50+ deliveries per day Varying locations and
deliveries May require additional
vehicle transportation Many employees and
managers with varying training and experience
Large quantity of chemicals More diverse chemical
property requirements Extensive emergency
response training required
VS.
Central Receiving and Storage: Location
When determining the location of the central receiving and storage areas consider these items: Safety features designed into facility Location of the facility relative to common deliveries Accessibility
◦ Location within the facility◦ Access Control/Restriction◦ Delivery requirements/types - Loading dock, ramp
Nature of chemical operations/storage◦ Storage requirements for chemicals
Building and fire codes Laws and Regulations Personnel expertise and training
60
Central Receiving and Storage
Depending on University layout and size◦ Decide type/size and location of the central
receiving/storage facility Annual Training for ALL employees
◦ Understand guideline for ordering and receiving chemical Loading dock, receiving room, laboratory and
clerical personnel
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62
Central Receiving & Storage: Chemical Storage and Containment
Spill protection & secondary containment: ◦ Liquid-tight dikes, ◦ Recessed noncombustible floors, ◦ Containment so a leak from one
container does not contact other containers,
◦ Raised steel or fiberglass grating, ◦ Removable grating and supports for
clean up of any leaked material,◦ Separate secondary containment to
prevent mixing of spilled/leaked materials.
Store large volumes of chemical waste in buildings with few people ◦ Access restricted to responsible
personnel◦ Divide into chemically compatible
groups◦ Provide safety equipment and
alarms
Central Receiving and Storage: General Storage Basics
Separate incompatible chemicals Separate flammables and explosives
from ignition sources◦ Flammable storage cabinets
Large containers on bottom shelves All containers properly labeled and
closed◦ Label with compatibility group
Use secondary containment Wipe-off outside of container before
returning to storage area Secure Chemicals Of Concern (COC) Fasten shelves to wall or floor Shelves have a lip and/or rod
63
Central Receiving and Storage: Emergency Equipment
Emergency Response Equipment◦ Spill kits
All types: acid, base, solvent sufficient size and quantity to deal with a
large spill or release
◦ Fire suppression equipment Sprinkler system or water hose Fire extinguishers Smoke and heat alarms
◦ First aid kit ◦ Eye wash and Shower◦ Personal Protective Equipment (PPE)
Response to large release or spill General PPE for transportation of chemicals
64
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Central Receiving and Storage: Compressed Gas Cylinders
Keep cylinders outside and pipe into lab
Store cylinders in lab
Secure (chain/clamp)
Screw down cylinder caps
Store in well-ventilated area
Separate and label empty cylinders
Separate incompatible gases
Transport safely
Central Receiving and Storage: Hazard Signs
Hazard Signage ◦ All chemical storage areas
require appropriate hazard signs: Entrance, cabinets, shelves, etc.
◦ Entrances to building and rooms require emergency response signage What hazards are present Whom to contact in case of
emergency Fire and police response phone
numbers
66
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Central Receiving and Storage: Labeling and Packaging Basics
Clearly state hazard◦ Label (GHS) – bottle and
package
Protect sample integrity◦ Label (fragile, Etc.)◦ Bump, shock, drop
Elements/Nature◦ Temperature◦ Moisture/Humidity◦ Sunlight
Central Receiving and Storage:Labeling Basics
Manufacturer's Chemical bottle label In-used sample/reaction glassware Transfer/Secondary storage containers
68
69
Central Receiving and Storage: Transport Labels
Identify material◦ Proper, full chemical
name◦ ID codes (e.g., UN
number)◦ Quantities,
concentrations, number of containers
Hazard class according to regulations◦ Transport symbolso Proper universal symbols
Emergency information Contact names and
phone numbers Languages
Central Receiving and Storage: Transporting and Packaging
Container within a container Specific requirements depend on material and other factors
External/Shipping Packaging Hand Carry Example
70
Cryogenic materials◦ Dry Ice (Solid Carbon Dioxide)
Used to ship biological materials/samples Manufacturing materials (Aramid pre-pregs) Some chemicals (Ethylene, Acetylene, Fine chemicals)
◦ Understand special handling and storage requirements Remove dry ice from container before placing in freezer
storage as sublimating dry ice is an asphyxiation hazard◦ When removing cryogenic samples or supplies
always wear appropriate PPE, usually cryogenic gloves and eye protection
Central Receiving and Storage: Special Packaging
71
Central Receiving and Storage: Internal Transportation
Determine the safest route and mode of transportation◦ Hand carry, cart, dolly, automobile
Secondary containment PPE and emergency equipment
72
Central Receiving and Storage: Security
Reputable delivery company/personnel Label areas “Authorized Personnel Only”
◦ Means of identifying authorized personnel Authorized personnel
◦ Trusted, background check◦ Trained◦ Legitimate need
Access control◦ Lock areas, rooms, cabinets
Access limitations depend on the material or information◦ More control of access if COCs are present
Continuous monitoring◦ Cameras, sensors, access/entry points
Security system and personnel73
Central Receiving and Storage: Security, cont.
Key principles:◦ Security Policy and SOP include:
activities allowed, personnel access lists, hours of operations, actions to be taken in the event of an incident
◦ All doors fire rated and lockable◦ Exterior lighting during off hours◦ Emergency lighting in interior◦ Intrusion detection alarms
on doors/windows, or volumetric interior alarms such as microwave or infrared
◦ Response plan for specific incidents who will respond?
Fire brigade, security guards, police
74
SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.
Break
SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.
CIMS Software: Installation, Setup and Basic Features
77
CIMS Software: Loading, Users Setup and Basic Features
Overview◦ Basics and Features
Guided Installation and Set-up◦ Software Installation◦ Equipment Installation◦ MSDS database set-up◦ User Access set-up
Refer to CIMS “Installation Guide and User Manual” provided
78
CIMS Software: Intro and Basics
Purpose and Benefits◦ Promote a fundamental approach to managing chemicals in the laboratory,
focused on security and safety◦ Designed for a single central receiving/storage facility with only a limited
number of CIMS authorized users
Roles and Responsibilities◦ “Administrator” - This is the only user with the ability to modify the inventory◦ “General User” – Can search and view inventory
Implementation and Maintenance◦ Requirements include
(1) documentation and record keeping (2) assigning roles and responsibilities (3) training new staff (4) reporting
◦ SOP
CIMS: Basic Features
Access Control MSDS database Chemical “Alerts” Worksheet tabs:
◦ “Inventory”◦ “Quick View”◦ “Stock Check”
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CIMS: Installation and Setup
81
CIMS: Setup
82
Overview: CIMS User Access
83
Hide and Lock Tabs
1) Hide Tabs
2) Password Protect
SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,
for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.
Reminders & Adjourn