SAP Enterprise Structure for Personnel Administration By B.D Ballani, Tata Consultancy Services The following elements define the SAP enterprise structure for Personnel Administration: Company Code Personnel Area Personnel Subarea Remember to assign the same country grouping to all personnel areas within a company code. The configuration of these elements which includes defining and assignment are done as follows: Step 1 : IMG : Enterprise Structure -> Definition -> Financial Accounting -> Define Company
Transcript
SAP Enterprise Structure for Personnel Administration
By B.D Ballani, Tata Consultancy Services
The following elements define the SAP enterprise structure for Personnel Administration:
Company Code Personnel Area Personnel Subarea
Remember to assign the same country grouping to all personnel areas within a company code.
The configuration of these elements which includes defining and assignment are done as follows:
Pay scale structure Applicant structure Wage type structure
1. Organizational structure: It contains organizational objects /elements. These are called building elements.
Organizational objects / elements are:
Organizational objects Org. key Organizational unit O Job C Position S Person P Cost center K Task T Task group Ts
If we create any organizational object, System will assign a eight digit numeric number, which is called unique Number.
1. Organizational Unit: Represents a functional unit in your enterprise, Human Resources department, for example. According to how tasks are divided up within an enterprise, this could be a department, group or project team, plant, for example. Organizational units differ from other units in an enterprise such as personnel areas, company codes, business areas etc. These are used to depict structures (administration or accounting, for example) in the corresponding components.
Kinds of organizational units
A). Main Organizational unit / Root organizational unit: Whatever the organization we create for the first time is called Main organizational unit.
B). Sub organizational unit: Under Main org. unit whatever we create is called sub org.units.
2. Job: Jobs, in contrast, are classifications of functions in an enterprise (administrator, for example), which are defined by the assignment of characteristics. Jobs serve as job descriptions that apply to several positions with similar tasks or characteristics.
Jobs are used as templates to create Positions that means to say without a job we can’t create a position.
3. Position: Represents a post that can be occupied by a person (employee) in the staff assignments of an organizational unit, purchasing administrator, for example. Positions differ from jobs. A job is not concrete but rather the basis for the creation of various positions with similar tasks and characteristics. . Positions are created based on jobs; it means to say without a job we can’t create a Position.
Job Position Manager HR manager Marketing manager
Finance manager
Plant manager
Engineer Production engineer Site engineer
Software engineer
Consultant SAP HR consultant FI/CO consultant
SD consultant
Designer Software designer Web designer
1. Person: An individual, who is listed as an employee in Personnel Administration. A position can be occupied partially, hundred percentage.
2. Task: It is a collection of duties and responsibilities. Tasks are assigned to jobs and positions.
“Activity which is performed within an organizational unit”
1. Task group: It is a group of tasks which can be assigned either a job or a position.
* HOW TO CUSTOMIZE ORGANIZATIONAL STRUCTURE*
Organizational structure can be created in three procedures.
1. Simple Maintenance
2. Expert Mode / Detailed Maintenance 3. Organization and Staffing
Comment: If we create organizational Structure in any procedure, the same structure reflects in other two procedures.
If we create organizational structure in Simple maintenance and Organization and Staffing the relationship between the objects are assigned by the system. Where as in detailed Maintenance the user has to assign the relationship code.
The relationship between two objects is expressed in three digit numeric characters.
Each and every relation can be expressed in two ways.
1. Top down which is indicated with B
2. Bottom up which is indicated with A
For example:
TATA group of business---Btop down.
TATA mobiles business-- -Abottom up
In the above Organizational units i.e. BTATA group of business shows its relationship towards A i.e. TATA mobiles, in the same way A i.e. TATA mobiles shows its relationship towards B i.e. TATA group of business. That means to say TATA mobiles reports to TATA group of business / TATA group of business is the line supervisor of TATA mobiles.
