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SAP CO NOTES
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SAP CO NOTES
INDEX
PARTICULARS Page No.
CO Areas and Basic Settings for Controlling 3
Cost Center Accounting 11
Online Reconciliation Leger 23
1. Creation of GL Masters
2. CO Customization
3. FI Customization
25
27
28
Cross Company Code Postings 31
Maintain Overhead structure 34Statically Key Figures (SKF) 38
Assessment 42
Internal Orders 46
Budgeting and Availability Control 60
Profit Center Accounting 64
Integration 76
1. Transaction Key /Process Key2. Valuation Class3. Assignment of accounts4. MM Customization5. FI Consultant job in MM6. Assignment of Accounts for Automatic Postings(MM
to FI)
7. FI Consultant job in SD8. SD Steps9.
77
78
8990
97100
115
Co-Profitability Analysis (CO-PA)1. Data flow in CO-PA
120120
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2. Customization
3. SD End user area
122
126
Report Painter 129
Product Costing 132
1. Co Consultant Job (Activity based costing)2. PP Consultant job3. CO End User area4. MM End User area5. PP End user area
134
144146
147
149
Actual Costing 153
1. CO Consultant job2. PP consultant area3. Asset Accounting area
153
167174
New General Ledgers (ECC 6 New Features )
1. Customization2. Document Splitting
179
180188
Central Excise and Sales Tax1. Central Excise Customization (Purchase)
2. Central Excise customization (Sales)
3. SD End user area
192195
211
217
Financial Statement Version 228
Asset Accounting Area 237
Project Report 238
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CONTROLLING (CO)
This is used for internal reporting in Co organizational HierarchyHighest node is
controlling area. In FI Highest node is company , Company code
CO AREAS :
1. Cost Elements Accounting: To update Co records / sub modules cost elements
are required.
There are two types of cost elements
1. primary cost elements2. Secondary cost Elements
2. Cost Center Accounting: This is used to view department wise costs.
3. Internal orders: This is used to view costs for specific task.
Eg: Vehicle wise running expenses / Petrol expenses, Repairs to that Vehicle,Telephone wise expenses production order costs / Exhibition costs.
Create each vehicle as n order and capture the costs
Production order:
Create production order as on internal order and capture the costs.
Exhibition costs: Sales men salaries , Advertisement discounts to customersconveyance. Create a exhibition order
4. Profit center accounting : This is used to view profitability product wise /Division wise / Location wise if business area is not used in FI
5 Product Costing :This is used for valuation if inventories
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Eg: Finished goods and work in process.
6. Profitability analysis: This is used to view profitability for number of parametersat a time.
Eg. Sales order wise / Customer wise / Product wise / Plant wise / Sales
organization wise profitability this is reporting tool
BASIC SETTINGS FOR CONTROLLING:
Maintain controlling area
FI Organization Structure CO. Organization Structure
Company Controlling| |
Company code |
| |
Business area Cost Center
Scenario1
Company
|
Company code = Controlling Area
| |Business area --- Cost Center
(a)Controlling area at company code level, b)Business area will be assigned in costcenters.)
Scenario -2
Company = Controlling Area
| |Company code |
| |
Business area --- Cost Center
(a )Controlling area at company (group) level no. of company codes will have one
controlling area, b) Business area will be assigned in cost centers.
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1) When management wants to view number of company codes cost centers data at atimeIt is not possible in 1st ScenarioIt is possible 2nd scenario.
In report it will ask only one controlling area and not multiple controlling area.
2) When management wants to view number of cost centers data of company codeDirectly it is possible in 1
stscenario.
Also it is possible in 2nd
ScenarioBy creating cost center groups.
It means 2nd Scenario is more flexible.
MAINTAIN CONTROLLING AREA:
Path : SPRO
Controlling
General controlling
Organization
Maintaincontrolling area (Tr.Code is OKKP)
If we go for 1st scenariocompany code should be the controlling area.
If we go for 2nd
scenario we can use any code for controlling area code.
Double click maintain controlling area.
Select new entries button
Controlling area :BIL
Name :controlling area forBIL
Company code to controlling area : Select controlling area same as company codeCurrency type : select 10 company code currency.
Once we select 10 company code currency , currency field, Chart of Accounts filed andFiscal year variant filed will be updated automatically.
Cost Center standard hierarchy : BILHIERSave
Select yes button for the message system to create as a standard hierarchy
Select create request button
Short description : Co customization for BIL
Press enter
Press enter once again to save in the request.
COST CENTER STANDARD HIERARCHY:
Cost center standard hierarchy : BILHIER
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|
Cost centers Dept. A Dept.B Dept.C
At the time of cost center creationIt will ask under which hierarchy we are creating thecost centers.
In the reportwhen we give cost center Dept.AIt gives only Dept.A date. When wegive cost center Dept.BIt gives only Dept.B date.
When we give cost center hierarchy BILHIERIt gives all the cost centers data.
Double click on assignment of company codes folder
Select new entries button
Give the company code : BIL
Select save button or Ctrl+S
Press enter to save in your request
Double click on a activate components / control indicators folder
Select new entries button
Fiscal year :2007
Cost center : Select component active
Select active type check box
Order management select component active.
Select profit center accounting check box
Save
Ignore the warning message press enter
MAINTAIN NUMBER RANGES FOR CONTROLLING DOCUMENTS:
1. CO through posting from FI (Business transactionCOINCO No rang interval for the business transactionCOIN
FI Document type Co
And no.ranges
SA COIN
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| |
01 ||
1-100000 1-00000
Manual posting F-02 Automatic posting
1. Repost Co line items (Business transactionRKU3)Option 1
Posting in FI
Wages A/c Dr 100000 Dept.A
Wages A/c Dr 200000 Dept.B
Wages A/ Dr 300000 Dept C
To bank 600000
1 FI Document1 Co DocumentCOIN
Note :Automatic posting is a business transaction
Option 2
Posting in FI Posting in CO
Wages A/c Dr 600000 Dept common Dept A 100000
Dept.common Dept B 200000
Dept. Common Dept C 300000
To Bank 600000 Post Co line item
2 Documents
1 FI Document No FI document
1 CO DocumentCOIN 1 CO DocumentRKU3
Transfer document wise/line item wise
Total documents generated
1. FI Document2. CO Documents
Wages A/c Dr 600000 Dept Common Dept A 300000Dept Common Dept B 200000
Dept Common Dept C 300000
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Rent A/c Dr 50000 Dept ATo bank 650000 Repot CO line item
Transfer line item wise
Transfer document wise / Line item wise
Report costs ( Business transactionsRKU1)
This is used when we split the cost center into number of cost centers or transfer for
wrong cost center postings.
No FI document will be generated
CO document only will be generated
Transfer cost element wise (GL Account wise) 01/07/2007 split into Dept A and Dept X
Dept A Dept X
30/04/2008 400100 Salaries 200000
30/05/2008 400100 Salaries 25000030/06/2008 400100 Salaries 275000
----------
400100 total 725000 400100 Salaries 200000
30/04/2008 400101 wages 100000
03/05/2008 400101 wages 150000
30/06/2008 400101 wages 125000----------
Total 400101 375000 400101 wages 125000
30/04/2008 400300 Rent 500000
31/05/2008 400300 Rent 50000
30/06/2008 400300 Rent 50000--------
400300 Total 150000 400300 Rent 40000
Planning primary costs ( Business transaction RKP1)
Planning cost center wise or no. range interval for all the types , budgeting cost center
wise for each cost element.
Path: SPRO- ControllingGeneral controllingOrganization- Maintain number
ranges for controlling document (T.Code is KANK)
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Controlling area : BILSelect maintain groups button
From the menu select groupInsertText: Co doc no. range interval for BIL
From number : 1To number :100000
Enter
Double click on business transactions COINRKU3
RKU1
RKP1Select Co.No.range interval for BIL check box
From the menu select EditAssignment element groupSave
Ignore the message press enter
Note :Usage of Version locked authorized person only Eg; Cost Accountant
MAINTAIN VERSIONS:
Version are nothing but budgets
Original budgets Version 0
Revised budget version 1
Re revised budget Version 2
We can compare actual with original budget, Revised budget and Re revised budget
Path: SPROControllingGeneral controllingOrganizationMaintain
versions
Select version 0 (Plant /actual version )
Double click on settings for each fiscal year folder
Give the controlling area : BIL
Enter
Select new entries button
Fiscal year :2008
Exchange rate type :select B (Bank selling rate)
Once budgeting is completed at end user are a select version lockedSo that no body
can change budget figures.
