@2016 Akshay. All Rights Reserved Author: Sandeep Rathod

SAP BUSINESS ONE

The Dharamsi Morarji Chemical Co. Ltd.

Akshay Software Technologies Ltd.

@2016 Akshay. All Rights Reserved Author: Sandeep Rathod

Weigh Bridge

Add on

Export

Add on

Simple

Contracting

Job work

Add on

Duplicate

sales order

tracking

Sales,

Purchasing,

Inventory,

Accounts

Statutory

Reports :

VAT, Service

Tax, TDS,

Excise

@2016 Akshay. All Rights Reserved Author: Sandeep Rathod

SAP Business One Highlights

• One customer multiple

consignee sales order

• Sales order as Export or Local

• Sales order based on sales form

: CT-1, CT-3, Merchant trader,

EOU, Form-I

• Sales order as Dealers order or

consignment order

• Tracking same combination

open sales order for avoiding

duplicate sales order

• Dealer discounting on sales order

• Sales Form (CT-1, CT-3, Form-I). Tracking total dispatches against sales

form with total and remaining value.

• Sales Form report based all

types of forms.

• Product and Grouping wise

open sales order report.

• Reports on total dispatches

against sales order

Sales | Purchasing | Service

@2016 Akshay. All Rights Reserved Author: Sandeep Rathod

• Truck Master data : Registration & Validity,

Transporter Name, Capacity, Alerts on Expired

Truck Master

• Frist Weighment PO: Based on Purchase Order

Batch & GRN is created automatically on this

screen.

• Gross weight is automatically captured from

weigh bridge weight indicator or user has the

flexibility to add weight

manually after few

approvals.

• Material unloading slip

can be printed and

handed over to driver for

QC check

• Second Weighment PO :

Based on Frist

Weighment PO, Goods

Accepted, Good Return,

Tare Weight, Net Weight,

Landed Cost

• If Goods are accepted,

Landed cost for

Transportation of Material

will be automatically

accounted. If Material is

rejected from QC, Goods

Return document will be

added automatically.

Inventory | Weigh-Bridge | Distribution

@2016 Akshay. All Rights Reserved Author: Sandeep Rathod

• First Weighment SO: Based on Open Sales Order Tare weight is

automatically captured from weigh bridge weight indicator or user has the

flexibility to add weight

manually after few

approvals.

• Finished goods QC based

on “Frist Weighment SO”.

Filling of FG in Tanker and

allocating “Certificate of

Analysis” for Product as per

Standard formats or as per

requirement of customer.

• Second Weighment SO:

Based on Frist Weighment

SO Gross weight is

automatically captured from

weigh bridge weight

indicator or user has the flexibility to add weight manually after few

approvals.

• Net Weight is calculated automatically based on the input from Tare, Gross

and Package Tare Weight.

• Adding Second Weighment SO system will automatically create Delivery,

Outgoing Excise, Tax

Invoice and Discounting

Credit Note if applicable

• Weigh Bridge Reports:

Daily Trucks inward, Daily

Material Receipt Report,

Material and Group wise

Material Receipt, Rejected

and Goods Return Daily

Report,

Daily/Monthly/Weekly

Sales Report.

@2016 Akshay. All Rights Reserved Author: Sandeep Rathod

• Contracting Job Work Challan: Based on

Purchase order system will identify the total

quantity to be sent out for processing. Form

is linked to weigh bridge where Tare Weight

and Gross weight is

automatically captured from

weigh bridge weight

indicator or user has the

flexibility to add weight

manually after few

approvals.

• Bill of Materials are linked to

every processed finished

goods

• Processing cost is

automatically picked from

purchases order

• Material send for processing

are transferred from default location to subcontracting warehouse within

the system automatically

and user can print “57F4”

Challan of the same.

• Contracting Receipt: Return

without process is available,

if materials are received

after processing system

creates the production order,

Materials are issued and FG

is received.

• Transportation and other

cost are added automatically

when materials are received.

• Reports from Contracting Job Work: Daily/Monthly Material send out for

processing, Difference in Total Quantity sends and received, Materials

present at contractor, Return without process report.

Contracting Job Work | Weigh-Bridge

@2016 Akshay. All Rights Reserved Author: Sandeep Rathod

• Export Module is linked to weigh bridge

• Export sales order can be converted to

checklist just by “Copy From” button which

send the intimation to factory about the new

consignment requirement.

• Checklist provides detailed information about

which document needed to be printed and

what certificates are required.

• Pre-shipment Invoice is created on the basis of

checklist, an intimation send to the CFS about

the shipment that will arrive at the port. On the basis of pre-shipment

Invoice Bill of Lading and

other details are received

from the export authorities.

• Freight on Board is

calculated automatically on

pre-shipment invoice on the

basis of the input provided

by user.

• Pre-shipment is then linked

to “Frist Weighment SO” on

weighbridge user can copy

from pre-shipment and

create the Frist Weighment

SO.

• Second Weighment SO will

calculate the quantity which

is dispatched and system

creates a Delivery

document, Ship Qty is

updated on Pre-Shipment

Invoice.

Export Module | Weigh-Bridge

@2016 Akshay. All Rights Reserved Author: Sandeep Rathod

• GDN: Is the delivery

document that is

automatically created by

system on the basis of

second Weighment SO.

• ARE: Is the Outgoing

Excise entry based on the

Delivery document. On

this entry company can

specify whether the

consignment is Duty paid

or unpaid.

• Post-Shipment Invoice:

All the required

documents are printed

and commercial Invoice

(A/R Invoice0 is created.

• Export Module Reports:

Checklist Report, FOB

Calculation report,

Required Documents

printing, Open

Checklist/Pre-

shipment/Post-Shipment,

Monthly/Weekly Export,

Tracking Export

procedures using Bill of

Lading No.

@2016 Akshay. All Rights Reserved Author: Sandeep Rathod

Thank you