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BW Financial solution:General Ledger (GL)

S. Casi

January, 2008

2 | Presentation Title | Month 2007 All Rights Reserved © Alcatel-Lucent 2007

Summary

1. Functional coverage of BW General Ledger BW solutions covering General Ledger processBlue Planet SAP tables available in BW GLBW GL Data availabilityFunctional coverage of Blue Planet GL solutionFunctional coverage of BW GL solutionsBW GL technical features:

o Technical features/ ODS/info-Cubes – ZXFIGLM02o BW ODS/Multi-providers content: GL (including new NA fields in financial

solution) o BW Dimensionso BW Key Figures

2. BW GL Query designList of GL Central reports (including both existing reports + new NA Ers):o Business requirements and Key figures & characteristicso Where is located the GL infoprovidero BW GL multicubes/multiproviders


Summary

3. Functional coverage of BW GL+AR+AP Optimized infoproviderFunctional coverage of BW GL+AR+AP solutionsBW GL+AR+AP technical featureso Technical features/ ODS/info-Cubes – ZXFIGLM03 (including new NA fields in

financial solution)

4. BW GL+AR+AP Query designList of GL+AR+AP Central reports (including both existing reports + new NA Ers):o Business requirements and Key figures & characteristicso Where is located the GL infoprovider

5. Mapping of BP vs BW GL fieldsMapping table of Blue planet (SAP) fields versus BW InfoObjects

6. AppendixBW GL Query design


1 Functional coverage of BW General Ledger


BW solutions covering General Ledger process

General Ledger solution in BW cover the need of HUB units requested during the financial decommissioning in BP.

The solution in BW was not created to replace the exiting reporting solution covered by Blue Planet but to answer specific reporting need.

Based on these need specific solutions were created.

Not all the data available in each SAP tables were transferred from BP to BW.

During the presentation you will see which data and from which source these data are available.


BW solutions covering General Ledger process

General Ledger reporting is based on the solutions of data needed:

GL solution: “GL Optimized Cube + ODS”⇒ Multiprovider ZXFIGLM02

GL solution: “GL-AR-AP Optimized + ODS GL solution⇒ Multiprovider ZXFIGLM03

Note: General Ledger solution deployed in BW covers the need requested by major Alcatel-Lucent units during the financial decommissioning of Concerto DWH (ERs2113 - 2405).

BW GL solution was not created to replace the exiting reporting solution covered by Blue Planet but to answer to specific reporting need.


Blue Planet SAP tables available in BW GL solutions

Blue Planet SAP tables available in BW GL Solution

• Main tables recovered in BW are the followed

BSEG = Actual line items of document (for Account type = A (Asset), M (Stock Accounts) and S (G/L Account)). Those account type are recovered in BSEG sub-tables:

=> BSIS = Open items

=> BSAS = Closed items

BKPF = Header of document

BSET = Tax table, under deployment for NAR project Alcatel University has to update the slide with this info.

Note: not all the data available in each SAP table are transferred from BP to BW. Multiple sources & availability of data are explained in next pages.

Master data available in GL solution

The Master data available of this Solution are :

GL Accounts, Profit Center, Asset, Customer (Debitor)


BW GL Data availabilityLoading of data in SAP tables

Dependancies on loading transactional data into SAP tables


Functional coverage of Blue Planet GL solution

BW GL solution are covering the GL processes in BP.

Here below the link for the Training documentation of AR processes:

http://aww.quickplace.alcatel.com/QuickPlace/cio-es/PageLibraryC1257043002EE020.nsf/h_Toc/D52699BB5B3C9CA9C125704300335CAF/?OpenDocument


Functional coverage of BW GL solutionsMultiprovider ZXFIGLM02 : GL Optimized Cube + ODS

Inside this Multiprovider are stored the data coming from all the B/S and PL accounts of BP chart of accounts (BSEG-KOART = S (G/L Account), M (Stock Account) and A (Asset)).

Behind you can see an example of what is loaded in the in GL Multicube from an invoice posted in BP.

To take care that in this solution there are not the Reconciliation Accounts data.


BW GL technical featuresBW Dimensions

Linked to the Dimensions of the Multiprovider, we will have all the Characteristics defined from the users during the development of the GL solution.

Characteristic are regrouped based on Categories (Customer, Header Data..).