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Select save button or Ctrl+S
Press enter to save in your request
Select bank arrow
Planning is made attend user area after plannings completed we select version locked
check box , no body can change planned figures.
COST ELEMENT ACCOUNTING:
To update CO records / sub modules cost elements are required
There are 2 types of cost elements
1. Primary cost element 2 Secondary cost elements
A)Primary cost elements are our generalledger accounts
A)Secondary cost elements are other thangeneral ledger accounts
B) Posting to primary cost elements arepossiable
B) Postings to secondary cost elements arenot possible. They are used to allocations /
Settlements
Dept C Dept A Dept B
(Service Dept) (Production Depts)
Salaries 100000Wages 200000
Power 5000
In the month end, by using secondary costelement, we allocate costs from service to
production Depts.
COST ELEMENT CATEGORIES
PRIMARY COST ELEMENT CATEGORIES:
1. Primary cost / costs redacting revenues. This used for expenditure accounts3. Accrual / Deferral per surcharge :This is used for month end provisions only in
CO
11. Revenues: This is used for income accounts12. Sales Deduction: This is used for expenditure accounts like sales commission
Trade discount where CO-Profitability analysis module is activated
22. External settlement( Settlement from COFI): This is used for allocation ofinternal order settlement to GL Accounts / Assets.
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SECONDARY COST ELEMENT CATEGORIES:
21. Internal settlement (Settlement from CO to CO) This is used for allocation of
internal order settlement cost to cost centers.
31. Order/ Project Results analysis: This is used for work in process calculations isproduct costing.
41. Overheads rates :This is used for calculation of raw material overhead rate /
Production overhead rate in product costing .42. Assessment: This is used for allocation of primary cost element posing and
secondary cost postings from one cost center to other cost centers.
43. Internal Activity Allocation: This is used for calculation of activity types inproduction cost.
Eg: Machine hours rate / labour hour rate in product costing.
COST CENTER ACCOUNTING
This is used to view department wise costs we use cost center accounting.1. Creation of primary cost elements, we can create
A) FI Area |
B)CO Area |- Co Area
C)Automatic creation |
2. Display cost elements created3. Creation of filed status group by making cost center required entry field4. Assign new filed status group in GL expenditure accounts5. Creation of cost centers.6. Creation of cost center groups.7. Creation of cost element groups8. To enter exchange rate for type M for INR to Euro9. Posting of transaction in FI10.To view cost center wise report.11.To view CO documents1. A) Creation of primary cost element at FI area
Use to FS00GL masters creationGive the GL account number : 400100 Salaries Account
Company code : BIL
Form the menu select GL Account displayNow select edit cost element button
Valid from date :01.04.2008
To date :31.12.9999 comes automatically
EnterCost element category : Select 1 (Primary cost / cost reducing revenues)
Select save button or Ctrl+S
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1. B) Creation of Primary cost element at CO area:Use transaction code FS00
Path: Accounting- Controlling- Cost element accounting-Master data-Cost
element
Individual processing-Create primary (Tr.code KA01 )
Cost element : 400300 Rent Account
Valid from :01.04.2008 to 31.12.9999Enter
Cost element category :1 (primary cost /cost reducing revenue)
Save
1. C) Automatic creation of primary cost elements:1) Marked default settings (OKB2)
path : SPRO-Controlling-Cost element accounting-Master dataCost elements
Automatic creation primary and secondary cost elements-Make defaultsettings.(Tr.code is OKB2)
Give the chart of Accounts : BIL
EnterAccount from :400301
Account to :499999
Cost element category select 1Save
Press enter to save in your request
Create batch input session (OKB3)
Same path as above
Give the controlling area : BIL
Valid from :01.04.2008
Valid to :31.12.1999
Session name :BIL (This is text field)
Execute
Execute batch input session (Tr code is SM35)
Same path as above
Select session name : BIL
Select process button
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Select session :BIL
Select display errors only radio button
Select process button
We get a message processing of batch input session completed.
Ignore the message & select exit batch input button
Display primary cost elements created (KA03)
Path: Accounting-Controlling-Cost element accounting-Mater data-Costelement Individual processingDisplay- (Tr code is KA03)
Select drop down button beside cost element
Give the Controlling area : BILEnter
Creation of field status group by making cost center required entry field:
(Tr.Code is OBC4)
Select field status variant: BIL
Double click on filed status groups folder
100000 equity share capital G001 We cant make cost center required forbalance sheet accounts
400100 Salaries Account G001
For G004 we make cost center required and
assign in salaries account (i.e in expenditureaccounts)
Double click on field status group G004 cost accounts
Double click on General data
Text make it required entry field
Select next group button
Cost center select required entry filed
Select next page or page down button two times.
Business area make it option entry filed
Save
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Press enter to save in your request
Assign group new field group in GL expenditure accounts (FS00)
Give the GL account 400100 salaries account
Company code :BIL
From the menu select GL account change select create / Bank / Interest tab
Filed status group change to G004
Save
Give the GL Account No.400300 Rent A/c
Company code :BIL
From the menu select GL account change
Change field status group to G004Save
Creation of cost centers:
Path: Accounting-Controlling-Cost center accounting-Master data-Cost center-
Individual processing-create (Tr.code is KS01)
Cost center : Dept A
Valid from :01.04.2008 to 31.12.9999
Enter
Give the name : Dept A
Give the description : Dept A
Person responsible :Mr.A
Cost center category : Select 1 production
Hierarchy area : select BILHIER
Business area :BILH
Currency :INR
Select save button or Ctrl+S
Ignore the warning message press enter
One more cost center : Dept B
Valid from :01.04.2008 to 31.12.9999
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Reference cost center : Dept A
Controlling area : BIL
Enter
Change the name to Dept B
Change the description to cost center Dept B
Change the person responsible : Mr B
Other fields are common
Select save button
Ignore the warning message press enter
Cost center : Dept C
Valid from :01.04.2008 to 31.12.9999
Reference cost center : Dept A
Controlling area : BIL
Enter
Change the name to : Dept C
Change the description to cost center : Dept C
Change person responsible to Mr.C
Cost center category : Select to 2 (service cost center)
Select save button or Ctrl+s
Ignore the warning message press enter
Creation cost center groups:Hierarchy : BILHIER
Cost centers Dept A Dept B Dept C Dept X Dept Y Dept Z
Category Production Prod Service Production Production ServiceBusiness Area HYD HYD HYD BGL BGL BGL
If we want to see all cost centers dataBILHIER
If we want to see production cost centers dataCreate a cost center group and assignDept A . Dept B, Dept X and Dept Y.
If we want to see HYD cost centers data costcost center group and assign Dept A, Deptb and Dept C
If we want so settled production cost centers datacreate A cost center group and assignDept A and Dept B
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Path : AccountingControllingCost center accountingMaster data- Cost center
groupCreate (Tr.code is KSH1)
Give the cost center name : BILHYD PROD
Enter
Description Hyderabad production cost centers BIL
Select Edit Cost Center Insert cost center button
Select the cost centers Dept A
Dept B
Save
Creation of cost Element group:
FI : Account groups Personnel cost CO:Dept wise personal cost orAdministration
400100 salaries Create cost element group personnel andassign 400100 -400199
400101 Wages
400102 Bonus
400103 Staff welfare and Administration Create cost element group administrationand assign 400300-400399
400300 Rent400301 Telephone exp
400302 Petrol exp In the report center Dept A Dept C
OrCost center GRP
Cost element
OrCost element GRP personneladministration
Path: Accounting Controlling-Cost center accounting-Master data-Cost element
group
Create (Transaction code: KAH1)
Cost element group name : BILADMIN
Enter
Description : Administration expenses for BIL
Select insert cost element button (Shift+F4) (EditCost elementInsert cost element)
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From 400300 to 400399
Save
To enter exchange rate for type M for INR to EURO (Tr.Code is OB08)
Select new entries button
Exchange rate type : M (Average rate)
Valid from :01.10.2008
From currency : INR
To : EUR
Direct quotation :0.02
Select save button or Ctrl+S
Press enter to save in your request
Posting of transaction in FI Transaction code:F-02
Give the document date : Todays dateType :SACompany code :BIL
Posting key :40
Account :400100 salaries accountEnter
Give the amount :500000
Cost center : Dept A
Text :Salaries posting
One more expenditure
Post key :40
Account :400300 Rent account
EnterAmount :100000
Cost center : Dept A
Text : Rent posting
Posting key : 50Account :200105 SBI current account
Enter
Amount :*
Business area :BILHText : Expenditure posting
From the menu select Document Simulate
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Select save button or Ctrl+S
To view cost center wise report:
Path: AccountingControlling-cost center accounting Information system-Report for
cost center accounting-Line items
Cost centers: Actual line items (Transaction:KSB1)
Cost center select Dept A (if you want change the posting dates)
Select execute button
Keep the cursor and the first line item
Select document button
Select back arrow
Select change layout button (Ctrl+F8)
Select Document no.under column set
Select value in reporting currency under displayed columns
Select left arrow or show selected filed button
Select reference document no.under column set
Select value in report current under displayed columns
Select left arrow
Select business transition under column set
Select document no. under displayed columns
Select left arrow
Enter
To view co documents:
Path :Up to reports for costs center accounting path is same -Line itemsCo
documents :Actual costs (transaction code is KSB5)
Document no. :1 to 100000
Execute
Select folder button for document no.1
Report co line items:
Business transaction RKU3
FI doc.13
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001 400100 Salaries 500000 Dept A 150000 Dept B
50000 Dept C
Report co line item
002 400300 Rent 100000 Dept A
003 200105 SBI 600000
Report co line item
Transfer document wise /line item wise , transfer line item wiseNo FI document will be generated
Only document will be generated
Path: AccountingControlling-Cost center accountingActual postings-Report line
items-Enter (Transaction code is KB61)
Select document no. :13
Company code :BILFiscal year :2008
ExecuteDouble click on line item no.1
Amount under new account assignment 150000
Cost center :Dept B
Select new item buttonSelect next button
Amount under new account assignment 50000
Cost center : Dept CSave
Go and see the cost center report KSB1
Give the cost center Dept A
Select execute button
To view cost element wise to total
Select cost element column
Select sub totals button
(Note:That is dues cost element wise total)
Repot costs (Business transaction RKU1)
This is used when we split a cost center in to number of cost centers or wrong cost centerpostings.
