SAP Master Data Governancefm.sap.com/data/UPLOAD/files/03 Master Data...

SAP Master Data Governance

Simer Grewal, Sr. Solution Advisor, Enterprise Information Management

July 12, 2012

Business Need of the hour

Solution Overview Key Capabilities

© 2012 SAP AG. All rights reserved. 3 This presentation and SAP„s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement

Lack of trusted information hinders business decisions,

business processes, and business transformation

Lack of single view and data

quality

New systems Complexity to consolidate

existing and new systems

Reporting/analytics Lack of trusted decisions

Business partners Lack of business insight

and collaboration

Lines of business Inefficient business processes

Cloud Complexity to bridge cloud

and corporate master data

Business Impact Diminished revenue

and service

Uncontrolled costs

Lack of compliance


Mill

Products

Mining

Chemicals

Automotive

Defense & Security

Oil & Gas

Healthcare

Engineering, Construction

& Operations

Industrial Machinery &

Components

HighTech

Aerospace & Defense

Life Sciences

Retail

Utilities

Higher

Education &

Research

Insurance

Consumer

Products

Wholesale

Distribution

Professional Services

Public

Sector

Banking Media

Telecommunications

Travel &

Logistics

Services

Master data is the “DNA” of the enterprise

Enterprise

Master

Data

Procurement Supply Chain

CRM PLM

Finance Manufacturing

Enterprise MDM

Master data domains across business

applications and business analytics

Line of business specific and cross line

of business processes

Cross value chain in business networks

and social networks


Questions from the Finance LOB / CFO

How can I ensure compliance to IFRS, SOX etc. across my

organization?

How can I ensure consistency of financial master data across

our entire organization, including local financial systems, to

achieve accurate and timely reconciliation, group close and

reporting to my stakeholders?

How can I reduce manual work when updating financial

master data? How can I efficiently and safely execute and

track required changes? How can I get transparency on who

has changed what, when and why?

How can I increase the quality of my financial master data?

How can I establish a single source of truth for financial

master data in my multi-system environment?

And … while accomplishing all that … how can I best leverage

my investment in SAP?

© 2011 SAP AG. All rights reserved. 6

Central Management of Financial Master Data Drives High

Performance

Controlling

Consolidations

Internal Audit

Consistent

financial master

data across the

entire organization

Collaborative and traceable

execution of changes, i.e.

for compliance with IFRS,

SOX

Excellence in financial

processes, i.e. accurate

reconciliation, timely

group close

High quality of master

data and a single

version of the truth

Business Need of the hour

Solution Overview Key Capabilities


SAP Enterprise MDM: Integrated Solution Suite Addresses

Comprehensive Customer Needs

SAP Master Data Governance SAP NetWeaver MDM

Out-of-the-box, domain-specific

governance applications built on SAP

Business Suite to centrally create,

change and distribute master data

Multi-domain capability

to consolidate and share

master data across

system landscape


Leveraging existing customer investment in SAP

is our unfair advantage

customized SAP solutions

business logic/validation rules

methodology

skills

hardware


SAP Master Data Governance Centrally Govern Master Data on top of SAP Business Suite

SAP MDG is a natural extension of the business processes running in

SAP Business Suite, providing out-of-the-box, domain-specific master data

governance to centrally create, change and distribute master data.

Governance Enables governance, compliance and transparency through integrated staging, approval and central audit trail

Consistent Data Delivers consistent definition, authorization and replication of key master data entities for SAP. Eliminates error prone manual maintenance processes for master data in multiple systems

Integration Native integration with SAP Business Suite and SAP ERP

Re-use Re-use of SAP data model, UI and existing business logic and configuration for creation and validation of master data

Data Quality Integrates with Business Objects Data Services for data quality and data enrichment

NW MDM & MDG Can complement and extend SAP NetWeaver MDM


Domain Specific Functionality: Unified Behavior &

Operations

Common Framework

Financial Master Data

Material Master Data

Customer Master Data

Supplier Master Data

Domain-specific MDG applications

offer pre-defined and out-of the box

data models

user interfaces

processes and workflows

backend integration

Built on MDG application framework

providing common services for

central authoring and governance

workflow and collaboration

data quality and

distribution

© 2011 SAP AG. All rights reserved. 12 RKT

Financial Master Data in a Corporate Group Today

BI system Consolidation / Planning system

Operational ERP systems

Consolidation CoA

Consolidation CoA often maintained in Excel

and distributed by E-mail Operational CoAs and

Organizational Unit

maintained locally

Consolidation Chart of Accounts Consolidation Chart of Accounts

Consolidation Chart of Accounts Consolidation Chart of Accounts

Operational Chart of Accounts Operational Chart of Accounts

Organizational Unit Organizational Unit

Operational Charts of Accounts

Organizational Unit Consolidation Units

BI: Business Intelligence (Business Information Warehouse)


