Sap Global Trade Services (Gts) - Compliance Management_best Pratice Configuration Guide

BB Configuration Guide

SAP Best PracticesH42 Global Trade Services Compliance Mgmnt: Configuration Guide

V1.470July 2004March 2001 EnglishEnglish

H42: Configuration Global Trade Services - Compliance Management

SAP AGNeurottstr. 1669190 WalldorfGermanyBuilding Block Configuration Guide

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Example textWords or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.Cross-references to other documentation.

Example textEmphasized words or phrases in body text, titles of graphics and tables.

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Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

ContentsCompliance Management: Configuration Guide71Purpose72Preparation72.1Prerequisites73Configuration83.1Prerequisites in SAP R/383.1.1Defining Sales Document Type in SAP R/383.1.2Defining Item Category in SAP R/393.1.3Assigning Item Categories in SAP R/393.1.4Implementing SAP Notes103.2System Communication103.2.1Maintaining RFC Destinations for RFC Calls113.3Maintaining RFC Destinations for Method Calls113.4Maintaining the ALE Distribution Model123.5Activating Change Pointers123.5.1Defining the Logical System of SAP Global Trade Services (SAP GTS)143.6Assigning the Logical System153.7Defining the Target System for RFCs153.8Maintaining RFC Destinations for Method Calls163.9Defining Logical System Groups173.10Assigning Logical Systems to a Group of Logical Systems173.11Maintaining Time Zones183.12Transferring Documents to SAP Global Trade Services in SAP R/3193.13General Settings in GTS Number Ranges203.13.1Defining Number Ranges for Business Partners203.13.2Defining Number Ranges for Product Masters213.13.3Defining Number Ranges for Customs Documents213.13.4Defining Number Ranges for EDI Messages223.14General Settings in GTS Organizational Structure233.14.1Defining Foreign Trade Organizations233.14.2Assigning Company Codes243.14.3Defining Legal Units253.14.4Assigning Plants263.15General Settings in GTS Legal Regulations293.15.1Defining Legal Regulations293.15.2Defining Procedure for Determining Active Legal Regulations313.15.3Activating Legal Regulations333.15.4Defining Groups for Value and Quantity Depreciation of Licenses333.16Compliance Management General Settings343.16.1Defining Document Types343.16.2Assigning Document Types353.16.3Defining Customs Item Categories373.16.4Assigning Item Categories383.16.5Defining Partner Functions403.16.6Grouping Partner Functions413.16.7Assigning Partner Functions433.17Compliance Management License Determination Service463.17.1Activating Document Type463.17.2Activating Item Category473.17.3Activating Legal Regulations483.17.4Defining Numbering Scheme of Export Lists493.17.5Assigning Numbering Scheme of Export List for License Maintenance503.17.6Assigning Numbering Scheme for License Determination513.17.7Defining Control Procedures for Text Comparison - Export513.17.8Assigning Control Procedure for Text Comparison to Export Lists523.17.9Assigning Determination Procedure to Determine Active Legal Regulations533.17.10Defining Determination Scheme to Automatically Determine License Types533.17.11Defining Control Settings for License Determination543.17.12Defining License Types563.18Compliance Management Embargo Check Service583.18.1Activating Document Type583.18.2Activating Item Categories593.18.3Activating Legal Regulations603.18.4Assigning Determination Procedure to Determine Active Legal Regulations603.18.5Activating the Embargo Service Control613.19Compliance Management Sanctioned Party List Screening613.19.1Activating Business Partner at Business Partner Role Level613.19.2Activating Document Type623.19.3Activating Item Category633.19.4Activating Legal Regulations643.19.5Assigning Determination Procedure to Determine Active Legal Regulations653.19.6Defining Control Procedure for Address Comparison653.19.7Control Sanctioned Party List Screening684Additional Settings704.1Checking Units of Measurement in GTS704.2Define Transportation Zone for Customer in Liberia70

Compliance Management: Configuration GuidePurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.PreparationPrerequisitesThe following building blocks form the basis for all mySAP All-in-One High Tech and Industrial Machinery and Components solutions. You only have to install these building blocks once. Building BlocksComments

Baseline Building Blocks (Layer 0)

B32 - Best Practices R/3 Installation

J02 - Organizational Structure

B29 - Financial Accounting

B30 - Cost/Profit Center Accounting

J05 - Material Management

J04 - Sales and Distribution

Baseline Building Blocks (Layer 1)

J06 - Production Planning & Control

J07 - Quality Management

J18 - Product Cost Planning

J19 - Batch Management

J20 - Cost Object Controlling - Make-to-Order SP

J21 - Cost Object Controlling - Make-to-Stock

For details on how to install an individual building block, refer to the relevant building block installation documentation.

Configuration

SAP Best Practices for High Tech GTS was set up in two independent clients: One client represents in this case the feeder system for Master Data and Sales Order Processing, the other client represents the SAP Global Trade Services system where Compliance Management is processed. All steps described in this configuration guide have to be performed in the SAP GTS system (or client) except for the necessary settings for transferring documents to GTS and SD settings like creating order type, delivery type, item category etc.

Prerequisites in SAP R/3Defining Sales Document Type in SAP R/3UseBefore you can call the Legal Control Export, Legal Control Import, Sanctioned Party List Screening services, Transit Procedure Service, or Customs Processing Service, you have to transfer the document data to SAP Global Trade Services (SAP GTS). You need to specify which document types of a specific application level you want to transfer from the backend system to SAP GTS so that the relevant customs documents can be created. We create an own sales document type for our scenarios.Procedure1. Access the activity using one of the following navigation options:Transaction CodeVOV8

IMG Menu Customizing Sales and Distribution Sales Sales documents Sales document header Define sales document type

2. On the Change View Maintain sales order types: Overview screen, select sales order document type OR and choose Copy as and copy it also for copying control:Field nameDescriptionR/O/CUser action and valuesNote

Sales document typeYOR

DescriptionStandard order (GTS)

3. Confirm the dialog box and save your entries.

Defining Item Category in SAP R/3UseTo control which services the system executes for the customs document, you define the customs item categories involved in the services.We create an own item category for our scenarios.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG Menu Customizing Sales and Distribution Sales Sales documents Sales document item Define item categories

2. On the Change View Maintain item categories: Overview screen, select item category TAN, and choose Copy as and copy it also for copying control:Field nameDescriptionR/O/CUser action and valuesNote

Sales document typeYTAN

DescriptionStandard item (GTS)

3. Confirm the dialog box.4. Save your entries.

Assigning Item Categories in SAP R/3UseYou can specify which item categories the system proposes during document processing for each sales document type and item category group.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG Menu Customizing Sales and Distribution Sales Sales documents Sales document item Assign item categories

2. On the Change View Item category assignment: Overview screen, select sales document type YOR, item category group NORM, usage blank and replace default item category TAN with YTAN:Field nameDescriptionR/O/CUser action and valuesNote

Sales document typeYOR

Item category groupNORM

Usage

Item category on higher level

Default item categoryYTANReplace TAN

3. Save your entries.

Implementing SAP NotesUseThe following SAP Notes need to be implemented for GTS 2.0 Support Package 3.ProcedureImplement the following SAP Notes:Note 701502 and 696315 for R/3.Note 706746 and 702749 for GTS.Note 579357 for R/3, Area: SD sales order processing.Note 692401 for GTS, Performance improvement during document transferNote 717048 for GTS, Subsequent note for 692401Note 722431 for GTS: Missing logs during the business partner transfer

Copying routine 101 should be copied to routine 901 using transaction VOFM. You find the corresponding source code enhancements for program RV50B901 in the correction instructions in the note.Note 633966 for R/3: Short dump in Transaction BPSystem CommunicationPrerequisitesThe logical system in R/3 is defined and has been asssigned to your client.