For example under Customer Dimension, we will have all the major Customer Figures as Customer, HFM code, Domestic/Export etc…


BW GL technical featuresTechnical features: ODS/Info-Cubes – ZXFIGLM02

Currently The GL “General Ledger” solution (ZXFIGLM02) is a Multiprovider solution based on 2 infoproviders linked to Blue Planet:

Cube General Ledger –Optimized ZXFIGC02

ODS General Ledger Line Items BP + Hub UnitsZXFIGO03

IMPORTANT: All the queries have to

be created on this Multiprovider.

•ZXFIGO03 •ZXFIGC02 •ZXFIGLM02


•BP

•BW

General Ledger: Line Items0FI_GL_4

General Ledger Line Items BP + Hub Units

ZXFIGO03

General Ledger NAR Line Items BP + Hub Units

ZNFIGO03

General Ledger –

Optimized NAR

ZNFIGC02

•General ledger Line Item Cube For NAR

Company Codes

General Ledger –

Optimized Hub +SSU

ZXFIGC02

Multiprovider FIGL

BW GL technical featuresGL Solution : New architecture for NAR Project


BW GL technical featuresBW ODS/Multi-providers content: GL

Where:

ODS a kind of large “data table / data storage” for transactional data

InfoCube transformation of ODS into facts + dimensions (according to a star

scheme).MultiCube a combination of InfoCubes …

only containing LINKS/Indices/Pointersorganized in the same way like an InfoCube with characteristics, key figures ..

Infoprovider a combination of InfoCubes, ODS, characteristics, key figures …only containing LINKS/Indices/Pointers organized in the same way like an InfoCube with characteristics, key figures ..

Info Set a meta data object w/o own datastorage. At the point/time of data analysis the data are read from defined data sources. Data sources can be ODS and other info objects.


BW GL technical featuresKey figures and dimensions

The Multiprovider is an aggregated source of data, based in Dimensions and Key Figures enabling query designing.

Dimension = VendorTimeProductSales Organisation

..and…

Key Figures = AmountsQuantitiesCostsTaxes



Example of all Characteristic in cube ZXFIGLC02 General Ledger Line Items BP + Hub Units



Below certain Characteristic you can find the Attributes.

The Attributes are linked to the Master Data, if set in the report, it will be appear in a separate column link to the Characteristic.

See in the picture on the right the structure of the Dimensions: under the Slow-Line Item “ZXFIGLM039”there are several Characteristics one it the Sales Order “ZXSO_WBS” .

Below we have the folder Attributes that list the different information link to the Sales Order

Different attributs from Sales Order Master Data: Company Code, Created on , Customer PO number etc….



Example of Attributes under the Characteristic Customer “Sales Order/WBS”


BW GL technical featuresBW Key Figures

The Key Figures represent the ratio of the report.

In GL infoprovider (ZXFIGLM02) the key figures of the General Ledger amounts are expressed in Local Currency (LC) and Document Currency (DC); the values are coming from BSEG with restriction on account type (KOART =A, S and M).

Exchange rate informations

Exch.rate-acct. (0EXRATE_ACC)

Main Key Figures to use for GL Solution:

Amount (0DEB_CRE_DC): Debit or Credit Amount in Doc Cur

Debit/Credit Amount (0DEB_CRE_LC): Debit or Credit Amount

in Local Cur (Company Code Cur)

Tax Informations

Tax Amount (0TAX_AMOUNT): Tax Amount in DC

Tax Amount in LC (ZXTAXELC): Tax Amount in LC


2 BW GL Query design


BW GL Central reportsList of GL central reports

Central report on AR solution available in BW Tool:

Enter in BW environment, then lunch the application for Business Explorer selecting RRMX.

Then Open the query from the folder and then select the Button “Role”.

Choose then “Blue Planet Central Reports” and then select the Folder “Financial Reporting”.

Then open the folder “General Ledger” where there are the Central Reports listed in alphabetic order:

GL Account & Vendor Dependencies

Mileage Expenses by Employee

P&L Accounts by Plant


BW GL – GL Accounts & Vendor DependenciesBusiness requirements and Key figures & Characteristics

In this report the GL Counterparts reported are in fact all the GL accounts generated by a posting related to a Vendor. It means that for all the items which are not the Vendor posting, we must be able to link it with the Vendor.

Major assumption : For any accounting document there will never be more than one Vendor involved.

Characteristic Restriction

There is a filter in Vendor characteristic, any posting that has not a vendor has not to be taken in account.

