SAP Business One for Steel Industry

SAP Business One Overview

SAP Business One Solution Management SAP AG

SAP AG 2005, SAP Skills Mai 2005 Conference / P06_24_Fuchs / 2

SAP Solutions for SMB

SAP Offers Solutions for Companies of all Sizes

Midsize Companies /Subsidiaries

Small Companies /Subsidiaries

mySAP All-in-OneConsists of the mySAP

Business Suite tailored to the needs of midsize

companies; the software is easy to install,

implement, and maintain, and provides a full range

of business functions

SAP Business OneCan be implemented in

a matter of days and provides all the

functions you need

LargeEnterprises

mySAP Business SuiteComplete set of business

functionality for all requirements


Accounting Software out - Business Management Software in: What Makes SAP Business One so Different?

Yesterday’s patchwork systems lock your information into silos. Maintaining these multiple systems is costly and prevents you from getting the data you need to run your business.


Introducing the Integrated Office: Using one Application, one View Across the Organization

Analyzes the impact putting a delinquent customer on credit hold will have on revenue before communicating to the customer

Get actionable alerts when service quality in the support organization drops

Block sales orders when they fall below needed gross profit margins

Reduce back-orders or over stock by planning purchasing according to real customer demand

SAP Business One allows you to stay on top of your business and provides a true and unified picture of critical, up-to-the minute business information across your organization with embedded CRM, finance and manufacturing capabilities.


SAP Business One®: Designed for Your Success

SAP Business One® is an affordable, integrated business management solution designed specifically for small and midsize companies.

For the first time, business owners have a single system that was built to automate business processes and deliver a true and unified picture of critical, up-to-the minute business information across CRM, manufacturing, and finance.

With SAP Business One®, owners can increase the profitability of their business and achieve a new level of control.

SAP Business One® is delivered by a worldwide network of qualified business partners that leverage SAP global knowledge to provide local service and support.

SAP Business One® is from SAP, the world's leading provider of business software solutions.


SAP Business One Product Coverage

Human ResourcesLogisticsFinancials

Software Development Kit

Customer Relationship Management

Reporting And Data Navigation Capabilities

General Technologies (Drag & Relate; Alerts; User Defined Fields, etc.)

Chart of Account General Ledger Journal Entry Journal Vouchers Multi-currency Financial Reports Cash Flow Data G/L Accounts & Business

Partners Aging Reports Tax

Banking Incoming Payments Bank Statements Reconciliation Dunning System

Cost Accounting Profit Centers

Sales Sales Order Delivery Pick & Pack Gross Profit Calculation Structured Marketing Docs Sales Analysis Report

Procurement Purchase Order MRP Purchase Analysis Report

Inventory Management Batch Management Serial Numbers Mngmt. Customer/Vendor Catalog

Numbers Continuous Stock

Management Price Lists

Production Bill of Material Production Orders

Activities Management Opportunity Management

Opportunities Opportunity Analysis

Reports Opportunities Pipeline

Service Management Service Call Customer Equipment Card Service Contract Solutions Knowledge Base

Service Reports

Calendar Calendar Microsoft Outlook

Integration

Payroll provided through partner

solutions

Employee Data Management

Employee Human Resources Reports


Demo Cycle – SAP Business One

Forecast and MRP

Sales Process

Sales Opportunities Management

Procurement Process

Inventory Management

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Forecast and Planning Process

Forecast and MRP


Forecast and Planning Process

Sales Forecast

Allows you to plan for procurement and production, even before you receive the actual Sales Order from the customer Helps you to supply the goods at short notice

Material Requirement Planning Enables you to analyze Inventory Supply and Demand

Receive Make or Buy Recommendations and Make recommendations from SAP Business One


Forecast

The Below screen shot shows the forecast created for 4 items. Forecast in SAP Business One also allows you to create Daily, weekly and monthly forecast.