No FI document will be generated
Only CO document will be generatedTransfer cost element wise (GL account wise)
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Path : Accounting-Controlling-cost center accountingActual postings-manual
reporting of costsEnter (Transaction code is KB11N)
Cost center (old) : Dept A
Cost element 400100 Salaries
Amount :100000
Cost center new : Dept C
One more cost center (old) : Dept A
Cost element :400300 Rent
Amount :25000
Cost center (new) : Dept C
EnterSelect save button or Ctr+S
Period lock:
FI CO
A) Transaction which effect
FI and CO eg:COIN
To open To open
B) Transaction which effect
only CO Eg.RKU3, RKU1
No check To open
C) Transaction which effect
only FI Eg.Debit balancesheet and credit balance
sheet
To open No check
Sept .08 March Oct 2008 to March 2009
An expenditure posting in FI for September. We cant post since periods are not open.
Path: AccountingControlling-cost center accounting-EnvironmentPeriod lock-
chang (Tr.code is OKP1)
Controlling area : BIL
Fiscal year :2008
Select actual button
Select period :01
Select lock period button
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Save
Set controlling area :(OKKS):
Path :up to Environment the path is same Set controlling area
Give the controlling area :BILEnter
Real time integration of controlling with FI on line reconciliation ledger
This is used when we get for 2nd
scenario (no.of company codes having one controllingarea ) all the company codes should use same Char of Accounts.
Planning cost center wise
Path :AccountingControlling cost center accounting PlanningCost and Activity
inputsChange (KP06)
Version :select 0 (Original budget)
From period :1
To period :12
Fiscal year :2008
Select next page or page down button
Cost center group :BILHIER
Cost element From :400000
Cost element To :499999
Free Form Bsed
If we select radio button If we select from based radio button
We have to select cost element from thedrop down list and plan against the
Climents
The cost element list in a available onscreen plant against cost elements
Select form based radio button
Select overview screen buttonFor cost element 400100 Plan Fixed cost 1500000
Distribution key 1 Equal distribution
Select cost element 400100
From the menu select GotoPeriod screen
Select back arrow
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Fro cost element 400300 Plan fixed cost 960000
Distribution key 1
To plan for Dept BSelect next combination button
To go back to previous deptselect previous combination button
Save
To view variance report cost center wise
Path :AccountingControlling-Cost center accountingInformation systemReportsfor cost center accountingPlan /Actual comparisonsCost centers: Actual
/Plan/Variance (Tr code is S_ALR_87013611)
Controlling area :BIL
Fiscal year :2008
From period :10
To period :10
Plan version :0
Cost center Value :Dept A
Execute
Keep the cursor on Salaries A/c actual costs amount
Select call up report button
Double click on cost centers : Actual line items keep the cursor on the first line item.
Select document button
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ONLINE RECONCILIATION LEDGER
Reconciliation used when
when number of company codes having one controlling area2nd Scenario It can be at controlling area
All the company codes should use the same Chart of Accounts due to online reconciliation ledger, it generated in a document in FI
BIL Controlling area
|
------------------------------------------------------------------------
| |Company code BIL company code BSL
| |
------------------------------------ ------------------------------------| | | | | |
Dept A Dept B Dept C Dept X Dept Y Dept Z
If salaries paid and posted FI at (F-02)
Salaries A/c
----------------------------------
100000 ||
Out of 100000 salaries 20000 belongs to company code BIL
If we use the reconciliation account at cost center level and the 20000/- is transfer tocompany code BSL (Dept X) it passes the entry in financial automatically
Here Reports atNo FI recordsIn BIL Books
BSL Dr 20000To Salaries a/c 20000
In BSL books
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Salaries account Dr 20000To BIL a/c 20000
Customization at Finance:
To copy company code BIL customization including accounting to BSL
Path :SPRO-Enterprise structureDefinitionFinancial accounting Edit, copy,
Delete, Check company code(T.Code EC01)
Double click on copy, delete, check company code
From the menu select organization objectcopy organization object
From Company code :BIL
To company code : BSL
Enter
Select Yes for the message (for copy the GL accounts)
Select No button allocate a different local currency
Ignore the message press enter
Select create request button
Short description :Customization for Birla Steel Limited
Press enter
Enter once again to saving the request
Go on press enter till you got the message company code BIL copied to BSL with out 75
number range object
Ignore the message press enter
Select back arrow
Double click on edit company code data
Select position button
Give the company code :BSL
Enter
Select company code : BSL
Select address button
change the company name to : Birla Steel limited
Enter
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save and Save in your request button
Assign company code to company
Path :SPRO-Enterprise structure-AssignmentFinancial accounting-Assign
company code to company
Select position button
Give the company code : BIL
EnterFor the company code :BSL assign BIL(group name)
Select save button or Ctrl+S
Press enter to save in your request
Document type SA should allow inter company postings: (OBA7)
Select type : SA
Select details button
Select inter company postings check box
Save
Press enter to save in your request
Creation of GL Masters FS00
BIL Books BSL Books1) FI/CO reconciliation account under only
expediter group which should not be a costelement 400150Personnel group
1)FI/CO reconciliation account under any
expenditure group which should not be acost element 400150 personnel group
2) Birla Steels limited, current assets,Loans & Advances 200160 Birla Steel
Limited
2)Birla Industries Limtied current Assets,Loans & Advances 200161BirlaIndustries Limited
Same chart of accounts
BIL chart of accounts BILBSL chat of accounts BIL
When we use same chart of accounts, account description should be same in all thecompany codes.
In BSL booksIf we create account No.200160It takes Birla Steels Limited- we cannot crate our account in our books.
Creation of GL masters FS00
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Give the GL account no. :400150
Company code :BIL
Select with template button
Give the GL account o. :400100 Salaries
Company code : BIL
Enter
Change short text & GL account long text to FI/CO reconciliation account
Select create / bank /interest tab
Field status group change to ICCF CO < -> FI reconciliation posting
Save
Give the GL Account No.200160
Company code : BIL
Select with template button
Give the GL Account No.200100 Cash A/c
Company code :BIL
Enter
Select type/Description /tab
Change short text GL account long text to BIRLA STEEL LIMITED
Select create / Bank/Interest tab
Filed status group change to G067
Deselect relevant to cash flow check box
Save
Give the GL account No.400150
Company code :BSL
Select with template button
Give the GL account 400150
Company code :BIL
Enter & Save
Give the GL account 200161
Company code :BSL
Select with template button
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Double click on assignment of company codes folder
Select company code :BIL
Select copy as button
Change the company code to BSL
Enter & save
Ignore the warning message press enter
Activate reconciliation ledger (Tr code KALA)
Note: Follow through path
Path:SPROControllingCost element accounting-Reconciliation ledger-Activate
deactivate reconciliation ledger
Double click on activate reconciliation ledgerControlling area :BIL
Select Execute button
Ignore the warning message press enter
Define adjustment accounts for reconciliation posting (Tr code is OK17)
Same path
Double click on define accounts for automatic postings
Select change account determination button
Save
Reconciliation account: Give the account no.400150 FI/CO
Save
Press enter to save in your request
FI CUSTOMIZATION
Define variant for real time integration:
Path :SPRO-Financial accounting (new) Financial accounting global setting (new)
Ledger-Real time integration of controlling with financial accounting Define variantsfor real time integration
Select new entries button
Variant for real time integration B1
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Select real time integration active check box
Select account determination active check box
Key date active from :01.04.2008
Document type :SA
Ledger group (FI) :0L
Text variant for :BIL
Select cross company code check box
Select cross business area check box
Select cross profit center check box
Save
Press enter to save in your request
Assign variants for real time integration to company code:
Same path.