All the these fields are in the selection criteria

Below an extract of the report

•Selection screen

Layout

GL Accounts & Vendor Dependencie


BW GL – GL Accounts & Vendor Dependencies Business requirements and Key figures & Characteristics

Key Figures and Characteristic•Characteristics present in the layout

•Free Characteristics

•Key figures

•Layout


BW GL – Milage Expenses by Employee Business requirements and Key figures & Characteristics

At year end report has been generated for the Belgian fiscal authorities informing them about the amounts paid for KM-expenses by employee.

Today to identify all the KM expenses of employee 1 doc. type used for 2 G/L accounts.


The Document type filtered in the report is the one that identify the KM expenses of employee (IE = Exp. Voucher)

All the others fields are in the selection criteria.

Mileage_Expenses_by_Employee


BW GL – Milage Expenses by Employee Business requirements and Key figures & Characteristics

Key Figures

In the first 2 Key Figures are reported the Amounts in Local Currency related the Private car and Company car identified with the 2 different GL accounts.

The other 2 Calculated Key Figures represent the formula applied to the previous amount to have the Total KM with Company Car and the Total KM with Private Car.

•Characteristics present in the layout

•Free Characteristics

•Layout

•Key figures


BW GL – P&L Account by plantBusiness requirements and Key figures & Characteristics

This report provide the Amounts in Document Currency and Local Currency of P&L accounts. The analysis is done by GL accounts, Vendor, Document number, Document type, Plant, Cost Center, Posting date, Posting key and Currency.


No specific restrictions, all these fields are in the selection criteria

Feuille de calcul Microsoft Excel


BW GL – P&L Account by plantBusiness requirements and Key figures & Characteristics

Key Figures and Characteristic

The amounts reported are the one on Document Currency and the one in Local Currency.


BW GL multicubes/multiproviderswhere is located the GL infoprovider

Inside the InfoArea are reported all the cubes and

infoprovider split for Solution.

Under each infoprovider is attached the list of

Central reports and Local queries that has been

created based on this solution.

When you Open the Query choose the push button

InfoArea.

Open then Reporting Area

FI – Financial Accounting


BW GL multicubes/multiprovidersWhere are located the infoprovider

Open the folder of General Ledger.

Inside there are the list of all the cubes and the

InfoProvider that is part of General Ledger solution

(GL Optimized Cube + ODS - ZXFIGLM02).

Under the Infoprovider GL Optimized Cube + ODS

(ZXFIGLM02) there are the list of all Central

Reports, Local Queries that was created under it.


BW GL multicubes/multiproviders

List of the principal Local queries created from the Key users

1.Consolidated Stored Purchases 11. Net Sales Basis

2. Asset Acquisition 12. Sales Commissions

3. Subcontracting analysis

4. Periodic CCA Calculation

5. Mileage expenses by employees (France)

6. Turnover Analysis by Vendor EVOLIUM

7. Detailed invoice on asset

8. Turnover Analysis

9. Thailand integration

10. Withholding tax follow up


3 Functional coverage of BW GL+ AR + AP Optimized infoprovider


Functional coverage of BW GL+AR+AP solutionsContent of Infoprovider ZXFIGLM03

This is a Multiprovider in which are stored data coming from Solution GL, AR and AP infocubes.

For this solution data are coming from:

- AR Reconciliation accounts (BSEG-KOART =D)

- AP Reconciliation accounts (BSEG-KOART =K)

- B/S and PL accounts (BSEG-KOART = S and M)

Behind you can see an example of what is loaded in the in GL+AR+AP Infoprovider from an invoice posted in BP in AR and AP side.


Functional coverage of BW GL+AR+AP solutionsContent of Infoprovider ZXFIGLM03

This Multiprovider was created to deliver the solution related 2 Treasury reports.


BW GL+AR+AP technical featuresTechnical features: ODS/Info-Cubes – ZXFIGLM03

The GL+AR+AP Optimized + ODS GL solution (ZXFIGLM03) is a Multi-cube solution based on 3 Info-Cubes

and 1 ODS (for slow detailed data) linked to Blue Planet:

- Cube Customer Line Items BP – ZXFIARC02 (see details of this cube in AR training documentation)

- Cube Vendor Line Items BP – ZXFIAPC04 (see details of this cube in AP training documentation)

