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SAP WORKSHOP

HCM Overview

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PersonnelAdministration

PersonnelDevelopment

Compensation ManagementTime

Management

Payroll

RecruitmentTraining & Event

Management

SAP Modules In Perspective

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Objectives

The Personal Administration module enables users to:

Describe HR Structures

Describe elements of the Enterprise Structure

Describe elements of the Personnel Structure

Describe the elements of the Organizational Management

Create the Personnel Area, Personnel Subarea, Employee Groups and Employee Subgroups

Understand the concept of Groupings

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Example: Active Workforce Retiree

Philadelphia

Foster City

Atlanta

SAP North America (NA)

Chicago

EnterpriseEnterpriseEnterpriseEnterprise PersonnelPersonnelPersonnelPersonnel

HR Structures

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Enterprise Structure

Model Company ( Services)Model Company ( Services)

MCS NAMCS NA MCS ASIAMCS ASIAMCS AGMCS AG

AtlantaAtlanta PhiladelphiaPhiladelphiaChicagoChicago

TrainingTraining Administration Administration

Company Code

Personnel Area

Personnel Subarea

Client

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OrganizationalAdministrative

Way of Classifying Employees

Organizational Unit

Position Job

Personnel Structure

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RetireeRetireeEarly RetireeEarly Retiree

Active WorkforceActive Workforce

Employee Groups

Personnel Structure - Employee Group

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Trainee

Co-OpStudent

Salaried Employee

Hourly Wage Earner

Active WorkforceActive Workforce(Employee Group)(Employee Group)

Personnel Structure - Employee Subgroup

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Examples:

By department

By geographical region

By business process

Organizational Organizational units describe a units describe a company's distinct company's distinct business units.business units.

Executive Offices

FinanceHR

BenefitsPayroll A/P A/R Audit

Organizational Structure: Organizational Units

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Organizational Structure: Org units, Position, Job and Relationships

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Enterprise, Personnel and Organizational Structures

Enterprise

Structure

Personnel

Structure

Organizational

Structure

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Employee

Personal Information

Bank Details

Address

Actions

OrganizationalAssignment

Master Data Maintenance - Infotypes

Master data in SAP is stored in screens containing related fields called Infotypes.

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Master Data Maintenance - Screens

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Personnel Action Example - Hiring

Hiring Action Run

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Personnel Actions

Features of Personnel Actions:

Sequential processing of infotypes

Ensures recording of all required data

Efficient data entry

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Enables Users to Query and View Master Data

Caters Instantaneous Reporting Requirements related to Master

Data

Simple Graphical interface for filtering criteria

Example: Generate a list of employees hired in April and located at

Kolkata

Ad Hoc Query Feature

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Ad Hoc Query - Screen

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END OF PERSONAL ADMINISTRATION

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Manages the Organization’s recruitment processes

Handles Workforce Requirements and Job Advertising

Manage Applications and related data

Application status monitoring

Correspondence

Applicant Data Administration

Recruitment

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Vacancies in Recruitment Module

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Publishing Vacancies

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Applicant Status

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Applicant Activities and Applicant Correspondence

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Hiring an Applicant

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END OF RECRUITMENT

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Time Management

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Time Management and Enterprise Structure and Groupings

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Personnel Sub area Groupings for Work Schedules

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Time Management - Employee Sub Group Groupings

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Work Scheduling

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Planned Working Time Overview

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Attendance and Absence counting

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Overview of Time Evaluation

TATA CONSULTANCY SERVICES

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END OF TIME MANAGEMENT

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Salary Processing

Manage Revision of Pay

Perform Tax calculations

Advance Payments

Integration with Time Management

Generate Statutory Reports like Income Tax, PF, etc

Generate reports to evaluate Payroll results

Full & Final Settlement

Report payroll results to Finance

Payroll Highlights

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Simulation RunError

Correction

Start Payroll Run

Corrections

Change Master dataPayroll Results

Exit Payroll

Wage Type Distribution

Wage Type Statement

Reportto Finance

Pay slip generation

Master Data

Time Data

Loans Data

Investment Details

Third party Deductions

YES

NO

Error Free

Payroll Processing

Bank Transfer

Salary Processing

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SAP AG

R

01/01

Payroll Areas

Monthly payroll run, on the 28th of the current month

Payroll area xx Payroll area yy

02/01 01/05 01/12

Weekly payroll run,on the Thursday of thecurrent week

01/12

Payroll Areas

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R

Payroll Control Record

International Payroll Accounting

Subs.activities Environment Tools

Release payroll

Start payroll

Check result

Corrections

Exit payroll

Payroll

Incorrect pers.nos

Payroll area monthly

Payroll status

Release for payroll

Released for correction

Exit payroll

Check payroll results

Coordinates the different stages

of payroll accounting

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Payroll Status and Control

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SAP AG

R

Payroll Log

Payroll run of 01.05.1998

General General datadata

Payroll period

Selection

General program control

Successful personnel numbersSuccessful personnel numbers

00012356 James Bond

02356748 Harald Batman

05/1998 (01.05.1998 - 31.05.1998)