Select new entries button
Company code :BIL
Variant :B1
Company code :BSL
Variant :B1
Save
Press enter to save in your request
Creation of cost center for company code BIL (KS01)
Give the cost center department X
Valid from :01.04.2008
To date :31.12.9999
Reference cost center :Dept A
Controlling area :BIL
Enter
Change the name to :Dept X
Change the description to cost center dept X
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Change company code to BSL
Select save button or Ctrl+s
Ignore the warning message press enter
Repost costs (F-02)
Cost center old :Dept A
Cost element :400100 Salaries
Amount :20000Cost center new Dept X
Save
To make text filed optional for field status group G004 cost accounts(Tr.code is
OBC4)
Select field status variant for BIL
Double click on field status groups folder
Double click field status G004
Double click on General data
Text make it optional entry field
Press enter to save in our request
Go and see the FI documents (Tr.code is FB03)
Select document list button
Give the company code :BIL
Enter the date :From date To Date
Execute
Double click on document no.
Select back arrow
Chang the company code to BSL
Execute
Double click on document no.
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CROSS COMPANY CODE POSTINGS
Company code :BIL BSL
Outstanding expenses of BSL paid by BIL
BSL Dr 25000 Outstanding 25000To Bank 25000 To BIL 25000
Paying company code : BIL
Credit Bank :BIL 25000
Debit outstanding exp :BSL 25000
Use the Transaction code :F-02
Give the document date :Todays dateType :SA
Company code :BIL
Posting key :50
Account no. :200105 SBI CAEnter
Amount :25000
Business area :BILHText :outstanding expense payment on behalf of BSL
Posting key :40
Account no :100500 out standing exp.New company code :BSL
Enter
Amount :*
Business area :BILHText :+
From the menu select document Simulate
Double click third line item
Business area :BILHText :+
Select next item button
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Business area :BILH
Text :+Select save button or Ctr+S
Posting by
Company code :BIL
Cross company code no. :15 08
FI posted by
Company code :BSLCross company code no. :2 08
By viewing the cross company code document numberWe know which company codehas initiated the posting.
Select continue button
Accrual orders (Imputed cost calculation)
This is used for month end provision only in COThis is used for irregular expenses like Bonus
Cost element category should be 3
Accrual/ Deferral per surcharge
Define CO.No.range in interval for business
Transaction :KAZ1Actual cost center accrual
FI Month end provision1. Accrual / Deferral document
A. Bonus provision for Nov30.11.2008 Bonus A/c Dr.10000
To Out standing exp. 10000 Dept A
B. Reverse next month 1st 01.12.200801.12.2008 Outstanding Exp. Dr.10000
To Bonus A/c 10000 Dept A
C. Bonus provision for Dec.31.12.2008 Bonus A/c Dr 20000
To Out standing exp 20000 Dept A
2. Open item managementA). Bonus provision for Nov.
30.11.2008 Bonus A/c Dr10000
To Outstanding exp. 10000 Dept A
B). Bonus provision for Dec.31.12.2008 Bonus Dr.10000
To Outstanding exp 10000 Dept A
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Month end provision
Number of companies will not prepare profit & loss and Balance sheet every
month, the will not make provision in the books every month in year end,companies follow accrual basis of accounting. They make provisions for the
whole year.
Expenditure for all the months Less (other than March)
Expenditure for March More
In SAP when we take production an accounting entry will be generated
automaticallyFinished goods valuation will be based on costs for the month.
Stock valuation will be accrual orders Lower in all month other than March
Accrual orders Higher in March
Create overhead structure
Salaries 100000
Bonus -10% on salaries 1000 Debit cost center credit cost center
Dep Dummy (No accounting entry)
In the month end Dept A
Bonus 1000 allocation to Dept A costs will
be allocated to production ordersThere by Dept A will be zero-
production valuation will be correct.
Dept Dummy
Bonus 1000
In the year endin FI when we make bonus provision for the whole year.
31.03.2009 Bonus A/c Dr 1200000
To Outstanding 1200000 Dept Dummy
Dept dummy values in the year end
31.03.2009 Dept dummy 1200000 April to March 10000*12 = 120000
====== =====
In the year end Dept dummy values will be zero.
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Row O/H rate (Over head rate) Description FR To CR
20 B2 Bonus 10 10 B3Enter
Give the name Bonus
Dependency :KRS1(controlling area)
Select create buttonSave
Ignore the message press enter
Keep the cursor on overhead structure BIL1Select assignment button (F5)
Controlling area :BIL
Select actual accrual radio buttonSelect continue button
Valid from valid to overhead structure
1 2008 12 2008 BIL1
Save
Double click on overhead structure BIL1
Keep the cursor on B1
From the menu select Goto calculation base
From cost element 400100
Save
Kept the cursor on B2
From the menu select Goto overhead rate
Valid from Valid to Actual overhead
1 2008 12 2008 10%Save
From 10 To 10 Crdit B3
Keep the cursor on B3
From the menu select go to credit
Company code :BIL
Business area :BILH
Valid to :12 2008
Cost element :400105
Cost center :Dept Dummy
Save
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Define CO.no range interval for the business transaction KAZ1-Actual cost Center
accrual:(Transaction Code KANK)
Give the controlling area :BIL
Select maintain group button
Double click on KAZ1- Actual cost center accrual
Select CO.No range interval for BIL check box
From the menu select Edit-Assigned element group
Save
Ignore the warning message press enter
1. Posting of salaries for the month of August F-02Give the document date end posting date :03.08.2008
Date :03.08.2008
Type :SA
Company code :BIL
Posting key :40
Account no. :400100 Salaries A/c
Enter
Ignore the warning message press enter
Amount :100000
Cost center Dept A
Text :Salaries posting
Posting key :50
Account no :200105 SBI current Account
Enter
Amount :*
Business area :BILH
Text :+
From the menu select document Simulate and save
Accrual calculation (KSA3)
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Accounting ControllingCost element accounting-Actual postings Accrual
calculationselect cost center radio button
give the cost center : Dept A
period :5fiscal year :2008
deselect test run check box
select details list check boxExecute
Select next list level button
Go and see the cost center report KSB1
Give the cost center :Dept A
Posting date :01.08.2008 to 31.08.2008
Execute
Select back arrow
Give the cost center : Dept dummy
Execute
Bonus provision in the year end in FI Transaction F-02
Give the document date & Posting :31.03.2009
Type :SA
Company code :BIL
Posting key :40Account no. :400105 bonus account
Enter
Ignore the warning message press enterAmount :10000
Cost center :Dept dummy
Text :Bonus provision for the year 2008-09Posting key :50
Account :100500 outstanding exp.
Enter
Amount :*Business area :BILH
Text :+
DocumentSimulate and save
Go and see the cost center report KSB1
Give the cost center :Dept dummy
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Posting date :01.04.2008 to 31.03.2009
Execute
STATICALLY KEY FIGURES (SKF)
This is used as a basis for allocation of costs from one cost center to other costcenters.
Eg. Employee / Area/ Telephone calls
Dept C Dept A Dept B
(service Dept) (Production departments)
Salaries 500000 No.of employee of A and BRent 100000 Sq.meter are of A & B
Telephone Exp25000 No.of telephone calls of A & BEnter CO. No range interval for the business transaction.
RKS (Enter statistical key figures)
SKF category Fixed Total
Fixed Total
If we choose fixed, values If we choose total
To SKF are common for all months in the
year, if we dont make changes in betweenEg: Employee / Area
We have to enter values for SKF, for each
and every monthEg: Telephone calls
No.of Employees No.of Telephone callsApril 2008 100 100 Aprl 2008 1000
May 2008 | | May 1500
June | | June 2000
July | | JulyAug | | Aug
Sep | | SepOct | 150 Oct
Dec | | Dec
Jan.09 | | Jan 2009Feb | | FebMarch | | March
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Define co.no range interval for the business transaction RKS-Enter Statistical key
figures Transaction Code is (KANK )
Give the controlling area : BIL
Select maintain groups buttonDouble click on RKS
Select Co.No.range interval for BIL check box
From the menu select Edit Assignment element group.