Maintaining RFC Destinations for RFC CallsUseTo enable the communication between two systems or more, you establish a technical connection between them in this case, a connection between your backend system and SAP Global Trade Services (SAP GTS). You create a system connection by maintaining Remote Function Call (RFC) destinations for RFC calls.PrerequisitesYou have created an RFC user in SAP GTS.Procedure1. Access the activity using the following navigation option:SAP R/3: GTS MenuBasic Settings Maintain RFC Destinations for RFC Calls

Transaction Code/N/SAPSLL/MENU_LEGALR3

...2. Create a new SAP R/3 connection (connection type 3 , R/3 Connection).3. Enter the name of the target logical system (in this case SAP GTS) as the name of the RFC destination.4. Specify the IP address of SAP GTS.5. Specify the RFC user, client and password to be used for logging on to SAP GTS with RFC calls.6. Use the functions Remote Logon and Test Connections to test the connection.

If the name of your SAP GTS logical system is JDVCLNT100, you need to specify the RFC destination JDVCLNT100, the connection type 3, the IP address, and the RFC user USERRFC with the appropriate password in client 100.

Maintaining RFC Destinations for Method CallsUseTo define the standard connection for method calls, you assign the Remote Function Call (RFC) destination you defined in the preceding step for SAP Global Trade Services (SAP GTS) as the standard Business Application Programming Interface (BAPI) destination for the SAP GTS logical system.Procedure1. Access the activity using the following navigation option:SAP R/3: GTS MenuBasic Settings Maintain RFC Destinations for Method Calls


...2. Assign the previously defined RFC destination as standard BAPI destination for SAP GTS logical system.

If your SAP GTS logical system and the RFC destination you defined both have the value JDVCLNT100, do the following assignments:Backend System: JDLCLNT900SAP GTS: JDVCLNT100Standard RFC Destination for BAPI Calls: JDVCLNT100Maintaining the ALE Distribution ModelUseApplication Link Enabling (ALE) technology ensures distributed but integrated application communication. To regulate the data flow between your backend system and SAP Global Trade Services (SAP GTS), you need to maintain an ALE distribution model. If you need to create a new distribution model, you assign an object or interface, together with its method, to the logical systems of both the backend system and SAP GTS.Procedure1. Access the activity using the following navigation option:SAP R/3: GTS MenuBasic Settings Maintain ALE Distribution Model


...2. Choose the Create Model View function to create a new distribution model.Short text Global Trade Services. Technical name SLL-LEG.3. Choose the Add BAPI function.4. Enter the name of your backend system (sender).5. Enter the name of SAP GTS (recipient).6. Assign CustomsDocumentIF as the object/interface.7. Assign SynchronizeIfR3 as the method.8. Save your entries.ExampleYou create a new distribution model called SLL-LEG. Within this distribution model, you assign the object or interface CustomsDocumentIF, the method SynchronizeIfR3 to the sender system JDLCLNT900 (backend system) and the recipient system JDVCLNT100 (SAP GTS).

Activating Change PointersUseCustomer master data, vendor master data, and material master data has to be transferred from the backend system to SAP Global Trade Services (SAP GTS). This master data is uploaded initially, however, if any changes are made to the master data records in the backend system, this changes have to be recorded in SAP GTS.Changes to master data records are written automatically to a change pointer table in the backend system. However, not all the fields containing changes in the tables are of relevance to SAP GTS processes. To avoid unnecessary data transfers, you need to select the fields you specifically require to be included in the change pointer table in your backend system.Once you activate the ALE change pointers in the backend system, this system automatically distributes the changed data (customers, vendors, materials).Reduced message types ensure from a SAP GTS point of view that only the fields relevant to SAP GTS and changed in the backend system are transferred in a batch job to SAP GTS.Procedure1. First, activate change pointers globally:a) Access the activity using the following navigation option:SAP R/3: GTS MenuBasic Settings Activate Change Pointers Globally


...b) Select Change pointers activated generally.c) Save your entries.2. Maintain the IDoc reduction for change pointers for SAP GTS message types:a) Access the activity using one of the following navigation options:SAP R/3: GTS MenuBasic Settings Activate Change Pointers for Reduced Messages

Transaction CodeBD53

...b) Create the following reduced message types:/SAPSLL/DEBMAS_SLL (for customer master data)/SAPSLL/CREMAS_SLL (for vendor master data)/SAPSLL/MATMAS_SLL (for material master data)

Confirm the warning is not in valid name range.3. In the dialog box, assign the message type reference:DEBMASCREMASMATMAS4. In the next dialog box, enter the description:Customer master dataVendor master dataMaterial master data5. Save your entries.6. Confirm the dialog box.7. Maintain the SAP GTS processing routine for distributing changed data.a) Go to the V_TBDME view using the transaction SM30.b) Choose /SAPSLL/DEBMAS_SLL, /SAPSLL/CREMAS_SLL, /SAPSLL/MATMAS_SLL.c) Choose Details.d) Change the function modules to /SAPSLL/DEBMAS_DISTRIBUTE_R3, /SAPSLL/CREMAS_DISTRIBUTE_R3, /SAPSLL/MATMAS_DISTRIBUTE_R3.8. Activate change pointers for message types:a) Access the activity using the following navigation option:SAP R/3: GTS MenuBasic Settings Activate Change Pointers for Message Types


...b) Choose New entries.c) Enter/SAPSLL/DEBMAS_SLL/SAPSLL/CREMAS_SLL/SAPSLL/MATMAS_SLLand activate them.d) Confirm the warning and save your entries.9. Activate change pointers for reduced messages:a) Access the activity using the following navigation option:SAP R/3: GTS MenuBasic Settings Activate Change Pointers for Reduced Messages


b) Enter/SAPSLL/DEBMAS_SLL/SAPSLL/CREMAS_SLL/SAPSLL/MATMAS_SLLand choose Activate change pointers.

Defining the Logical System of SAP Global Trade Services (SAP GTS)UseTo set up communication between the backend system and SAP GTS, you define the logical system of your backend system and the logical system of SAP GTS.Procedure1. Access the activity using the following navigation option:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services System Communication System Connection to Feeder System Define Logical System

...2. Enter the name of the logical system using the standard naming convention:CLNT.

If your backend system runs in client 900 of the JDL system, and SAP GTS runs in client 100 of the JDV system, define the logical systems for them as follows:Backend system: JDLCLNT900SAP GTS: JDVCLNT100

Assigning the Logical SystemUseTo set up communication between SAP Global Trade Services (SAP GTS) and your backend system, you assign the logical system of SAP GTS to its own client.Procedure1. Access the activity using the following navigation option:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services System Communication System Connection to Feeder System Assign Logical System

...2. Assign the logical system of your GTS system to its own client. If there is no suitable client available, create one.

If your SAP GTS runs in client 100 of the JDV system, assign the logical system JDVCLNT100 to client 100.

Defining the Target System for RFCsUseTo set up a technical connection between SAP Global Trade Services (SAP GTS) and your backend system, you define the target system for RFCs.PrerequisitesYou have created an RFC user in the backend system.Procedure1. Access the activity using the following navigation option:SAP GTS MenuSystem Communication/Workflow Maintain Target System for RFC Calls

Transaction Code/N/SAPSLL/MENU_LEGAL

...2. Create a new SAP R/3 connection (connection type 3, R/3 Connection).3. Enter the name of the target logical system (in this case the logical system of the backend system) as the name of the RFC destination.4. Specify the IP address of the backend system.5. Specify the RFC user, client and password to be used for logging on to the backend system with RFC calls.6. Use the Remote Logon and Test Connections functions to test the connection.

