Sandra Basgall

Monitoring & Evaluation Regional Technical Advisor

CARO

Using Barcodes for EFFICIENT Beneficiary and Vendor

IDENTIFICATION:

Central African Republic Case Study

OR Dashevsky

Solution Architect

GKIM

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Problem

• Beneficiary Registration

• Beneficiary Tracking

• Lack of accurate, timely data

How do we solve these problems?

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Solution

• Barcoded Cards• iFormBuilder• iPods• Barcode Reader

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Architecture Overview

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Methodology

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Barcoding a Beneficiary Family

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Barcode Identification

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Process Overview

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Process

• Register Beneficiaries

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Beneficiary Report

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Seed Fair

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Process continues

Check-in Beneficiaries

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Process continues

Voucher Distribution

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Process continues

Register Vendors

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Process continues

Check-out Vendors

Pay Vendors

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Reporting

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Outcomes

Activity Traditional Fair ICT4D Fair

Initial Registration

Caritas animators spent up to two weeks registering beneficiaries in their respective zones, then lists were compiled and sent to CRS in Bangui

CRS and Caritas staff met directly with beneficiaries to register and give beneficiary cards

Personnel 20 5

Time 2 weeks 2-3 days

Total Beneficiaries Registered

7,919 6,000

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Outcomes Continued

Activity Traditional Fair ICT4D Fair

Personnel 6 3

Time (average) 6 hours 3.5 hours

Max beneficiaries/fair 400 400

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Hypothesis Results

• Barcodes saved time in registering beneficiaries,

• Barcodes save time in validating beneficiaries

• Barcodes reduce time needed in paying venders

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Assumption Results

• Voucher more accurately and efficiently calculated

• Barcode and scanner system can be easily used and accepted

• Equipment was robust enough to continue to work effectively with limited maintenance

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What to improve

• Be able to check data daily to correct for errors.• Picture when scanned for identification.• Develop upload/download mechanism such as a

hot spot so iPods can be synced immediately.• Either find a fix for the iPods when scanning

vouchers or purchase a couple of hand-held, wireless scanners from which the information then could be entered in the iPod.

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How we addressing this issues

• DREAM Mini Server– Synchronize data between devices with

out internet connection– Access Reports with out need for internet

connection– Modify Forms offline

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Next Steps

• Pilot a more complex project.• Include task as well as beneficiary.

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Thank you

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