Save
Ignore the warning message press enter.
Create Statistical key figures
Path :AccountingControllingcost center accounting master Data-Statistical keyfiguresIndividual processingCreate (Tr.Code is KK01)
Give the statistical key figure :EMP
Enter
Give the Name :Employee
Statistical key figure unit of measurement : Select EA each
Key figure category :Select fixed values under radio button
Save
Path : AccountingControllingCost Center accountingactual postings-statistical
key figures-Enter (Tr.code is KB31N)
Received cost center : Dept A
Statistical KF : EMP
Total quantity :500
Received cost center : Dept B
Statistical KF :EMP
Total quantity :250
Save
Period end closingIn the month end, we allocate costs from one cost center to other cost centers
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Dept C Dept A Dept B(Service department) (Production departments)
Salaries 500000 no.of employee of A and B
Wages 300000 No.of employee of A and BRent 50000 Percentage basis
Basis of allocation can be percentage method statistical key figures method /activity type(machine hour / labour rate)
Allocation methods:1. Assessment :
A) Transfer primary cost postings and secondary cost postings.Dpt X Dept C Dept A Dept B
Wages 100000 Salaries 500000 Salaries 400000 Salaries 300000Wages 300000
Rent 50000 Add all 85500 Add all from C 95000 10%All from Dept X 100000
---------- ----------- -----------
Less 950000 1255000 395000
===== ======= =======
Allocation
Primary cost postingsSecondary cost postings
B) Receiving cost centers cant track original cost element Dept A and B willnot show the transfer valuehow much salaries wages and rent.
C) Define Co.No.range interval for business transaction RKIU actualoverhead assessment.
2. DistributionA) Transfer only primary cost postingsB) Receiving cost center can track original cost elements.C) Sender should be only cost centerD) Define Co.No.range interval for the business transaction RKIV actual
overhead distribution.
3. Periodic reposting:A) Transfer only primary cost postingsB) Receiving cost center can track original cost elements.C) Sender can be a cost center or interval order.D) Define Co.No.range interval for the business truncation.
RKIB periodic reposting.
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4. Indirect activity allocation.A)Transfer only primary cost postings.
B) Receiving cost center can track original cost elements.
C) Sender should be only cost center.
D) Transfer quantities as well as values.E) Define Co.No.range interval for the business truncation.
RKIL Indirect activity allocation .
Which over method we follow, we have to create cycles.
When the allocation basic is different for the cost elements in the cost center, we have tocreate number of cycles for number of segments for a cycle.
Dept C Dept A Dept B
(Service Department) (Production departments)
Salaries 500000 No.of employees of A and B
Wages 300000 No.of employees of A and BRent 50000 Percentage basis
Option 1:
Cycle 1 Cycle 2
(Salaries and wages allocation) (Rent allocations)
| |Segment 1 Segment 1
Option 2
Cycle 1|
----------------------------------------------
| |Segment1 Segment2
(Salaries and wages allocation) (Rent allocation)
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ASSESSEMENT
1. Creation secondary cost element : i.e (that is) assessment cost element :Path: Accounting ControllingCost element accounting-Mater data-Cost
element Individual processingCreate secondary (KA06)
Give the controlling area :BIL
Enter
Cost element :1000000
Valid from :01.04.2008 to 31.12.9999
Enter
Name and description :Assessment cost element.
Cost element category :42 (Assessment )
Save
2. Define Co.No.range interval for the business truncation- RKIU-Actual overheadassessment
Use the Truncation code :KANK
Give the controlling area :BIL
Select maintain groups button
Double click on RKIU
Select Co.No.range interval for BIL check box
From the menu select EditAssignment element group.
Ignore the message press enter
Creation of assessment cycle:
Accounting ControllingCost center accounting-Period and closingCurrent
settingsDefine assessment (Tr.code S_ALR_87005742)
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Give the cycle :BIL1Start date :01.04.2008
Enter
Text : Assessment cycle
Select iterative check box.Select save button or Ctrl+S
Press enter to save in your request
Select iterative check boxDept C Dept A 60% 300000 54000
Salaries 500000 Dept B 30% 150000 27000
Less :Allocation 500000 Dept Z 10% 50000 9000--------
0
Add: Allocation 90000
Less :Allocation 90000
-------0
Add: Allocation 1800
Dept Z
Wages 400000 Dept X 50% 225000 4500
Add: Allocation 50000 Dept Y 30% 135000 2700--------
450000 Dept C 20% 90000 1800
Less : Allocation 450000-------
0
====
We have to run number of items to make both cost center values zero. If we select
interactive check box, system will run number of items automatically till both cost center
values become zero.
Select attach segment button.
Segment name : Segment 1
Description : Salaries allocation
Assessment cost element :select 1000000
Sender rule :select posted amounts
Share in % :100
Select actual value origin radio button
Receiver rule :Select variable portions
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Variable portion type :Select actual statistical key figures
Select sender / receivers tab
Sender cost center :Dept C
Under Cost element :400100 (Salaries a/c)
Under Receiver cost center group :BILHYDPROD
Select receiver tracing factor tab
Statistical key figure :EMP
Select receiver weight factors tab
Select save button or Crl+S
Press enter to save in your request
Select attach segment button
Segment name segment2
Description :Rent allocation
Assessment cost element :1000000
Sender rules :Posted amount
Sharing in % :100%
Select actual value origin radio button
Select receive rule :Fixed percentages
Select senders/ receivers tab
sender cost center :Dept C
Cost element :400300 (Rent )
Receiver cost center group : BILHYDPROD
Select receiver tracing factor tab
Dept A 70
Dept B 30
Save
Press enter to save in your request
Go and see the cost center Report (Tr code is KSB1)
Give the cost center :Dept C
Posting date :01.10.2008 to 31.10.2008
ExecuteSelect cost element column
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Select sub totals button
Dept C A B
Salaries 1500000 No.of employees
500 250100000 50000Rent 25000 Percentage basis
70 3017500 7500
Execution of assessment cycle:
Path :AccountingControllingCost center accounting Period end closing-Single
functions-AllocationsAssessment (KSU5)
Give the period :7 (October)
Fiscal year :2008
Deselect text run check box
Select details list check box
Cycle select :BIL1
Execute
Select receiver button
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INTERNAL ORDERS
This is used to view costs for a specific task.Eg. A) Vehicle wise running expenses
Management has to task decision whether to sell the (or) keep the vehicle in company
A) petrol expenses for the vehicle B) Repairs to the vehicle
It we take GL accounts in FIwe will not create each vehicle wise petrol expenses andrepairs account.
In cost center accountingvehicles will be under administration cost center and the petrolexpenses repairs and administration expenses will be posted to administration cost center.
By creating vehicle as an internal order we can get the costs.
B) Telephone expenses:If we want to know telephone wise expenses in FIwe will have one account for alltelephones.
If we take cost centerIt will be entered in administration cost center - We can notget telephone wise expenses directly.By creating telephone as an order we can get telephone wise expenses.
C) Production order costsIn a month no. of production orders will be executed. Some production orders
consume more raw material and same production orders consume less raw material.
If FI we have only GL account raw material consumption We dont know orderwise consumption.
By crating production order, we can get order wise costs.
D) Exhibition costsCompany is conducting an exhibition
Salesmen salaries One account
Conveyance Different accountAdvertisement Different account
Discounts Different account
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We don't know the exhibition costs by creating an order we can get exhibition costs
Orders will be of 2 types
1)Real orders 2)Statistical orders
Settlement is possible settlement not possible
We can settle order statistical orders are used fordecision making
To Cost Center(Internal settlement)
From Co to Co
GL Accounts
Assets
(External settlement )(From CO to FI)
When we transfer from cost centerTo cost centers allocation by assessment /Distribution periodic reposting / Indirect activity allocation.
When we transfer from Internal order settlement.
Eg. Telephone expenses Dr 50000 Cost center DeptOrder Tel no.66110883
To Bank 50000
The cost will be allocation to productionorders from CO
In the production order valuation we cant take.(50000+50000)We have to take only one time 50000
When we are posting to no. of cost objects are will be real and others will be statistical.
At the time of order creation there is a statistical order check box.A) When we select statistical order is statistical order check box.