If the name of your backend systems logical system is JDLCLNT900, you need to specify the RFC destination JDLCLNT900, the connection type 3, the IP address, and the RFC user USERRFC with the appropriate password in client 900.Maintaining RFC Destinations for Method CallsUseTo define the standard connection for method calls, you assign the RFC destination you defined in the preceding step for the backend system as the standard BAPI destination for the logical system of the backend system.Procedure1. Access the activity using the following navigation option:SAP: GTS Menu System Communication/Workflow Maintain RFC Destinations

Transaction Code/N/SAPSLL/MENU_LEGAL

...2. Assign the previously defined RFC destination as a standard BAPI destination for the logical system of the backend system.

If the logical system of your backend system and the RFC destination you defined both have the value JDLCLNT900, make the following assignments:SAP GTS: JDVCLNT100Backend system: JDLCLNT900Standard RFC destination for BAPI calls: JDLCLNT9003. Save your entries.

Defining Logical System GroupsUseIf you want to connect several backend systems with matching or partly matching characteristics to SAP Global Trade Services (SAP GTS), you can group the backend systems into logical system groups.Procedure1. Access the activity using the following navigation option:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services System Communication Logical System Group Define Logical System Group

...2. Enter the names of the logical system groups you want to group and save your entries.

Assigning Logical Systems to a Group of Logical SystemsUseYou assign logical systems that have matching or partly matching characteristics to one logical system group. These characteristics include the following: identical/matching material numbers, customer numbers, vendor numbers, company codes, plants and storage locations. Even if you only want to connect one backend system to SAP GTS, you still have to define a logical system group for this single backend system.PrerequisitesYou can only group several logical systems into a logical system group if each master data record is unique across all backend systems.

The material numbers, customer numbers and vendor numbers that you assign must be unique across all systems.Procedure1. Access the activity using the following navigation option:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services System Communication Logical System Group Assign Logical System to a Group of Logical Systems

...2. Assign the logical system group to the logical systems you want to include.ExampleIf your master data is maintained centrally using a specially designated master data server, all of the systems involved can be grouped into a single logical system group.

Maintaining Time ZonesUse

In SAP Global Trade Services (SAP GTS), the system time zone determines all time-dependent data, such as sanctioned party list (SPL) master records, customs records, determination data, and time stamps in documents.Therefore, when you set up your system, one of the first steps must be checking or selecting the system time zone. We strongly recommend not to change the system time zone after entering the application data, since this will lead to major data inconsistencies.

In this activity, you configure the following settings for the time zones:System time zoneStandard time zone for users

System time zoneThe system time zone is comparable to the time zone of your operating system. It applies to all clients. If you change the system time zone in one client, the new value is automatically copied to all other clients.If you specify the system time zone, the SAP system can calculate the local time from a UTC time.

Standard time zone for usersUsing the standard time zone, you specify the local time zone of a user in a client. However, this specification is only used if no personal time zone is maintained in the user defaults.The standard time zone is not changed on a cross-client basis. It can vary from client to client.

If you are logging on to an SAP system for the first time, the system time zone is determined automatically. However, we recommend to check this value, since a unique assignment is sometimes not possible.To activate the time zone function, the system automatically sets the indicator Time Zone Active.PrerequisitesYou have checked whether the time zone you require exists before configuring your settings in the system.Go to the Implementation Guide (IMG) for SAP GTS and choose General Settings Maintain Time Zones.If the required time zone does not exist, you can make a new entry in the Maintain Time Zones activity, and send a customer message to SAP.Procedure1. Access the activity using the following navigation option:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services General Settings Maintaining Time Zones

...2. Make a setting for the system time zone.3. Make a setting for the users default time zone.

Transferring Documents to SAP Global Trade Services in SAP R/3UseBefore calling the Legal Control Export, Legal Control Import, Sanctioned Party List Screening services, Transit Procedure Service, or Customs Processing Service, you need to transfer the document data to SAP Global Trade Services (SAP GTS). You need to specify which document types of a specific application level you want to transfer from the backend system to SAP GTS so that the relevant customs documents can be created.Procedure1. Access the activity using the following navigation options:Transaction Code/N/SAPSLL/TLER3_B_R3

SAP R/3: GTS Menu Transaction Code: /N/SAPSLL/MENU_LEGALR3Transfer to Global Trade Services Customizing

2. On the Change View Application Level: Overview screen, choose New entries and choose Application level SD0A with input help. Select the entry, double-click Document types and choose New entries:Field nameDescriptionR/O/CUser action and valuesNote

Application level SDOADispatch/Export: Sales document

Document typeYOR

Call GTSX

GTS DialogX

3. Repeat step 2 and make the following entries: Field nameDescriptionR/O/CUser action and valuesNote

Application level SDOBDispatch/Export: Outbound delivery

Document typeLFOutbound delivery

Call GTSX

GTS DialogX


General Settings in GTS Number RangesDefining Number Ranges for Business PartnersUseTo enable the system to transfer customer or vendor master data from the backend system, you have to maintain number ranges for customs business partners.Procedure1. Access the activity using the following navigation options:Transaction Code/N/SAPSLL/SNUM_PARTNER

IMG in GTS SAP Global Trade Services General Settings Number Ranges Define Number Ranges for Business Partners

2. On the SAP Business Partner screen, choose Display intervals to check whether internal and external number ranges are defined.Value 01 is an internal number range and AB is an external number range. If necessary, choose Edit Insert interval to define a new number range or choose Change intervals to change the existing entries.Field nameDescriptionR/O/CUser action and valuesNote

No Number range number01

From number0000000001

To number9999999999

ExtExternal number range flag

If the external interval 02 exists, delete it and create the external number range AB instead.Field nameDescriptionR/O/CUser action and valuesNote

No Number range numberAB

From numberA

To numberZZZZZZZZZZ

ExtExternal number range flagX

Use the transaction buc2 to check the business partner grouping and assign the number ranges you have defined. The internal number range 01 should be assigned to grouping 0001 and the external number range AB should be assigned to grouping 0002.

Defining Number Ranges for Product MastersUseTo enable the system to transfer material data from the backend system, you need to maintain number ranges for customs product masters.Procedure1. Access the activity using the following navigation options:Transaction Code/N/SAPSLL/SNUM_PROD

IMG in GTSSAP Global Trade Services General Settings Number Ranges Define Number Ranges for Product Masters

2. On the Product masters for legal and logistics services screen, choose Display intervals to check whether an internal number range is defined. If necessary, choose Edit Insert interval to define a new number range or choose Change intervals to change existing entries.Field nameDescriptionR/O/CUser action and valuesNote


From number00000000000000000001

To number99999999999999999999


3. Confirm the dialog box and save your entries.

Defining Number Ranges for Customs DocumentsUseTo enable the system to transfer document data from the backend system, you need to maintain number ranges for customs documents.Procedure1. Access the activity using the following navigation options:Transaction Code/N/SAPSLL/SNUM_LEGAL

IMG in GTSSAP Global Trade Services General Settings Number Ranges Define Number Ranges for Customs Documents

2. On the GTS: customs document for Global Trade Services screen, choose Change intervals and choose Insert interval to define a new number range.Field nameDescriptionR/O/CUser action and valuesNote