So we come to know that the lower level organizational object is A
So we come to know that the higher-level organizational object is B
The relationship codes can be seen through transaction code “OOVK” table name is T778V
The relationship codes:
Relationship code Relationship bottom up Relationship top down Indicates with A Indicates with B *
001 Is a subdivision of Is subdivided into 002 Reports (line) to Is line supervisor of 003 Belongs to Incorporates 004 Is subordinate to (disc.) Is disc.supervisor of 005 Is subordinate to Is supervisor of 006 Substitutes for Is substituted by 007 Describes Is described by 008 Holder Holder 009 Successor Successor
010 Substitute Substitute 011 Cost center assignment Cost center assignment 012 Manages... Is managed by... 013 Staffing requirement Staffing requirement 014 Cost distribution Cost distribution 015 Is identical to Is identical to 017 Is carried out by Carries out 018 Previous org. assignment Previous org. assignment 019 Planned org. change Planned org. change 020 Is a specialization of Is a generalization of 021 Is equipped with Is contained in 022 Requires Is required by 023 Reserves Is reserved by 024 Takes place in Is location of 025 Is attended by Takes part in 026 Is held by Is the instructor for 027 Has a prebooking for Is prebooked for 028 Imparts Is imparted by 029 Presupposes Is presupposed by 030 Is a specialization of Is a generalization of 031 Requires Is required by 032 Fulfils Is fulfilled by 033 Is planned for Can attend 034 Was attended by Attended events of type 035 Is previous job of Is subsequent job of 036 Is organized by Organizes
037 Designated as successor Designated as successor 038 Has potential for Is a potential of 039 Supplies Is supplied by 040 Was cancelled by Has cancelled 041 Is an equivalent job Is an equivalent job 042 Interests and preferences Interests and preferences 043 Dislikes Is dislike of 044 Consists Of Is part of
045 Created Was created by 046 receives Was created for 047 Contains Is an element of 048 Application by Application for 049 Is developed by Develops
050 Assesses Is assessed by 051 Is a session of Is main event of 052 Attends session Is attended by 053 Still requires Is still required by 054 Uses (for attendee) Is used by (attendee) 055 Uses (for bus. event) Is used by (bus. event) 056 Person has cost center Persons on cost center 057 Has attendee apprsl model Is at'ee apprsl model for
058 Has event apprsl model Is event apprsl model for 059 Employee pool Employee pool 060 Capacity assignment Person assignment 061 Equals Equals 062 Requirement description Requirement description 063 Requires Defines demand for 064 Requirements definition Requirements definition 065 Planned assignment Planned assignment 066 Reserve pool assignment Reserve pool assignment
068 No shift planning No shift planning 069 Is temporarily done by Works temporarily as 070 Responsible for cost plan Responsible for cost plan 071 Parallel temp.assignment Parallel temp.assignment 072 Shift planning by Shift planner for 077 Passes through Is passed through by 080 Assigned to exposure grp Exposure group contains 081 Higher duty holder Higher duty holder 083 Is Key Position of Incorporates Key Position 088 Dotted Line Reports to Dotted Line Supervises 089 Dotted Line Reports to Dotted Line Includes 090 Is responsibility of Is responsible for 101 Country reassgmt to Country reassgmt from 108 Is assigned to Is assigned to 200 Replaces Is replaced by 201 Assigned role Role incorporates 202 Notification agent Notification agent 204 Possible roles Possible roles 207 Is identical to Is identical to 208 Is identical to Is identical to 209 Is filled by Has employment contract 210 Substitutes with profile Substitutes with profile 220 Belongs to has
221 Is object reference of Contains objects 222 Belongs organizationally Incorporates SAP objects 223 Is assigned (valid.per) Incorporates(for valid.) 224 Is object type of Is container instance of 225 Is event of Has event 226 Is method of Has method 227 Triggers Is triggered by 228 Terminates Is terminated by 230 Is part of Contains 231 Assignment exists Assignment exists 232 Has element Is an element of 240 Existence depends on Defines
250 Is responsible for Is responsibility of 262 Reports to Is superior of
263 Belongs (not uniquely) to Incorporates (not unique) 264 Belongs (uniquely) to Incorporates (uniquely) 280 Belongs to system Uses function 281 Belongs to function Has combination 282 Is an element of Has object 283 Sends message Receives message 290 Has administrator Is adminstrator for 291 Partner agreement Partner agreement 292 Maintains brokers Brokers are maintained 293 Has user for commissions Is user for commissions 299 Is supported by... Supported
300 Is financed by... Finances... 301 Increases Is increased by 310 Is responsible for Is responsibility of 311 Substitutes for Is substituted by 312 Belongs to (reclassif.) Incorporates (re-valuatn) 313 Reclassified from Reclassified into 314 Is to be financed by Is earmarked for 315 Responsible for Financing Responsible for Financing 400 Is child of Is parent of 401 Is assigned Is assigned 601 Represents Is Represented By 605 Is an Element Of Includes Element 606 Is attribute ref. for Refers to attributes of 607 Is described by Descriptive element of 620 Is assigned Is assigned 700 Is responsible for Is responsibility of 701 Is assigned Is assigned 710 Fulfils Is fulfilled by 711 Requires Is required by 712 Imparts Is imparted by 750 Vacant position in Incorporates vacant pos. 751 Is responsibility of Is responsible for 752 Fills Will be filled by 753 Publishes Published by 754 Publishes in Publishes
755 Application by Application for 756 Has applicant Applied for position in 900 Manager to manager Manager under manager 903 Belongs to (alternative) Incorporates(alternative) 962 Reports to (alternative) Is superior (alternative) 963 Belongs to (preferred) Incorporates (preferred)
Simple maintenance:
How to create organizational structure in Simple maintenance?