Process Excellence with

Master Data Governance for Financials

Today with

Financial Master

Data Governance

Yesterday

E-mail

phone call

Collect

information from

various sources

Local application - Manual re-entry

File upload

custom interface

Request change Approve

change

Execute

change Replication

SAP Master Data Governance provides a single source of truth for financial master data

shared in various applications

Master Data

Governance for

Financials

workflow

One repository

for insights about

the impact of the

change

Audit trail

Check against

application logic

- SOA service

- With or w/o PI

- ALE

- Download


Pain Points About Financial Master Data

Manual Work

Maintenance of Financial Master Data in several systems: Several operational systems (ERP)

Consolidation and Planning System(s) (EPM)

Reporting System(s) (BI)

Inconsistent Data in different systems (e.g. Charts of Accounts)

High effort for reconciliation in:

Group Close

Enterprise Performance Management

SOX Compliance

Change process: No integrated approval process

No central audit trail

No versioning


Pain Points & Solutions in Master Data Governance for

Financials

Master data and other relevant information

scattered over several systems

Complete and single source of truth for financial

master data and all relevant information

Inconsistent master data in local

accountings systems -> high effort for

reconciliation in group close and corporate

performance management

High amount of manual work for

maintenance of master data in local systems

Central governance of local units by distribution

monitor in Master Data Governance for Financials

Automated replication to all consuming systems via

SOA service, with or w/o PI, ALE, or download

Compliance requirements (e.g. SOX)

Data quality

Change request with workflow for:

Prophylactic information of stakeholders

Insight into all impacts

Decision support and approval

Audit trail

Delayed information of local stakeholders Web access to Master Data Governance for

Financials and information by workflow

Time-dependent validity of master data Complete time-dependent versioning by “editions”


Overview Master Data Governance for Financials

1. Request 4. Replicate 3. Approve 2. Change

EPM = Enterprise Performance Management

SAP MDGF

SAP EPM

Non-SAP

Non-SAP

Corporate Group

Systems

Local

Systems SAP ERP

Corporate CoA

Operational CoA

Organization Unit

Consolidation Units

SAP ERP

Corporate CoA

Operational COA

Organization Unit

Corporate CoA

Operational COA

Organization Unit Corporate CoA

Organization Unit

Consolidation Units

Corporate CoA

Organization Unit

Consolidation Units


What Kind of Master Data can be Maintained in Master

Data Governance for Financials?

Charts of Accounts and

GL Accounts

Financial Statement

Version

Cost Element

Organizational Unit

Companies

Profit Center

Cost Center

Consolidation Unit

Financial Master Data Need for consistent

maintenance in

corporate

groups


* 0..1

1 *

1 *

Controlling

Consolidation

Financial

Master Data Governance Data Model „0G“ – Financial (Scope of 2011 Delivery)

GL Account GL Account

(Comp. Code)

Company

Cost Center

Consolidation

Group

Financial

Statement Item

Consolidation

Unit

Profit Center Profit Center

Group

Cost Center

Group

Cost Element

Group Cost Element

Leading

Referencing

Hierarchy


Master Data Governance Data Models – Governance Scope

Model Governance Scope (subset of model)

*

* *

*

*

*

*

* *

*

*

*

in model in scope * key field

Customers can adopt the data model delivered by SAP through maintenance of

the governance scope which is a configurable layer on top of the data model.