Rejected personnel numbersRejected personnel numbers

00012342 John Little

MessagesMessages

StatisticsStatistics

Procedure forsuccessful

personnel numbers

Procedure forsuccessful

personnel numbers

Basic data(non-specific)Basic data

(non-specific)

MessagesMessagesProcedure for

rejectedpersonnel numbers

Display statistics for thepayroll run

Payroll Processing Log

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Manage changes in Pay Scale Structure and maintains history

Perform Arrear Calculation in case of back dated change in pay

Caters to any Mid-period change in pay

Manage Revision of Pay

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Manage Revision of Pay- Example

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Tax Calculations performed during Payroll processing

Caters to Organization specific Tax Exemption. Eg. Tax Exemption for Uniform Allowance

Perform Tax Calculations

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Calculates remuneration based on Attendance, Absence, Substitution

Calculates Leave Encashment

Integration with Time Management

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Integration with Time Management

Time Management

Absence Data Attendance Data Substitution Data

Payroll

Partial PeriodRemuneration

Shift ChangeCompensation

Leave Compensation

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Manages Salary advances

Can be paid through Off cycle or through regular payroll

Advance Payments

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Comes as a Standard feature

Generates Reports like Income Tax, Provident Fund, etc

Predefined formats as per regulation

Easy to implement legal changes through Patches provided by SAP

Statutory Reports

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Generate Statutory Reports

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Generates Statutory reports

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Determines amount payable to employee at the time of Retirement, Early Separation, Dismissal like

Notice Pay

Provident Fund

Gratuity

Superannuation

Leave Encashment

Reimbursement

Full & Final Settlement

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END OF PAYROLL

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Toolset for strategic remuneration Planning

Empowers manager to offer competitive and motivating remuneration

Fixed Pay

Variable Pay

Performance linked Pay

Promotion

Compensation Management Highlights

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Salary Fixation

Market survey data on position

Payroll data of different age group and impact level wise

Report of compensation

data on market survey for a position

Report of compensation

data from payroll data age group

wise

Arrive at Final SalarySalary

Comparison report

Industry Benchmark

Data

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Salary Increase or Bonus Payment

Salary increase

Distribution of bonus

Appraisal Rating

Distribution ofcompensation

package and generation of

Total compensation statement along

with letter generation

Guidelinefor level 1

Guidelinefor level 2

Guidelinefor level …

Guidelinefor level …

Guidelinefor level …

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END OF COMPENSATION MANAGEMENT

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Components of Personnel Development

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Tasks involved in Personnel Development

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Information Required for Appraisals

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Integration

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END OF PERSONNEL DEVELOPMENT

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ESS/Internet Services :

Employees can request for training in ESS.

Demand Determination :

The demand for training is determined from the requests from employees or

their supervisors.

Employee Qualifications :

Potential trainees are chosen in the view of their current and desired skills or

qualifications.

Processes in Training & Event Management –

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Processes in Training & Event Management contd.

Resource Management : Room Instructor Materials Other ( PCs, projectors etc.)

Learning Methods : Class room training Hands-on training Web-based training etc.

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Processes in Training & Event Management contd.

Attendance :

Prebooked

Booked

Rebooked

Replaced

Cancelled

Firmly Booked

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Processes in Training & Event Management contd.

Correspondence :

System generated mail sent to Trainees and Faculties

To confirm the details of a scheduled training event

To support groups for necessary arrangement of resources

Reporting and Appraisals

Program feedback and suggestions for improvements of the processes.

Feedback on the Trainees by their trainers.

Appraisals by the superiors of the attendees regarding the implementation of newly acquired skills in work area.

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A Typical Training Process

Pre-booking by trainees / approval by

superior.

Preparing Training Calendar by Trg. Agency

Booking attendees to events by Trg.

Agencies.

Finalization of catalog by

Functional Expert Team

Booking Resources by Trg. Agencies

Acknowledge pre-booking and send format to collect

expectation from the trainee.

Updating of Training Catalog.

Begin

Booking the attendance by Trg. agency

Program Feedback.Conducting the event by Trg. Agencies

Feedback Analysis for improvement

End

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END OF TRAINING

AND EVENT MANAGEMENT