YearCurrent year (e.g. 2004)

From number0000000001

To number4999999999



Defining Number Ranges for EDI MessagesUseTo enable the system to transfer data from the backend system, you need to maintain number ranges for EDI messages.Procedure1. Access the activity using one of the following navigation options:Transaction Code/N/SAPSLL/SNUM_EDINR

IMG in GTSSAP Global Trade Services General Settings Number Ranges Define Number Ranges for EDI Messages

2. On the GTS: EDI message number for Global Trade Services screen, choose Change intervals and choose Insert interval to define a new number range.Field nameDescriptionR/O/CUser action and valuesNote


From number00000000000000000001

To number99999999999999999999



General Settings in GTS Organizational StructureDefining Foreign Trade OrganizationsUseForeign trade organizations, such as corporate groups, represent the company as a whole. The organizational structure of the company is mapped according to the legal and customs law requirements.Procedure1. Access the activity using one of the following navigation options:Transaction Code/N/SAPSLL/BP_FTORG

IMG in GTS SAP Global Trade Services General Settings Organizational Structure Define Foreign Trade Organizations

2. On the Maintain business partner screen, choose Create organization:Field nameDescriptionR/O/CUser action and valuesNote

Business partnerOBP01

Create in roleSLLFTOForeign trade organization

NameForeign Trade Organization OBP01

Search term 1BP01

Search term 2SAP BEST PRACTICES

CountryDE

3. Choose More fields.Field nameDescriptionR/O/CUser action and valuesNote

Time Zone CET


Assigning Company CodesUseThe company codes from the backend system are mapped to the organizational units. Note that more than one company code can be assigned to an organizational unit, but only one company code can be assigned to exactly one organizational unit at a time.If only one backend system exists, or if several backend systems have different organizational structures, it is best to assign the company codes at backend system level.If several backend systems have the same organizational structures, you can assign the company codes at backend system group level.Procedure1. Access the activity using the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services General Settings Organizational Structure Assignment of Organizational Units from Feeder Systems Assignment of Company Codes Assign Company Code at Feeder System Level

2. In the upcoming dialog box, choose the second activity.3. On the Change view GTS: Assignment of backend system company code screen, choose New entries:Field nameDescriptionR/O/CUser action and valuesNote

Logical systemName of the logical system (R/3)

BS Org.Company code from backend systemBP01

DescriptionDescription of company codeSAP Best Practices

FT Organ.Foreign trade organization OBP01

4. Repeat step 3:Field nameDescriptionR/O/CUser action and valuesNote


BS Org.Company code from backend systemBP0X

DescriptionDescription of company codeBest Pract. Intercompany


5. Save your entries.6. Access the activity using the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services General Settings Organizational Structure Assignment of organizational units from feeder systems Assignment of company codes Assign company code at feeder system group level

7. In the upcoming dialog box, choose the second activity.8. On the Change view GTS: Assignment of company code at system group level screen, choose New entries:Field nameDescriptionR/O/CUser action and valuesNote

Group of logical systemsName of the logical system group (R/3)

BS Org.Company code from backend systemBP01

DescriptionDescription of company codeSAP Best Practices




BS Org.Company code from backend systemBP0X

DescriptionDescription of company codeBest Pract. Intercompany



Defining Legal UnitsUseThe legal units divide an organizational unit into several areas to provide you with a detailed view of the unit. An organizational unit (company code) consists of several legal units (plants). The system uses the country in the address of the legal unit to determine the departure country for exports and the destination country for imports. The active legal regulations are then determined on the basis of that country.Procedure1. Access the activity using one of the following navigation options:Transaction Code/N/SAPSLL/BP_FTVBS

IMG in GTSSAP Global Trade Services General Settings Organizational Structure Define Legal Units

2. On the Maintain Business Partner screen, choose Create organization:Field nameDescriptionR/O/CUser action and valuesNote

Business partnerLBP01

Create in roleSLLSITLegal unit

NameLegal Unit LBP01

Search term 1BP01

Search term 2SAP BEST PRACTICES

CountryDE

3. Choose More fields.Time ZoneCET

4. Save your entries.Assigning PlantsUse The plants in the backend system are mapped to the legal units. There are two possible combinations.If only one backend system exists or if several backend systems have different organizational structures, it is best to assign the plants at backend system level.If a number of backend systems have the same organizational structures, the plants can be assigned at backend system group level.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services General Settings Organizational Structure Assignment of Organizational Units from Feeder Systems Assignment of Plants Assign Plant at Feeder System Level

2. In the upcoming dialog box, choose the second activity.3. On the Change view GTS: Assignment of backend system plant to legal unit screen, choose New entries:Field nameDescriptionR/O/CUser action and valuesNote


BS Org.Plant from backend systemBP01

DescriptionPlant DescriptionProduction Plant

Legal unitLBP01




DescriptionPlant DescriptionDistribution Center

Legal unitLBP01




DescriptionPlant DescriptionRegional Warehouse

Legal unitLBP01



BS Org.Plant from backend systemBP0X

DescriptionPlant DescriptionIntercompany Processing Plant

Legal unitLBP01

7. Save your entries.8. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services General Settings Organizational structure Assignment of organizational units from feeder systems Assignment of plants Assign plant at feeder system group level

9. In the upcoming dialog box, choose the second activity.10. On the Change view GTS: Assignment of plant group BS to legal unit screen, choose New entries:Field nameDescriptionR/O/CUser action and valuesNote



DescriptionPlant DescriptionProduction Plant

Legal unitLBP01




DescriptionPlant DescriptionDistribution Center

Legal unitLBP01




DescriptionPlant DescriptionRegional Warehouse

Legal unitLBP01



BS Org.Plant from backend systemBP0X

DescriptionPlant DescriptionIntercompany Processing Plant

Legal unitLBP01


General Settings in GTS Legal RegulationsDefining Legal RegulationsUseThe legal regulations are the central control element for service performance. Here you define which laws are to be checked for exports and imports.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services General Settings Legal Regulations Define Legal Regulations Define Legal Regulation

2. On the Change view Legal regulation: Overview screen, check if the following entry is created:Field nameDescriptionR/O/CUser action and valuesNote

Legal reg.Legal regulationAWV

Law code00 German foreign trade laws

DescriptionGerman foreign trade regulations

3. On the Change view Legal regulation: Overview screen, mark the legal regulation and choose Details:Field nameDescriptionR/O/CUser action and valuesNote

Import/Export2 Export/Dispatch

Origin ctry-LegCountry of origin of legal regulationDE

4. On the Change view Legal regulation: details screen, choose Assign deadline types and then check if the following entries are created:Field nameDescriptionR/O/CUser action and valuesNote

Type of dateVALFROValid from date

Type of dateVALTOValid to date

5. Choose New entries:Field nameDescriptionR/O/CUser action and valuesNote

Type of dateCHECKRelevant check date

Type of dateDISCHATransferred and changed

Type of dateDISCRETransferred and created

Type of dateDISDELTransferred and deleted

Type of dateDISTRITransferred unchanged

Type of dateETYADDDate of inclusion


Legal reg.Legal regulationEMBUN


DescriptionEmbargo

7. On the Change view Legal regulation: Overview screen, select the legal regulation EMBUN and choose Details:Field nameDescriptionR/O/CUser action and valuesNote


Origin ctry-LegCountry of origin of legal regulationDE

8. On the Change view Legal regulation: details screen, choose Assign deadline types and check if the following entry is created:Field nameDescriptionR/O/CUser action and valuesNote