Cube General Ledger - Optimized – ZXFIGC02

ODS General Ledger Line Items BP + Hub units - ZXFIGO03

IMPORTANT: All

the queries

have to be

created on this

Multiprovider.ZXFIAPC04 ZXFIARC02

ZXFIGO03

ZXFIGC02

ZXFIGLM03


BW GL+AR+AP technical featuresNew architecture for NAR

•BP

•BW GL+AP+AR

Optimized + ODS GL

ZXFIGLM03

Cube Customers line items BPZXFIARC02

Customers: Line Items (Extraction Linked to

0FI_GL_4))0FI_AR_4

ODS Customersline item BPZXFIARBP

NA - Cube Customers line items BPZNFIARC02

Cube Vendor Line Item BPZXFIAPC04

FIAP: ODS Vendor Line item BP

ZXFIAP04

NA - Cube Vendor Line Item BPZNFIAPC04

Vendors: Linte Items (Extraction Linked to

0FI_GL_4)0FI_AP_4

General Ledger: Line Items0FI_GL_4

General Ledger Line Items BP + Hub Units

ZXFIGO03

General Ledger NAR Line Items BP + Hub Units

ZNFIGO03

General Ledger –Optimized NAR

ZNFIGC02

General Ledger –Optimized Hub +SSU

ZXFIGC02


4 BW GL+AR+AP Query design


BW GL+AR+AP Central reportsList of GL-AR-AP central reports

Central report on GL-AR-AP solution available in BW Tool:

Enter in BW environment, then lunch the application for Business Explorer selecting RRMX.

Then Open the query from the folder and then select the Button “Role”.

Choose then “Blue Planet Central Reports” and then select the Folder “Financial Reporting”.

Then open the folder “General Ledger” where there are the Central Reports listed in alphabetic order:

Counterpart Treasury Analysis

Flash Treasury Analysis


BW GL-AR-AP Counterpart Treasury AnalysisBusiness requirements and Key figures & Characteristics

This report provide all the Counterpart postings of Flash account. It represent all the movement in Treasury in a period

In this report a special hierarchy is used for G/L Account

Characteristic Restrictions

The list of the GL accounts involved in the Counterpart report is given by a Set of GL Accounts (as in the example).




BW GL-AR-AP Counterpart Treasury Analysis Business requirements and Key figures & Characteristics

Key Figures

The Key 2 key figures are the Sum in DC and LC of the 3 amounts that have below:

Amount from BS or P&L

Receivable Amount

Amount Payable

All these values come from the 3 info-cubes that are part of the solution.

Amount of reconciliation accounts coming from AP solution

Amount of reconciliation accounts coming from AR solution

Amount coming from GL solution (specify which account)

•Characteristics present in the layout •Free Characteristics

•Layout


BW GL-AR-AP Flash Treasury AnalysisBusiness requirements and Key figures & Characteristics

The target of this report is select all the lines items of all the FI documents which have at least one line item posted on one of the accounts mentioned in the set GL accounts set “Flash accounts”.

As all the line items of each documents are selected, the balance of each accounting document is equal to zero, therefore the overall result also.

Characteristic Restrictions

All the these fields are in the selection criteria.




BW GL-AR-AP Flash Treasury Analysis Business requirements and Key figures & Characteristics

Key Figures

The Key 2 key figures are the Sum in DC and LC of the 3 amounts that have below:

Amount for P&L and BS accounts

Receivable Amount

Amount Payable

All these values come from the 3 infocubes that are part of the solution.

Amount of reconciliation accounts coming from AP solution

Amount of reconciliation accounts coming from AR solution

Amount coming from GL solution (specify which account)

•Characteristics present in the layout •Free Characteristics

•Layout


BW GL multicubes/multiproviderswhere is located the GL infoprovider

Inside the InfoArea are reported all the cubes and

infoprovider split for Solution.

Under each infoprovider is attached the list of

Central reports and Local queries that has been

created based on this solution.

When you Open the Query choose the push button

InfoArea.

Open then Reporting Area

FI – Financial Accounting


BW GL multicubes/multiprovidersWhere are located the infoprovider

Open the folder of General Ledger.

Inside there are the list of all the cubes and the

InfoProvider that is part of General Ledger solution

(GL+AR+AP Optimized Cube + ODS - ZXFIGLM03).

Under the Infoprovider GL Optimized Cube + ODS

(ZXFIGLM02) there are the list of all Central

Reports, Local Queries that was created under it.


5 Mapping of BP vs BW GL fields


Mapping table of Blue planet (SAP) fields versus BW InfoObjects

Mapping table of Blue planet (SAP) fields versus BW InfoObjects:

This map will be updated By BI A&S

List of Characteristic, Key Figures, Calculated Key Figures and Restricted Key Figures in GL Solution.