Order is statistical (Automatically cost center will be real)
B) If we dont select statistical order check boxOrder is real (Automatically cost center will be statistical )
Statistical order :
Telephonewise expenses order we create as statistical order.
Telephone expense Dr 50000 Cost center Dept A
Order Telephone no.66611983 Statistical
To Bank 50000
Cost Center Dept A
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Telephone expenses 50000 Allocation to paid order 50000
Cost center Dept AZeroIn the month end we allocation costs from Dept A to production orders there by cost
center Dept A will be zero.
Order telephone no.66611983Telephone expenses 50000
Management can see telephone wise expense at any point of time afterwards.
Suppose we create order as real order
Telephone expenses Dr 50000 Cost center Dept ATo Bank 50000 order telephone no.66611983 Real
Cost center c data
Telephone Expenses 50000 Order Telephone no.6661987
Telephone expenses 50000 Allocation to production 50000
Order will be zeroIn the month end we allocate cost from order telephone no.66611983 to production order
there by order will be zero.
Afterwards management cant see telephone wise expense.
Creation of order types:
Path : SPR OControllingInternal ordersorder master data-Define order types
(KOT2_OPA)
Select new entries button
Order category :Select 01 Internal order (Controlling)
Enter
Order type :BILT
Description :Telephone orders for BIL
Planning profile :select 000001 (General budget /plant profile)
Object class :Select Over head cost
Select release immediately check box
Save
We get message no.range not processed
Ignore the message press enter
Select assign /change interval button beside no.reage interval
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Double click order type :BILT
Select motor pool A-ZZZZZZZZZZZZ(External)
From the menu select Edit Assign element group
Save
Ignore the message press enter
Creation of filed status group by making cost center and internal order required
entry fields (OBC4)
Select field status variant :BIL
Double click on field status group folder
Select field status group G004 cost accounts
Select copy as buttonChange the filed status group to G002
Change the text to cost accounts (CC & IO required) IO =Internal order
Enter
Save CC=Cost Center
Press enter to save in your request
Double click on G002
Double click on additional account assignment
CO /PP order make it required entry field.
Save
Creation of GL master telephone expense (FS00)
Give the GL account no.400305
Company code :BIL
Select with template button
GL account 400300 Rent account
Company code :BIL
Enter
Change short text and GL a/c long text to Telephone expenses
Select crate / Bank/Interest tab
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Change the filed status group to G002
Save
Select edit cost element button
Valid from date :01.04.2008
Enter
Cost element category :Select 1
Save
Creation of Internal orders:
Path :AccountingControlling-Internal orders-Master data-Special functions Order
Create (Tr code is KO01)
Order type :Select BILT
Enter
Order no. :BIL 66611983 (Telephone no.)
Description :Telephone order no.66611983
Company code :BIL
Business area :BILH
Select control data tab
Select statistical order check box
Save
One more order
Order type :BILT
Enter
Order :BIL66611984
Description :Telephone order no.66611984
Company code :BIL
Business area :BILH
Select control data tab
Select statistical order check box
Save
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Creation order group
Up to master data the path is same Order group Create (Tr code is KOH1)Give the order group name :BILHYDTEL
Enter
Description :Hyderabad order group (GRP)for BILSelect insert order button(Select menu bar Edit Order Insert Order)
Select to orders :BIL66611983
:66611984Save
Posting of transaction in FI (F-02)
Document date :Todays date
Type :SA
Company code :BILPosting key :40
Account no. :400305 Telephone exp
Enter
Give the amount :100000
Cost center :Dept A
Order :BIL66611983
Text :Telephone expenses
Posting key :50
Account no. :200105 (SBI current account )
Enter
Amount :*
Business area :BILH
Text :+
From the menu selectDocumentSimulate and save
To view internal order wise report
Path :AccountingControlling-Internal order-Information system-Reports for Interval
orders -Line itemsOrder -Actual line items-(Tr. Code is KOBI
Give the order no.BIL66611983Remove the order group
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Execute
Keep the cursor and telephone expense line item select document button
Planning order wise
Path :Accounting
Controlling
Internal orders
Planning
Cost and activity inputs
Change (KPF6)Version :0
From period :8 (November)
To period :8
Fiscal year :2008
Select next page or page down button
Give the order no. :BIL66611983
Cost element :400305 Telephone expense
Select from based radio button
Select view screen button
Cost element :400305
Total plan cost :75000
Select save button or Ctrl+S
To view variant report order wise
Path :Accounting Controlling-Internal orderInformation system-Reports for internal
order-Plant /Actual comparisons-Order :Actual / plan / Variance (S_ALR_87012993)
Controlling area :BIL
Fiscal year :2008
From period :8 (Current month)
To period :8
Pant version :0
Order values :BIL66611983
Execute
Real orders:
They are used for vehiclewise expenses
Petrol expenses Dr 50000 Order no.AP9Z1234
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To Bank 50000
In the month end:
Cost center Dept A
Order no.AP9Z1234 Settle to Cost center Dept B
Cost center Dept CSettlement can be percentage basis / ratio basis /Amount basis
Order No AP9A1234
Petrol expenses 50000 Allocation Dept A 25000
Dept B 15000Dept C 10000
------- ------
50000 50000
==== ====
Order will be zero
Petrol expense Dr 50000 Cost center:Common
Order No.AP9Z1234 Statistical
To Bank 50000
In the month end from cost center common allocate to Dept A, Dept B and Dept C by
assessment / Distribution / Periodic posting /Direct activity allocation.
Cost center commonPetrol Expenses 50000 Allocation to Dept A 25000
Dept B 15000
Dept C 10000--------- -------
50000 50000
==== =====Cost center will be zero
Order no.AP9Z1234
Petrol expense 50000=====
Management can see vehicle wise expenses at any point of item afterwards.
Creation of filed status group by making only internal order required entry filed
(OBC4)
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Select filed status variant :BIL
Double click on filed status group folder
Select field status group G002
Select copy as button
Change field status group to G010
Change the text to cost accounts (IO required )
Enter and save
Press enter to save in your request
Double click on G010
Double cock additional account assignments
Cost center make it optional entry fieldSave
Creation of GL master petrol expense under administration group (FS00)
Give the GL Account no. :400310
Company code :BIL
Select with template button
Give the GL account no.400300 Rent account
Company code :BIL
Enter
Change short text and long text to petrol expenses
Select create/bank /interest tab
Field status group :G010
Save
Select edit cost element button
Valid from date :01.04.2008
Enter
Cost element category :01
Save
Creation of secondary cost element i.e. Statement cost element (KA06):
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Give the cost element :1000001Enter
Name and description settlement cost element
Cost element category :Select 21 internal settlement
Save
Maintain allocation structure:
Path :SPRO-ControllingInternal orders-Actual posting- Settlement-Maintain
allocation structures
Select new entries button
Allocation structure :B1
Text :BIL allocation structure
Save
Press enter to save in your request
Select :B1
Double click assignments folders
Select new entries button
Assignment :01
Text :Vehicle expenses settlement
Save
Select :01
Double click on source folder
From cost element :400310 Petrol expenses
Save
Press enter to save in your request
Double click on settlement cost elements folder
Select new entries button
Receiver category :Select CTR cost center
Settlement cost element :1000001
Save
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Petrol expenses will be settled to cost center by using secondary cost element settlement
cost element.Through orders.
Maintain settlement profiles:
Same path
Double click on maintain settlement profiles
Select new entries button
Settlement profiles :BIL1
Description :BIL settlement profile
Allocation structure :B1
Select to be settled in full radio button
Double click on CTR cost center
Select % settlement check box
Select equivalence number check box
Select amount settlement check box
Under valid receivers
For cost center :Select settlement required
Max.no. distribution rules :999
Residence time :12 months
Save
Press enter to save in your request
Rule 1:Order no.AP9Z1234 settle cost center Dept A 30000
Petrol expenses 50000 settle cost center Dept B 15000Dept C 5000
Rule 2
Order No.AP9Z1234 Settle to cost center Dept A 85%Petrol expenses 50000 Settle to cost center Dept B 10%
5%
Order no.AP9Z1234 settle to cost center Dept 4:
Petrol exp 50000 Dept 3:Dept 1:
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Maintain number range for settlement documents:
Go through Same path (Tr.code is SNUM)
Select maintain groups button
Double click on controlling area BIL
Select Standard accounting document check box
From the menu select EditAssign element group
Save
Ignore the message press enter
Creation of order type (KOT2_OPA)
Select new entries button
Order category :Select 01 Internal order (controlling)
Enter
Give the order type :BILV Vehicle order type BIL
Settlement profile :BIL1
Budget profile :0000001 (General budget profile)
Object class select :Overhead costs
Select release immediately check box
Save
Ignore the message press enter save in your request
Select assign /Change intervals button beside no.range interval
Double click on BILV
Select motor pool A-ZZZZZZZZZZZZZZ external check box
From the menu select EditAssign element group.