Material Requirement Planning - Results

The Below screen shot shows the result of Material Requirement Planning (MRP) on weekly basis. It lets you analyze the supply and demand of goods either weekly or monthly basis.


Material Requirement Planning - Recommendations

The screen shot shows the recommendations given by MRP. Quantity, Due date is automatically calculated by MRP. And for each it gives the preferred vendor and the procurement price details. Purchase order can be also created from this report


Benefits

Some of the key benefits.. Maintain Inventory Levels

Make Informed Decisions

Quickly Respond to Customer Demands

Automatic creation of purchase order saves a lot of time


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Procurement Process

Forecast and MRP

Procurement Process


Procurement Process

Transaction Coverage Purchase Order

Goods Receipt Note

Returns

Purchase Invoice

Accounts Payable Credit Memo

Landed Cost

Down-payment Request and Invoice


Document Creation - PO

Multiple Currency Option

Last Prices Report User Defined Field


Copy From and Copy To Options

Copy from and copy to options helps us to create a reference with the base document. For example while generating a GRN, you use copy from option to copy the details from the purchase order already created


Integration with Finance Department

Shows the Journal entry posted at the back end while receiving the items in the warehouse


Landed Cost – Calculated the actual value of the product


Benefits

Some of the key benefits.. Last Prices report displays the price history that helps us to have a better negotiation with the vendors

Copy from and copy to options

Since the details are copied from the base document (PO), enables user to save a lot of time in data entry.

Avoid errors in manual data entry, which leads to accuracy in reports

System automatically captures the difference between the base document (PO) and the target document (GRN). Helps us to easily monitor the price and quantity variations between PO and GRN

The options also helps to manage partial receipts.

User defined fields allows us to customize the solution as per our business requirements




Purchase Process

MRP

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• Maintain Inventory Level and get actionable alerts when it deviates from the level

• Maintain multiple warehouse and manage items warehouse wise

• Get real time information about the availability of items warehouse wise

• Different valuation methods


Sales Process

Forecast and MRP


Procurement Process

Sales Process

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Sales Process

Transaction Coverage Sales Quotation

Sales Order

Delivery Note

Sales Returns

Sales Invoice

Credit Memo

Dunning wizard

Down-payment Request and Invoice


Sales Order Generation

The system Automatically checks the Available Qty in

Warehouse

Gross profit report Order

wise

Last prices Report Item

wise


Partial Deliveries

Step 1 – Copy from sales Order

Step 2 – Select the Order given by the customer


Partial Deliveries

Step 3 – Actual order is for 1000 qty, but deliver only 400

You can see only we have delivered 400 to the customer. By the next you deliver the items referring to the same sales order it will display only 600, as we have delivered 400 already

You can see the automatic remark created by SAP Business One, clearly shows the delivery document is based on sales order 68


Integration with Finance

The Screen-shot shows the journal entry posted in the ledger during the invoice process.


Benefits

Some of the key benefits.. Last Prices report displays the price history that helps us to have a better negotiation with the customers

Automatic item availability check, enables you to know the status of inventory while receiving an order

Gross profit report shows the profit you will getting which enables you to maintain your margin

Automatic Journal entry posting avoids duplication of work for finance department



Forecast and MRP

Sales Process



Procurement Process

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• Sales Force Automation

• Allows your sales employees to manage their leads

• Allows Top management to view the opportunities stage wise

• Closely monitor competitors

• Enables management to have a unified view on all the opportunities they are working with


Opportunity Pipeline Report

• Lets you know all the opportunities you are working with.