Change Process With Editions &

Change Requests With Business Approval

Collect

comments

Master data specialist

BI responsible

Create Change

Request

Local Accountant /

Corporate Accountant

Release

edition

Corporate Master data

Administrator

Final

approval

Master data steward

Master data specialist

Execute changes - Single Maintenance

-Hierarchy Maintenance

- Mass Change

Create

edition


Administrator

Replicate

edition


Approve

by

business

Master data steward

Local Accountant

Adjust in

target

system

Change

Requests


Change Process w/o Business Approval

Release

edition


Administrator

Create

edition


Administrator

Approve Changes

Master data steward

Change request type

Edition

Entity type

Create change

request &

maintain

master

data

Local Accountants /


Maintain

Master

Data

Master Data Specialist

Replicate

edition


Local Accountants

Adjust

in

target

system

Change

Requests


Features

Governance Process with Change Request

A change request describes the business reasons for a

required change of master data and controls the approval

and execution of the actual changes.

Change request ensures audit ability of any change: what,

when, who, why..

Generic UI functionalities

Hierarchy maintenance

Mass change

Use of Adobe Print forms

Use of Adobe Interactive Forms

Data Model

Delivered data model aligned with ERP and SAP financial

consolidation solutions

Easy extensibility of data model and UI configuration

Configurable replication to consuming systems

Automated replication after approval of change request

Deferred replication after release of an edition, possibly

separate per target system

Supported technology: SOA services, with or w/o PI, ALE,

download

Time dependant versioning

Data are maintained in editions that define, when changes

shall become valid.

Reporting

Comparison of editions

Change requests (e.g. My change requests, Change

request process)

Change documents

Authorizations

Customer defined authorizations depending on any

attributes

Validations

Direct use of existing ERP tables as check tables

Custom specific validations in BRFplus (Business Rules

Framework plus)


Entities and Integration I e.g. Charts of Accounts and Related Configuration

Central Financial Master Data System

Consolidation Chart of Accounts

Consolidation Configuration

Financial Customizing

Global ERP Customizing Template

Financial customizing

needed in MDGF for

input help and check.

BI: Business Intelligence (Business Information Warehouse)

Mapping operational accounts

to consolidation item

Consolidation System


Hierarchies

Consolidation Configuration

BI System


Hierarchies

Operational Chart of Accounts

Operational ERP System


Operational Chart of Accounts

Financial Statement Versions

Financial Customizing

Recommendation: Customizing

template and MDGF can be installed in

ONE system

Operational Charts of Accounts Operational Charts of Accounts

Hierarchies

Financial Statement Versions


Entities and Integration II Integrate With Internal Self Service (Shared Service Center)

SAP Business

Suite

Systems

Update(check-in) via

Synchron RFC in

Workflow Background

Task

Central

FIN Self Service

System(MDG based)

Business Processes Systems

Local User

request

The local

Accountant call the

service map and

execute the Self

Service

The created change

request is sent to

workflow for further

processing

The approver send

it to the controller,

And controller

receives that in his

workflow.

The work flow is

finished and the

synchronous RFC

update is triggerd.

Process Flow

Self Service Homepage

System

Boundary Data read/s

via RFC(checkout)

Local

Accountant

Controller Approver


Enterprise Services Exporting consolidation master data

MDGF Server

Consolidation

master data

SAP SEM: BCS

Consolidation master data

SAP BusinessObjects Financial Consolidation

Consolidation master data

Outbound service

© 2012 SAP AG. All rights reserved. 26 Internal

Process Analytics

Change Request Reporting

Definition of SLA: Max. processing

time per change request type and

priority

Reporting on change request

duration and SLA compliance

© 2012 SAP AG. All rights reserved. 27 Internal

MDG Framework Context based information display

. Side Panel

A user can call up a side panel on a screen

to display context-related information. You

can extend this side panel to any MDG

screen without coding.

The status of

sales orders for a

product

A picture of the

product

An analysis of the

status of change

requests


Consistent Distribution to SAP and Non-SAP Combining the strength of SAP MDG and Solution Manager

Customizing Template

MDG for Reference Data

ID

Description

Cust.Attribute 1

Cust.Attribute 2

Cust.Attribute 3

…

IMG ID

Description

Cust.Attribute 1

Cust.Attribute 2

Cust.Attribute 3

Non-SAP Attr. 4

WebUI

Transport Data Replication

Framework

Cust.Attribute 3

IMG

Solution Mgr.

Global attributes maintained only once and distributed to SAP and non-SAP

Maintain global attributes in MDG

Distribute to the customizing master system for additional “SAP Template attributes”

Distribute to non-SAP systems using ALE, Web Services or Files (mapping attributes to

“non-SAP terminology” if needed)

Value Mapping

Transport

Data Replication

Thank You


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