Legal reg.Legal regulationSPLUS


DescriptionSanctioned party list screening

10. On the Change view Legal regulation: Overview screen, select the legal regulation SPLUS and choose Details:Field nameDescriptionR/O/CUser action and valuesNote


Origin ctry-LegCountry of origin of legal regulationDEPlease overwrite other entries with DE

11. On the Change view Legal regulation: details screen, choose Assign deadline types and check if the following entries are created:Field nameDescriptionR/O/CUser action and valuesNote

Type of dateETYADDDate of inclusion

Type of dateVALFROValid from date

Type of dateVALTOValid to date

12. Choose New entries:Field nameDescriptionR/O/CUser action and valuesNote



Defining Procedure for Determining Active Legal RegulationsUseYou need to maintain a determination procedure to establish the active legal regulations for a service. You have to assign a determination table to this determination procedure. Use the departure country (export) and the destination country (import) to determine the legal regulations. Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services General Settings Legal Regulations Define Legal Regulations Define Determination Procedure for Active Legal Regulations

2. On the Change view Procedure for determining active legal regulations: Overview screen, check if the following entry is created:Field nameDescriptionR/O/CUser action and valuesNote

Det. procedureDetermination procedureLEEMB

DescriptionGTS: Determination of legal regulation embargo

3. On the Change view Procedure for determining active legal regulations: Overview screen, select the entry LEEMB and choose Assignment of determination strategy and then check if the following entry is created:Field nameDescriptionR/O/CUser action and valuesNote

Sequence number10

Determ. strategyALRG01 Determine legal regulation at country level


Det. procedureDetermination procedureLELDT

DescriptionGTS: Determination of legal regulation licences

5. On the Change view Procedure for determining active legal regulations: Overview screen, select the entry LELDT, choose Assignment of determination strategy and check if the following entry is created:Field nameDescriptionR/O/CUser action and valuesNote

Sequence number10



Det. procedureDetermination procedureLESPL

DescriptionGTS: Determination of legal regulation "SPL"

7. On the Change view Procedure for determining active legal regulations: Overview screen, select the entry LESPL, choose Assignment of determination strategy and check if the following entry is created:Field nameDescriptionR/O/CUser action and valuesNote

Sequence number10


Activating Legal RegulationsUseHere you activate the legal regulations for each departure country (export) or destination country (import).Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services General Settings Legal Regulations Define Legal Regulations Activate Legal Regulations

2. On the Change view GTS: Activate legal regulation at country level: Overview screen, check if the following entries are created:Field nameDescriptionR/O/CUser action and valuesNote

Legal reg. AWV

Ctry. of Dep/DesDE

Legal reg. EMBUN

Ctry. of Dep/DesDE

Legal reg. SPLUS

Ctry. of Dep/DesDE

Defining Groups for Value and Quantity Depreciation of LicensesUseIf value and quantity depreciation are to take place during license determination, you have to create depreciation groups.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services General Settings Legal Regulations Define Groups for Value and Quantity Depreciation of Licenses

2. On the Change view GTS: Depreciation groups: Overview screen, check if the following entries are created:Field nameDescriptionR/O/CUser action and valuesNote

Depreciation group SD0A01

DescriptionSales level: Sales documents

Depreciation group SD0B01

DescriptionSales level: Outbound deliveries

Compliance Management General SettingsDefining Document TypesUseWhen you transfer documents from the backend system, the system creates a customs document for each document type. In the following activities, you maintain all the relevant structures for the customs document.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management General Settings Document Structure Define Customs Document Types

2. On the Change view GTS: Customs document type screen, choose the document types you want to work with. If there is no suitable entry, create one:Field nameDescriptionR/O/CUser action and valuesNote

Customs doc. type EXPDLV

DescriptionCustoms Document (Export) - Delivery Document Level

3. On the Change view GTS: Customs document type screen, mark the customs document type and choose Details:Field nameDescriptionR/O/CUser action and valuesNote

Import/Export 2 Export/Dispatch

Number range number01

Service logA Save current log and delete old logs

4. On the Change view GTS: Customs document type screen, choose the document types you want to work with. If there is no suitable entry, create one:Field nameDescriptionR/O/CUser action and valuesNote

Customs doc. type EXPORD

DescriptionCustoms Document (Export) - Sales Document Level

5. On the Change view GTS: Customs document type screen, mark the customs document type and choose Details:Field nameDescriptionR/O/CUser action and valuesNote

Import/Export 2 Export/Dispatch

Number range number01

Service logA Save current log and delete old logs

Assigning Document TypesUseWhen you transfer documents from the backend system, the system maps the document type from the backend system to the document type in SAP Global Trade Services (SAP GTS). You can assign these document types either at backend system level or at backend system group level.If only one backend system exists, or if several backend systems have different documents, it is best to assign the document types at backend system level.If several backend systems have the same document structure, the documents can be assigned at backend system group level.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management General Settings Document Structure Assignment of document types from feeder systems Assign document type at feeder system level

2. In the upcoming dialog box, choose the second activity.3. On the Change view GTS: Assignment of backend system doc. type to cust. doc screen, choose New entries:Field nameDescriptionR/O/CUser action and valuesNote

Application level SD0A: Dispatch/Export: Sales document

Log. SystemLogical system (R/3)

Doc. type backend sys. YOR

Customs doc. typeEXPORD

4. On the Change view GTS: Assignment of backend system doc. type to cust. doc screen, choose New entries:Field nameDescriptionR/O/CUser action and valuesNote

Application level SD0B: Dispatch/Export: Outbound delivery document


Doc. type backend sys. LF

Customs doc. typeEXPDLV

5. Save your entries.6. Access the activity using one of the following navigation options:GTS Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management General settings Document structure Assignment of document types from feeder systems Assign document type at feeder system group level

7. In the upcoming dialog box, choose the second activity.8. On the Change view GTS: Assignment of group backend systems doc. type to cust. doc screen, choose New entries:Field nameDescriptionR/O/CUser action and valuesNote


LS GroupLogical system group (R/3)

Doc. type backend sys. YOR

Customs doc. typeEXPORD




Doc. type backend sys. LF

Customs doc. typeEXPDLV


Defining Customs Item CategoriesUseTo control which services the system executes for the customs document, you define the customs item categories involved in the services.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management General settings Document structure Define customs item categories

2. On the Change view GTS: Item category of customs document screen, choose the item categories you want to work with. If there is no suitable entry, create one:Field nameDescriptionR/O/CUser action and valuesNote

Customs doc. item cat.EXDLV1

DescriptionCustoms Doc. Item (Export) - Delivery Doc. Item Cat. Level

3. On the Change view GTS: Item category of customs document screen, choose the item categories you want to work with. If there is no suitable entry, create one:Field nameDescriptionR/O/CUser action and valuesNote

Customs doc. item cat.EXORD1

DescriptionCustoms Doc. Item (Export) - Sales Doc. Item Cat. Level

Assigning Item CategoriesUseTo enable the system to transfer documents from the backend system, you need to assign the item categories in the backend system to the item categories in SAP Global Trade Services (SAP GTS).If only one backend system exists, or if several backend systems have different documents, it is best to assign the item categories at backend system level.If several backend systems have the same document structure, the item categories can be assigned at backend system group level.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management General settings Document structure Assignment of item categories from feeder systems Assign item category at feeder system level

2. In the upcoming dialog box, choose the second activity:3. On the Change view GTS: Assignment of backend system item category to cust. item category screen, choose New entries:Field nameDescriptionR/O/CUser action and valuesNote