• Enables management to focus on the opportunities they need to

• Allows management to analyze the expected cash flow


Activities Management

• Sales employees can create the meeting schedules rather than maintaining it in papers

• Enables Sales employees to do effective follow-up

• Record all the interaction you are having with your customers

• Analyzing previous interaction lets other sales and service employees support the customer when allotted sales employee is not there


Benefits

Increases visibility – Opportunity wise

Analyze the performance of the Sales Employees

Enables you to do Effective Follow-up with the Customer

Allows Top Management to analyze the expected cash flow


Additional Capabilities

1. Alert Management

2. Drill Down

3. Drag and Relate

4. XL Reporter

5. Approval Procedures

6. Print Layout designer

7. MS Office Integration


1. Alerts Management

• Alerts in SAP Business One allows you take proactive actions

• Enables you to take immediate actions whenever there is a deviation from set standards • Allows you to create customized alerts as per requirements


2. User Experience: Sophisticated Navigation Thanks to Drill-Down Capabilities

Using the Drill-Down menu users can easily navigate to all related business data, such as Sales Analysis, Account Balance, Chart of Accounts, etc.


3. User Experience:Intuitive Navigation Thanks to Drag&Relate

Drag&Relate is a particularly effective means of linking two business objects to create a query


4. Sophisticated Reporting Capabilities

Users can use MS Excel, which they are already familiar with, as the user interface for definition and execution of reports

XL Reporter is fully and completely integrated with SAP Business One®

”Drag & Drop”-based user interface- Easy to create standard profit and loss reports, balances, forecasts, key figures, dashboards etc.

Reports on live data: data are extracted directly from SAP Business One® without staging data in OLAP cubes or in a data-warehouse

Standard functionality for financial reporting included

Supports live drill-down to posting level from the reports.

XL Reporter extends the power of MS Excel in reporting and analyzing with seamless access to SAP Business One information


5. Full Control of Your Purchasing and Sales Processes

No

?

?

Yes

Condition met? (for example, Document Value > 5000 USD?)

The system saves the document as a draft.

The system generates a message to inform the persons responsible that a document requires approval.

Approved or Rejected


6. Easy Design of Your Marketing Documents

Powerful and easy to use design tool

Flexible output management and export capabilities (PDF, e-mail and fax support)

SAP provides ready-to-use marketing templates

SAP Business One offers extended editing and printing functionality for all marketing documents


7. Seamless MS Office Integration

Synchronization of data in SAP Business One® and MS Outlook (calendar appointments, contacts, tasks)

Creating snapshots of SAP Business One® information and associate them with MS Outlook contacts

Quotations Management: Saving MS Outlook e-Mails as SAP Business One® activitiesSaving MS Word and MS Excel documents as an activity with a business

partner or contact person in SAP Business One®

SAP Business One® is fully integrated with Microsoft Outlook, enabling seamless communication that can span the organization and business functions


Some Key Reports.. Full control of your Business

Based on the combination selected, you can create multiple reports

Sales Analysis Report


Reports - Open Items List Report

This report displays the list of customer orders that are still pending fully or partially


Reports – Profit & Loss statement

Cash Flow Analysis

Profit and Loss Statement

SAP Business One provides powerful reports for nearly every aspect of the enterprise


Demo Cycle – SAP Business One

Forecast and MRP

Sales Process


Procurement Process


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• Real - Time information

• Increase Visibility on key functional dept

• Reduce Duplication of work

• Focus on “What is Important?”

• Adaptable to your Business

• Enables you to take proactive actions through

alerts and Workflow


Some typical areas of benefit may include:

1. Productivity – Streamlined business processes may allow your employees to accomplish more in less time.

2. Labor costs – Automating certain applications can reduce the number of people required to support your business.

3. Financial performance – More accurate financial reporting can speed receivables or give you a more accurate picture of your short- and long-term balance sheet.

4. Inventory management – Keeping a closer eye on inventory can speed inventory turns and reduce the amount you must spend on slow-moving products.

5. Pricing – Real-time financial reporting may give you a clearer picture of your overall costs and help you improve margins on your products or services.

6. Customer revenue – By using CRM to recognize customer needs, you can increase revenue per customer, or reduce customer turnover rates.

7. Technology maintenance and support – Less money may need to be spent on maintaining out-of-date legacy systems, improving your bottom line.

Date post:	11-Nov-2014
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