Save
Ignore the message press enter
Define co.no.range interval for the business truncation K0A0-Actual settlement. Use
the transactions code (KANK)
Give the controlling area :BIL
Select maintain groups button
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Double click on KOAO actual settlement
Select co.no.range interval for BIL check box
Form the menu select EditAssign element group.
Save
Ignore the warning message press enter
END USER AREA:
Creation of internal order (KO01)Give the order type :BILV
Enter
Give the order :AP9Z1234
Description :Vehicle no.AP9Z1234
Company code :BIL
Business area :BILH
Select control data tab
Deselect statistical order check box
Select settlement rule button
Category :CTR cost center
Settlement receiver :Dept A
Give the percentage :70
One more
Category :CTR
Settlement receiver :Dept B
Percentage :30
Save
Ignore the warning message press enter
Posting of petrol exp F-02
Give the document date :Todays date
Type :SA
Company cod :BIL
Posting key :40
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Account no. :400310 petrol exp.
Enter
Give the amount :100000
Give the order no. :AP9Z1234
Text :Petrol exp.
Posting key :50
Account no. :200105 SBI current account
Enter
Amount :*
Business area :BILH
Text :+
From the menu select menu documentSimulate and save
Actual settlement :
Path :AccountingControlling-Internal order-Period end closing-Single functions-SettlementIndividual processing (K088)
Give the order :AP9Z1234
Settlement period :8 (current month)
Fiscal year :2008
Deselect test run check box
Select check transaction date check box
Select execute button
Select details list button
Note : Order means overall expenses Eg: Vehicle Expenses
Cost Element means each item wise :Eg.Vehicle expenses for Petrol, Repairs,
Driver salary etc
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BUDGETING AND AVAILABILITY CONTROL
For budgeting SAP has given availability
controlOrder no.AP9Z1234
Budget amount 500000
Option 1 Option2 Option 3
Give Give warning Give
Warning To the user Error1To the user And inform to
Budget manager
If actual amount exceeds 85% of budget 425000Or
If the variance is above 20000 i.e actual 5200000
Or
Both Whichever activity comes firstOr
If a actual amount exceeds 70% of budget go for option1
If actual amount exceeds 85% of budget go for option 2If actual amount exceed 100% of budget go for option 3
When we do budgeting it generate a documentWe have to give budgetingNo. rangeinterval only for 04 (Hard coded by SAP)
This is given at client level and not at controlling area level it is not year specify.
Note : Order Eg.Vehicle Expenses
Cost element :Eg.Vehicle for petrol, repairs,Driver salary etc.,
Maintain no.range for budgeting:
Planning Budgeting
1. We can plant cost element wise in the
order
1.Budgeting will be done order wise
2. We can do planning period wise in a
year (Month wise)
2. Budgeting should be done year wise
3.Micro level (Lower level) 3. Marco level (High level)
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Path :SPRO-Controlling-Internal orders-Budgeting / availability control-Maintainno.ranges for budgeting (Tr code is OK11)
Select change intervals button
Define tolerance limits for availability controlSame path
Select new entries button
Controlling area :BIL
Profile :select 000001 General budget profile
Tr.group :++ all activity groups
Action :select 2 waring with mail to person response
Usage :85
SavePress enter to save in your request
Specify exempt cost elements from availability control
Same path
Petrol expenses
RepairsDrivers salary is Fixed cost
We can specify when we post to drivers salary all with order AP9Z1234Even if, itexceeds 85% of budget no. message need to be given.
It is known expenditure
Select new entries button
Controlling area :BIL
Cost element :400100 Salaries accountSave
Press enter to save in your request
Maintain budget managerSame path
Select new entries button
Controlling area :BIL
Order :BILV
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Object class :OCost (Overhead cost)
User name :SAP user (budget manager)
Save
Press enter to save in your request
Budgeting order wise (END USER AREA)
Path :Accounting-ControllingInternal order-Budgeting-Original budgetChange
(Tr code is K022)
Order :AP9Z1234
Enter
For the period :500000 (Budget amount)
Over / budget also 500000
From the menu select ExtrasAvailability: ControlActivate
Save
Posting of petrol expenses (F-02)
Give the document date :Todays date
Type :SA
Company code :BIL
Posting key :40
Account no. :400310 Petrol expenses
Enter
Give the amount :350000
Order :AP9Z1234
Text :Petrol expense
Posting key :50
Account no. :200105 SBI current account
Enter
Give the amount :*
Business area :BILH
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Text :+
From the menu selectDocumentSimulate and save
Ignore the message press enter
To view in box of the budget managerPath :SAP MenuOfficeWork place (Tr code is SBWP)
Select inbox folder
We get a message accounting document no.
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b) At the time of posting
wages a/c Dr 500000 Dept A
To Bank 500000
It updates cost center Dept A as well as profit center steel.
We have to create dunning profit center. At the time of posting, when there is no
derivation rules, system updates dummy profit center. Transfer form dummy profit center
to respective center. Create derivation rule so that future transactions will not go todummy profit center. They will go to respective profit centers.
Set controlling area (OKKS)
Path :SPRO-ControllingProfit center accounting-Basic settings-Set controlling areaGive the controlling area :BIL
Enter
Maintain controlling area settings: (OKE5)
(Follow through path )
Path :Up to base settings the path is same- Controlling area settings-Maintain
controlling area settings
Standard hierarchy :BIL
Select elimination of business volume check box
Profit center local currency type :Select 20 Controlling area currency
Select confirm button
Select store truncation currency check box
Save
Elimination of internal business volume
Purchase Material no. 1 Profit center steelOrder Vendor no. 1234
| Plant HYD
| Profit center Steel
| Qty 1 Kg| Rate 100
Goods
Receipt
It should no take in steel profit center 100+100
It should take only one time
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Create dummy profit center
Path :SPRO-Controlling-Profit center accounting-Master data-Profit center-Create
dummy profit center(Tr code is KE59)
Double click on dummy profit center
Give the dummy profit center :BIL dummy
Select basic data button
Name :BIL dummy
Description :Dummy profit center for BIL
Profit center group :BIL
Save
Set control parameters for actual date
Path : Up to basis settings the path is same Controlling area settings -Activate directpostings-Set control parameters for actual data (Tr code is 1KEF)
Select new entries button
From year :2008Select Line items check box
Select online transfer check box
Save
Maintain plan versions
Up to activate the path is same
Plan versionMaintain plan version
Select version :0 Plan /Actual Version
Double click on settings for profit center accounting folder
Select new entries button
Year :2008
Select online transfer check box
Select line items check box
Exchange rate type :B (bank selling rate)
Save
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Press enter to save in your request
Define no. ranges for local documents
A) At the time of creation of cost centerAssign profit centerDept A-Assign profit center
B) At the time of postingWages A/c 500000 Dept A
To Bank 500000
When there is no derivation ruleIt updates dummy profit centerTransfer from dummy profit center
To Profit center steel
No FI document will be generatedNo co document will be generated once profit center document will be generated
(local)
Path :SPRO-Controlling-Profit center Accounting-Actual postings-Basic
settings: ActualDefine number ranges for local documents (Tr code is GB02)
Select maintain groups button
Select actual document from direct posting with GB01 check box
From the menu select intervalMaintain
Give the company code :BIL
Enter
Select interval button
Year :2008
From no :1
To :100000
Enter and save
Press enter to save in your request
Select back arrow
Select planned doc.with direct posting with GB01 check box
Form the menu select interval maintain
Give the company code :BIL
Enter
Select interval button
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Year :2008
From no. :100001
To no. :200000
Enter and save
Creation of profit center:
Path :Accounting-Controlling-Profit center accounting-Master data-Profit
center-Individual processing-Create (Tr code is KE51)
Give the profit center :Steel
Select master data button
Analysis period to :01.04.2008 to 31.12.9999
Name :Steel
Long text :Profit center steel
Person responsible :Mr A
Profit center group :BIL
select activate button (Shift+F1)
One more profit center
profit center cementselect master data button
name :Cement
long text :Profit center cementperson responsible :Mr B
profit center group :BIL
select activate button
Create account groups
up to master data the path is sameAccount group create (Tr code is KDH1)
Give the account group name :PLITEMS ( Profit & Loss)
Enter
Description :P & L accounts for BIL
Select insert account button
From :300000
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To :499999
Save
Select Back Arrow
Account groups :BSITEMS
Enter
Description :Balance sheet accounts for BIL
Select insert account button
Form A/c :100000
To A/c :299999
Save
Assign profit center in cost center
Path :Accounting-Controlling-Cost center accounting-Master data-Cost center-Individual processing-Change (KS02)
Give the cost center :Dept A
Select master data button
Give the profit center :Steel
Select save button or Ctrl+S
Ignore the warning message press enter
Cost center :Dept B
Enter
Profit center :Cement
Save
Ignore the warning message press enter
Creation of sales account as revenue element (FS00)
Give the GL account no. :300000 Sales A/c
Company code :BIL
Select edit cost element button
Enter
Cost element category :Select 11 Revenues
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Save
Maintain automatic account assignment of revenue elements
Path :SPRO-ControllingProfit center accountingActual postings-Maintain
automatic account assignment of revenue elements (Tr code is OKB9)
Select new entries button
Company code :BIL
Cost element :300000 Sales A/c
Account assignment details :Select 2 Business area is mandatory
Save
Press enter to save in your request
Select :BIL with cost element 300000
Double click on detail per business area /valuation area folder
Select new entries button
Option 1 Option 2HYD location
|
Steel cement Pharma HYD BGL MUM
300000 | | |HYD Steel Steel Cement Pharma
300001 Sales cement 300000 Sales account
HYD Cement300002 Sales pharma HYD Steel
HYD Pharma BGL Cement
Mum Pharma
Business area : BILH
Profit center : Steel
Business area : BILBProfit center : Cement
Save
Choose addition balance sheet and p & L accounts
Applicable for second scenario: Application for second option
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Same path Select choose accounts (Tr code is 3KEH)
select new entries button
Account from :100000Account to :299999
Default profit center :Steel
Save
Press enter to save in your request
Select profit center determination button
Select crate step button
Step description :Profit center derivation though business area for balance sheet
items.