Backend sys. item cat. YTAN





Backend sys. item cat. TAN


5. Save your entries.6. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management General settings Document structure Assignment of item categories from feeder systems Assign item category at feeder system group level

7. In the upcoming dialog box, choose the second activity.8. On the Change view GTS: Assignment of item category at group backend systems screen, choose New entries:Field nameDescriptionR/O/CUser action and valuesNote



Backend sys. item cat. YTAN


9. On the Change view GTS: Assignment of item category at group backend systems screen, choose New entries:Field nameDescriptionR/O/CUser action and valuesNote



Backend sys. item cat. TAN



Defining Partner FunctionsUseEach customs document contains several partners at header and item level. Each partner has a specific partner function. You determine the partner function using the partner role transferred from the backend system. For each partner function, you have to define whether it is an export or import partner function or whether this partner function can be used both for exports and imports.The partner functions are defined on the basis of the services that are to be executed. Therefore, not all partner roles in the backend system need to be mapped as partner functions in SAP Global Trade Services (SAP GTS).In a Sales and Distribution (SD) document, several partner roles (such as sold-to-party, ship-to-party and bill-to party) exist as external partners. The document may also include internal partners such as employees who are not relevant to the services in SAP GTS and, therefore, are not to be transferred.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management General settings Document structure Define partner functions

2. On the Change view GTS: Partner functions (Replicated from backend system) screen, check if the following entries are created:Field nameDescriptionR/O/CUser action and valuesNote

Doc. partner function AG

Description 15 characters longSold-to party

Description 30 characters longSold-to party


Doc. partner function LF

Description 15 characters longVendor

Description 30 characters longVendor

Import/Export1 Import/Arrival

Doc. partner function RE

Description 15 characters longBill-to party

Description 30 characters longBill-to party


Doc. partner function RG

Description 15 characters longPayer

Description 30 characters longPayer


Doc. partner function WE

Description 15 characters longShip-to party

Description 30 characters longShip-to party


Doc. partner function WL

Description 15 characters longGoods supplier

Description 30 characters longGoods supplier

Import/Export1 Import/Arrival

3. On the Change view GTS: Partner functions (Replicated from backend system) screen, choose New entries:Field nameDescriptionR/O/CUser action and valuesNote

Doc. partner function NO_CHECK

Description 15 characters longNo Check

Description 30 characters longWill not be screened by GTS

Import/Export3 Import/Arrival and Export/Dispatch


Grouping Partner FunctionsUseYou can group all the partner functions you defined previously. When the system performs the individual services, it checks all partner functions that exist in the grouping and in the customs document.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management General settings Document structure Define groups of partner functions

2. On the Change view Legal services: Partner groupings: Overview screen, choose the partner grouping you want to work with. If there is no suitable entry, create one:Field nameDescriptionR/O/CUser action and valuesNote

Partner grouping PGEMB2

Description Group of partner function Embargo Export

3. On the Change view Legal services: Partner groupings: Overview screen, mark the partner grouping and choose Assign partner function:Field nameDescriptionR/O/CUser action and valuesNote

Sequence number10

Partner func.AG

Sequence number20

Partner func.RE

Sequence number30

Partner func.RG

Sequence number40

Partner func.WE


Partner grouping PGLDT2

Description Group of partner function Licence Determination Export

5. On the Change view Legal services: Partner groupings: Overview screen, mark the partner grouping and choose Assign partner function:Field nameDescriptionR/O/CUser action and valuesNote

Sequence number10

Partner func.AG

Sequence number20

Partner func.WE


Partner grouping PGSPL2

Description Group of partner function SPL Export

7. On the Change view Legal services: Partner groupings: Overview screen, select the partner grouping and choose Assign partner function:Field nameDescriptionR/O/CUser action and valuesNote

Sequence number10

Partner func.AG

Sequence number20

Partner func.RE

Sequence number30

Partner func.RG

Sequence number40

Partner func.WE


Assigning Partner FunctionsUseTo enable the system to transfer documents, you need to assign the partner functions in the backend system to those in SAP Global Trade Services (SAP GTS).If only one backend system exists, or if several backend systems have different document structures, you need to assign the partner functions at backend system level.If several backend systems have the same document structure, you can assign the partner functions at backend system group level.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management General settings Document structure Assignment of partner roles from feeder systems Assign partner role at feeder system level

2. In the upcoming dialog, choose the first activity.3. On the Change view GTS: Logical system: Transfer for partner function screen, make the following entries:Field nameDescriptionR/O/CUser action and valuesNote

Logical system Logical system (R/3)

CustomersX

Vendors X

Document partner functionNO_CHECK

Simulation Mode

4. Choose Execute and logon to SAP R/3 if the logon screen appears.5. Go back and confirm the two dialog boxes. In the third dialog box, Choose Activity, choose the second activity.6. Change the entry partner function NO_CHECK into the corresponding business partner roles:Field nameDescriptionR/O/CUser action and valuesNote


BS partner roleAG

Partner func.AG

Excl. partner role

BS partner roleLF

Partner func.LF

Excl. partner role

BS partner roleRE

Partner func.RE

Excl. partner role

BS partner roleRG

Partner func.RG

Excl. partner role

BS partner roleWE

Partner func.WE

Excl. partner role

BS partner roleWL

Partner func.WL

Excl. partner role

All other partner roles which are not to be checked by GTS must be mapped to partner function NO_CHECK. The flag Excl. partner role must be set.7. Save your entries.8. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management General settings Document structure Assignment of partner roles from feeder systems Assign partner role at feeder system group level

9. In the upcoming dialog, choose the first activity.10. On the Change view GTS: Group of Logical systems: Transfer for partner function screen, make the following entries:Field nameDescriptionR/O/CUser action and valuesNote


CustomersX

Vendors X

Document partner functionNO_CHECK

Simulation Mode

11. Choose Execute and logon to SAP R/3 if the logon screen appears.12. Go back and confirm the two dialog boxes. In the third dialog box, Choose Activity, choose the second activity.13. Change the entry partner function NO_CHECK into the corresponding business partner roles:Field nameDescriptionR/O/CUser action and valuesNote

Logical system Logical system group

BS partner roleAG

Partner func.AG

Excl. partner role

BS partner roleLF

Partner func.LF

Excl. partner role

BS partner roleRE

Partner func.RE

Excl. partner role

BS partner roleRG

Partner func.RG

Excl. partner role

BS partner roleWE

Partner func.WE

Excl. partner role

BS partner roleWL

Partner func.WL

Excl. partner role

All other partner roles which are not to be checked by GTS must be mapped to partner function NO_CHECK. The flag Excl. partner role must be set.14. Save your entries.