Feuille de calcul Microsoft Office Exce



Appendix6


BW Query designNaming Convention for new Local queries

Rule to be applied by BW super/key users for naming convention of new BW Local queries:

• First part: Country (ISO code): FR, DE, US, BE…

• Second part: InfoProvider’s name: ZXFIAPM01

• Third part: Counter: Q###

• Fourth part: Additional “Text”… if needed …

Example of new BW local query on AP solution (Multi-Cube ZXFIAPM01):

US_ZXFIAPM01_Q002__Due_amounts_follow-up

Separate each part with an “_”

Note: NAR BW Leads can create protected local queries with technical codification starting with « U1_ »


Due to the new authorization philosophy in BW Version 7.0, when an authorization relevant object is inserted in an infoprovider, it is automatically activated for all solutions based on this infoprovider.

The authorization checks activated for one solution (ex. For InfoObject“Company code”)

will become homogeneous FOR ALL INFOPROVIDERS and for ALL QUERIES (cubes/multicubes/ODS) based on the same solution.

BW Authorization VariablesAuthorization variables


Local queries must contain all the info-objects (characteristics) relevant for authorisation activated in the infoprovider.

No automatic embedding of authorization objects exist.

At time of creation of new local queries key users can follow one of theseoptions :

1. Create a new local query based on the « Template of Query » created for eachFinancial solutions (the template include the authorization objects);

2. Create a new local query based on existing Central Reports (available in Bex menu);

3. Create a new local query directly from the infoprovider and add manually all the authorization variables activated.

BW Authorization VariablesAuthorization variables in new Local queries


1st OPTION : Create a local query like a copy of the « Template of Query »created for each BW Financial solutions

For each BW Financial solution, a « Template of Query » has been created with all the necessary authorization variables.

The « Template of Queries » for financial solutions are the following:

For AP solution: Template of Query – ZXFIAPM01 (tech. name: ZX_ZXFIAPM01_Q001)

For AP-GL solution: Template of Query – ZFIAPM01 (tech. name: ZX_ZFIGLAPM1_Q001)

For AR solution: Template of Query – ZXFIARMC1 (tech. name: ZX_ZXFIARMC1_Q001)

For AR-GL solution: Template of Query – ZFIGLARM1 (tech. name: ZX_ZFIGLARM1_Q001)

For GL solution: Template of Query – ZXFIGLM02 (tech. name: ZX_ZXFIGLM02_Q001)

For GL-AP-AR solution: Template of Query – ZXFIGLM03 (tech. name: ZX_ZXFIGLM03_Q001)

Super users can create a copy of these « Template of Queries».

BW Authorization Variables1st Option - Local query like a copy of the Template of Query - 1/2


Example of TEMPLATE OF QUERIES defined for AP solution:

BW Authorization Variables1st Option - Local query like a copy of the Template of Query - 2/2

Authorization objects activated in

AP infoprovider

Authorization object defined in

Template of Query – ZXFIAPM01

(tech. name: ZX_ZXFIAPM01_QUERY_TEMPLATE)

Note: only Company code is Visible in Selection screen. If you want to make the otherauthorization visibles, you can change them in your local query.

BW AP solution


2nd OPTION: Create a new local query like a copy of existing Central Reports (available in Bex menu)

BW Authorization Variables2nd Option - Local query like copy of Central Report

=> With this option, all authorization variables are already included in the Central reports.

Note: all the filters, conditions, restricted key figures, etc. will be copied as well from Central reports.

Pay attention to them!


3st OPTION: Create a new local query directly from the infoprovider and add manually all the authorization variables

BW Authorization Variables3rd Option - Creation from InfoProvider - 1/3

For queries created directly from infoprovider, the authorization objectsindicated below must be inserted manually by key users.

BW AP solution AUTHORIZATION OBJECTS:

Example of

AP solution



The list of authorization objects activated for each BW financial solution and the list of authorization variables that can be used are listed in this excel file:

Author variables_v4



If authorization variables are not inserted in the local queries, the following errormessage will be displayed: NO AUTHORIZATION


BW Account Types in General ledger

The following account types are available in Blue Planet:

RECONCILIATION ACCOUNT TYPES

K Vendors

D Customers

A Fixed Assets

OTHER ACCOUNT TYPES

M Stock account

S G/L accounts


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