Select drop down button under name column
Select GSBER businesses area
Save
Select maintain rule values button
Select source field intervals on /off button
Account no.100000
To account no.299999
Business area :BILH
Profit center :Steel
Account no :100000
To account no. :299999
Business area :BILB
profit center :Cement
Save
END USER AREA
1) Planning profit center wise for p & L itemsPath :AccountingControllingProfit center accountingPlanningcost/Revenues-Change (Tr code is 7KE1)
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Version select :0
From period :8
To period :8
Fiscal year :2008
Company code :BIL
Select next page or page down button
Profit center :Steel
Account group :PLITES
Select from based radio button
Select overview screen button
Per account no.300000 Sales account
Profit center reporting currency :600000 (Minus report currency)
For account no.400100 salaries A/c without any sign
Save
Planning profit center wise for balance sheet items (Only for second scenario)
Up to planning the path is same Balance sheet accounts change (Tr code is7KE3)
Version :0
From period :8
To period :8
Fiscal year :2008
Company code :BIL
select next page or page down button
Profit center steel
Account group :BSITEMS
Select form based radio button
Select overview screen button
For account :100300 SBI rupee term loan
Profit center reposting currency 20000- with minus sign
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For 200105 SBI current account profit centers reporting currency 200000 without any
sign
Save
Posting of cash sales (F-02)
Give the document date :Todays date
Type :SA
Company code :BIL
Posting key :40
Account no. :200105 (SBI current account)
Enter
Amount :550000
Business area :BILH
Text :sales posting
Posting key :50
Account no. :300000 (Sales a/c)
Enter
Amount :*
Business area :BILH
Text :+
Form the menu select DocumentSimulate and save
Posting of salaries (F-02)
Document date :Todays date
Type :SA
Company code :BIL
Posting key :40
Account no. :400100 Salaries a/c
Enter
Give the amount :475000
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Cost center :Dept A
Text :Salaries posting
Posting key :50
Account no. :200105 SBI current account
Enter
Amount :*
Business area :BILH
Text :+
Documentsimulate and save
To View variance report profit center wise for P & L items
Path :Accounting
ControllingProfit center accounting-Information system-
Repost for profit center accounting-Interactive reportingProfit center group:Plan
/actual /variance (Tr code is S_ALR_87013326)
From period :8 (Current /Running month)
To period :8
Fiscal year :2008
Plan version :0
Profit center values :steel
Profit center accounts groups :PLITEMS
Select execute button
To view variance report profit center wise for balance sheet items:
Up to interactive reporting the path is sameProfit center group: Balance sheetaccounts plant / Actual /Variance (Tr code S_ALR_87013336)
From period :8 (Running month)
To period :8
Fiscal year :2008
Plan version :0
Profit center values :Steel
Balance sheet account group :BSITEMS
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Execute
Transfer of values from one profit center to another profit centerOne cost center works for no.of profit centers we an assign only one profit center is
cost center.
In dept A Profit center steelFrom profit center steel transfer to cementManual transfer through cycles
No.FI document will be generatedNo.CO document will be generated
Only profit center document will be generated.
Path :AccountingControlling-Profit center accounting-Actual postings-Profit
center document Enter (Tr code is 9KE0)
Layout select 8A-001 document :Profit center /account
Select execute button
Company code :BIL
Select Enter screen button
Profit center :Steel
Account no. :400100 Salaries
In profit center local currency 500000(with minus sign)
Profit center :Cement
Account no. :400100 Salaries
Amount :500000 (without minus sign)
Save
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INTEGRATION
Organization structure :
FI: Business area
Company|
Company codeMM:- Structure SD: Structure
Business area | Factory / Sales organization Company code level /
| Plants Branch/Port | Regional location| | |
Storage locations Raw material / Finished goods Distribution-> Direct sales through
/Packing material Channel Agents
| |Division Product groups/
products
Why we create port as a plant:
Keep the material on ship
HYD Chennai CustomerFactory Port
Export saleTerms of delivery-FOB (Free on Board) ownership will be transferred oncewe kept the martial on ship.
Business area will be assigned to plants, plants will be assigned to sales organization
business area will be assigned to sales organizations.
In SD module, combination of sales organization, distribution channel and divisionOnesales area.
Sales Area 1 Sales Area 2
Hyd sales Org. Hyd Sales org| |
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Direct sales Through agents
| |Steel Steel
Movement types: Similar to posting keys in FI
101 Material receipt against purchase order /production order102/122 Reversal of 101
201 Issue to cost centers
202 Reversal of 201261 Issue to orders262 Reversal of 261521 Production receipt without production orders.522 Reversal of 521561 Opening stocks taking562 Reversal of 561601 Delivery (sales)602
Reversal of 601
Difference between 201 and 261
Cost centers Dept A Dept B Dept C
Issue material Production order 1
(Movement type 261)
Stores items to issue Production order 2
(Mov.type 201)(cost center 201) Production order 3
Material issue is identifiable to production orders use movement type 261
Material issue is not identifiable to production orders use movement type 201
Transaction key /process key
a) BSX Inventory postings
b) WRX Goods receipt /Invoice receipt (GR/IR)
c) PRD Price difference /Production order differencesd) GBB Offsetting entry for inventory postings
(i) VBR consumption
(ii) VNG Scrapping
(iii) BSA Opening stocks(iv) ZOF Production receipt without production order
(v) AUF Production receipt with production order
(vi) VAY Delivery where sales account is created as revenue
element (CO implemented)(vii) VAX Delivery where sales account is not created as revenue
element (Co not implemented)
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(viii) AUA production order differences
Eg: 400000 Raw material consumption
200121 Inventory raw material
For consumptionRaw material consumption Dr
To Inventory raw material
For GBB VBR Assign account no.400000
For BSX Assign account no.200121
Valuation class:
Valuation class determines the GL accounts to be posted automatically.
A) Raw materials LocalImported
Inter unit purchasesInter company purchases 4
Valuation class
B) Stores :Local 2 valuation class
C) Finished goods own manufacturing 1 valuation class
Valuation grouping code / valuation modifier /Valuation modification key:
Company codes BIL BCL BSL
Chart of accounts BIL
Plants HYD-BGL BGL-MUM HYD-MUM
Local raw materials RM1 RM2 RM3-RM1 RM2-RM3
Incase of purchases, 200121Inventory raw material local
When we follow same chart of accounts for numbers of company codes, Instead of
assigning accounts number of times, assign only one time by using valuation grouping
code.
Valuation Chat of accounts Company code Valuation
Areas Plants Grouping
HYD BIL BIL X
BGL BIL BIL X
BGL BIL BCL X
MUM BIL BCL XHYD BIL BSL X
MUM BIL BSL X
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