Compliance Management License Determination ServiceActivating Document TypeUseTo enable the system to carry out the determination procedure for license types, you need to activate the License Determination service at both customs document type level and item category level.You need to maintain the determination rules for each legal regulation to control which license types are used for a particular business transaction.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management Legal control License determination service Activation Activate document types

2. On the Change view GTS: Activate service license determination screen, check if the following document types are created:Field nameDescriptionR/O/CUser action and valuesNote

Customs doc. type EXPDLVDeliveries

Customs doc. typeEXPORDSales orders

Activating Item CategoryUseTo enable the system to carry out the determination procedure for license types, you need to activate the License Determination service at both customs document type level and item category level.You need to maintain the determination rules for each legal regulation to control which license types are used for a particular business transaction.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management Legal control License determination service Activation Activate item categories

2. On the Change view GTS: Activate service license determination screen, check if the item categories are created:Field nameDescriptionR/O/CUser action and valuesNote

Customs doc. item categoryEXDLV1Customs Doc. Item (Export) - Delivery Doc. Item Cat. Level

3. On the Change view GTS: Activate service license determination screen, select the item category, choose Details and check if the settings are as follows:Field nameDescriptionR/O/CUser action and valuesNote


Value depreciation- Allocation: Deduct from license

Quantity allocation- Allocation: Deduct from license

Depreciation groupSD0B01Deliveries

4. On the Change view GTS: Activate service license determination screen, check if the item categories are created:Field nameDescriptionR/O/CUser action and valuesNote

Customs doc. item categoryEXORD1Customs Doc. Item (Export) - Sales Doc. Item Cat. Level

5. On the Change view GTS: Activate service license determination screen, select the item category, choose Details and check if the settings are as follows:Field nameDescriptionR/O/CUser action and valuesNote

Customs doc. item categoryEXORD1Customs Doc. Item (Export) Sales Doc. Item Cat. Level

Value depreciation- Allocation: Deduct from license

Quantity allocation- Allocation: Deduct from license

Depreciation groupSD0A01Sales orders


Activating Legal RegulationsUseHere you can define the precise scope of the check of the legal regulations the system carries out for your import/export documents.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management Legal control License determination service Activation Activate legal regulations

2. On the Change view GTS: Activate service license determination screen, select the legal regulations you want to check your documents against:Field nameDescriptionR/O/CUser action and valuesNote

Legal regulationAWV

CountryDE

Legal control importCheck: Not activated

Legal control export2 Check: Export (exclusively)Replace other entries with 2 Check

3. Save your entries.Defining Numbering Scheme of Export ListsUseYou need to create numbering schemes for the products you want to export so that you can classify the products in accordance with export lists.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management Legal control License determination service Legal control Export Defining numbering scheme of export lists

2. On the Change view Rule set for export control list Overview screen, check if the following entry is created:Field nameDescriptionR/O/CUser action and valuesNote

Number schemeDEALN

DescriptionExport List

3. On the Change view Rule set for export control list Overview screen, select the number scheme DEALN, choose Details and check if the settings are as follows:Field nameDescriptionR/O/CUser action and valuesNote

Text Official DescriptionX

4. On the Change view Rule set for export control list details screen, choose Detailed structure of export control list and check if the settings are as follows:Field nameDescriptionR/O/CUser action and valuesNote

Level10

Length1

Maintenance0 Exact Length

TextCategory

Level20

Length2


TextClass

Level30

Length5


TextExport List Number

Assigning Numbering Scheme of Export List for License MaintenanceUseFor each legal regulation, you have to define the numbering scheme you want to use for maintaining export control numbers in the license or for classifying products in the customs product master.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management Legal control License determination service Legal control Export Assigning numbering scheme of export list for license maintenance

2. On the Change view GTS: License maintenance: Assign export list Overview screen, check if the following entries are created:Field nameDescriptionR/O/CUser action and valuesNote

Legal regulationAWV

Customs TS ExportDEALN

Assigning Numbering Scheme for License DeterminationUseFor each legal regulation, you have to define which numbering scheme is to be used for determining the license types.This setting is only relevant if the determination tables for license types contain the attribute Export Control Number.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management Legal control License determination service Legal control Export Assigning numbering scheme for license determination

2. On the Change view GTS: License type determination: Export rule set Overview screen, check if the following entry is created:Field nameDescriptionR/O/CUser action and valuesNote

Legal regulationAWV

Customs TS ExportDEALN

Defining Control Procedures for Text Comparison - ExportUseTo set up the classification help for export lists, you need to define the control procedures for text comparison.To enable the product classification according to the text comparison, you need to define a control procedure. In this procedure, the texts assigned to an export control classification number are compared to texts pertaining to a product master.

Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management Legal control License determination service Legal control Export Classification help for export lists Define control procedure for text comparison

2. On the Change view GTS: Tariff assignment: Text comparison rule set Overview screen, check if the following entry is created:Field nameDescriptionR/O/CUser action and valuesNote

Comparison procedureDEALT

DescriptionControl Procedure Prod. Class. Help Export List Numbers DE

3. On the Change view GTS: Tariff assignment: Text comparison rule set Overview screen, select the comparison procedure, choose Details and check if the following settings are as follows:Field nameDescriptionR/O/CUser action and valuesNote

Language for compareENReplace other languages with EN


Assigning Control Procedure for Text Comparison to Export ListsUseTo set up the product classification, you need to assign the control procedure for text comparison.These control procedures apply comparison rules which are language-specific. Depending on the language of the texts assigned to an export control classification number, different control procedures are to be assigned.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management Legal control License determination service Legal control Export Classification help for export lists Assign control procedure for text comparison to export lists

2. On the Change view GTS: Assignment of control procedure for text comparison to export lists screen, assign the comparison procedure:Field nameDescriptionR/O/CUser action and valuesNote

SchemeDEALN

LanguageEN

Comparison procedureDEALT

3. Save your entries. Assigning Determination Procedure to Determine Active Legal RegulationsUseYou need to maintain a determination procedure to establish the active legal regulations for a service. You have to assign a determination table to this determination procedure.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management Legal control License determination service Legal regulations Determination procedures Assign determination procedure to determine active legal regulations

2. On the Change view GTS: Service license determination screen, check if the following entry is created:Field nameDescriptionR/O/CUser action and valuesNote

Determination procedureLELDT

DescriptionGTS: Determination of legal regulation licences

Defining Determination Scheme to Automatically Determine License TypesUseThe procedure for determining license types controls how the license types that are relevant for a legal regulation are to be determined.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management Legal control License determination service Legal regulations Determination procedures Define determination scheme to automatically determine license types

2. On the Change view Procedure for determining license types Overview screen, choose New entries:Field nameDescriptionR/O/CUser action and valuesNote

Determination procedureYHBP1

DescriptionLicense Type Determination - Country and control class

3. On the Change view Procedure for determining license types Overview screen, select the determination procedure, choose Assignment of determination strategy and choose New entries :Field nameDescriptionR/O/CUser action and valuesNote

Sequence number10

Determination strategyCD05 At country level

Sequence number20

Determination strategyCD08 At control class level


Defining Control Settings for License DeterminationUseHere you have to make the following settings for each legal regulation:Product Master Maintenance: There are two options regarding the scope of the check for customs products. You can either specify that every product is subject to legal control or that no products are subject to legal control. If all products are to be checked, you can set individual products in the customs product master to No Control. If you have specified that no products are subject to the legal check, you can activate the check in the customs product master by setting the Individual Maintenance indicator.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management Legal control License determination service Legal regulations Control settings for license determination service Control settings for license determination

2. On the Change view Control settings for license determination service Overview screen, select the legal regulation AWV and choose Details:Field nameDescriptionR/O/CUser action and valuesNote

Product master maintenanceB Only specific selected product is subject to legal control

Control grouping activatedblank

Partner group country of departurePGLDT1

Partner group country of destinationPGLDT2

Procedure for determining license typesYHBP1

Transfer of legal control data Do not transfer license

3. On the Change view Control settings for license determination service Overview screen, select the legal regulation AWV, choose Allowed statuses and check if the settings are as follows:Field nameDescriptionR/O/CUser action and valuesNote

Status0001

DescriptionLicense Created

Status0002

DescriptionLicense Application Submitted to Authorities

Status0003

DescriptionLicense Application Rejected by Authorities

Status0004

DescriptionLicense Active

Status0005

DescriptionLicense Submitted to Authorities for Extension/Renewal

Status0006

DescriptionLicense Expired

4. On the Change view Allowed statuses Overview screen, choose Assign time zone to deadline type and check if the settings are as follows:Field nameDescriptionR/O/CUser action and valuesNote

Type of dateValid-from dateVALFRO

Time zoneCET

Type of dateValid-to dateVALTO

Time zoneCET


Defining License TypesUseHere you can determine which license types you want to use in the license determination service.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management Legal control License determination service Legal regulations Control settings for license determination service Define license types

2. On the Change view Legal control: License type Overview screen, choose New entries:Field nameDescriptionR/O/CUser action and valuesNote

Legal regulationAWV

License typeEAGPIndiv. Export License - Partner Function Specific (Germany)

3. On the Change view Legal control: License type Details screen, select the legal regulation and choose Details:Field nameDescriptionR/O/CUser action and valuesNote


Foreign trade organization unitX

Business PartnerX

Partner functionX

Control classX

Document numberX

Country of Dept./Dest.X

Quantity updateX

Basis for quantity updateQUAITM Item quantity

Foreign Trade Org. UnitB Unlimited number of possible attributes

Legal UnitNo possible attributes

Business PartnerB Unlimited number of possible attributes

Country of Dept. / Dest.B Unlimited number of possible attributes

Document numberA Precisely one possible attribute

Product numberNo possible attributes

Control classB Unlimited number of possible attributes

Text determination procedureSLL_LCLIC1 License texts

License typeEAG

4. On the Change view Legal control: License type Details screen, choose Allowed statuses:Field nameDescriptionR/O/CUser action and valuesNote

Sequence1

Status0001

Point of access

DescriptionLicense Created

Sequence2

Status0002

Point of access

DescriptionLicense Application Submitted to Authorities

Sequence3

Status0003

Point of access2


Sequence4

Status0004

Point of access

DescriptionLicense Active

Sequence5

Status0005

Point of access4

DescriptionLicense Submitted to Authorities for Extension/Renewal

Sequence6

Status0003

Point of access5


Sequence7

Status0006

Point of access

DescriptionLicense Expired


Compliance Management Embargo Check ServiceActivating Document TypeUseYou need to activate the embargo check service at customs document level first.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management Legal control Embargo check service Activation Activate document types

2. On the Change view GTS: Activate service embargo Overview screen, check if the following document types are created: Field nameDescriptionR/O/CUser action and valuesNote



Activating Item CategoriesUseTo enable the system to carry out the embargo check service, you have to activate the service both at document type level and item category level. Activating the service at only one of these levels is not sufficient.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management Legal control Embargo check service Activation Activate item categories

2. On the Change view GTS: Activate service embargo Overview screen, check if the following item categories are created:Field nameDescriptionR/O/CUser action and valuesNote

Customs document item category EXDLV1Customs Doc. Item (Export) - Delivery Doc. Item Cat. Level

Customs document item category EXORD1Customs Doc. Item (Export) - Sales Doc. Item Cat. Level

Activating Legal RegulationsUseHere you can define the precise scope of the embargo check service.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management Legal control Embargo check service Activation Activate legal regulations

2. On the Change view GTS service embargo: Activate legal requirements Overview screen, select the legal regulations you want to check your documents against and check if the settings are as follows:Field nameDescriptionR/O/CUser action and valuesNote

Legal regulationEMBUN

CountryDE


Legal control export2 Check: Export (Exclusively)


Assigning Determination Procedure to Determine Active Legal RegulationsUseBy using the determination procedure for the active legal regulations, you can select which legal regulations are checked by the system. At present, the legal regulations can be determined at country of departure/destination level (country of the legal unit).Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management Legal control Embargo check service Legal regulations Assign determination procedure to determine active legal regulations

2. On the Change view GTS service embargo: Determine active legal regulations Overview screen, check if the determination procedure is created:Field nameDescriptionR/O/CUser action and valuesNote

Determination procedureLEEMB

DescriptionGTS: Determination of legal regulation embargo

Activating the Embargo Service ControlUseTo define which partners are to be checked in the embargo check, you have to assign the partner groupings you want to include.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management Legal control Embargo check service Legal regulations Control embargo check

2. On the Change view GTS legal requirement: Control service embargo Overview screen, check if the settings are as follows:Field nameDescriptionR/O/CUser action and valuesNote

Legal regulationEMBUN

Partner group for importPGEMB1

Partner group for exportPGEMB2

Compliance Management Sanctioned Party List ScreeningActivating Business Partner at Business Partner Role LevelUseHere you determine which business partners are checked by the SPL service.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management Sanctioned party list screening Activation Activate business partner at business partner role level

2. On the Change view GTS: Business partner control: Overview screen, check if the entries are as follows:Field nameDescriptionR/O/CUser action and valuesNote

Application objectBUPA

Partner functionSLLCPCCustomer

Application objectBUPA

Partner functionSLLCPSSupplier

3. On the Change view GTS: Business partner control: Overview screen, select the partner role and choose Details:Field nameDescriptionR/O/CUser action and valuesNote

Partner functionSLLCPCCustomer

Type of SPL block0 Process is not blocked Service activates block

Time of SPL check1 Synchronous When document is updated

Partner functionSLLCPSSupplier

Type of SPL block0 Process is not blocked Service activates block



Activating Document TypeUseYou need to activate the sanctioned party list screening at customs document level first.Procedure1. Access the activity using one of the following navigation options:GTS Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management Sanctioned party list screening Activation Activate document types

2. On the Change view GTS: Activate service sanctioned party list screen, check if the following document types are created:Field nameDescriptionR/O/CUser action and valuesNote



Activating Item CategoryUseTo enable the system to carry out the sanctioned party list screening, you have to activate this service both at document type level and item category level. Activating the service at only one of these services is not sufficient.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management Sanctioned party list screening Activation Activate item categories

2. On the Change view GTS: Activate service sanctioned party list screening screen, select the item category:Field nameDescriptionR/O/CUser action and valuesNote


3. On the Change view GTS: Activate service sanctioned party list screening screen, select the item category and choose Details:Field nameDescriptionR/O/CUser action and valuesNote



4. On the Change view GTS: Activate service sanctioned party list screening screen, select the item category:Field nameDescriptionR/O/CUser action and valuesNote


5. On the Change view GTS: Activate service sanctioned party list screening screen, select the item category and choose Details:Field nameDescriptionR/O/CUser action and valuesNote




Activating Legal RegulationsUseYou need to activate legal regulations for each country (import country and export country) so that the system knows which legal regulations require an SPL check.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTSSAP Global Trade Services SAP Compliance Management Sanctioned party list screening Activation Activate legal regulations

2. On the Change view GTS: Service: Sanctioned party list: Activate legal regulations screen, select the legal regulations you want to check your documents against and check if the settings are as follows:Field nameDescriptionR/O/CUser action and valuesNote

Legal regulationSPLUS

CountryDE


Legal control export4 Check: Dispatch/Export (including domestic)


Assigning Determination Procedure to Determine Active Legal RegulationsUseFor each legal regulation, you need to define which procedure is to be used for determining the area of validity.Procedure1. Access the activity using one of the following navigation options:Transaction CodeSPRO

IMG in GTS SAP Global Trade Services SAP Compliance Management Sanctioned party list screening Legal regulations Assign determination procedure to determine active legal regulations

2. On the Change view GTS: Service sanctioned party list: Determine active legal regulations screen, check if the determination procedure i

Date post:	22-Nov-2015
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